2.04f Attachment 6 - Draft Solicitation Q&A's.pdf

NSGB ATGH SERVICES

COMPILED RFP QUESTIONS AND ANSWERS

PWS Questions:

1. Section: 4 Page: 28 Paragraph: 4.7.14 Question:

Does this contract require bidding companies to have a facility clearance in order to be awarded?

Answer: No, however, as part of its proposal submission for Subfactor C within the Technical Capability factor, offeror’s shall include details on when their employees will acquire the necessary background checks and clearance to NSGB.

2. Section: 1 Page: 9 Paragraph: 1

Who is the current contractor performing this requirement and what is the contract number?

Answer: N68839-19-P-0109, Midwest Air Traffic Control

3. Section: 4 Page: 26 Paragraph: 4.7.8.7

Does this contract require all employees to be US Citizens or only the ones that are required to access government computer systems?

Answer: Employees requiring access to certain web applications like but not limited to Global Decision Supporting System (GDSS), Global Air Transportation Execution System (GATES), Single Mobility System (SMS), and any system or process where handling of Personally Identifiable Information (PII) or Controlled Unclassified Information are required to be US Citizens. See revisions to PWS Section 4.7 and 7.0.

4. Section: 1, Paragraph: 1.2.6.

Quote: “Load and Unload explosives IAW AFMAN 24-604.”

Question:

What is the annual estimate?

Answer: The annual estimate fluctuates based on current mission, but a baseline would be 15-20 pallets per year, 10-15 tons encompassing all classes. See PWS paragraph 1.2.6. for revisions.

5. Section: 1, Paragraph: 1.4.12.

Quote: “Staff and operate the Windward Passenger Terminal Annex.”

Question:

What is current staffing?

Answer: Historical records show that typically 1 person operates the annex for normal business hours and 8-10 people operate the annex during flight check-in. This data is provided only as a tool to assist in establishing resources. It is the Contractor’s sole responsibility to determine appropriate resources needed to accomplish work.

6. Section: 1, Paragraph: 1.6.1.

Quote: The Contractor shall: Provide potable water and ice if available.

Please clarify “provide” and who is responsible for getting the items? Who pays for the items?

Answer: At present, there is no ice machine or bulk potable water source at the airfield. When or if these sources become available, the government will maintain the equipment and the contractor’s role would be to supply the aircraft with ice and water if requested by crew. See PWS paragraph 1.6.1 for revisions.

7. Section: 4, Paragraph: 4.6.3.

Quote: “Ensure personnel properly wear appropriate Personal Protective Equipment (PPE)” Question:

Will the government specify what constitutes PPE?

Answer: PPE includes, but is not limited to, all typical OSHA airfield PPE. Hearing protection, eye protection, leather gloves, vinyl or rubber gloves, faceguard splash protection, and Tyvek style anticontamination suits for latrine handling, reflective vests, steel-toed leather boots, and back support items for lifting efforts. See PWS paragraph 4.6.3 for revisions.

8. Section: 4, Paragraph 4.6.4.2.

Quote: “Clean-up of any fuel spills, which result from the Contractor's operations.”

Question: Please confirm who is responsible for fueling of aircraft?

Answer: Aircrews are responsible for fueling their aircraft.

9. Section: 5. NON-PERSONAL SERVICE STATEMENT.

Quote: “Contractor employees performing services under this contract shall be controlled, directed, and supervised at all times by management personnel of the Contractor.”

Question:

Please clarify under what FAR allows for approval KO especially concerning labor rates?

Answer: Requirement for KO approval removed from PWS Section 5.

10. Section: 1 Page: 4 Paragraph: 1.6.1

Water, specifically ice from the icemaker machine, is usually deemed not for human consumption at the Leeward side of the Base. Bottled water and bagged ice can be purchased at the mini-mart.

Is this a contractor expense or a government reimbursable?

Answer: Contractor is not responsible for purchasing water or ice in the absence of a potable water source. Each carrier has designated ground support personnel who are responsible if such a purchase is necessary. See PWS paragraph 1.6.1 for revisions.

