17-R-0015_RFP.docx

N68936-17-R-0015

Section A - Solicitation/Contract Form

CLAUSES INCORPORATED BY FULL TEXT

FOR YOUR INFORMATION:

The following addresses and points of contact are provided:

Email address: francisco.mendoza1@navy.mil

Email address: debra.zamarron@navy.mil

U.S. Postal Service Mailing Address:

Direct Delivery Address (UPS, FedEx, etc.):

This contract is a 100% Small Business Set-Aside.

Section B - Supplies or Services and Prices

LABOR

CPFF

The Contractor shall provide Production Support Services (PSS) for FRCSW in accordance with the Performance Work Statement (PWS) paragraphs 3.1 – 3.6. The level of effort for the performance of this CLIN is based upon an anticipated total estimated level of effort NTE 574,520 man-hours of direct labor.

FOB: Destination

PURCHASE REQUEST NUMBER: 1300498177

MAX COST

FIXED FEE

TOTAL MAX COST + FEE

ODCs - Travel

COST

Travel costs in support of PWS Section C.

MAX COST

ODCs - Material

COST

Material costs in support of PWS Section C.

MAX COST

NSP

CDRLs in support of PWS Section C Exhibit A - Contract Data Requirements Lists (CDRL) (DD1423).

* denotes Key Personnel labor categories **denotes SCA labor categories

CURRENT WAGE DETERMINATION

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Performance Work Statement

PRODUCTION SUPPORT SERVICES (PSS) FOR

DEPOT LEVEL MAINTENANCE

FLEET READINESS CENTER SOUTHWEST (FRCSW)

1.0 SCOPE

1.1 Introduction: This Performance Work Statement (PWS) is for Production Support Services (PSS). Services will be provided to Fleet Readiness Center Southwest (FRCSW), North Island San Diego, California. The Contractor shall provide FRCSW Industrial Production Support Department (IPSD) services. This will be in direct support of Industrial Plant Equipment consisting of various industrial and facilities equipment. The contractor shall provide requisite depot workload logistics support services for the FRCSW, Tool Control/Support Services, Code 63230, Bill of Material Building for Code 6.2.1, logistics support for Code 63120, Environmental and Safety audits for Codes 6.3.5 and 6.5.3. The Contractor shall provide 2nd Party Internal Audits to maintain the Aerospace Standards (AS) 9100/9110, ISO 14001 2004 and OHSAS-18001:2007 registrations. The contractor shall be responsible for ensuring the accuracy, timeliness and completion of all tasks assigned under this PWS.

1.2 Background: FRCSWs primary responsibility as a Maintenance Repair Organization (MRO) is to provide fleet readiness support to the naval aviator. FRCSW is also responsible for ensuring that all maintenance support functions are provided through the Industrial Production Support department which provides engineering, planning and maintenance of FRCSW’s industrial plant equipment. The Tool Control/Support Services has the responsibility for keeping the Central Tool Room and Satellite Tool Crib Centers in compliance with COMNAVAIRFORINST 4790.2B, Section 10.12, Positive Tool Control Program and keeping databases related to tool use and replenishment current and up to date. Contractor support services shall be used in performing tool room operational tasks in support of the Central Tool Room. Services include regular and recurring tool and parts room receipt, storage, identification, inventory, order and issue of hand, unique and consumable tools. Second-party auditing by definition cannot be accomplished with in-house organic resources. A second-party auditor avoids having Quality Department personnel audit their own Quality Processes or environmental staffs audit their own environmental programs. High-level consulting services to support AS, or NADCAP (National Aerospace and Defense Contractors Accreditation Program) certification are not available in-house. It is also key to note that contract support in this role enables the department to surge its technical capability where needed in a timely fashion.

1.3 Place of Performance: The primary location will be San Diego, CA. The contractor shall be required to travel when deemed necessary to fulfill contract requirements. Travel requirements will be coordinated with the Contracting Officer’s Representative (COR) and addressed on individual task orders.

1.4 Specific Tasking: The contractor will be tasked by issuance of individual task orders to perform specific functions in accordance with the terms and conditions of the contract and within the scope of the PWS. Each task order will definitively identify technical details, deliverable products and schedule requirements.

1.5 Utilization of Government Furnished Equipment (GFE): The contractor will be provided (when delineated in the task order) GFE. The type of GFE, availability, location and schedule for use will be managed by the COR.

