N6945019R1919_JL5_SiteVisitBrief.pdf

Jacksonville Base Operations Support II Services

(JBOS II)

Pre-Proposal Conference and Site Visit Kickoff Briefing

RFP N69450-19-R-1919

11 April 2019

Agenda

Welcome and Introductions Overview of the Contract Technical Attachments General Information JBOS II Services PWS Structure FSC Discussion Topics JBOS II Services Proposal Requirements Solicitation Documents Lessons Learned Submission of RFP/Site Visit Questions and

Answers Site Visit Schedule

Overview of the Contract

General Description:

The outcomes to be achieved are for Base Operations Support (BOS) II services at Naval Air Station (NAS) Jacksonville, Florida and outlying areas within the NAS Jacksonville Area of Responsibility (AOR). This requirement includes all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to perform: Custodial, Pest Control, Integrated Solid Waste Management, Grounds Maintenance and Landscaping and other related services.

The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

Supports PBSC (Performance Based Service Contracting) Uses Navy-wide templates Standard structure Tabular format 1 standard functional annex

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

PWS General Information

Spec Item Standard Use

General Information Information unique to the understanding of the technical requirements of this specification

Management & Administration Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for recurring or Spec Item 4 for 100% non-recurring work.

Recurring Work All Recurring Work technical requirements of this specification.

Non-recurring Work A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT) Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

SECTION C: Annex Content – Technical Annexes 3 - 18

SECTION F: Summarization of reports Contains a summary list and examples of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments Recurring Work ELINs Non-recurring Work ELINs

Client ordering of pre-priced line items via task order or FedMall Other attachments

Definitions and Acronyms Wage Determinations Directives, Instructions, and References Common Output Level (COL) Standards (where applicable) Inventories and Maps Descriptions, Locations, and Frequencies for Scheduled Work Standard numbering convention

Numbering example: “J-0200000-07”

JBOS II Services PWS Structure

Annex 1 (0100000) – General Information Annex 2 (0200000) – Management and Administration Annex 15 (1500000) – Facilities Support

• 1503010 – Custodial

• 1503020 – Pest Control

• 1503030 – Integrated Solid Waste Management

• 1503050 – Grounds Maintenance and Landscaping

FSC Discussion Topics

Service Orders Grounds Maps Other Considerations

Service Orders

1503050 3.4 Grounds Maintenance Service Orders $2500 direct labor and direct material Work over the service order limitation IAW Annex 0200000 2.13.1 Completion time: 5 days

Fence line-to-Fence line, up to and including the fence and outlying areas:

“The Contractor shall perform grounds maintenance service order work in a timely manner to accomplish any grounds maintenance and landscaping work identified within the entire boundary of the installation to ensure requirements are responded to and completed in accordance with specified standards..”

Intent is to provide an effective way to execute reactive and unscheduled work Within scope of contract Within limits of liability of service orders Within service order quantities available

Service Orders – (cont’d)

Pushback:

New Work Not tied to or included in an inventory, facility list, etc.

Service Order/Payment Change. Service Orders will be:

Unit priced as “Each” in the pricing schedule/ELINs A specific Quantity will be provided in the ELINs for pricing/bid The Contractor may invoice for completed service orders. The Contractor shall not invoice for incomplete service orders and service orders not issued.

A modification will be process at the end of each period of performance and after the final invoice is paid for the period of performance to deduct for service orders not issued and incomplete service orders. Deduction will be based on the unit prices specified in Attachment J-0200000-11 ELINs.

Completion is recorded in Government MAXIMO by direct entry.

1503050 3.5 S Perimeter

1503050 3.5 N Perimeter

1503050 3.5 OLF Whitehouse

Other Considerations

Carefully consider the contract requirements, current conditions and climate.

The requirements of this contract vary from N69450-19-R-1910 Mayport BOS II Services. Do not copy and paste your proposal.

