Enclosure_1_-_Q's_and_A's.doc

Questions/Answers: N68936-17-R-0015-0001 Enclosure 1

8 February 2017

1) Solicitation Reference: RFP; pg. 5 Question : Please clarify whether the Wage Determination Rev that should be used for this proposal is Rev 2 (07/20/2016) or Rev 3 (12/30/2016)?

Answer: Rev 3 Wage Determination WD 15-5636 dated 12/30/2016 shall be used for this proposal. See SF30 Amendment 0001 Section B

2) Solicitation Reference: The table listing Service Contract Act Labor Categories on Pg. 70 of 76 lists Production Team Lead I (SCA Labor Category 23470).

Question : Please confirm that the SCA Labor Category for the Production Team Lead I is SCA Labor Category 23470.

Answer: There is no SCA code for production team lead. The Government considers this position equivalent to GS-9. See below and updated Section L

KEY PERSONNEL

3) Solicitation Reference: Para 6.1.1 on Pg. 19 of 76 refers to CDRL A005 as a Summary Task Order Monthly Progress Report, however the Title of Data Item on the DD From 1423-1 refers to it as Trip/Travel Report Question: Please clarify the intent of CDRL A005?

Answer: Corrected to read Trip/Travel Report, See updated Section C PWS para 6.1.1

4) Solicitation Reference: Para 1.5 Pg. 6 of 76 Utilization of Government Furnished Equipment: states that the contractor will be provided (when delineated in the Task Order) GFE. Para 8.2.1 Pg. 21 of 76 Government Property: states The Government will provide special tooling and Ground Support Equipment not requiring licensing or certification in the performance of this contract. Question: Please clarify whether the Government will provide such equipment as needed for use by certified contractor personnel.

Answer: Government will provide such equipment for use by certified contractor personnel

5) Solicitation Reference: Section 7.0 Security, Section 7.1 Pg. 19 of 76. Some contractor personnel will require access to Classified Material Information (CMI) up to and including SECRET information during the performance of this contract. Initial personnel security requirements will be established in conjunction with the COR during the first thirty days of the mobilization period identified in Section 11.0. Mobilization. The mobilization period shall be utilized to hire and train the Contractor personnel and obtain appropriate security clearance.

Question: Are all clearances required to be in place within the first 30 days? If so, please clarify which key and non-key positions require which level of clearances, including Trustworthy clearances.

Answer: Interim secret clearance is required within the first 60 days with final adjudication within 12 months. The contractor will not be penalized for Government caused delays to the above timelines. Key positions that require secret clearance are: Logistics Management Specialist, Senior Logistics Analyst, and Program Manager. See attachment 1 DD 254 for additional information on security and Common Access Card requirements.

6) Solicitation Reference: RFP, p. 4, Level of Effort Table Question: Will the Government please clarify whether two Program Managers are required to be on-staff at all times?

Answer: Two program managers are not required to be on staff at all times. See updated level of effort table with estimated overtime in clause 5252.211-9503.

7) Solicitation Reference: RFP, p. 4, Level of Effort Table

Question: Will the Government please clarify the Lines of Authority between the Project Manager and Program Managers; i.e. how does the Project Manager interface with the Program Managers?

Answer: The Project manager will be the lead that manages the central tool room operations. The Program Manager will be managing the overall lead for the entire PSS contract. The project manager and production team leads will be under the authority of the overall program manager.

8) Solicitation Reference: RFP, p. 4, Level of Effort Table; p. 70 L-1, 3.7.2 Labor Hours

Question: Will the Government please identify the Production Team Leader I responsibilities? What is a normal Production Team Leader I to worker ratio?