1.6 Normal Work Hours/Days: The FRCSW uses a five-day workweek, Monday through Friday, consisting of eight hours per day. Due to different work schedules, specific hours of operation will be specified under each individual task order. Saturdays, Sundays, and Government Holidays are considered non-work days.

2.0 APPLICABLE DOCUMENTS:

2.1 INSTRUCTIONS/STANDARDS/PUBLICATIONS. The following is a list of known documents needed and referred to in the performance of the services required by this PWS. The documents listed below are the versions current at the writing of this PWS and are necessary to fully understand and perform the tasks described herein. The contractor shall be responsible for ensuring performance is in accordance with the newest version of the applicable documents. Unless otherwise specified, the revision level and date of each document, specification or standard cited or referred to within this solicitation shall be the revision that is listed in the Department of Defense ASSIST Database (http://assistdocs.com/search) in effect on the date of contract award or at the time an option is exercised. When required, publications are to be in accordance with DOD 5010.12-M.

a. DOD 5010.12-M, Procedures for the Acquisition and Management of Technical Data, May 1993

b. COMNAVAIRFORINST 4790.2 SERIES

c. COMNAVAIRFORINST 4790.2 Section 10.12 (Tool Control Program)

d. Naval Aviation Maintenance Program (NAMP) Manual COMNAVAIRFORINST 4790.2B.

e. FRCSW 10290.1C CH-1 Command Tool Control Program

f. FRCSW LCP4790 (CHP10.11) DEC 08, 201410320.1G Foreign Object Damage (FOD) Prevention Program

g. 4200.1D/FISCINST 4200.6A Commercial Procurement

h. International Standard ISO 14000:2004 Environment Management System (EMS).

i. International Standard BS Occupational Health and Safety Assessment Series (OHSAS) 18001:2007 Safety Management System (SMS).

j. Aerospace Standards (AS) 9100C, 9110A, and 9110B as promulgated by the International Aerospace Quality Group (IAQG).

k. OSHA Industrial Safety Regulations: OHSAS-18001:2007

l. DOD 5220.22M, National Industrial Security Program Operating Manual Change 1, 28 February 2006.

m. SECNAVINST 5510.30B, Department of the Navy (DON) Personnel Security Program (PSP) Instruction, 6 October 2006.

n. SECNAVINST 5510.36A, Department of the Navy (DON) Information Security Program (ISP) Instruction, 6 October 2006.

o. DOD 5200.01V4, DOD Information Security Program: Controlled Unclassified Information (CUI), 24 February 2012

p. NAVAIR Depot Maintenance System – Time and Attendance (NDMS-TAA) https://mynavair.navair.navy.mil/portal/server.pt/gateway/PTARGS_32_0_856_0_-1_47/docman/download/575322/0/0/0/ndms_taa_user_manual.pdf

q. FRCSWINST 4855.1 SERIES Quality Program Manual

r. DODD 5230.25, Withholding of Unclassified Technical Data from Public Disclosure, 06 November 1984, and Change 1, 18 August 1995.

s. Naval Aviation Maintenance Program (NAMP) Manual COMNAVAIRFORINST 4790.2B CH-1

t. COMFRCINST 5100.4 (SMS)

u. FRCSW Safety Management System Procedures (SMSP)

2.2 Controlled Unclassified Information (CUI). The Contractor shall implement adequate security measures to safeguard CUI information, per reference DOD 5200.01V4, DOD Information Security Program, within the Contractor’s information system from unauthorized access and disclosure. The Contractor shall prescribe standardize procedures for tracking and reporting cyber intrusion events that affect DoD CUI in the Contractor information systems.

2.3 Information Assurance (IA): The NAVAIR IA Program is a unified approach to protect unclassified, sensitive or classified information. It is established to consolidate and focus efforts in securing that information, including its associated systems and resources. IA is required operationally throughout the DON. The DON Chief Information Officer (CIO) is responsible for IT within the Navy, as mandated by the Clinger-Cohen Act (CCA), and is the lead for departmental compliance with the Federal Information Security Management Act of 2002.