First and Foremost – “Be prepared to perform the work for the price you bid” Prices proposed will be used – don’t expect to re-negotiate post award Betterments offered in the non-price proposal become part of the contract

Price what you propose All the “bells and whistles” in your non-price proposal Labor quantities and skill levels/qualifications Management and oversight to ensure quality and safety

Carefully consider non-recurring Unit Priced Labor (UPL) and direct labor definitions Understand what’s included – “fully burdened” UPL applies to “work” - whether performed by prime, sub, or vendor

Proposal Requirements

Volume I – Responsibility Determination Binder Volume II – Price Proposal

Section B Section J Exhibit Line Item Number (ELIN) Pricing Attachment Price Narrative

Volume III – Non-Price/Technical Proposal Factor 1 – Corporate Experience Factor 2 – Management Factor 3 – Technical Approach Factor 4 – Safety Factor 5 – Past Performance

Proposal Requirements

Basis for Award:

Best Value Tradeoff The relative order of importance of the non-cost/price evaluation factors is the technical factors (Factors 1, 2, 3, and 4) are of equal importance to each other and, when combined, are equal in importance to the past performance evaluation/performance confidence assessment (Factor 5).

When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-cost/price evaluation factors) are significantly more important than price.

Facilities Support Indefinite-Quantity Contract Combination of Firm-Fixed Price (FFP) and Indefinite Delivery Indefinite

Quantity (IDIQ) work FFP/Recurring Work and IDIQ/Non-Recurring Work CLINs

Period of Performance: Base period of one year and four one-year option periods, not to exceed a total of 5 years.

FAR 52.217-8 Option (up to 6 months, if necessary)

Solicitation Documents

Solicitation, Attachments, and Amendments Posted on the Navy Electronic Commerce Online and Federal Business Opportunities websites at:

https://www.neco.navy.mil/ https://www.fbo.gov/

Vendors are encouraged to register on both sites to receive automatic updates regarding the solicitation.

Lessons Learned (prior to proposal submission)

Verify accuracy of SAM and VETS-4212 registrations Sign and return all solicitation amendments Ask questions if you are uncertain about something Create a checklist to ensure you have addressed all requirements Utilize the MS EXCEL pricing attachments provided in Section J to submit data in the format provided.

Ensure consistency of data within proposal (price and technical) Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the page limitation will not be evaluated.

Make sure insurance information is up-to-date for the safety factor.

Do not copy and paste from a prior proposal Clearly label and separate/tab each factor in your proposal Address every element within each factor

RFP/Site Visit Questions and Answers

All RFP/Site Visit questions and pre-award inquiries must be submitted in writing This ensures all potential offerors receive accurate information at the same time.

Follow the instructions in the RFP, L.4 PRE-AWARD INQUIRIES for submission of Pre-award Inquiries via ProjNet at https://www.projnet.org/projnet.

All Pre-award Inquiries shall be submitted in ProjNet prior to the Government Pre-award Inquiry (GPI) cutoff date of 2:00 PM EDT, Wednesday, 17 April 2019.

All questions and answers will be posted to NECO and FBO. Questions resulting in a change to the solicitation will be addressed in an amendment.

The site visit brief and list of attendees will be posted on NECO/FBO.

** Do not attempt to contact the Government site visit points of contact for additional information **

Site Visit Schedule

TIME* ACTIVITY

07:30-08:30* Arrive at NAS Jacksonville Yorktown Gate, Building 9 parking area to obtain base pass

08:45 – 09:30* Welcome/Introduction/Site Visit and Security Briefs, NAS Jacksonville, Dewey’s Building 608

09:30-09:45* Break

09:45* Depart Dewey’s for bus tour of NAS Jacksonville grounds and building walkthrough at Building 536 (contractor office site), BUMED Medical Building 964, and Weapons School Building 852

12:00-13:30* Return to Dewey’s for lunch break (Drop off will be in the south parking lot. Return to the same location after lunch to continue the afternoon tour)

13:30 – 15:30* Depart Dewey’s for tour of Cecil Field Commerce and OLF Whitehouse

15:30* Return to NAS Jacksonville Dewey’s parking lot. Site Visit complete.

*Eastern Daylight Time (EDT)

Times are subject to change.