N68520-25-R-0023-P00002 C2C3.docx

N6852025R0023

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 27-May-2025 01:00 PM to 09-Jun-2025 01:00 PM.

The following have been added by full text:

DELIVERY TERMS

Government will accept early deliveries/installation of Contract Line Item Numbers (CLINs).

The following have been modified:

INSTRUCTIONS TO BIDDERS

Section L - Instructions, Conditions and Notices to Bidders

PART A GENERAL INSTRUCTIONS

GENERAL

Offerors are required to submit sufficient information concerning all evaluation factors to enable Government personnel to fully assess the capabilities of the Offeror to perform all requirements. The proposal must be sufficient in detail and scope to enable evaluation and provide the evaluators a clear understanding of the Offeror’s approach, expertise, and capability as required by the solicitation. Proposals must demonstrate that the Offeror has a thorough understanding of all requirements and associated risks and is able, willing, and competent to devote the resources necessary to meet all requirements. The Offeror shall not alter or rearrange the solicitation. The burden of proof for all substantiation within the proposal rests with the Offeror. Offerors are advised that the Government may incorporate any part of the Offeror’s proposal deemed beneficial to the Government, into the final contract, without discussions. Price information, (e.g., dollar values and/or hourly rates) shall appear only in Volume 3 (Price) Volume 3 (Price).

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. It is the responsibility of the Offeror to present enough information to allow the Government to evaluate its proposal without discussions. Unsubstantiated statements that the prospective Offeror understands, can or will comply with the specifications, or paraphrasing the requirements or parts thereof are considered inadequate and may render a rating of unacceptable.

The Offeror shall include any data necessary to illustrate the adequacy of the various assumptions, approaches, and solutions to problems. There is no need to repeat information in more than one volume. The detailed information must be included in the most logical place and summarized and referenced in other areas if an overlap exists. Do not provide elaborate brochures or other presentation material beyond that sufficient to present a complete and effective proposal.

Offerors may submit questions requesting clarification of the solicitation requirements by sending Attachment C2 RFP Question Form to the PCO or the Contract Specialist via email at tiffany.l.crayle.civ@us.navy.mil or brandi.j.firestien.civ@us.navy.mil. It is required that all questions be received within seven (7) calendar days of the date of this solicitation.

PROPOSAL FORMAT AND SUBMISSION

Offerors shall format all proposals using a Times New Roman 12 point normal font (no reduction permitted), single-spaced, 1 inch margins all around, and must be formatted for printing on standard 8.5 x 11 inch paper. The Offeror shall number all pages with volume, paragraph, and page numbers. If the Offeror uses graphs to convey information, the graphs must show enough detail to understand the information described. The Offeror shall present graphs and tables in no smaller than a 10 pt font.

2.1 Electronic Submission of Proposal

All volumes of the proposal shall be submitted electronically through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil. No other submissions, such as mail, hand-carried, or other electronic system (e.g., DOD SAFE) are authorized by the solicitation unless specifically authorized by the Contracting Officer pursuant to the paragraphs regarding PIEE System outages below. For instructions on how to post an offer, please refer to the Posting Offer demo: https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the Offeror’s responsibility to follow the registration instructions found on the PIEE website. It is advised that all potential prime Offerors and their subcontractors ensure the proper company points of contact are registered in the site based on their CAGE codes and have the proper roles assigned well in advance of the solicitation closing date. Subcontractors are only required to register in PIEE if they want to submit their proprietary proposal information separate from the prime offer. Documents submitted by the subcontractor directly to the Government must have the prime contractor’s name, CAGE, and RFP number on the first page of the document.

It is also the Offeror’s responsibility to confirm receipt of proposals and all electronic communications. Screen shots of the submission should also be taken to validate a submission was accepted in the PIEE system against this solicitation. The Government is not obligated to search for incorrectly submitted proposals in PIEE.

The submission date for all Volumes shall be no later than the date and time specified in Block 9 of the SF 33 of the RFP. NOTE: The Integrated Product Team (IPT) may wish to request the Past Performance Volume earlier than the remaining Volumes, if so, recommend including the following sentence: It is requested that the Past Performance Volume information be submitted [14] days prior to the submission date specified in Block 9 of the SF 33 of the RFP.

