2.11c RFP Amendment 0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

A. Update the Standard Hour CLIN descriptions to include Appendix E costs.

B. Revise "missions" to "flights" in the Non-Standard Hour CLIN descriptions.

C. Update the FAR 52.212-1 and FAR 52.212-2 Addendum to address subcontractor past performance and add a Contracting Officer POC to the FAR 52.212-1 Addendum.

D. Address offeror questions. See page 2, "Questions and Answ ers".

1. CONTRACT ID CODE PAGE OF PAGES

J 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Apr-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N6883624R0003

X 9B. DATED (SEE ITEM 11)

14-Mar-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Apr-2024

CODE

NAVSUP FLC JACKSONVILLE CONTRACTS DIV

MARIA BROPHY

110 YORKTOWN AVE 3RD FLOOR

JACKSONVILLE FL 32212-00097

N68836 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6883624R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

QUESTIONS AND ANSWERS

SOLICITATION N6883624R0003

*To the extent these questions relate to the draft solicitation Q&A’s, offerors are advised that revisions have been made and the final solicitation documents take precedence.

1. Question: During the site visit there were two vehicles designated for AMC Aircrew use and we were told they were GFE. However, Appendix C-3 does not reflect those vehicles as GFE?

Answer: The two vans in question are not GFE as they are not provided to the contractor for contractor use.

Instead, the two vans are for AMC Aircrew use only. The contractor is responsible for maintaining positive control over the two vans, issuing keys, maintaining a control log, and ensuring cleanliness as set forth in Section 1.11 of the PWS.

2. RFP Reference: Instruction to Offerors/Evaluation

Question: For proposals involving subcontractors, is there a specific requirement or preference regarding the number of past performance references that must come from the prime contractor versus subcontractors?

How will the government evaluate the combined past performance of the prime and subcontractors? Is there a weighted approach, or are all references considered equally regardless of their source?

Answer: Given that this solicitation is an SDOVSB set-aside, and does not fall under one of the excluded services (IAW FAR 52.219-14 (Dev)), the prime contractor shall not pay more than 50% of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. In addition, there is no requirement that the prime contractor subcontracts with the subcontractor identified in the past performance volume. Therefore, the government will not evaluate subcontractor past performance as the performance of the contract relies predominantly on the prime contractor, which is under no contractual obligation to subcontract to any firms. The competition will include a trade-off between past performance and price in accordance with the FAR 52.212-2 Addendum. By evaluating the past performance record of a proposed subcontractor that the prime contractor elects to not utilize after award, the basis of the trade-off could have been inaccurate. Accordingly, past performance from only the prime SDVOSBs will be considered in the evaluation.

See revisions made to the FAR 52.212-1 and 52.212-2 Addendum’s.

3. RFP Reference: Attachment 6 – Draft Q&A’s

Question: Can the government provide further clarification on how the historical staffing levels (between 18 and 24 FTEs) were determined to be adequate for meeting the PWS requirements? How do these levels align with the reduced airfield core hours?

Answer: Historical staffing levels fluctuate from 18-24 personnel total. FTE vs PTE data was not provided as this proprietary information. Ultimately, staffing levels are determined by the contractor; adequacy is evaluated by PWS performance. Historical staffing levels are adequate for meeting the existing PWS requirements (which are not identical to current, solicitation requirements). Offerors shall assess the solicitation including, but not limited to, any changes to hours of operation and propose appropriate staffing using the provided information.

4. RFP Reference: Attachment 6 – Draft Q&A’s

Question: Does the government have any restrictions or guidelines on cross-training and role consolidation, particularly concerning safety and security roles within the ATGH services?

Answer: The only potential restriction is if the roles were consolidated to the point that it becomes impractical for all requirements to be met, or the loss of a single person could jeopardize PWS accomplishment. This would be revealed during evaluation of staffing plan during source selection.

5. RFP Reference: Attachment 6 – Draft Q&A’s

Question: Can the government provide a detailed list of minimum standards or specific requirements that must be met to make the housing on the Leeward side habitable? Are there any government-provided guidelines or checklists available that outline the expected condition of contractor-responsible housing?