2.4 All IA shall be in compliance with the instructions listed below including referenced within it.

a. SECNAV M-5239.1 Department of the Navy Information Assurance Program; Information Assurance Manual, November 2005.

b. CJCSI 6211.02D Defense Information System Network (DISN): Responsibilities, 24 Jan 2012.

c. DoDD 8570.01 Information Assurance (IA) Training, Certification, and Workforce Management, 15 August 2004, Certified Current as of April 23, 2007.

d. Department of the Navy Chief Information Officer (DON CIO) Memorandum 02-10, Information Assurance Policy Update for Platform Technology, April 26, 2010.

e. National Security Telecommunications and Information Systems Security Policy (NSTISSP) No. 11.

f. National Policy Governing the Acquisition of Information Assurance (IA) and IA-Enabled Information Technology (IT) Products.

3.0 General Support Requirements: This section provides information pertaining to government and contractor requirements and responsibilities including information regarding the level of expertise and resources required by the government in support of this contract.

3.1The Contractor shall provide qualified personnel as detailed in the Labor Categories listed below with minimum education and relevant experience requirements. All qualification requirements and additional training needed including industry standard certifications, recertification and licenses associated with each Labor Category and held at contract award shall be the responsibility of the Contractor and shall be maintained for the duration of this contract. Any new qualifications and training requirements identified by the Government and established by industry standards that were not required at the initial time of award will be covered by the Government.

A minimum of four years’ experience supervising and directing at least three logistics analysts in the performance of comprehensive analyses across the full spectrum of design interface and maintenance planning, and a minimum of four years’ experience in acquisition Level of Repair Analysis (LORA), maintenance planning, logistics support/supportability analysis, or operational availability analysis while working for or supporting an acquisition command. A minimum of five years’ experience in at least two of the following:

a. Reliability and Maintainability (R&M) Analysis

b. Logistics Support Analysis/Supportability Analysis

c. Operational Availability Analysis

d. Life Cycle Costing Service Contract Act (SCA) – N/A 12 + Years

3.1.1 Work Leads shall assume several administrative duties and responsibilities. The administrative tasks include, but are not limited to: Daily Time and Attendance (TAA) verification (to be complete at the beginning of each shift), notification to FRCSW supervisors of personnel not in attendance (for planning purposes) or any other system that the Government may transition into for the duration of this contract. Ref. Section 8.2.2.

3.2 Industrial Production Support Department (IPSD).

3.2.1 The contractor shall install, remove, repair, maintain, overhaul and perform preventative maintenance on a periodic or scheduled basis on a large variety of industrial plant equipment, such as lathes, test equipment, test systems, and work benches in production shops in various buildings located in the FRCSW including hangars and other general work areas, and in preparing and or restoring facility areas as required by such actions. The types of equipment range from heavy duty industrial production machinery to facility equipment such as ventilation systems. The work encompasses efforts from simple filter and fluid replacements to more complex repair and or replacement.

3.2.2 The contractor shall adhere to all OEM and FRCSW safety standards for the repair, maintenance, removal and installation of the industrial plant equipment.

3.2.3 The Contractor shall, during the course of the maintenance activities, review existing maintenance documentation to ensure it is in compliance with the most recent maintenance criteria and make recommendations for Preventative Maintenance (PM) or Standard Operating Procedures (SOP) on each respective piece of equipment as required. Where the PM or SOP appears to be out of date the contractor shall investigate the functional requirements and make recommendations for updates. (CDRL A003)

3.2.4 The contractor shall perform inspection of maintenance equipment and supplies to include unpacking and movement to the designated area within the FRCSW. The contractor shall plan, layout, assemble, and install rigging to move objects in confined areas.

3.2.5 The contractor must have knowledge of state and local regulations for operating vehicles and possession of valid driver’s license is required. The contractor will be required to handle heavy cables, shackles, beam clamps, block and tackle assemblies, chain falls, motors, position work stands/platforms or staging to lift and move parts or subassemblies weighing up to 100 pounds. Operate Hoists, dollies, hand trucks, forklifts up to 20K, work with mobile cranes and with fellow workers for more complicated and heavier jobs.

3.2.6 The contractor shall provide material coordination services in the performance of these tasks to coordinate and expedite material and supplies necessary to accomplish the task as determined by the government.

3.2.7 The contractor shall provide warehousing support for the storing and delivery of material/supplies requisitioned to perform assigned tasks. The contractor shall maintain the government provided storage facility in a neat and orderly fashion.