11. Section: 1 Page: 4 Paragraph: 1.6.2.1

Where is the dumping station for the Latrine Servicing vehicle? Is there a charge for dumping?

Answer: The dumping station is adjacent to the airfield between the fueling stand and fire apparatus barn. There is no charge for dumping. See PWS paragraph 1.6.2.1 for revisions.

12. Section: 1 Page: 4 Paragraph: 1.6.4

Is there an International Trash Program at NSGB?

Answer: No. See PWS paragraph 1.6.4. for revisions.

13. Section: 1 Page: 5 Paragraph: 1.9

Is there a Corrosion Control requirement for the Government Provided Equipment since there is a Corrosion Control Building with a paint booth?

Answer: The paint booth is not certified for use, and is essentially only a storage shed. Government Provided Equipment is maintained by either Fleet Readiness Center Southeast Jacksonville Detachment or Air Mobility Command WRT corrosion control.

14. Section: 1 Page 6 Paragraph: 1.10.11.1.3

Airfield complex currently has three eye wash stations that are connected to a system of pipes and fittings. These lines appear to be rusted as foul, brown water flows out of the eye wash stations.

As this is an infrastructure issue not the eyewash stations themselves, is the Government responsible for this?

Answer: If eyewash stations are not operational due to facility issues, the contractor will notify the airfield facilities manager of the discrepancy; however, the discrepancy will not preclude the performance of the schedule maintenance. See PWS paragraph 3.4.6.1. for notification of any facility deficiencies or discrepancies.

15. Section: 1 Page: 8 Paragraph: 3.2

Is the following equipment Government or Contractor provided:

10K Forklift, 4K Forklift, Staircase Truck, LST, FOD Sweeper?

Answer: While there is a government 4K forklift located at the windward annex, available for contractor use, it is not part of the GFE identified under the contract and can be removed at any time. The contractor would be responsible for providing a 4K forklift, if required. Any equipment not listed in Appendix C-2, shall be provided by the contractor.

16. Section: 1.1 Page: 10 Paragraph: 1.1.5.1.2

Can the government clarify if CCOR should be CO?

Answer: Events logs shall be made available to the COR.

17. Section: 1.4 Page: 11 Paragraph: 1.4.11.2

This paragraph should be 1.4.12.2.

Answer: This error has been corrected.

18. Section: 1.4 Page: 11 Paragraph: 1.4.12

Can the government provide how many counters are available to be staffed during passenger check-in at Leeward Annex?

Answer: Four.

19. Section: 1.6 Page:12 Paragraph: 1.6.2

Can the government clarify, will a latrine truck be provided or will the contractor have to provide one?

Answer: The Contractor will provide the latrine truck. See changes to PWS paragraph 1.6.2.

20. Section: 1.10 Page: 15 Paragraph: 1.10.13

Will the government provide BASH training of pyrotechnics?

Answer: No pyrotechnics are currently employed for BASH, but prior to anyone using pyrotechnics for bird dispersal, training will be given free of charge by the government. See revisions to PWS paragraph 1.10.13.

21. Section: 1.10 Page: 15 Paragraph: 1.10.15

Will the government provide the Power Wash equipment or is this responsibility of the contractor?

Answer: The power wash equipment is the responsibility of the contractor.- See revisions to PWS paragraph 1.10.15.

22. Section: 3 Page: 19 Paragraph: 3.5.2

Is there a requirement for AMC Joint Inspection for Deploying and Redeploying Forces?

Answer: Typically no, but there may be situations where JI’s are conducted.

23. Section: 4 Page: 20 Paragraph: 4.8

Where are the vehicles, both Government and Contractor fueled? Is there a fueling point on the Leeward side?

Answer: Leeward side has a gas station for Mogas. Diesel must be obtained on windward for street vehicles. Diesel is delivered for airfield equipment.

24. Section: 4 Page: 20 Paragraph: 4.8

Will there be sufficient time after award for the awardee to ship contractor furnished equipment from stateside to NSGB?

Answer: Shipment from Blount Island to GTMO takes 6 to 8 weeks, so getting the contractor furnished equipment to Blount Island is the determining factor. The Government is targeting contract award 90 days prior to contract start.