Answer: If referring to units 531 and 532, this would be a question for the Navy Facilities Engineering Command, who can be reached at (757) 458-5668. Use of these units is voluntary to make response times easier to accomplish, and one of these units is occupied by incumbent. If referring to Navy Housing properties, residents will be briefed on responsibilities when signing the lease. Additional housing contact information can be found in Appendix E of the PWS.

6. RFP Reference: Appendix C-3, "3.3 Government-Furnished Facilities. Government Facilities Furnished, Appendix C-3, have been inspected for compliance with Navy Occupational Safety and Health Act (NAVOSH) requirements. Should a hazard be identified, the Government will correct hazards according to the base-wide Government developed and approved plan of abatement taking into account safety and health priorities.”

Question: Can the government provide guidance on how this information applies to or is differentiated from the contractor-responsible housing?

Answer: Units 532 and 531 are not maintained by the government and are considered abandoned property. If the contractor elects to use this property, the units will be provided as is. If the contractor elects to not use the facilities, the units may be offered to another Leeward contractor or demolished during next footprint reduction project.

7. RFP Reference: Section: 52.212-2 Page: 94 of 100 Paragraph: Subfactor A

Question: The Government states, “The offeror shall submit a signed acknowledgement letter stating the offeror is capable of performing services required in the PWS.” Is there a page limit? Is this letter to include a short technical approach?

Answer: The PWS Acknowledgement letter should not be more than one page. The technical approach shall be demonstrated through the staffing and mobilization plans NOT the PWS Acknowledgement Letter.

8. RFP Reference: Section: PWS Page: N/A Paragraph: 4.11

Question: The Government states, “4.1.1. Mobilization. The successor Contractor shall appropriately schedule the events after the contract award and before the effective contract start date to account for the time necessary to acquire and ship contractor-provided equipment and a minimum of 45 days for the required employee background checks.” Is there an estimated award date or maximum transition/mobilization period to create the required timeline?

Answer: We anticipate award no later than 8 July 2024.

9. RFP Reference: Section: PWS, Appendix E Page: N/A Paragraph: 1.2.5

Question: The Government states, “Marine Insurance: The contractor shall furnish marine insurance as required.” Will the Government please provide information with regard to number of personnel on the vessels, vessel type, hours underway, etc. in order to obtain a proper quote?

Answer: Section 1.2.5 of Appendix E refers to privately contracted vessels and if the contractor elects to utilize their own ocean freight in support of this contract. However, this is typically not applicable to this requirement.

The contractor will not be required to support Government vessels.

10. RFP Reference: Section: Appendix E Page: 46 Paragraph: 1.2.10

Question: Can the government provide historic usage rates for utilities in facilities and housing as incurred in support of this contract?

Answer: The contractor is not liable for utility usage in the industrial complex. For buildings 532 and 531, offeror’s shall inquire about utility arrangements by contacting NAFVAC ((757) 458-5668). Housing utilities vary widely based on the occupant, see Appendix E for current Fair Market rental rates.

11. RFP Reference: Section: Clauses Inc. by Reference Page: 3-8, 94 Paragraph: N/A Question: In the sentence “The Offeror shall fill in the price schedule and include unit prices,” will the Government clarify what “the price schedule” is in reference to or otherwise confirm it is the Section B provided on pages 3-8?

Answer: The price schedule refers to Section B on pages 3-8 of the solicitation.

12. RFP Reference: Section: SF1449 Continuation Sheet Page: 8 Paragraph: N/A

Question: FAR 52.217-8 Option to Extend Services (Nov 1999): Will the Government insert the period of time within which the Contracting Officer may exercise the option?

Answer: See the full-text FAR 52.217-8 clause on page 63-64 of the solicitation. The Contracting Officer may exercise the option by written notice to the Contractor within thirty (30) days prior to the expiration of the contract date.

13. RFP Reference: Section: Attachment 6 (Draft Q&As) & Preproposal Conf. Slides Page: Q 43-45 & slide 13

Question: Will offerors be allowed to ask additional questions after the preproposal conference currently scheduled for April 3, 2024?