If there is an unanticipated PIEE System outage within 24 hours of the proposal due date and the outage has interrupted normal Government processes so that proposals cannot be received by the exact time specified in the solicitation, the Contractor shall immediately notify the Contracting Officer. This notification shall occur prior to the proposal submission deadline and shall be made in writing. The notification may be in conjunction with verbal notification, but verbal notification alone shall not be sufficient. The Offeror shall obtain written approval from the Contracting Officer to submit the proposal via an alternate method as shown below or the Contracting Officer may advise the Offeror that the Government will follow the procedures set forth in FAR 15.208(d) for amending the solicitation closing date.

Electronic Mail Submission: If there is an outage as noted in 2.1, proposals can be submitted to brandi.j.firestien.civ@us.navy.mil and tiffany.l.crayle.civ@us.navy.mil.

2.1.1 Electronic Proposal Media

The Offeror shall submit all volumes of its proposal electronically and ensure compatibility with the operating system and applications defined in Section 2.1.2 below. The Offeror shouldshall keep the portions of the proposal that contain pricing information separate from the portions of the proposal that do not contain pricing information. For this solicitation, and ; Volume 3 Price; contain price information and shall be delivered in separate files from the remainder of the proposal submission. The Offeror is responsible for ensuring electronic proposals are virus free in accordance with Section 2.1.4.

2.1.2 Operating System and Applications

The Government uses Microsoft Windows 10 Operating System to access proposals. Offerors shall submit proposal information using the following applications: Microsoft Word 2016, Microsoft Excel 2016, and Microsoft PowerPoint 2016. However, Offerors shall submit letters and other signed documents as a fully searchable Portable Document Format (.pdf) file. Use of other application software for submission of proposals is prohibited.

2.1.3 Hyperlinks

The Offeror shall not use hyperlinks in proposal volumes.

2.1.4 Virus Free Electronic Submission

The Offeror is responsible for ensuring that its electronic proposal is virus free. The Offeror shall certify, in its proposal cover letter, that all electronic proposal information delivered throughout the evaluation (e.g., original proposal submission, responses to evaluation notices, Final Proposal Revisions) are virus free. The Offeror shall specify the software, version, and virus definition used to check the data

2.1.5 Multimedia

In order to reduce file sizes, the Offeror shall not embed sound or video (e.g., MPEG) files within the proposal submission. The Offeror is encouraged to simplify the color palette used in creating figures; and minimize size of graphics files; and avoid scanned images.

2.1.6 File Naming Conventions

Valid extensions for files using their associated applications follow:

The Offeror shall follow the basic structure of the file naming convention in Table G-1 (Offeror Electronic File Naming Convention) for electronic file submissions (e.g., proposal volumes, attachments, appendices), where “#” represents the sequential numbering of files. Offeror’s shall keep file names short (i.e., under 40 characters) so that the files are accessible on Government share drives. Files with longer names often become corrupt or inaccessible.

The Offeror should provide one folder for each volume or annex, containing all electronic files requested within the volume or annex. Please submit each volume, or annex as one file if possible. Offerors should not provide each section/paragraph as separate files.

Table G-1 Proposal Structure

Technical Cross Reference Matrix

Technical Knowledge, Experience and Qualifications

Parts and Components

Repair Experience with US Navy Crane/Hoist Systems

Annexes

Please note: The Offeror should provide both a .pdf and .docx version if they are available. If not, a .pdf version only is acceptable.

As needed

3.0 PROPOSAL CONTENT AND VOLUMES

3.1 The Offeror shall present its proposal information in a manner that facilitates a one for one comparison between the information presented and these proposal instructions. Offerors shall structure proposal information such that the proposal paragraph numbers/letters correspond to the proposal instructions paragraph numbers/letters, although the Offeror may add lower tier sub paragraphs.