25. Section: 4.3 Page: 21 Paragraph:4.3.2.1

The hours of customer service in the PWS are stated as Tuesday - Friday 1000-1800 and 1000- 1400 Monday and Saturday. These hours do not align with flight schedules. It appears as if the hours would need to be adjusted every day to accommodate flight operations. Additionally, while we understand that the contractor cannot let ferry hours impact work adjustment, a schedule from 1600 to 1800 would require staff to use the Uboat from leeward to windward which does not transport vehicles. At the close of the day, cash, official orders, and receipts are currently transported in a secure vehicle on the ferry. This change would require staff to carry cash, official orders, and receipts unsecured on their person on the Uboat. Would the government consider adjusting hours in the PWS to the current schedules to more adequately support airfield operations?

Answer: CNIC has reduced Airfield Core hours to 40 hours per week with an effective date of 1 October 2024. Those hours are expected to adequately support airfield operations.

As noted in PWS paragraph 4.3.2.1, the standard hours or operation may vary slightly to accommodate the flight schedule.

26. Section: 4 Page: 29 Paragraph: 4.10

Can the government clarify if this should be CO or KO ?

Answer: KO. See revisions to PWS Section 4.10.

27. Section: 4.3 Page: 29 Paragraph:4.3.3.1

The airfield is open 24/7, and most of the flight operations occur between 0700-1600. The hours presented in the PWS do not appear to adequately align with the flight schedules. Would the government consider adjusting hours in the PWS to the current schedules to more adequately support airfield operations?

Answer: Final hours of operation will be established once revisions of flight schedules by TRANSCOM and AMC become effective. Effective 1 October 2024 the field will only be open 0600 to 2400 daily with the following breakdown of standard vs non-standard hours. See PWS Section 4.3.2.1. and 4.3.7.

Standard Hours Non-Standard Hours Tuesday – Friday: 1000 – 1800 Tuesday - Friday: 0600 – 1000 & 1800 – 2400 Monday & Saturday: 1000 - 1400 Monday & Saturday: 0600 – 1000 & 1400 – 2400

Sunday: 0600 – 2400

General Questions:

28. Question:

What is the current staffing?

Answer: Historical records show that staffing has fluctuated between 18 and 24. This data is provided only as a tool to assist in establishing resources. It is the Contractor’s sole responsibility to determine appropriate resources needed to accomplish work as there have been updated to the

PWS.

29. Question:

What is the contract award price per year?

Answer: The contract number has been provided in the FAR 52.212-1 Instruction to Offerors Provision Addendum and in response to a question above.

30. Question:

Can you provide the proposals from all bidders on the last NSGB Air Terminal solicitation?

Answer: No, as this is proprietary information.

31. Question:

Can you provide the current contract between DON and Midwest ATC?

Answer: The contract number has been provided in the FAR 52.212-1 Instruction to Offerors Provision Addendum and in response to a question above.

32. Question:

Can you provide a breakdown of all contractor owned furniture, fixtures, and equipment and their approximate value?

Answer: No. The government does not track contractor-provided equipment.

33. Can you provide the number of full-time and part-time employees currently executing the contract?

Answer: It is the Contractor’s sole responsibility to determine appropriate resources needed to accomplish the work as described in the PWS. Refer to the FAR 52.212-1 Instructions to Offerors Addendum.

34. Please provide the split between U.S. citizens and foreign citizens currently executing the contract.

Answer: It is the Contractor’s sole responsibility to determine appropriate resources needed to

35. When do you expect final bids will be due for this contract?

Answer: See box 8 of the SF 1449.

Appendix E Questions:

36. Section: Appendix E Page: 40 Paragraph: 1.2.1 Question:

What countries are considered dissident political areas for Foreign Nationals? Are there other factors other than questionable backgrounds and origin areas that would exclude or deny entry approval?

Answer: This is based on current political climate and would be handled based on each individual case. This would be based on a particular person's information and would be handled in accordance with all security requirements in the PWS.

37. Section: Appendix E Page: 41

Is the incumbent contractor eligible to bid on the new contract?

Answer: No this solicitation is set-aside for SDVOSB.