Answer: No. Offerors have been provided several opportunities to ask questions during the last five months.

The solicitation was posted on 14 March 2024 and questions were permitted until 1700 EST on 29 March 2024.

Questions in reference to the pre-proposal slides were permitted from 27 March 2024 until 1400 EST on 1 April 2024.

Prior to issuance of a draft solicitation, the government posted several pre-solicitation notices including a requirement synopsis on 24 November 2023 and an informational site visit notice 8 January 2024. The Performance Work Statement (PWS) was attached to both notices. The site visit occurred on 13-16 February.

The draft solicitation was issued on 8 February 2024, and offerors were permitted to submit questions until 22 February 2024. Due to the abundance of opportunities to ask questions, no further questions will be permitted.

14. RFP Reference: Section: Attachment 6 (Draft Q&As) Page: Q 28, p. 6 Paragraph: N/A

Question: Will the Government please provide the/any position descriptions associated with the historical 18-24 staff?

Answer: The relevant positions are referenced throughout the PWS. Section I of the PWS identifies all required tasks, services, and positions.

15. RFP Reference: Section: Delivery Information Page: 53 Paragraph: N/A

Question: Will the government please provide the From/To delivery dates for CLINS 5001 and 5002?

Answer: Performance dates will not be provided for CLINs 5001 and 5002 until they are exercised as these CLINs may be exercised at any time. Historically, they are exercised at the end of Option Period 4, if the government deems it necessary to extend the contract at that point.

16. RFP Reference: FAR 52.212-1 Addendum

Question: Please clarify what are "adequate resources"? For example, is this the ability to cover operating costs for a 30 day period? If a teaming arrangement like prime/sub exists can the financial resources of the sub satisfy the requirement, or must it be the prime?

Answer: Adequate resources are the ability to execute the contract until the first payment is invoiced and received. The prime contractor will be evaluated on their own merits as the government does not have privity of contract with the subcontractor.

17. Question: Do you anticipate an extension to accompany the Amendment?

Answer: At this time, we do not anticipate an extension as this requirement has been publicized for 5 months.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform ATGH services during standard operating hours (approximately 40 hours per week IAW PWS paragraph 4.3.2.1.).All equipment costs, with the exception of those items provided to facilitate PWS section 1.4.6.2, 1.4.9.1, and 1.4.9.1.1 shall be included in CLIN 0001 pricing.BASE YEAR.

To:

The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform ATGH services during standard operating hours (approximately 40 hours per week IAW PWS paragraph 4.3.2.1.).All equipment costs, with the exception of those items provided to facilitate PWS section 1.4.6.2, 1.4.9.1, and 1.4.9.1.1 shall be included in CLIN 0001 pricing. All costs associated with Appendix E (housing, medical, travel, etc.) shall be included in the Standard Hours CLIN.BASE YEAR.

CLIN 0002

OMC Missions Only. The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform up to 86 additional hours of ATGH services per week to support mission requirements that occur outside of standard operating hours (IAW PWS paragraph 4.3.7.). All equipment costs related to PWS section 1.4.6.2, 1.4.9.1, and 1.4.9.1.1 shall be included in CLIN 0002 pricing. BASE YEAR.

OMC flights only. The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform up to 86 additional hours of ATGH services per week to support mission requirements that occur outside of standard operating hours (IAW PWS paragraph 4.3.7.). All equipment costs related to PWS section 1.4.6.2, 1.4.9.1, and 1.4.9.1.1 shall be included in CLIN 0002 pricing. BASE YEAR.

CLIN 1001

The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform ATGH services during standard operating hours (approximately 40 hours per week IAW PWS paragraph 4.3.2.1.).OPTION YEAR I.

The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform ATGH services during standard operating hours (approximately 40 hours per week IAW PWS paragraph 4.3.2.1.). All costs associated with Appendix E (housing, medical, travel, etc.) shall be included in the Standard Hours CLIN.OPTION YEAR I.

CLIN 1002

OMC Missions Only. The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform up to 86 additional hours of ATGH services per week to support mission requirements that occur outside of standard operating hours (IAW PWS paragraph 4.3.7.). OPTION YEAR I.