3.2.8 The contractor shall perform lead abatement as required on existing facilities and or plant equipment in accordance with the following citations;

a) -8 CCR Section 5198 Cal/OSHA General Industry Safety Orders, Lead

· 29 CFR 1926.62, Lead in Construction

· 29 CFR 1910.134, Respiratory Protection

· 29 CFR 1910.1200, Hazard Communication

· 29 CFR 1910, Section 132-138, Personal

b) Protective Equipment

· 42 CFR Part 84, Respiratory Protection

3.2.9 The contractor shall adhere to all state, federal, local government and FRCSW safety standards for the removal and encapsulation of lead based paint on existing facilities and industrial plant equipment. The contractor shall participate in a medical surveillance program, including baseline and post-blood lead level exam. The contractor shall obtain 24-hour lead worker training that covers hazards waste operations and lead awareness training.

3.2.9.1 Support Equipment Planned Maintenance System Support

3.2.9.2 This will support the Production Planning Division, Code 6.3.1 and N42 Aviation Maintenance / Production Department, Code 90000. Support Equipment Maintenance Planning and Maintenance Execution Monitoring and Documentation are required by COMNAVAIRFORINST 4790.2B CH-1 (NAMP). Planning, Monitoring, and Documenting NAMP compliance for Support Equipment cannot now be accomplished with in-house organic resources alone. Additional Logistic Management Specialists will allow the Support Equipment Planned Maintenance System (SE PMS) Program Manager and Team, Code 6.3.1.2, to perform the required monitoring, documenting and training to achieve and maintain NAMP compliance.

3.2.9.3 Day to Day Support Services of NAMP requirement for SE PMS and AS 9100/9110 Quality Management Systems for Aerospace Manufacturing and Maintenance. The contractor acting as a member of the SE PMS team will assist in weekly NAMP Computerized Self Evaluation Checklist (CSEC) audits of the SE PMS Program.

3.2.9.4 File all applicable completed work orders for Periodic Maintenance (PM) , Corrective Maintenance (CM), Acceptance Transfer (A/T), Monthly Visual Inspection (MVI) and Technical Directive (TD) in accordance with NAMP requirements. Print PM, CM, MVI and TD work orders from Maximo Work Order Tracking via Business Process Engineering (BOE). Reporting Services in support of NAMP SE PMS requirements.

3.2.9.5 Contractors shall assist SE PMS Program Manager or his designate in providing reports using Maximo Asset Screens, Maximo Preventive Maintenance Screens, Excel, PowerPoint, and SharePoint. The contractor shall provide support services to enhance communications for these programs at FRCSW in the form of monthly reports, instructions and Standard Work Packages (SWP’s) and as needed and assigned. The contractors acting as the SE PMS Program Manager assistants will perform the following functions. Maintain /annually review and update SE PMS instruction FRCSWINST 110141.C. The contractors shall create, maintain, annually review and update the four FRCSW Local SE PMS SWP’s for; (a) SE Turn In Procedures, (b) SE Preservation Procedures, (c) SE Acceptance / Transfer Procedures, (d) SE Preoperational Inspection Procedures and any other SWP’s required by the Command for SE PMS.

3.2.9.6 Assist SE PMS Program Manager in preparing overdue reports for turn in of SE for Periodic Maintenance (PM). These reports include at minimum (a) the SE Coming Due for PM Report, (b) the Courtesy Draft SE Overdue for PM Report, (c) the SE Overdue for PM Report, (d) The Slings Overdue for PM Report, and (e) the Monday Morning Meeting (in front of the CO/XO) SE Overdue for PM Report using PowerPoint and SharePoint , (f) the Monthly Overdue but In-Use Report for Production Officer (g) monthly, via SharePoint update the SE PMS Web Page with the latest SE Overdue for PM Reports, (h) the Avionics Weekly PM Report and (i) the Avionics Down Station Report.