Answer: The Production Team Leader responsibilities include: Passing on to other workers the instructions received from supervisors and getting work started, e.g., by assigning the immediate tasks to be performed by individual members of the group led. Working along with other workers and setting the pace. Seeing to it that needed plans, blueprints, materials, and tools are available, and that needed stock is obtained from supply locations. Obtaining needed information or decisions from supervisors on problems that come up during the work. Maintaining a current knowledge, and answering questions of other workers on procedures, policies, written instructions, and other directives (for example, technical orders). Seeing to it that there is enough work to keep everyone in the work crew busy. Checking work while in progress and when finished to see whether the supervisor's instructions on work sequence, procedures, methods, and deadlines have been met. Urging or advising other workers to follow instructions received from supervisors, and to meet deadlines. Assuring that safety and housekeeping rules are followed (for example, assuring that limits of safe machine operation are not exceeded and that all tools are used properly). Reporting to supervisors on status and progress of work, and causes of work delays; and answering questions of supervisors on overall work operations and problems (for example, concerning, additional on-the-job training requirements for individual employees). The Production Team Lead functions support section 3.2 of the RFP, page 11 of 76. This person will act as a lead for the plant maintenance operations. They will oversee approximately 32 employees operations.

9) Solicitation Reference: RFP, p. 6: Place of Performance

The primary location will be at FRCSW, North Island, San Diego, CA. The contractor shall be required to travel when deemed necessary to fulfill contract requirements. Travel requirements will be coordinated with the Contracting Officer’s Representative (COR) and addressed on individual task orders.

Question: Will the Government please identify any FRCSW remote sites, such as NAS Lemoore, the employees will potentially be travelling to?

Answer: Potential remote sites would include NAS Lemoore, MCAS Yuma, Camp Pendleton, and MCAS Miramar.

10) Solicitation Reference: RFP, pg. 8 of 76

On pg. 4, in the "Level of Effort" Chart it shows labor cat "Electronic Industrial Control Mechanic" with a total of 33,120 hrs. On pg. 8 in the "General Support Requirements Chart it doesn't list the "Electronic Industrial Control Mechanic" however it shows an "Electronic Industrial Control Maintenance III, with a High School diploma or GED; Vocational training commensurate with Department of Labor functional description. Service Contract Act (SCA) - 23183 3-5 + Years. Then on pg. 70 in the "Service Contract Act Labor Categories" chart is shows "Electronic Industrial Control Mechanic" with a SCA code of 23181 which maps to an Electronic Industrial Control Maintenance I.

Question: Will the Government please clarify which labor category (Electronic Industrial Control Maintenance I, Electronic Industrial Control Maintenance III, or Electronic Industrial Control Mechanic) and SCA code the contractor is supposed to use?

Answer: The correct maintenance category is Electronic Industrial Control Mechanic with SCA Code 23181. See updated level of effort and SCA labor categories tables.

11) Solicitation Reference: RFP, p. 10, C.3.1.1 and p. 21 C.8.2.4: Work Leads

Question:

a) Will the Government please identify the work lead responsibilities; are they responsible for leading various skills sets, or limited to a specific specialty or trade?

b) How are work leads compensated (they are not identified in the labor category descriptions)?

c) What is a normal work lead to worker ratio?

Answer:

a) Work leads include the central tool room “Project Manager” and the Plant Maintenance “Production Team Leader I”. Project Manager Responsibilities will act as the lead for the central tool room. They will be responsible for managing various skill sets including: The tools and part attendants, Material handling laborer, and the tools and equipment laborer. These responsibilities fall under section C PWS para 3.3 in the RFP. The Production Team Leader I will be responsible for managing plant maintenance operations. They will be responsible for managing various skill sets included: Carpenter, Electrician, Electronic Industrial Control Mechanic I, Pipe Fitter, Rigger, and Production Machinery Mechanic.

b) The Project Manager is not a SCA labor category, See updated SCA labor category table in Section B

c) The Project Manager ratio is approximately eight employees under one lead. The Production Team Lead I ratio is approximately 32 employees under one lead (see question 8 above).

12) Solicitation Reference: RFP Page 11, Section 3.2.9 and 3.2.9.1

Section 3.2.9.1 does not appear to be related to the upper level 3.2.9 information.