OMC flights only. The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform up to 86 additional hours of ATGH services per week to support mission requirements that occur outside of standard operating hours (IAW PWS paragraph 4.3.7.). OPTION YEAR I.

CLIN 2001

The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform ATGH services during standard operating hours (approximately 40 hours per week IAW PWS paragraph 4.3.2.1.).OPTION YEAR II.

The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform ATGH services during standard operating hours (approximately 40 hours per week IAW PWS paragraph 4.3.2.1.). All costs associated with Appendix E (housing, medical, travel, etc.) shall be included in the Standard Hours CLIN.OPTION YEAR II.

CLIN 2002

OMC Missions Only. The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform up to 86 additional hours of ATGH services per week to support mission requirements that occur outside of standard operating hours (IAW PWS paragraph 4.3.7.). OPTION YEAR II.

OMC flights only. The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform up to 86 additional hours of ATGH services per week to support mission requirements that occur outside of standard operating hours (IAW PWS paragraph 4.3.7.). OPTION YEAR II.

CLIN 3001

The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform ATGH services during standard operating hours (approximately 40 hours per week IAW PWS paragraph 4.3.2.1.).OPTION YEAR III

The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform ATGH services during standard operating hours (approximately 40 hours per week IAW PWS paragraph 4.3.2.1.). All costs associated with Appendix E (housing, medical, travel, etc.) shall be included in the Standard Hours CLIN.OPTION YEAR III

CLIN 3002

OMC Missions Only. The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform up to 86 additional hours of ATGH services per week to support mission requirements that occur outside of standard operating hours (IAW PWS paragraph 4.3.7.).OPTION YEAR III

OMC flights only. The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform up to 86 additional hours of ATGH services per week to support mission requirements that occur outside of standard operating hours (IAW PWS paragraph 4.3.7.).OPTION YEAR III

CLIN 4001

The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform ATGH services during standard operating hours (approximately 40 hours per week IAW PWS paragraph 4.3.2.1.).OPTION YEAR IV

The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform ATGH services during standard operating hours (approximately 40 hours per week IAW PWS paragraph 4.3.2.1.). All costs associated with Appendix E (housing, medical, travel, etc.) shall be included in the Standard Hours CLIN.OPTION YEAR IV

CLIN 4002

OMC Missions Only. The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform up to 86 additional hours of ATGH services per week to support mission requirements that occur outside of standard operating hours (IAW PWS paragraph 4.3.7.).OPTION YEAR IV

OMC flights only. The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform up to 86 additional hours of ATGH services per week to support mission requirements that occur outside of standard operating hours (IAW PWS paragraph 4.3.7.).OPTION YEAR IV

CLIN 5001

The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform ATGH services during standard operating hours (approximately 40 hours per week IAW PWS paragraph 4.3.2.1.).Six-month Extension IAW FAR 52.217-8

The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform ATGH services during standard operating hours (approximately 40 hours per week IAW PWS paragraph 4.3.2.1.). All costs associated with Appendix E (housing, medical, travel, etc.) shall be included in the Standard Hours CLIN.Six-month Extension IAW FAR 52.217-8

CLIN 5002

OMC Missions Only. The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform up to 86 additional hours of ATGH services per week to support mission requirements that occur outside of standard operating hours (IAW PWS paragraph 4.3.7.).Six-month Extension IAW

FAR 52.217-8

OMC flights only. The Contractor shall provide all the necessary labor, personnel, supervision, management and associated support required for non-personal services in accordance with the Performance Work Statement (PWS) in support of Air Terminal and Ground Handling (ATGH) services; located at U.S Naval Air Station Guantanamo Bay, Cuba. The Contractor shall perform up to 86 additional hours of ATGH services per week to support mission requirements that occur outside of standard operating hours (IAW PWS paragraph 4.3.7.).Six-month Extension IAW

FAR 52.217-8

The following have been modified:

