2.09a Pre-Proposal Conference Slides - N6883624R0003 Updated.pdf

A I R T E R M I N A L G R O U N D H A N D L I N G S E R V I C E S A T N A V A L S T A T I O N G U A N T A N A M O B A Y , C U B A

Pre-Proposal Conference

Naval Supply Systems Command Fleet Logistics Center Jacksonville (NAVSUP FLCJ)

3 April 2024 - MS Teams, 1300 EST *This meeting will be recorded*

SOLICITATION NO.: N6883624R0003

The information in this presentation is for informational purposes only.

In the event of a discrepancy between the information contained herein and the RFP documents, the RFP documents will take precedence.

Remarks and explanations during this conference do not qualify or amend the terms of the solicitation.

Nothing stated at the pre-proposal conference shall change the solicitation unless the changes are made by way of a written amendment.

D I S C L A I M E R

I. Conference Guidelines

II. Introductions

III. CLIN Structure

IV. Performance Work Statement (PWS)

V. Appendix E - Special Conditions for NSGB

VI. Instructions to Offerors

VII. Evaluation of Proposals

VIII. Questions & Answers

IV. Closing Remarks

A G E N D A

C O N F E R E N C E G U I D E L I N E S

The purpose of this pre-proposal conference is to provide an overview of the Request for Proposals (RFP) and response requirements.

Attendees - please email the following information to the Contract Specialist, Maria Brophy, at maria.n.brophy.civ@us.navy.mil to confirm your attendance :

• First and last name (title optional)

• Organization details:

⚬ Company name

⚬ Email address

⚬ Telephone number

Please mute your microphone during the presentation.

In accordance with the prior SAM.gov posting regarding Pre-Proposal Conference questions, all questions submitted via email in response to the publicized slide deck will be discussed at the end of the presentation.

Final solicitation questions were addressed via Amendment 0003. No further questions will be permitted during or after the Conference.

I N T R O D U C T I O N S

Contract Specialist, NAVSUP FLCJ Maria Brophy

Contracting Officer/Division Director, NAVSUP FLCJ Laura Donson

Contracting Officer, NAVSUP FLCJ Daniel Arnold

NSGB Air Terminal Program Manager, CNRSE Wilbur (Drew) Lasseter

AMC Air Transportation Program Manager, AMC Matthew Prescott

C L I N S T R U C T U R E

CLIN 0001 - Standard Hours

All labor and equipment costs to support flights in and out of NSGB during the following hours:

Tuesday – Friday: 1000 – 1800

Monday & Saturday: 1000 - 1400

0001 / 0002 Base Year 1 October 2024 - 30 September 2025

1001 / 1002 Option Year 1 1 October 2025 - 30 September 2026

2001 / 2002 Option Year 2 1 October 2026 - 30 September 2027

3001 / 3002 Option Year 3 1 October 2027 - 30 September 2028

4001 / 4002 Option Year 4 1 October 2028 - 30 September 2029

5001 / 5002 Optional 6-month Extension TBD, may be exercised at any time

CLIN 0002 - Non-Standard Hours

All labor and equipment costs to support OMC flights that occur during the following hours:

Tuesday - Friday: 0600 – 1000 & 1800 – 2400

Monday & Saturday: 0600 – 1000 & 1400 – 2400

Sunday: 0600 – 2400

*All costs related to Appendix E (housing, medical, travel) shall be incorporated into this CLIN.

*The purpose of this CLIN is so that services are readily available during the above 86 hours to support OMC flights that may arise on short-notice. Historically, services are not utilized during the entirety of these hours.

P E R F O R M A N C E W O R K S T A T E M E N T

• Update FIDS

• Maintain EML Database

• screen all baggage

• Operate both Windward and Leeward Annex

• Accommodate OMC personnel and baggage

• *See Appendix C-4 for essential Load Team

Chief qualifications

Passenger Services

Air Terminal Operation

Center

• Gather, process, and disseminate information

IAW AFI 24-605, AMC

instruction, and GATES

• ATOC Events Log

• Report all information as specified by COR

ATOC

• The contractor shall control and record all movement of cargo and mail

• expedite medical supplies

• store and secure all cargo until properly released to receiving agency

Aircraft Services

• Maintain adequate change fund

• deposit funds with disbursing officer asap after closing a flight

• Replace all shortages between amount collected and amount should have been collected

Funds Handling

• provide potable water and ice

• provide latrine servicing

• clean and disinfect aircraft

• remove all trash from non-commercial aircraft

Fleet Services

*The Contractor shall perform all services described in Section I of the PWS. Above are the most essential services that Offerors shall speak to in their staffing plan. Offerors are encouraged to review Appendix C-1, C-2, C-3 for a complete understanding of what materials, equipment, and facilities are to be provided by the Government

P E R F O R M A N C E W O R K S T A T E M E N T C O N T .

