RFP Questions and Answers Compiled.pdf

Questions & Answers Regarding Solicitation N6883625R0005 Question Answer

1. Who is the current incumbent?

The current contract number is N6883620C0001.

Details on the current contract can be found at FPDS.gov.

2. How long has the current incumbent handled the food service contract?

Historical information can be found at FPDS.gov

3.

Please provide historical kitchen meal counts by month for the previous 12 months, per each Galley.

Please refer to the Technical Exhibits in the PWS for historical information

4.

Please provide the current contract number and current annual value of the contract.

The current contract number is N6883620C0001.

Details on the current contract can be found at

FPDS.gov.

5.

Can you please provide photos of the following areas for each galley: Kitchen, Dry Storage, Serving Area, Seating Area, Dishwashing Area

Due to security concerns, pictures will not be made available

6.

What is the full scope of responsibility for

Public Works regarding galley maintenance and support?

None

7.

What is the Government's standard response time for a Contractor Discrepancy Report (CDR)?

30 Days

8.

Who is responsible for pest control and grease trap maintenance at each location?

King Bay BOS Contractor

9.

What is the process for documenting and reporting damage to government furnished property?

The COR will notify Contracting Officer (KO) as soon as practicable immediately by phone for sensitive, classified, or AA&E items; otherwise within one business day is custom. The COR must determine root cause and compile the 12 data elements listed in FAR 52.245-1 (f)(1)(vii). The COR will enter a

Proerty Loss Report in PIEE. The Government will review &liability with 15 days. Within 90 calendar days of an acceptable report, the PA/ACO decides liability, issues a demand letter if the contractor is at fault, or formally relieves the contractor if the loss was Government-assumed risk. Close-out and record updates When the case is closed, the contractor updates its property records and the GFP Module reflects the final disposition (repair, replacement, credit, abandonment, etc.).

If replacement is authorized, the new item must be recorded under the same contract before use.

10.

Are there any existing infrastructure issues within the facilities, or items currently undergoing repair or scheduled for maintenance?

None

11.

Based on the equipment list shown in the provided exhibit, are there any pieces of equipment that are currently non-functional, in need of repair, or scheduled for decommissioning?

None

12.

How often are preventative maintenance checks conducted on GFE, and by whom

(Public Works or other)?

Quarterly. Tony Cox Incoporation (TCI)

13. The Pirate Cove galley has 6 cooks. Is that 6 cooks per day or does it vary?

The Pirates Coves Galley has 67 assigned Culinary Specialists. Number of cooks varies per day.

14.

All the preparation, meals and wrapping of food items is done for each satellite galley from the Pirate Cove location?

What times of the day do the meals get picked up?

Currently Yes

15.

Please confirm that Marines handle the pickup and drop off of all food items.

Currently Yes

16.

Please provide the current contract number and current annual value of the contract.

The current contract number is N6883620C0001.

Details on the current contract can be found at

FPDS.gov.

17.

RFP Reference 1.2.2.2, pg. 5 of PWS:

Section references cooking for all 4 meals and midnight rations. Site tour revealed that all cooking is done by Navy cooks. Please confirm if contractor is only responsible for fruit and vegetable preparation and not cooking.

Navy Culinary Specialists prepares 3 cooked meals per day for all galleys at Kings Bay. Night Meals are funded by BUPERS to be served. Navy Cooks are not authorized to prepare night meals preparation.

18.

RFP Reference 1.7.1, pg. 13 of PWS:

Section requires the proposer submit a

QCP with the proposal. We use our Corp.

QCP plan that has all required elements.

Our numerous inspection checklists are in Time #10 font. Does the #12 Times New Roman font for Volume 1 still apply?

Do we include this plan in Volume #1 or

Volume #IV as an appendix? Please confirm.

Please use 12 point font as listed in the solicitation.

19.

RRP Reference 1.7.2, pg. 14 of PWS:

Section requires the proposer submit a housekeeping plan with the proposal. We use a housekeeping plan that covers all the required elements. Our HK plan inspection checklists are in Times #10 font. Does the #12 Times New Roman font for Volume 1 apply? Do we include this plan in Volume #1 or Volume #IV as an appendix? Please confirm.