3.2.9.7 The Contractors will attach red (rejected) tags (form number FRCSW 4855/15, revision 2-13) on SE that is overdue for PM turn in that falls under FRCSW Overdue but In-Use Report that is routed to the Production Officer. The Contractors will maintain the Evaluation Request / Action Request (ERAR) in the Electronic Continuing Analysis and Metrics (eCAM) involving SE Maintenance discrepancies for the SE PMS Program Manager. The Contractors will prepare weekly agenda / report for the SE PMS Computerized Self Evaluation Checklist (CSEC) briefing meeting with the Division Director. The Contractors will maintain, annually review and update approximately 827 current sling shop 4790/51 records for Acceptance / Transfer entries, Technical Directive (TD) entries, next PM Due Dates, and PM/ Corrective Maintenance (CM) completeness. The Contractors will maintain, annually review and update approximately 189 current Avionics SE 4790/51 records for Acceptance / Transfer entries, Technical Directive (TD) entries, next PM Due Dates, and PM/CM completeness. The Contractors will maintain, annually review and update approximately 407 current Installed Plant Equipment SE 4790/51 records for Acceptance / Transfer entries, Technical Directive (TD) entries, next PM Due Dates, and PM/ CM completeness. The contractors will daily file completed PM and CM work orders in the 4790/51 card folders of the corresponding SE in Avionics and Plant Equipment per NAMP requirements.

3.2.9.8 The contractors will weekly verify TD compliance on assigned SE using DECKPLATE System NAT02 reports per NAMP requirements. The contractor will verify TD update documentation in Maximo. The contractors will assist the SE PMS Program Manager in tracking of SE items lost, misplaced or having incorrect location status for the purposes of SE turn in for PM and TD compliance.

3.3 Tool Room Support

3.3.1 The Production Activity Control Division Code 6.3.2, Tool Control/Support Services has the responsibility for keeping the Central Tool Room and Satellite Tool Crib Centers in compliance with COMNAVAIRFORINST 4790.2B, Section 10.12, Positive Tool Control Program and keeping databases related to tool use and replenishment current and up to date. Contractor support services shall be used in performing tool room tasks in support of the Command Tool Program. Services include regular and recurring tool and parts room receipt, storage, identification, inventory, order and issue of hand, unique and consumable tools.

3.3.2 Central Tool Room Operations. The contractor shall perform tool room tasks in support of the Command Tool Program. Tasks include, but are not limited to: performing quality checks and finishing operations on vendor supplied rollaways, sorting old tools, de-militarizing unusable tools, replacing usable tools to stock, equipment transfers to Defense Reutilization and Marketing Office (DRMO), researching prices for DRMO disposition, coordinating all receiving, tool marking, filling of back orders, replenishment ordering/procurements, tool room equipment transfers and Automated Tool Inventory Control Tracking System (ATICTS) and/or MAXIMO data entry and updates. Contractor shall procure all authorized tools as required by government.

3.3.3 The contractor shall provide pneumatic and power tool repair services, order repair parts, and perform data entries in the repair module portion (screen) of the ATICTS and/or MAXIMO computer database that supports the tool and part inventory assets for both the Central Tool Room and the Satellite Tool Crib Centers. These items are typically die grinders, drills, sanders, rivet guns, c-squeezers, impact wrenches, pneumatic hammers and other applicable tools.

3.3.4 The contractor shall identify the extent of repairs required, perform assessments and make recommendations for outsourcing.

3.3.5 The contractor shall provide restocking and ordering technical support, interface with the Industrial Hygiene Department regarding the acquisition of ergonomic tools, and maintain contact with vendors and Defense Logistics Agency (DLA) personnel regarding tooling, customer requests for information and technical problems.

3.3.6 The contractor shall maintain, track, and keep current all procurement requests, receipt of items, obligations, obligation tracking/request, tool repair, calibration items, lost tool reports, tracking 4235’s and tool control replacements in the database system.

3.3.7 The contractor shall rebuild roll-a-ways and create, store, manage or update tool control inventories.

3.3.8 The contractor shall utilize the government furnished laser etch machine to perform laser etch marking of government hand tools.

3.3.9 Satellite Tool Crib Centers shall be supported in a similar manner as the central tool room by the contractor. Ref. Section 3.3.14.

3.3.10 Receiving and Stocking Tool Cribs. The contractor shall count, sort, and weigh incoming articles received from the central tool room to verify receipt of items on requisitions and invoices. The contractor shall verify marking/identifying tool crib center codes, figures, and or letters on articles and store in bins, on floor, or in shelves, according to the identifying information, such as style, size, or type of material.

3.3.11 The contractor shall perform record transactions of tool room inventory, each issue and receipt, using the ATICTS and/or MAXIMO. The contractor shall perform ongoing inventory cycle counts for purposes of continuous inventory updating.