Question: Will the Government please verify that section 3.2.9.1 is the correct number for the section titled Support Equipment Planned Maintenance System Support?

Answer: Section 3.2.9.1 refers to specific support equipment underneath the purview of “industrial plant equipment for section 3.2. Section 3.2.9.1 is the correct number and subsection for this RFP.

13) Solicitation Reference: RFP, p. 11, C.3.2.9; p. 12, C.3.2.9.2; p. 21, C.8.2.4; p. 23, C.11.1; p. 64, L-1.B.1.C.b; Regarding employee Training

Question: Will the Government please clarify whether employee time for Training is a time a chargeable event?

Answer: Government required training costs are billed directly.

14) Solicitation Reference: RFP, p. 13, Tool Room Support

Question: Will the Government please identify how many personnel during each work shift are normally/currently assigned to the tool room?

Answer: The tool room has approximately 9 personnel during the day shift. The tool room only has one shift. No night shifts are utilized.

15) Solicitation Reference: RFP, p. 13, OHSAS-18001:2007 Safety Management System (SMS) Support - Audit Teams

Question: Will the Government please identify how many personnel are normally assigned to the Environment Management system during each work shift?

Answer: The management analyst is normally working part time to accomplish the environmental management audit. There is only one shift during the day for this task. Only 1 management analyst is assigned to the environmental team. This same analyst is also assigned part time to the safety team.

16) Solicitation Reference: RFP; pg. 14 of 76; 3.4.2.1

Page 14, paragraph 3.4.2.1 states "The Government will provide office space, desk, phone and access to copy and fax machine. The contractor shall provide his/her own computer equipment…." However on page 21, paragraph 8.2.4 states "This Government furnished workspace will include a telephone line to be utilized for official use only, and a computer with current applications installed."

Question: Will the Government please clarify whether they will be providing computers to the contractor’s personnel, only providing them to certain labor cats, or if the government is not providing computers at all?

Answer: The Government will provide computers to the environmental and safety auditors, see updated PWS.

17) Solicitation Reference: RFP, p. 15, C.3.4.2.9; p. 21, C.8.2.6; PPE Equipment

Question: Will the Government please provide a list of the current and standard PPE Equipment being used?

Answer: There is no list of Government provided personal protective equipment (PPE). The government will provide the necessary (PPE) or reimburse the contractor under the ODC costs for necessary PPE purchases. The contractor will be responsible for consumable PPE as stated in the PWS para 8.2.1.

18) Solicitation Reference: RFP p. 21, C.8.2.1: Government Property

The Government will provide special tooling and ground support equipment not requiring licensing or certification, in the performance of this contract. This equipment will be dual use between the Government work force and the contractor. The Government will maintain formal records of government property. The Contractor shall exercise reasonable safeguards and care for the government furnished tooling and ground support equipment. Section 8.2.1 offers that the Government will provide “Special Tooling”…, in performance of this contract. There is no mention of regular tools, Spare parts, shop supplies or consumables AKA “Equipment”.

Question:

a) Will the Government please clarify whether it will be providing all tools equipment and consumables needed to perform the contract requirements?

b) If so, will any of the Government Property provided by considered GFP, or will it remain under the custody of the Government? i.e “Government Property incident to the place of performance”?

Answer:

a) The government will be providing all tools, equipment, and the contractor is responsible for all consumable PPE needed to perform the contract requirements.

b) Government Property will remain under the custody of the government and is not considered GFP.

19) Solicitation Reference: RFP Page 60, Section 3.0, paragraph 1

Proposal information must be structured such that its paragraph number/letter is identical to the Proposal Instructions paragraph number to which it is responding, although the Offeror may add lower tier subparagraphs. And Page 63, Section A Understanding of Work - Performance Work Statement Approach: Provide a written narrative of the Offeror’s understand and proposed capability to perform the requirements of the following Performance Work Statement (PWS) tasks: 3.1 – 3.6

Question: Will the Government please clarify whether the proposal information in response to the PWS tasks in 3.1 through 3.6 must be numbered using the 3.1 - 3.6 numbering scheme, or whether this would be considered a subparagraph and may therefore be numbered per the Offeror's discretion?