3.2 Information submitted as an Annex to a particular proposal volume could include manuals, specifications, plans, procedures, and company policies, as well as other information requested in Section B Specific Instructions and do not count towards the suggested page count.

3.3 Price information, (e.g., dollar values and/or hourly rates) shall not be included in any volume other than Annex B ((Small Business Subcontracting Plan) Volume 3 Price.

4.0 CHANGES TO SOLICITATION

The Government will post all amendments to this solicitation at https://piee.eb.mil

Search the database for the solicitation number N6852025R0023

PART B SPECIFIC INSTRUCTIONS

0. VOLUME 1 - TECHNICAL

Note: This volume shall not contain any reference to price aspects of the offer.

The following is a list of Section L Attachments that the Offeror shall use to provide information for this volume:

Volume 1 Table T-1 Cross Reference Matrix (CRM)

The Offeror shall complete Table T-1 (Technical CRM) and submit it as the first page of Volume 1 (Technical). The Technical CRM is included to help the Offeror develop its proposal and to ensure traceability of Section L paragraphs to the requirements. The Offeror’s Technical CRM may be identical to the one provided or revised to add information. For example, the Offeror’s Technical CRM may cross-reference its proposal volumes, paragraph numbers, and pages to specific solicitation requirements identified within the table, as well as other parts of the proposal that contain relevant information.

Table T-1 Cross Reference Matrix

Volume 1 Technical

Example: Para 3.1 Note: This column shall address all paragraphs in Sections xx and xy of the SOW.

This volume consists of the Technical factor that has three (3) subfactors: 1) Technical Knowledge, Experience and Qualifications 2) Parts and Components and 3) Repair Experience with US Navy Crane/Hoist Systems. provide the information described below:

Cover and title page -Title of proposal and proposal number as applicable -Offeror’s name, address, and POC -RFP number -Proposal volume number -Copy number -Table of Contents (The table of contents must provide sufficient detail to enable easy location of important sections)

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example above (i.e., Table T-1) , to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information. The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

Throughout the Technical Volume the Offeror should identify any proposed capability that exceeds a requirement or provides merit associated with a performance or operational benefit to the Government. The Offeror should also identify any proposed capability, approach or feature that reduces risk inherent in the program. Specifically, explain the benefits to the Government in technical terms and the degree of impact it will have to performance, operations and/or risk. Offerors are advised that any offer to exceed a requirement or to provide a feature with performance and/or operational benefits may be included in the resulting applicable Contract within the proposed price.

The Offeror shall demonstrate the extent to which its proposed capabilities will meet the requirements. The extent and the type of substantiation may vary, but each paragraph in the Technical Volume must be substantiated. The method of demonstration is at the discretion of the Offeror, however Offerors are advised that risk may be assessed based on the level of confidence that the Offeror provides the Government with its substantiating information.

Note: All Technical data is required to be submitted in accordance with FAR 52.212-1(b)(4). The offeror is cautioned not to use phrases such as: “offeror understands the directives and will comply” or “offeror will perform all aspects of the work identified under the SOW” or other similar statements.

1.1 Technical knowledge, experience with the Weight Handling Program Management (NAVFAC P-307), Navy Crane Center (NCC) Instruction 11450.2 and 11450.1, OSHA 29, CFR 1910.179 and 306, ASME B30 and CMAA No. 74.– Subfactor 1

Element A. Offeror is required to have experience and expertise with the Navy’s weight handling program in accordance with NAVFAC P-307 and NCC Instruction 11450.2 and 11450.1 as demonstrated by providing a Navy Crane Center (NCC) approved Crane Alteration Request (CAR) for a previous repair performed within the last 5 years.

Element B. The offeror is required to have technical knowledge and practical experience with the Navy’s weight handling equipment (WHE) as well as current industry standards including but not limited to the latest design standards for both new and altered Navy shore weight handling equipment.

Element C. Offeror shall submit a completed condition inspection and load test documentation within the past five (5) years in accordance with NAVFAC P-307, Management of WHE.