3.3.12 Calibration and Periodic Maintenance. The contractor shall keep track of all test equipment calibration and periodic maintenance due dates for those items which fall within the responsibility of the Production Activity Control Division, Tool Control/Support Services, Code 63230. When calibration or maintenance is due, the contractor shall send the equipment to the responsible shop for calibration or periodic maintenance. The contractor shall insure that the equipment and its accessories (hoses, cables, connectors, hardware, etc.) and appropriate routing documentation are transferred together in government provided transport vehicles. The contractor shall keep track of the test equipment and accessories from the time they leave for the calibration and/or periodic maintenance and their return back. The contractor shall include load-lifting devices such as cables, chains, fixtures, etc., which are kept in the tool room and issued to artisans as required. These devices require periodic maintenance and certifications.

3.3.13 Minor Equipment Repairs. In all areas, the contractor shall perform minor repair of hand and unique type tools such as grease and air powered hand equipment that is within the contractor’s expertise and capability to repair.

3.3.14 The Contractor shall transport supplies, tools and calibration items to satellite tool centers as required by government. The Central Tool Room is one of many tool centers to support on this contract effort.

3.3.15 Database Management. The contractor shall on a continual basis maintain and update the Central Tool Room’s ATICTS and/or MAXIMO. The contractor shall also update and maintain the Central Tool Room shared drive data.

3.3.16 The contractor shall keep the ATICTS, MAXIMO, and/or the new applicable computer system database current by updating and revising all additions or deletions of personnel from the database when tools are issued or returned; transferring and assignment of rollaway custody; vendor information and prices; issuance of special order items; updating the location and status of tools; deleting surveyed items; and updating existing tool records to include lost tool reports.

3.3.17 The contractor shall utilize the ATICTS, MAXIMO, and/or the new applicable database to prepare, print and distribute reports (overdue items, procurement requests, etc.), as required by the government.

3.4 ISO-14001 Environment Management System (EMS) Support

3.4.1 Day to Day Support Services of ISO 14001 Environmental Management Systems (EMS) for Aerospace Manufacturing and Maintenance.

3.4.2 The contractor acting as the 2nd Party Auditor shall conduct the execution and management of internal audits to ISO 14001 standards. The contractor, at the direction of the COR or TA, shall be required to organize, review and update audit plans, audit reports and nonconformance reports, when directed. This includes completing all reports (contract deliverables) in the Industrial Operations Compliance Program office, Code 6.3.5. (CDRL A002)

3.4.2.1 The Government will provide office space, desk, phone and access to copy and fax machines. The contractor (referred to as the 2nd Party Auditor) shall provide his/her own computer equipment which is subject to a controlled inventory while working in the office. An inventory of contractor Information Technology (IT) equipment will be required. Additionally, the contractor will not be permitted to connect any IT device to the Navy Marine Corps Intranet (NMCI).

3.4.2.2 The contractor shall have a thorough knowledge of environmental regulations found in the Code of Federal Regulations (CFR), State of California (CCR Title 22), applicable Navy Instructions (OPNAVINST 5090) as well as locally developed operating instructions and management plans when conducting audits. These local instructions and management plans are located in the Environmental Program Office and will be made available to the contractor during office hours. The contractor, serving as the Subject Matter Expert, will conduct multi-media environmental and ISO EMS audit inspections of FRC industrial shops. Findings generated as a result of non-conformance with ISO standards and regulatory compliance requirements will be detailed in a locally developed worksheet provided by the government. Completion and acceptance by the government of this initial worksheet constitutes the Draft portion of the report. The contractor is encouraged to collaborate with the government in the development of the Draft Report and shall understand the differences between; areas of concern, regulatory non-compliance, ISO non-conformance and opportunities for improvement. (CDRL A002)

3.4.2.3 The contractor shall submit a Draft Report to the government within the same business work day the audit was performed, when possible. The government will provide office space and equipment (as detailed in para 3.4.2.4) in the development of the Draft Report. Collaboration between the contractor and government is encouraged during the development of the Draft Report. In the event the audit is conducted late in the afternoon (2nd shift) the contractor shall have a maximum of 24 hours to submit the Draft Report to the government for review and acceptance. Exceptions to this requirement will be made for special circumstances, such as illness, holiday and weekend conflicts. (CDRL A002)