FAR 52.212-1 ADDENDUM

ADDENDUM 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

The Government intends to post solicitation N6883624R0003 and all amendments to the Government Point of Entry via SAM.gov. This announcement will close as stated in block 8 of the SF1449. Oral communications are NOT acceptable in response to this notice. All interested responsible sources may submit a proposal which shall be considered by the agency. Proposal submissions will be submitted via electronic correspondence to the Government Point of Contacts; the Contract Specialist, Maria Brophy, who can be reached at maria.n.brophy.civ@us.navy.mil and the Contracting Officer’s, Daniel Arnold, at daniel.r.arnold30.civ@us.navy.mil, and Laura Donson, at laura.j.donson.civ@us.navy.mil. Offerors shall ensure that proposals are received by the Government point of contact no later than the date and time stated in block 8 of the SF1449. Proposals not received by the date and time stated in block 8 of the SF1449 are considered late and IAW 52.212-1(f) Instructions to Offerors-Commercial Items may be rejected.

SITE VISIT INFORMATION

A previous pre-solicitation notice was posted to SAM.gov regarding a site visit that occurred from 13-16 Feburary 2024. Failure to attend the previous site visit will not disqualify an offeror from submitting an RFP.

If an offeror did not participate in the above site visit and is still interested in coordinating a site visit, please contact Maria Brophy at maria.n.brophy.civ@us.navy,mil. Please be aware that flights to NSGB are very limited and site visits will be subject to flight availability. The government will not coordinate additional site visits for offeror’s that attended the previous site visit. The government will not extend the solicitation offeror due date to accommodate site visits.

PRE-PROPOSAL CONFERENCE

The Government will be conducting a pre-proposal conference. Date and time will be published via amendment once scheduled.

QUESTIONS & ANSWERS

Please see Attachment 6 for the answers to the questions from the draft solicitation.

Additional questions and clarifications regarding the final solicitation must be submitted via email to the Contract Specialist, Maria Brophy at maria.n.brophy.civ@us.navy.mil and Daniel Arnold, daniel.r.arnold30.civ@us.navy.mil.

; subject line to read: Questions/Clarifications for N6883624R0003. For each question or comment, fill out the question form, attachment, 5. Each question or comment should reference the applicable document, page number, and paragraph number. Offerors shall not include any proprietary information in a question, because the Government will provide the question and answer to all potential offerors. All questions must be submitted no later than 1700 EST on 29 March 2024. Questions will be answered via a formal amendment to the solicitation and posting on SAM.gov.

The Government reserves the right not to respond to any questions received concerning this solicitation after the questions receipt date above. Accordingly, offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government early in the proposal timeframe.

PROPOSAL DELIVERY

Offerors are advised that delays can be experienced with the Government’s email system. Additionally, the email system capacity for each email is 10 MB. Emails greater than 10 MB will not be delivered and, consequently, will not be considered. Therefore, offers exceeding the size limit must be sent via multiple emails. Email submissions must specify whether the offeror is submitting multiple emails. The emails must be labeled (i.e., Email #1 of 3). Zip files are not accepted. If you do not receive a confirmation of receipt from the Contract Specialist or Contracting Officer within 24 hours of submission, it is the contractor’s responsibility to follow up to ensure receipt via phone and/or email.

HISTORICAL DATA

Incumbent: Midwest Air Traffic Control Service, Inc. Contract number: N6883619P0109

OFFER REQUIREMENTS

(a) North American Industry Classification System (NAICS) code and small business size standard. This procurement is being solicited in accordance with Federal Acquisition Regulation (FAR) Subpart 19.5 - Small Business programs. See block 10 of the SF1449 for the type of Small Business Set Aside, the North American Industry Classification Code System (NAICS), and the Small Business Size Standard.

(b) Submission of offers. Offerors shall submit offers in PDF format by volume as described below. Each volume shall contain a cover sheet with #1 and #3 below.

The offer shall contain the following information:

1. Solicitation number as indicated on page one (1) of the SF1449, Block 5 and the Title of the procurement.

2. Time specified for receipt of offers: Offerors shall ensure that offers are received by the Government point of contact no later than the date and time indicated on page one (1) of the SF1449, Block 8.