Element D. The Offeror is required to fully demonstrate to the Government that they possess current knowledge and experience with the seven primary documents, NAVFAC P-307, NCC Instruction 11450.2 and 11450.1, as well as OSHA 29, CFR 1910.179 and 306, ASME B30, and CMAA No. 74.

The Offeror is required to provide sufficient data/description and address four elements A through D under Sub-Factor I and thoroughly convey the offeror’s ability to conform to the four elements.

1.2 Repair Experience with Department of the Navy (DON) Crane/Hoist Systems – Subfactor 2

Element A. Offeror shall provide qualified crane technician(s) that will meet the Government’s minimum technical and level of experience qualifications that will be established under the solicitation IAW NAVFAC P-307. Offeror shall submit sufficient documentation to show that their technicians have experience in at least one (1) Department of the Navy (DON) Crane/Hoist Systems installation and repair within the past five (5) years.

Element B. Offeror shall submit examples of successfully executed contracts within the past five (5) years with the DON, including design documentation to demonstrate in sufficient detail that the offeror possesses the necessary technical skills and experience to meet or exceed the Government’s minimum requirements IAW NAVFAC P-307.

1.3 Parts and Components – Subfactor 3

Element A. The Offeror shall demonstrate/submit how it meets the NCC Instruction 11450.2 and explain how it does. All replacement components shall be complaint with current industry standards and Section 2 documentation.

Element B. Any changes or deviation on parts and components that are not on the NCC Instruction 11450.2, will be required to have NCC approval to verify compliance.

Element C. Offeror shall submit technical documentation that demonstrates that Offeror is an Original Equipment Manufacturer Licensed Distributor or Original Equipment Manufacturer certified installer and have the capability to furnish the specified parts/components identified under Element A.

VOLUME 2 - PAST PERFORMANCE

Note: This volume shall not contain any reference to the cost aspects of the offer.

The following is a list of Section L Attachments that the Offeror shall use to provide information for this volume:

For this volume, the Offeror shall identify all relevant contracts (where for the purpose of these instructions the term contract also refers to delivery order or task order), or those portions of a relevant contract, whose performance is within five years of the proposal due date for the principal entities, identified in Table ES-1 (Offeror Summary). The relevant contracts provided for each principal entity shall be relative to its proposed role and responsibilities identified in Table ES-1 (Offeror Summary). Offerors shall also identify relevant contracts within the past five (5) years of the proposal due date that had any show-cause notices, cure notices, or termination for default. The Offeror shall complete Table ES-2 (Relevant Contract Summary For Past Performance), for all contracts proposed as relevant for Past Performance.

In Annex A (Final Versions of Previous Statement of Work (SOW)/Performance Work Statement (PWS)/Other Supporting Documentation for Past Performance), the Offeror shall provide electronic copies of the complete final versions of the SOW/PWS or other supporting solicitation/contract documentation from each contract or delivery/task order reference identified in Table ES-2 (Relevant Contract Summary). Annex A should only be provided in electronic format and should not be provided in paper copy. For contract references that contain delivery/task orders, additionally provide the work description for each specific delivery/task order. For contract references where the Offeror performed as a subcontractor, the Offeror shall also provide a complete electronic copy of the SOW/PWS or other documentation of the agreement between the prime and subcontractor that clearly defines the portions of the work effort of the Prime’s SOW/PWS that the Offeror performed as a subcontractor.

Contract Performance Assessment Reporting System (CPARS) and Questionnaires will be the primary customer feedback data used to evaluate the Offeror’s past performance. The Past Performance Information Reporting System (PPIRS) will be the primary method used to retrieve the CPARS for this source selection. For all contracts identified that do not have a CPARS, the Offeror shall forward a copy of Attachment L-2 Past Performance Questionnaire to that contract’s Procuring Contracting Office (PCO), Administrative Contracting Officer (ACO), and Program Manager (PM); or commercial contractor equivalents. Please forward all questionnaires within two weeks from this solicitation’s release date to allow adequate time for the recipient to respond. Note that the Offeror should not reference this solicitation’s number when distributing the past performance questionnaires to customers. The Offeror should include instructions for the customers to send completed questionnaires within two (2) weeks of its receipt via e-mail to the PCO/Contract Specialist, tiffany.l.crayle.civ@us.navy.mil or brandi.j.firestien.civ@us.navy.mil, identified in 2.0 (Proposal Submission). The Offeror shall ensure that all points of contact are current and include an email address and phone number. The Offeror shall not conduct follow-up actions with regard to this questionnaire, other than to confirm receipt by the recipient. The Government may contact customers identified by the Offeror to obtain follow-up Past Performance Information as needed.