38. Section: Appendix E Paragraph: 1.2.1.4. Local Labor.

Quote: “Recruiting of labor and hiring of Government or Contractor on-base employees by offering higher wages or other amenities shall not be permitted. Accordingly, labor, which the Contractor proposes to use, shall be approved by the CO.”

Question:

Please clarify since the contractor does not have access to current wages of positions how are we to calculate?

Answer: Service Labor Contract standards do not apply to NSGB.

39. Section: Appendix E

Paragraph: 1.2.6 Medical and Dental Services.

Quote: “Government ambulance and medical care, when required, will receive itemized billing.”

Question:

Given that this is an additional cost to contractor will the government identify the estimated cost per service?

Answer: Recommend contacting Defense Health Agency (DHA) at NSGB at (737) 458 2998, extension 72010.

40. Section: Appendix E Paragraph: 1.2.8.

Quote: “The Contractor shall provide necessary personnel, vehicles, and equipment required for on-base vehicular transportation, and shall bear the cost of required fuel, oil, lubricants, and maintenance thereof. The vehicles shall be operated only by Contractor employees who possess a valid U.S. Government motor vehicle operator's identification card.”

Question:

Please clarify the number of contractor vehicles by type currently on site.

Answer: These vehicles are for personal transportation. COR knowledge is of two contractor provided vehicles but this is not tracked by the Government. See revisions to Appendix E, Section 1.2.8.

41. Section: Appendix E Paragraph: 1.2.20.5.2.

Quote: “The bulk of services associated with this contract are performed on what is known as the Leeward Side of the installation, while the majority of lodging is located on what is known as the Windward Side of the installation. The two sides are divided by a bay which requires water transportation in between. Requests for after-hours transport from Windward to Leeward can take 1-3 hours to coordinate and is not guaranteed as use of government provided transportation for Contractor support must be specifically authorized per event. The inability to transit the bay is not considered an acceptable reason for not meeting the requirements of this PWS Question:

We find this para disconcerting given that per the contract we are required to perform both sides and the only method of transportation is government provided, with government requiring the contractor to meet a requirement that is completely out of control. Request the government review and restate that if this is a failure due to government failure then it is the government’s liability.

Answer: The Government will not assume liability for the contractor’s inability to transit the bay to meet PWS requirements. In deriving a staffing approach, contractors are expected to consider and propose to lodge a sufficient number of employees on the Leeward Side to provide services as required to mitigate cross bay transportation risk.

42. Section: Appendix E Paragraph: 1.2.21.1. Foreign National (FN) Right of First Refusal.

Quote: “(d) The predecessor Contractor or Subcontractor shall, upon request from the Contacting Officer but not less that ninety (90) days before completion of the Contractors' performance of the services on the contract, furnish the Contracting Officer with a certified list of names of all Foreign National employees working under this contract and its subcontract at the time the list is submitted. The list shall also contain anniversary dates of employment of each Foreign National employee under this contract and its predecessor contract.”

Question:

Will the government clarify how many FN are currently employed on this effort only? Please clarify Answer: It is the Contractor’s sole responsibility to determine appropriate resources needed to

Site Visit Questions:

43. Site Visit

We saw many different types of vehicles and equipment. Is the acquisition of vehicles, forklifts, aircraft stairs, etc. the responsibility of the contractor and at their cost?

Answer: Yes.

44. Site Visit

We were taken on a tour of two houses on the Leeward side of the base identified in the PWS. One of the houses was occupied and the other appeared to be in disrepair and uninhabitable as is. Will it be the contractor’s financial responsibility to repair the house to make it habitable?

Answer: Yes.

45. Site Visit

There are many vehicles that we saw associated with this solicitation. With extreme rise and fall of gas prices over the last 2 years, is there a mechanism for the successful contractor to recoup increases in fuel costs?

Answer: No, the contract is firm-fixed price.

Solicitation Questions:

46. Section: RFP Page: 79 Paragraph: (c) 52.212-1

When will section L&M be released that will provide proposal requirements and evaluation factors?

Answer: The addenda to FAR 52.212-1 and FAR 52.212-2 which specify proposal requirements and evaluation factors have been released with the posting of this final solicitation.