3. Name, title, e-mail address, and telephone number of the individual(s) with authority to bind the company.

Offeror’s POC information for contractual questions/discussions. CAGE Code, Unique Entity ID (UEI), and Business Size.

4. Technical Description: See volumes below.

5. Terms of any express warranty: Not modified.

6. Provide Price and any discount terms as described in Price Volume.

7. “Remit to” address: The Offeror shall submit all volumes of its offer electronically via the Government

Point of Entry via SAM.gov.

8. Representations and certifications: See Contractor Responsibility Volume.

9. Acknowledgment solicitation amendments: All amendments issued with signatures to acknowledge terms and conditions of amendments. Acknowledgement of all amendments issued to the solicitation shall be signed and dated.

10. Past performance information , when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information ).

11. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

Offers shall be submitted in four (4) volumes as follows:

Volume I – Price There is no page limit for Volume I submission

Offerors shall submit the following:

1. Standard Form (SF) 1449. Blocks 17a, 30a, 30b, and 30c of page one (1) of SF 1449 shall be completed and signed to show the Offeror has read and agrees to comply with all terms, conditions, and instructions provided in the solicitation document.

2. Price Offer. The Offeror shall fill in the price schedule and include unit prices. The unit price should be evenly incremented so that it adds up to the total price without rounding past the second digit right of the decimal point for total prices for all contract line items (CLINs). Pricing shall be structured in accordance with the contract line items identified in the SF 1449 bid schedule.

3. Pricing Spreadsheet. The Offeror shall fill out Attachment 4 – Pricing Spreadsheet.

Volume II – Technical Capability Volume II is limited to 15 pages

The Offeror’s technical capability volume shall demonstrate their ability to meet the Government’s minimum requirements as provided in the solicitation through their staffing plan and mobilization plan.

The Offeror’s technical capability volume shall comply with the following formatting requirements:

The technical capability volume shall be no more than 15 pages (the cover page is excluded). Offerors may include an index page or table of contents that does not count towards the 15-page limit. If any proposal is not in compliance with the page limitation, any pages beyond 15 will be removed and not evaluated.

Submissions must have 1-inch margins, 12-point font and single sided.

Page size shall be either Letter size approx. 8 ½ x 11 inches, or standard A4 Size. For pages greater than this size, they count as additional pages. For example, a single 11 x 17 inch page will count as two pages.

Landscape or portrait orientation is sufficient.

The technical capability volume shall address each of the following sub factors:

Subfactor A. PWS Acknowledgement Letter.

The offeror shall submit a signed acknowledgement letter stating the offeror is capable of performing services required in the PWS.

Subfactor B. Staffing Plan.

The offeror shall describe the proposed manning levels and skills mix necessary to ensure all required personnel resources are provided to successfully accomplish PWS requirements on the start date of the performance period.

The offeror shall submit an organizational chart which

Identifies all on-site management and supervisory positions and the number of personnel assigned to each of the following functional areas: Air Terminal Operations Center, Aircraft Services, Passenger and Baggage Services, Funds Handling, Fleet Service, Reports, Monthly’s, and Electronic Data Interchange, Communications Management and Information Systems, and Transient Line Services and any cross-utilization of personnel between functional areas;

States whether individuals in each position are full time or part-time and the length of work shifts (i.e. 8 or 12 hours). The staffing plan shall ensure appropriate work shift lengths for employees working during both standard and non-standard operating hours IAW with safety standards outlined in PWS section 4.6.

Clearly identifies which personnel will support the services during non-standard hours of operation IAW PWS paragraph 4.3.7.

Addresses minimum staffing requirements reference in accordance with PWS paragraph 4.2.

Identifies the qualified personnel with the PWS requirements in PWS section 4.4.4.

Names of specific individuals are not desired and shall not be provided. If names are submitted, they will be removed prior to evaluation.

Subfactor C. Mobilization Plan.

The Offeror’s mobilization plan will describe how it will establish a fully operational organization at NSGB by the effective contract start date. This subfactor is addressed by demonstrating all phases of mobilization and key events after the contract award and before the effective contract start date in accordance will PWS Section 4.11. The mobilization plan shall include the following:

An estimated timeline depicting key events such as, but not limited to, personnel hiring, documentation/identification cards, certifications, licenses, training, and on-site transition.