Offerors are reminded that the Government reserves the right to use information to evaluate past performance obtained from sources other than those identified by the Offeror. The Government may send additional questionnaires and/or obtain information from sources identified by the Government evaluation team.

Table ES-1 Offeror Summary

Offeror:

of Entity

Table ES-2 Relevant Contract Summary For Past Performance

Offeror:

Reference

P2

P3

T2

T3

T4

S2

S3

S5

2.1 Authorization Letter(s)

The Offeror should submit a signed “Release of Adverse Past Performance Authorization Letter(s)” with written consent from each principal entity (including JV team members), authorizing the release of adverse past performance information to the Prime. The signed letter(s) should be included in a separate tab within Volume 2 (Past Performance). This authorization letter allows the Government to coordinate past performance issue(s) with the Prime Offeror. For any principal entity (including JV team members) that does not provide an authorization letter with such written consent, the Offeror shall provide point of contact information for each principal entity. This contact information shall include a name, address, phone number, and email address (including JV team members), with whom the Government may coordinate any issues and obtain responses as needed. Offerors are advised that if it does not submit the Release of Adverse Past Performance Authorization Letters with written consent, then the Government will address any past performance issues directly with the principal entity (including JV team members), and the Offeror will forfeit the opportunity to participate in any related discussions.

2.2 Relevant Contract Data

For each contract identified for past performance in Table ES-2 (Relevant Contract Summary), the Offeror shall complete Attachment L-1 Table PP-1 (Past Performance Contract Data), according to the instructions within the attachment and submit it within this section and as a separate electronic file. Please note that this form is a summary of the principal entities’ relevant contract data. All detailed information and comparative analysis of the past performance contract references to this solicitation’s requirements shall be provided in Volume 2 (Past Performance), Section 2.3 (Evaluation), of the Offeror’s proposal. The contract references designated in Table ES-2 (Relevant Contract Summary) shall be used in completing Volume 2 (Past Performance) and all contract references shall be numbered the same throughout all of the Offeror’s proposal volumes (i.e., the contracts identified as P1, S1, T1, C1 etc.)

If a contract has D.O.s/T.O.s, provide a separate contract reference and separate PP-1 tab for each D.O/T.O. The Offeror may use one reference number/PP-1 tab for multiple D.O.s/T.Os if they are the same work effort and performed under the same CPAR; however, identify the dollar amount and period of performance for each. Do not provide a contract reference to the basic contract.

In general, recent performance will be considered a better indicator of future performance. If the Offeror is proposing as a JV, the Offeror should provide the relevant contracts for the JV as a whole, and for each team member of the JV.

2.3 Evaluation

The burden of providing thorough and complete past performance and systemic improvement information remains with the Offeror.

For each contract identified in Attachment L-1 Table PP-1 (Past Performance Contract Data), the Offeror shall provide contract data regarding relevancy, past performance information, demonstrated systemic improvement, as described below, organized by contract reference. As this information is presented in the proposal, demonstrate the relevancy of the principal entities past performance with respect to this solicitation’s requirements. For any contract references where the principal entities are aware of problems, the Offeror shall describe the issues in section 3.3.b (Past Performance Information). For each past performance problem identified, describe the status of the systemic improvement efforts in section 3.3.c (Demonstrated Systemic Improvement).

a. Relevancy: Offerors are required to explain what aspects of the referenced contracts are deemed relevant, as defined by Evaluation Factors for Award, to this solicitation’s requirements. To demonstrate relevancy, Offerors shall provide a comparative analysis to the scope, magnitude, and complexity or similarity of this solicitation’s requirements. Within the comparative analysis, Offerors should identify the relevant portions (sections, paragraphs, and page numbers) of the referenced contract’s SOW/PWS (Annex A) to clearly identify how past efforts performed are similar to this solicitation’s requirements. In addition, the referenced sections only need to be identified and the full text does not need to be broken out separately from the complete SOW/PWS.