3.4.2.5 The Final Report shall be provided to the government for review and acceptance no later than the end of the following week. The Final Report will include, but is not limited to, a detailed scope of the audit, all deficiency findings, ISO non-conformance findings, areas of concern, opportunities for improvement, positive findings and any environmental aspects not previously identified. The Final Report will also detail the specific references to the authoritative regulations or directives (CFR, CCR, or OPNAVINST) which were found to be out of compliance. All ISO EMS non-conformance deficiencies will be referenced back to the appropriate ISO standard. All deficiencies will be thoroughly detailed in order to develop Electronic Continual Analysis and Metrics (Evaluation Request Action Request) or Plans of Actions and Milestones (POA&M). (CDRL A002)

3.4.2.6 The government shall provide a bi-weekly audit schedule to the contractor a minimum of two weeks before the beginning of each month. The contractor shall be available between the hours of 6:00AM to 4:00PM each audit day to conduct site visits. Each audit day shall consist of auditing 1 to 4 shops depending on the complexity of the shop. Any conflict in the schedule shall be brought to the attention of the government at least one week prior to the audit. The government shall be responsible for coordinating the audit schedule with FRC industrial shops. The contractor shall be on-site and ready to audit a minimum of 15 minutes prior to the scheduled shop audit. If unable to arrive on time the contractor shall notify the government COR or TA no-later-than one hour prior to the scheduled audit. Consistently canceling audits is unacceptable. The contractor shall make every attempt to perform all scheduled site visits for that week. A typical audit day/work hours consists of two specific audit days a week (4-6 hours a day) for a total of 8-12 hours for the entire week. The 8-12 hours each week the contractor performs consist of preparing for the audits, conducting the audits and developing the “draft” and “final” reports as detailed in para 3.4.2.3 and 3.4.2.4. Office space will be provided for performing these tasking as detailed in para 3.4.2.1.

3.4.2.7 Each 6-month surveillance period, when 3rd Party Auditors are present, the contractor shall be on-site and available for a minimum of 24 hours during that week to accompany auditors, observe and answer questions, when requested. Collaboration between the contractor and government shall be performed to identify which work days and hours are best suited for this effort. For ISO re-registration activities the contractor shall be on-site and available for the entire week (40 Hours). The overall performance standard for the contractor is to support FRCSW in maintaining ISO registration.

3.4.2.8 The contractor shall audit the Environmental Program Office at least annually. The contractor shall collaborate with the government for when best to include this audit in the monthly schedule. The contractor shall be responsible to thoroughly prepare for each audit. This includes reviewing all pertinent permits and local management plans (Storm Water Pollution Prevention plan, Spill Prevention Control and Countermeasures Plan, FRC Hazardous Waste Management Plan, Shop Operational Procedures, County Health Permits., etc.) prior to conducting the audit. Time associated with this work task is part of the 8 hour work week as detailed para 3.4.2.5 and collaboration with the government is encouraged as detailed in para 3.4.2.3. All locally developed instructions and management plans will be made available to the contractor during office work hours.

3.4.2.9 The contractor shall be expected to conduct professional audits. This includes, but is not limited to, arriving on time for scheduled audits/inspections with appropriate PPE, being thoroughly prepared to assess each industrial shop by knowing specific details of the operations of that shop, communicating effectively with artisans, demonstrating mutual respect while interviewing FRCSW personnel, developing comprehensive draft and final reports, and delivering quality reports that are accepted by the government within time standards detailed in para 3.4.2.3 and 3.4.2.4.

3.4.3 The 2nd Party Auditor shall follow up their own audits for verification of implementation and effectiveness, as assigned.

3.4.4 The contractor shall provide support services to enhance communications for these programs at FRCSW in the form of information pamphlets, posters, banners, etc., as needed and assigned.

3.4.5 Evaluation Services in support of ISO 14001:2004 Registration.

3.4.6 The ISO and NADCAP consulting contractor shall assess and evaluate, on an as-needed basis, the EMS to ensure that the design, layout, and organization of the site’s system management processes remain effective and capable of maintaining third-party registration/certification. The Contractor is encouraged to collaborate with the government to ensure FRCSW guidelines and other efforts are consistent with Command policies.