A comprehensive list of contractor-furnished equipment/vehicles necessary to fulfill the required services.

The equipment/vehicle information shall include the quantities and condition of each item, intent to lease or procure, the maintenance plan, and intended use of each item. Offerors shall include an estimated timeline for shipping contractor-furnished equipment to NSGB in accordance with shipping instruction in Appendix E of the PWS.

The successful Offeror’s staffing and mobilization plan will be incorporated (either partially or entirely) into the resultant contract and will be considered a contractually binding term of the contract.

Volume III – Past Performance Volume III is limited to 10 pages

The Offerors shall provide a maximum of three (3) relevant past performance references of similar size, scope and complexity to the Air Terminal Ground Handling Services and completed within the past three (3) years prior to the issuance date of the solicitation (See 52.212-1 Addendum - INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS). Offerors may provide no more than a one (1) page detailed explanation to compliment the Contractor Performance Assessment Reporting System (CPARS) or Performance Reference Questionnaire (PPQ) (Attachment 1), for each of its past performance evaluations demonstrating the relevance of the contracts to the requirements of the solicitation.

Subcontractor past performance information shall not be submitted. If no recent, relevant past performance is available the Offeror shall affirmatively state that it possesses no recent or relevant past performance.

If a completed CPARS evaluation is available which meets the requirements identified above, it shall be submitted with the offer. If a CPARS is not available, then the Offeror shall submit a completed Past Performance Reference Questionnaire (PPQ) (Attachment 1) for each reference submitted.

The Offeror can either provide completed PPQ’s in the offeror submission or submit it directly to the Government’s point of contact, Mrs. Maria Brophy at maria.n.brophy.civ@us.navy.mil by the date and time offers are due. PPQ’s shall NOT be completed by the Offeror. Offerors shall not incorporate by reference PPQ’s previously submitted for other solicitations. However, this does not preclude the Government from utilizing CPARS available to the Government, previously submitted PPQ information, in the past performance evaluation. The Government is not limited to only the three past performance submissions submitted by the offeror; the Government may consider any past performance information of which it has knowledge. The Offeror is responsible for providing the PPQ to their references for completion. The Government may contact the references for validity and verification. The information contained in the questionnaires will be used to evaluate the Offerors’ past performance.

Note: An incomplete PPQ will be deemed invalid.

Offerors may submit a combination of delivery orders (DOs), task orders (TOs), technical direction letters (TDLs), and/or technical area tasks (TATs) placed under an IDIQ or BPA as examples of past performance, however, each individual example in the combination must meet the requirements listed above.

Volume IV Contractor Responsibility There is no page limit for Volume IV submission

1. Representation and Certifications. Offerors shall either complete the following provisions contained in the solicitation OR provide a statement that certification in System for Award Management (SAM) is current, complete, and accurate as of the date of the Offeror’s signature, or list any changes as they relate to the following provisions:

FAR 52.212-3Alt

FAR 52.209-5

FAR 52.209-7

FAR 52.209-11

DFARS 252.204-7016

2. No Exception. Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

3. Limitations on Subcontracting. Offeror shall affirmatively state that they intend to meet the requirements outlined in FAR 52.219-14, Limitations on Subcontracting (Sep 2021) (Deviation 2021-O0008).

4. Financial Letter. A letter from the Offeror’s financial institution that indicates that the Offeror has adequate financial resources to perform the contract.

5. Organization. A description of the Offeror organization, accounting, and operational controls to meet the requirement.

6. Amendments. All amendments issued with signatures to acknowledge terms and conditions of amendments.

Note: After the solicitation closing date, the Contracting Officer may require an Offeror to promptly submit additional information to demonstrate the Offeror is responsible.

AWARD NOTICE TO SUCCESSFUL OFFEROR

A written notice of award or acceptance of an Offer will be emailed to the successful Offeror. Before the Offeror’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Failure to submit all required documentation may render an offer non-responsive and the offer will not be considered for award.