Answer: “PWS tasks paragraphs 3.1 – 3.6 are considered paragraphs, proposals paragraphs will match the paragraph scheme for easy analysis. Subparagraphs can be added at the discretion of the offeror as long as the paragraphs and subparagraphs are grouped for easy distinction between paragraphs 3.1 thru 3.6.

20) Solicitation Reference: RFP, Page 60, Section 3.0 paragraph 3

Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B Specific Instructions. Page limitations for Annexes, if any, are specified below. The authorized Annexes are summarized in the table below.

Question: Will the Government please clarify which official company documents they are expecting to see provided in the Annex?

Answer: Past Performance References, Letters of Intent, and Resumes in addition to manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B Specific Instructions that may be provided in an annex. Annexes are not part of the page limits.

21) Solicitation Reference: Page 60, Section 3.0 paragraph 2:

Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit. Acronym lists are usually provided to make it easier for reviewers to quickly locate definitions for acronyms they are unfamiliar with that are used in the text.

Question: Will the Government please confirm the Acronym List does not count towards the page limit?

Answer: The acronym list does not count toward the page limit.

22) Solicitation Reference: RFP Page 63, Section B, Workforce Qualifications Spreadsheet, provided as an excel spreadsheet in the solicitation

Question: Will the Government please clarify volume formatting regarding the Workforce Qualifications Spreadsheet (Attachment 3): Is the spreadsheet to be embedded into the Word document or submitted as a stand-along document? If it is embedded into the Volume 2 Word document, does the Government intend to exempt page count for it?

Regarding the Letter of Intent (LOI) requirement

Question:

a) Will the Government please clarify whether the LOIs should be provided as part of the Workforce Qualifications Spreadsheet (Attachment 3), with the key personnel resumes, or in an Annex?

b) Will the Government please clarify whether the LOIs count towards the page count limit?

Answers:

The Workforce Qualifications Spreadsheet can be provided as a stand-alone annex and is not counted against the page limit. a) The LOIs can be provided as an annex b) The LOIs will NOT count as part of the page count limit.

23) Solicitation Reference: RFP, p. 64, L-1.B.1.C.b Training

Question: Will the Government please identify whether the incoming Contractor will be required to fingerprint incumbent personnel during the transition period to maintain clearances?

Answer: Incumbent personnel will retain their security status in accordance with current policies and guidance and will not be required to re-print their fingers.

24) Solicitation Reference: RFP; pg. 68 of 76; h, Escalation on Labor

Question: Is it the Governments intent to have contractors include escalation on SCA labor categories when it is a Contractor's normal practice to NOT escalate SCA?

Answer: See RFP Section L 3.3 price/cost information para (h). Escalation on labor. Offerors, including subcontractors, shall address escalation for all labor categories, including any SCA labor categories, and shall provide rationale for the specific escalation rate used. Offerors that do not include escalation, or an explanation as to why it is not included, may be considered unrealistically low and may have their proposals adjusted by the Government to include escalation in the option periods.

25) Solicitation Reference: RFP; L-1.B.3.5, p. 69: Use of Government Furnished Property

If the Offeror proposes/requires the use of Government Furnished Equipment (GFE) or Government Furnished Information (GFI), Government Furnished Property (GFP), then the Offeror shall provide:

• A complete description of the required GFE/GFI/GFP including part number and serial number, if applicable.

• Where the GFE/GFI/GFP is to be located.

• The name, organization, completes address and telephone number of a cognizant Government point of contact.

• In the case of GFE/GFI/GFP accountable to other Government contracts, a copy of the correspondence authorizing use of such GFE/GFI/GFP on this contract.

• The monetary impact to the Offeror’s proposal if the proposed GFE/GFI is not provided as GFE/GFI.