3.5 OHSAS-18001:2007 Safety Management System (SMS) Support

3.5.1 Day to Day Support Services of British Standard (BS) OHSAS 18001 Safety Management Systems (SMS) for Aerospace Manufacturing and Maintenance. This task order will support the Safety Office, Code 7.10 by providing second party auditing to assist in maintaining the recently registered organization to British Standard (BS) Occupational Health and Safety Assessment Series (OHSAS) Management System Requirements: BS OHSAS 18001:2007. A second party auditor avoids having safety staff audit their own programs and provides high-level consulting services to support OHSAS 18001 registration which are not available in-house. It is also key to note that contract support in this role enables the department to surge its technical capability where needed in a timely fashion. This PWS applies to the needs and requirements of the FRCSW at North Island and includes such services as second party internal audits to maintain the OHSAS 18001 registration. The contractor shall be responsible for ensuring the accuracy, timeliness and completion of all tasks assigned under this Task Order.

3.5.2 Second Party Auditor: The contractor acting as the second party auditor shall accomplish the internal audits IAW OHSAS 18001 in accordance with the audit plan. The contractor, at the direction of the COR or TA, may be required to organize, review and update audit plans, audit reports and nonconformance reports — to include organizing, reviewing and updating any contract deliverables. The Government will provide on-site contractor employees access to the facility space, tools, telephone, and reproduction facilities, as required. The contractor acting as second party auditor shall follow up their own audits to assure that corrective and/or preventive actions have taken place. In addition, after an appropriate period of time, the second party auditor shall verify and document the effectiveness of the corrective/preventive actions.

3.5.2.1 Preparing associated internal audit reports. The contractor will deliver, within one week of an audit, their official audit report.

3.5.2.2 The second party auditor shall assist in audit planning when requested. A requirement from the registrar is that future internal audits take into account the results of previous compliance and conformance audits. Therefor the Government will require that all internal audit team members review past audit findings and take the same into account when accomplishing the audit plan — these considerations shall be documented in the audit plan.

3.5.2.3 Continual review of FRCSW Instructions as they relate to OHSAS 18001 requirements. Internal document reviews prior to conducting internal audits shall be part of the formal audit plan. The results of the document reviews and their key considerations shall be documented in their respective the audit reports.

3.5.2.4 Attending meetings with safety office personnel and upper management to discuss OHSAS progress, as required.

3.5.2.5 Assisting in the preparation of third party surveillance audits. The surveillance audits will take place approximately every six months.

3.5.2.6 Attending and participating in the third party surveillance audits. The second party auditor may be called upon to assist during the third party audit.

3.5.2.7 Internal Audit Reports. The contractor acting as the second party auditor shall prepare and deliver internal audit reports as they are conducted. The Internal Audit Reports shall include background information and guidance, audit findings, non-conformances, area of concerns, and opportunities for improvement. The TA identified within this task order shall be included in the Contract Data Requirements List (CDRL) distribution. (CDRL A002)

3.5.3 OHSAS 18001 Safety Management System Procedures (SMSP) updates. The contractor shall review the BPM and prepare recommendations for required updates with specific focus on OHSAS 18001 requirements.

3.5.4 Data submitted electronically or mailed will be in a format agreed upon by the government and contractor prior to the first submittal.

3.5.5 Contractor performance measurement standards for this task order will consist of customer satisfaction, timeliness of products/reports, and meeting cost objectives.

3.5.6 Acceptability of performance will be based on quarterly input from customer surveys, review and validation of contractor reports/records, and use of the basic contract’s FAR Clause 52.246-5 – Inspection of Services – Cost-Reimbursement.

3.5.7 Acceptability of performance will be based on quarterly input from customer surveys, review and validation of contractor reports/records, and use of the basic contract’s FAR Clause 52.246-5 – Inspection of Services – Cost-Reimbursement.

3.5.8 Remedies to correct services or materials that failed to meet performance standards will be in accordance with FAR Clause 52.246-5.

3.6 Bill Of Material (BOM) Development for all depot level Aircraft

3.6.1 The contractor will develop a standardized material plan for all Depot-level aircraft work scopes across all FRC sites. The final deliverable is a repair Bill of Material (BOM) for each aircraft work scope at each site that effectively plans for the material needed, based on replacement percentages. Specifically, the parts needed to perform a given work scope at Southeast (SE) should be the same at Southwest (SW), East (E) & Mid-Atlantic (MA). Reviews new and existing Bills of Materials (BOMs) supporting the FRCSW 6.3.1.1 Capabilities, Operations Management, and Sustainment Program. The contractor will provide recommendations to enhance the government’s approval and prioritization of the BOMs.