The reference contract(s) provided should be relative to each principal entity’s proposed role/responsibility identified in Table ES-1 (Offeror Summary) versus relative to the whole solicitation. For example, a subcontractor who is being proposed to perform only software has a past contract whose total work is software. Even though the software effort is only 10% of the hypothetical solicitation’s effort, the previous contract relates to 100% of the subcontractor proposed effort for the hypothetical solicitation and therefore the reference contract would be considered Very Relevant vice Somewhat Relevant.

Offerors should be advised that the CAGE Code/DUNS for each referenced contract is considered as part of the Relevancy determination, which determines if the contract reference will be included in the Past Performance evaluations. Note: Any information regarding CAGE Code/DUNS should be included within Volume 2.

Offerors are advised that contracts assessed as not relevant by the Government will not be considered in the Past Performance assessments.

b. Past Performance Information: For the relevant contracts provide a brief description of past performance in delivering quality services. Include in these descriptions any information that demonstrates the level of performance obtained, where available; provide quantifiable measures/trends to demonstrate past and current performance. Also describe past problems, including when they occurred, what the circumstances were surrounding the situation, and what the consequences were as a result of the problem.

All Offerors shall submit information substantiating their past performance in complying with FAR Clause 52.219-8, "Utilization of Small Business," maximizing opportunities for U.S. small business subcontractors. The extent to which the offeror complied with FAR 52.219-8, Small Business Utilization may be evaluated based on one and/or a combination of the following:

Reporting of small business performance in [the Contractor Performance Assessment Reporting System (CPARS);

Documentation from customers local, state or federal agencies that demonstrates use/support of small businesses and/or provide information that substantiates the use of small businesses;

Documentation demonstrating total small business contract completion by the small business prime offeror and/or subcontracting to other small businesses;

Offerors with no prior contracts containing FAR Clause 52.219-8 must state so.

c. Demonstrated Systemic Improvement: Identify systemic improvement actions taken to resolve any past problems identified in 2.3.b (Past Performance Information). Provide the records of such results and indicate where they are documented, preferably in Government record systems. Describe the techniques, elements, and tools used to correct problems on the reference contract and, if applicable, how these techniques, elements, and tools may be used for the contract to be awarded as the result of this solicitation. Provide quantifiable evidence or metrics that substantiate or demonstrate claims of improvement and to demonstrate that the past problem will not occur on the contract to be awarded as the result of this solicitation. It is incumbent upon the Offeror to explain the relevance of the data provided and substantiate that improvements from past performance problems are being made. The Government does not assume the duty to search for data to cure the problems it finds in the information provided by the Offeror. Consideration for discounting problems may be given when those problems are addressed through demonstrated systemic improvement. Demonstrated systemic improvement may be indicated by information as it relates to preventing recurrence of past problems, including: identification of the root cause of a problem, a corrective action plan that systemically addresses the past problem, how and when the plan was implemented, documented timeframe to demonstrate when corrective action was implemented and became successful; and performance data, preferably through Government records, to show performance improvements. With regard to performance improvement data, explain the likelihood to which the problem will not reoccur on during the performance of this prospective contract based on the amount of time that good performance was sustained in consideration of the nature of the past problem and effort.

VOLUME 3 – PRICE PROPOSAL

PRICE MATRIX

Note: Cost or pricing information shall only appear in the Price volume.