If no GFE/GFI/GFP is required, the Offeror shall so state. It is unlikely that any other contractor besides the incumbent will have the general knowledge required to make such a list or to definitively state that no GFP is needed in the execution of this contract. This places an unfair competitive advantage in favor of the incumbent.

Question: Will the Government please provide a list of current Government Furnished Property (GFP), including any Government Furnished Equipment and or Government Furnished Material. We request that such lists include an indication of whether the equipment or item is serially managed or not serially managed as well as the acquisition cost of the item? Reference PGI 245.103-(70-73)

Answer: The instruction in regards to GFE,GFI, and GFP has been removed from the RFP.

26) Solicitation Reference: Past Performance Information Form (PPIF) Attachment 6, provided as an Adobe file in the solicitation package.

Question:

a) Will the Government please clarify whether the PPIF can be transferred to the Volume 1 Word Document for completion?

b) Will the Government please clarify whether the PPIF for each individual citation is to be consolidated into one document, or whether all past performance citations are to be submitted individually?

Answer:

a) PPIFs are part of volume 2

b) All past performance citations can be consolidated into one document, ensure logical and sequential order of pages. Include in the first page an enclosures list if the offeror decides to consolidate citations.

Given that the Presidents Day holiday is Monday, 20 Feb, would the Government consider extending a few days, possibly to Thursday or Friday the 23rd or 24th?

Answer: The due date will be extended as specified in the SF 30 form.

27) Section L instructions direct the offeror to complete Attachment 4 (Fully Burdened Labor Rates). Section J lists Attachment 4 as “Reserved” and there is no Attachment 4 on FedBizOps. Please provide an Attachment 4 or revise Section L.

Answer: Attachment 4 instruction has been removed from the solicitation. Section L para 3.3 Price/Cost Information is revised accordingly.

28) Section 9 Contractor Personnel Special Requirements of the PWS contradicts Section 7 Security. Will contractor personnel be required to have SECRET security clearances due to access to IT systems or physical access to facilities? And does this apply to all labor categories?

Answer: Key positions that require secret clearance include: Logistics Management Specialist, Senior Logistics Analyst, and Program Manager. See question 5 and section 7.0 Security for additional information regarding interim clearance and adjudication time tables.

29) There are approximately 13 non-SCA billets that are in KEY labor categories. Does the Government require resumes for all 13 of them or would a representative sample of each labor category be sufficient? Will these pages count as part of the 40 page limit for Volume 1?

Answer: See Section B updated level of effort table and Section C updated SCA labor categories table. Resumes do not count as part as part of the page limit.

30) Format instruction is provided for text and graphics, but not tables. Would Times New Roman 10 pt font be acceptable for tables?

Answer: Times New Roman 10 pt will be acceptable for tables.

31) Will the Government please confirm the Cross Reference Matrix required for Volume 2 (p. 61, 2nd paragraph) does not count towards the page limit?

Answer: Cross Reference Matrix does not count toward the page limit.

32) Will the Government please provide the missing text related to section C.3.4.2.4?

Answer:

C.3.4.2.4 has been added. 3.4.2.4 The Final Report shall be provided to the government for review and acceptance no later than the end of the following week. The Final Report will include, but is not limited to, a detailed scope of the audit, all deficiency findings, AS9100/AS9110 non-conformance findings, areas of concern, opportunities for improvement, positive findings and any quality compliance aspects not previously identified. The Final Report will also detail the specific references to the authoritative regulations or directives (COMNAVAIRFORINST 4790.2, FRCSW 4855.1, or Local Command Instructions, policies and procedures) which were found to be out of compliance. All AS9100/AS9110 conformance deficiencies will be referenced back to the appropriate AS standard. All deficiencies will be thoroughly detailed in order to generate Electronic Continual Analysis and Metrics (Evaluation Request Action Request) or Plans of Actions and Milestones (POA&M). (CDRL A002)

33) The solicitation states that key personnel resumes of current or contingent personnel are required. The only reference in the solicitation to prospective employees is with regard to non-key personnel. Is it correct that our Technical proposal will be rated “acceptable” only if all proposed key personnel are either current or contingent employees?