(c) Period for acceptance of offers. Offeror agrees to hold their prices firm for a period of 120 calendar days from date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

(d) Product samples. Not modified.

(e) Multiple offers. The Government IS NOT accepting multiple offers presenting alternative terms and conditions, including alternative line items, or alternative commercial products or commercial services for satisfying the requirements of this solicitation.

(f) Late submissions, modifications, revisions, and withdrawals of offers. Not modified.

(g) Contract award. Not modified.

(h) Multiple awards. The Government WILL NOT accept any item or group of items of an offer. The Government WILL NOT accept quantities less than those specified in the schedule. The Government WILL NOT make an award on any item for a quantity less than the quantity offered, at the unit prices offered.

(i) Availability of requirements documents cited in the solicitation. Not modified.

(j) Unique entity identifier. Not modified.

(k) Reserved.

(l) Debriefing. Not modified.

ATTACHMENTS: The following documents are provided as attachments and are considered part of this solicitation:

Attachment 1: Past Performance Questionnaire Attachment 2: SPOT Instruction Attachment 3: US Naval Station Cuba Access Control Instruction Attachment 4: Pricing Spreadsheet Attachment 5: Questions Form Attachment 6: Draft Solicitation Q&A’s

(End of provision)

FAR 52.212-2 ADDENDUM

52.212-2 Evaluation—Commercial Products and Commercial Services.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(1) The following factors shall be used to evaluate offers:

Factor 1: Technical Capability Subfactor A: PWS Acknowledgement Letter Subfactor B: Staffing Plan Subfactor C: Mobilization Plan

Factor 2: Past Performance Factor 3: Price

(2) Evaluation approach: Factor 1 “Technical Capability” will be evaluated on an Acceptable/Unacceptable basis. Factor 2 “Past Performance” and Factor 3 “Price” will be evaluated using a tradeoff approach, with Past Performance being more important than Price.

The evaluation and award are being conducted in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, and FAR Part 15, Contracting by Negotiation. The Government intends to award a contract without discussions with offerors. Accordingly, each offeror should submit its most favorable terms from a price and non-price standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

Evaluation Process. Each offeror’s proposal will be evaluated in accordance with the following criteria.

Technical Capability Evaluation. The offeror will be evaluated on their ability to provide a PWS Acknowledgement Letter and a technical approach that demonstrates a complete understanding of the minimum requirements of the solicitation and PWS. Initially, the government evaluation team shall evaluate the technical capability proposals at the sub factor level assigning ratings of Acceptable/Unacceptable as defined below in Table

1. An overall factor-level rating will then be assigned; any technical capability proposal which is Unacceptable for any of the sub-factors, will be considered Unacceptable overall.

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation and reflects a complete understanding of the PWS.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation nor reflect a complete understanding of the PWS.

The proposals shall be evaluated against the following three subfactors:

Sub factor A: PWS Capable Acknowledgement

To be rated “Acceptable”, the offeror shall submit a signed acknowledgement letter stating the offeror is capable of performing services required in the PWS.

Sub factor B: Staffing Plan To be rated “Acceptable”, the offeror’s staffing approach must demonstrate sufficient management, supervision and staffing to support the performance requirements identified in the PWS. An acceptable staffing plan shall:

Demonstrate adequate management/supervision and staffing for the following functional areas: Air Terminal Operations Center, Aircraft Services, Passenger and Baggage Services, Funds Handling, Fleet Service, Reports, Monthly’s, and Electronic Data Interchange, Communications Management and Information Systems, and Transient Line Services.

Identify sufficient personnel to support the air terminal capacity at the NSGB Assign appropriate work shifts for each position that comply with safety standards Address which personnel will support services during non-standard hours of operation IAW PWS Section

4.3.7 and the mission essential personnel IAW PWS Section 4.2.

Identify the positions with the qualifications in PWS Section 4.4.4

Sub factor C: Mobilization Plan To be rated “Acceptable”, the offeror’s approach shall address all key events and phases after the contract award and before the effective contract start date at NSGB.