Please use 12 point font as listed in the solicitation.

20.

General: Is the Navy responsible for the transfer of hot and cold menu items between the various Galleys? This was not covered in the PWS.

Yes. Due to Manning Shortfalls, Marines currently pick up meals and transport food down to Lower

Base Facilities

21.

Attachment 4 CBA, Various pages:

Please confirm if this CBA is in effect, as it is not signed.

CBA is in effect as of 01 October 2024

22.

Attachment 4 CBA, Article 12 (Seniority), Page 8: Please provide the average seniority current union employees for pricing.

All available CBA information can be found in Attachment 4

23.

Attachment 4 CBA, Article 22 (Wages), Page 16: The wages for Cook I & II seem to be reversed. Please confirm if this is correct.

To the Government's knowledge, the wages in the CBA have not been changed.

24.

Please provide information on: The existing contract number, value and period of performance, and the existing staffing matrix at each Gallery/building.

The existing contract number is N6883620C0001.

Please refer to FPDS.gov for details on the current contract. Offerors are responsible for determining staffing levels in accordance with the PWS.

25.

Section SF1449 - Continuation Sheet CLINS 0001-AB-5001AB requires the contractor to provide pricing for Cook

Services at Pirates Cove Galley, Building 1050. However, PWS Page 1, section 1.1 appears to specify that cooking of meals is only to be performed in the four SWFLANT Satellite Galleys, Buildings 3057, 5009, 5162, 5163. Would the government please confirm that the contractor is not responsible for cooking meals in the Pirates Cove Galley and if confirmed, revise CLINS 0001AB-5001AB accordingly?

Confirmed. Please review amended solicitation.

26.

RFP Reference Section: Volume I, Paragraphs

1.7 and 5.1: The specific instructions for preparation of the Volume 1 submission identif three plans, each limited to 3 pages.

With respect to the Quality Control and

Housekeeping plans, the information required in the structions to offerors, in the PWS, and in the evaluation factors is highly detailed. An adequate submission will substantially exceed the page limitations imposed. For example, the evaluation criteria for the Housekeeping Plan specify that: "The plan shall demonstrate a thorough understanding of PWS paragraph 5.1 and address in detai: a. Cleaning and housekeeping schedules (and frequencies) of all areas (i.e. serving lines, dining room, restrooms, kitchen, storage areas, loading docks, passageways, scullery, etc.); b. Deep cleaning tasks (i.e. carpet, flooring, ductwork, grease traps, deck drains, drapery, fixtures, walls, ceiling fans, outdoor patios, etc.);c. Routine and daily cleaning tasks at each individual facility." Similarly, the evaluation criteria for the Quality Control

Plan specify that: "QCP shall demonstrate a thorough understanding of PWS paragraph

1.7 and address the following in detail: a.

Self-monitoring methods; b. Performance measurements metrics; c. Document compliance with the Performance

Requirements Summary (PRS) and PWS, d.

Methodology to be used for discrepancy resolution of any discrepancies, to include the ability to incorporate and address unplanned events and circumstances" In view of the above, it is requested that the

Government either remove the page count limitation on both the QC and Housekeeping plan submissions or amend the submission and evaluation criteria to a level commensurate with the 3-page limitation.

The solicitation will be amended to increase the number of pages to 5 for both the Quality Control and Housekeeping Plan

27.

Regarding Pirates Cove: Do Navy Cooks set and replace the hot pans into the service lines or does the contractor?

Navy Cooks set up the serving line. The contractors serve.

28.

During the site visit, there were no cash registers visible in the satellite galleys.

Please confirm what kind of register system is used and where it is stored.

The galleys are no longer allowed to collect cash for payment. All meals must be paid for using the Galley

T-650 Veriphone Credit Card Machine.

29.

Is is possible to get a sample weekly menu for the satellite galleys?

Naval Submarine Base Kings Bay operates on a 35-day Cycle Menu written by the Galley Program

Manager in accordance with the SECDEF Go for Green Directive. This is normally considered a classified document and will not be disclosed.