Answer: Key personnel resumes of current, contingent, and perspective personnel are required. See updated section L subsection B Workforce/Personnel Qualifications/Key Personnel.

34) Does the government require the prime contractor to be certified in AS9100 and/or ISO9001?

Answer: The contractor personnel will be required to work in ISO 9100, 9110, and ISO 14001 certified areas. The ISO inspector will need to be certified to ensure ISO compliance.

35) Can the government please provide job descriptions for each of the key personnel?

Answer: There are no job descriptions for each of the key personnel, however, the experience required in section C para 3.1 labor category table should give offerors a point of reference to what duties are expected to be performed by each of the key personnel

36) There is no occupation code listed for Electrician – 47050. Should we use Electrician - 23160? Occupation Code 23160 has a wage rate that is inconsistent with the Hourly Wage table in Section L. Please advise.

Answer: Please use SCA code 23160 for electricians, the hourly wage rates reference has been removed from Section L.

37) There is no category titled “Electronic Industrial Control Maintenance or Mechanic” on the WD schedule. Did you intend to use Electronics Technician, Maintenance, either level I or level III – although neither make sense when compared to the Hourly Wage table provided in Section L. Please advise.

Answer: The correct maintenance category is Electronic Industrial Control Mechanic I with SCA Code 23181.

38) There is no category titled “Production Team Leader I” on the WD schedule. Occupation Code 23470 has a wage rate that is inconsistent with the Hourly Wage table in Section L. Please advise.

Answer: The SCA Codes are not available for these job descriptions. The Government Considers this Position Equivalent to GS-9. See updated SCA labor category table on section C

39) Please clarify which SCA code to use for Material Handling Laborer: 21040 or 21050.

Answer: Please use 21050.

40) There is no occupation code listed for Data Entry Operator – 01131 or 01151. Should we use Data Entry Operator - 01051?

Answer: Please use 01051.

41) There is no category titled “Tool and Equipment Repairer” on the WD schedule. Occupation Code 23460 has a wage rate that is inconsistent with the Hourly Wage. Please advise.

Answer: Please use general labor category code 19040. See updated Section C SCA labor categories table.

42) A number of the key positions (Program Manager, Logistics Management Specialist, Sr. Logistics Analyst) allow for experience to be substituted for a degree. Will the Government consider amending the requirements to allow the substitution of relevant experience to be substituted for a degree for the Project Manager and Management Analyst III positions?

Answer: PWS Table 3.1 has been updated as stated below.

Project Manager I

Bachelor's degree and 2-4 years of experience in the field or in a related area. An Associate’s degree and an additional 4 years of experience may be substituted for a BA/BS or a minimum of 6 years of experience may be substituted for a BA/BS. Familiar with a variety of the field's concepts, practices, and procedures. Relies on limited experience and judgment to plan and accomplish goals. Service Contract Act (SCA) - N/A

Management Analyst III

Bachelor's degree and at least 5 years of experience in the field or in a related area. An Associate’s degree and an additional 6 years of experience may be substituted for a BA/BS or a minimum of 7 years of experience may be substituted for a BA/BS Familiar with a variety of the field's concepts, practices, and procedures. Service Contract Act (SCA) - N/A

43) On pages 4 and 5 of the Solicitation a table is provided which delineates the estimated composition of the total man-hours of direct labor by classification. Regarding key personnel, the Project Manager I is specified at 1920 hours per year which equates to 1.00 FTE. However, for all the other key labor categories the stated number of hours equated to a non-integer number of FTEs (ranging from 0.80 FTE to 3.45 FTEs. Since the solicitation states that resumes and letters-of-intent for key personnel are a required, please clarify the number of resumes and letters intent required for each of the key labor categories.

Answer: Clause 5252.211-9503 has been updated as stated below, see question 29 and 33 for additional information on resumes.