Transient Line Services

Reports, Monthly’s, and Electornic Data Interchange

Communications Management and Information Systems

• Perform post flight procedures within 24 hours of departure

• file all flight transactions/documentation within 48 hours of departure

• monthly's provided to COR and IAW appropriate guidance

• correct all errors within 24 hours

• Interface with the Gov’t communication representative as required to manage computer systems and ensure continued functionality

• Provide a GATES Work Station Area

Security Officer (WASO)

• immediately request assistance for software/hardware concerns

• notify COR when loss of GATES functionality occurs

• Provide aircrews with taxi instructions

• coordinate arrival services

• dispose of hazardous waste materials

• conduct ground marshalling using standard hand signs

• tow aircraft within the capabilities of provided support equipment

*Appendix D provides historical data for the NSGB Air Terminal

**Offerors are encouraged to review PWS Section 2.2 to understand the surveillance methods for each performance objective. In general, the awardee can expect quarterly COR surveillance, and inspection upon customer complaint.

Housing Transportation Medical/Dental Foreign Nationals

A P P E N D I X E - S P E C I A L C O N D I T I O N S F O R N S G B

• At the contractor’s expense, No adjustments will be permitted for rate increases

• Two (2) family units allotted

• Issuances of units and rental rates controlled by Housing Dept.

• If not fully utilized, units will be cancelled and returned to inventory

• At the contractor’s expense, No adjustments will be permitted for rate increases

• Air travel to and from the base is limited

• different rates for DoD/Non DoD vs NON USG

• At the contractor’s expense, No adjustments will be permitted for rate increases

• Medical and dental are limited at NSGB

• The Contractor shall provide and have available first air for minor and emergency treatment

• When government ambulance and medical/dental care is required, the Contractor will be billed

• “Foreign National Employee” -any non-US citizen but citizen of another country that is lawfully permitted to work at

NSGB

• The sucessor Contractor and its Subcontractors shall except as otherwise provided, in good faith, offer a right of first refusal of employment under this contract in positions for which the Foreign National employees are qualified

I N S T R U C T I O N T O O F F E R O R S

Volume I - Price

1. SF 1449

2.Price Offer for each CLIN

3. Attachment 4 - Pricing Spreadsheet

Volume II - Technical Capability Subfactor A - PWS Acknowledgement Letter Signed PWS Acknowledgement Letter to confirm the offeror is capable of performing services required in the PWS.

Subfactor B - Staffing Plan Identifies all categories, length of shifts, mission essential personnel, non-standard hours staffing, and which personnel possess the key qualifications in the PWS. No names of personnel

Subfactor C - Mobilization Plan Timeline of hiring process and all key events and a timeline of acquiring and shipping equipment.

Volume III - Past Performance A maximum of three (3) relevant past performance references of similar scope, magnitude, and complexity

If CPARS evaluation is available, it shall be submitted with offer. If not, the offeror shall submit a completed PPQ form (Attachment 1) - PPQ shall be completed by POC’s for similar or same work, NOT the offeror.

Subcontractor past performance references shall not be submitted.

Volume IV - Contractor Responsibility

1. Representation and Certifications

2. No Exception

3. Limitations on Subcontracting

4. Financial Letter

5. Organization

6. Amendments

E V A L U A T I O N O F P R O P O S A L S

Volume I - Price Determined by [Offeror Price] x 12 months = [total as written in pricing spreadsheet]

*to include CLIN 5001 and 5002 for an optional 6-month extension

Evaluated on the basis of completeness and reasonableness.

Volume II - Technical Capability Acceptable vs Unacceptable

Subfactor A - PWS Acknowledgement Letter

Acceptable = Signed PWS Acknowledgement Letter attached

Unacceptable = PWS Acknowledgement Letter not included or not signed

Subfactor B - Staffing Plan

Acceptable = all elements included in staffing plan

Unacceptable = one or more elements missing from staffing plan (ex. does not address all categories, does not include length of shifts)

Subfactor C - Mobilization Plan

Acceptable = timeline of hiring process and timeline to acquire and ship equipment covers all details as described in Instruction to Offerors and aligns with contract start date.

Unacceptable = one or more elements missing from mobilization plan (ex.

does not include a list of all contractor-provided equipment with required information)

Volume III - Past Performance First, the recency (within the last 3 years) then the relevancy (VR, R, SR, NR) of each past performance effort IAW the Adjectival Rating table.

Then Past Performance efforts will be given an overall confidence rating of substantial confidence, satisfactory confidence, limited confidence, no confidence, or unknown confidence.

Offeror’s were instructed not to submit subcontractor past performance references as they will not be evaluated.

Evaluation Process:

1. Volume II, “Technical Capability”, will be evaluated on an Acceptable/Unacceptable basis.

2. Volume III, “Past Performance“ and Volume I “Price” will be evaluated using a tradeoff approach, with Past Performance being more important than Price.

E V A L U A T I O N O F P R O P O S A L S

Attachment 1 - Pricing Spreadsheet

Past Performance - Evaluation Ratings

Q U E S T I O N S A N D A N S W E R S - S L I D E S

1. Ref: RFP Amendment 002 Pg. 5 of 7, Volume III Past Performance. States "The Offerors shall provide a maximum of three (3) relevant past performance references….”

Pre-Proposal Conference Slides, Pg. 10, Volume III Past Performance. States "At least three relevant past performance references Q. Is the offeror correct in assuming that the solicitation is correct and the slide has a typo?

A: Yes, the slide has since been corrected to match the RFP; “maximum of three (3) relevant past performance references”

2. Q: Will offerors be allowed to ask additional questions after the preproposal conference currently scheduled for April 3, 2024?

A: No. Offerors have been provided several opportunities to ask questions during the last five months. The solicitation was posted on 14 March 2024 and questions were permitted until 1700 EST on 29 March 2024.

Questions in reference to the pre-proposal slides were permitted from 27 March 2024 until 1400 EST on 1 April 2024.

Prior to issuance of a draft solicitation, the government posted several pre-solicitation notices including a requirement synopsis on 24 November 2023 and an informational site visit notice on 8 January 2024. The Performance Work Statement (PWS) was attached to both notices. The site visit occurred on 13-16 February.

The draft solicitation was issued on 8 February 2024, and offerors were permitted to submit questions until 22 February 2024. Due to the abundance of opportunities to ask questions, no further questions will be permitted.

Q U E S T I O N S A N D A N S W E R S - S O L I C I T A T I O N

All additional questions submitted regarding the solicitation were addressed in Amendment 0003 to the solicitation which was released yesterday on SAM.gov. Offerors are highly encouraged to read ALL Q&A’s in Amendment 0003 if they haven’t already.

One substantial revision has been made to the solicitation as a result of the Q&A’s:

Q: For proposals involving subcontractors, is there a specific requirement or preference regarding the number of past performance references that must come from the prime contractor versus subcontractors?

How will the government evaluate the combined past performance of the prime and subcontractors? Is there a weighted approach, or are all references considered equally regardless of their source?

A: The government will not evaluate subcontractor past performance as the performance of the contract relies predominantly on the prime contractor, which is under no contractual obligation to subcontract to any firms. The competition will include a trade-off between past performance and price in accordance with the FAR 52.212-2 Addendum. By evaluating the past performance record of a proposed subcontractor that the prime contractor elects to not utilize after award, the basis of the trade-off could have been inaccurate. Accordingly, past performance from only the prime SDVOSBs will be considered in the evaluation. See revisions made to the FAR 52.212-1 and 52.212-2 Addendum in Amendment 0003.

P L E A S E E N S U R E A L L O F F E R S A R E S U B M I T T E D B Y 1 5 A P R I L 2 0 2 4 A T 1 7 0 0 E S T .

Please email all proposal documents to the Contract Specialist, Maria Brophy, at maria.n.brophy.civ@us.navy.mil and the Contracting Officer’s, Daniel Arnold, at daniel.r.arnold30.civ@us.navy.mil and Laura Donson, at laura.j.donson.civ@us.navy.mil