3.1 The Offeror shall address the information below using Attachment (C1) Price Matrix. No other format will be considered. The Offeror shall ensure that its submission contains pricing for all data/information applicable to the entire contract. The Offeror shall ensure that the amounts shown in Attachment C1 Price Matrix match the amounts provided in Section B CLIN information. The Offeror shall use formulas and functions within all MS Excel spreadsheets. Numerical data presented in MS Excel format must not be pictorial. Files received in a format other than requested or MS Excel files with output-type, hard-coded, “value only” cells may not be further evaluated. The proposal submission shall be unprotected and unlocked, with “link” cells and worksheets unhidden and formulas intact to show mathematical operations. Additionally, the Offeror shall ensure there are no circular references or errors in the MS Excel files. When completing excel attachments in Volume 4 Price, the Offeror shall use the MS Excel “ROUND” function to truncate all values to two (2) decimals.

3.2. The Offeror shall provide a copy of Section B of the solicitation populated with the CLIN unit prices. The Offeror shall guarantee the validity of the proposal for at least 365 days after submission. Offeror shall complete and submit Standard Form 1149,”Solicitation, Offer and Award” with blocks 17a, 30a, 30b and 30c completed with signatures.

3.3 The Offeror shall provide a copy of its representations including but not limited to, FAR Clauses 52.204-24, 52.204-26, 52.209-11 and 52.202-3.

3.4 Acknowledgement of any/all RFP amendments, by signature and title on each amendment.

STATEMENT OF WORK

STATEMENT OF WORK

C2 & C3 Hoists Fleet Readiness Center Southwest (FRCSW)

1. SCOPE:

1.1 The Fleet Readiness Center Southwest (FRCSW) is a major depot level maintenance center located at Naval Air Station, North Island, CA. FRCSW is an industrial facility that reworks, repairs, and overhauls various aircraft, engines, and components. To support depot-level maintenance operations, FRCSW requires supplies and services for the repairs and replacements of the C2 and C3 hoists.

1.2 The intent of this action is to award a contract to procure, replace, two (2) overhead pneumatic/electric traveling hoist structures, associated hangers, runway rails and pneumatic/electrical control systems.

2. APPLICABLE DOCUMENTS: The product offered shall comply with the following codes and specifications, where applicable. Unless a date or version is specified, the latest edition of the referenced publications in effect at the time of the bid shall govern. In case of a conflict between the requirements in this specification and those listed in the references, the supplier shall notify Technical Point of Contact (TPOC) for immediate resolution.

2.1 Navy Crane Center Instruction 11450.2 – Design of Navy Shore Weight Handling Equipment https://ncc.navfac.navy.mil/Popular-Links/DOWNLOADS/

2.2 Navy Crane Center Instruction 11450.1C – Acquisition of Navy Shore Based Weight Handling Equipment https://ncc.navfac.navy.mil/Popular-Links/DOWNLOADS/

2.3 Naval Facilities Engineering Command (NEC) – NAVFAC P-307 https://ncc.navfac.navy.mil/Popular-Links/DOWNLOADS/

2.4 FRCSWINST 4730.1T – Management of Weight Handling Equipment

2.5 EM 385-1-1 (2014) – Safety and Health Requirements Manual https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

2.6 UFGS-41 22 13.15 Unified Facilities Guide Specifications

https://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs/ufgs-41-22-13-15

2.7 OSHA 29 CFR 1910.179

https://www.osha.gov/laws-regs/regulations/standardnumber/1910

2.8 OSHA 29 CFR 1910.306, paragraph (b)

https://www.osha.gov/laws-regs/regulations/standardnumber/1910

2.9 ASME B30 Safety Standard Cranes and Related Equipment

https://www.asme.org/getmedia/52b15c28-c56a-4889-89a9-32223b7bdd83/35936.pdf

2.10 CMAA No. 74 Specifications for Top Running & Under Running Single Girder Electric Traveling Cranes Utilizing Under Running Trolley Hoist https://og.mhi.org/downloads/industrygroups/cmaa/specifications/toc/74.pdf

2.11 Dept. of the Navy Local Population ID Card/Base Access Pass Registration SECNAV Form 5512/1

2.12 OSHA 29 CFR 1926.62

https://www.osha.gov/laws-regs/regulations/standardnumber/1926/1926.62

2.13 OSHA 29 CFR 1910.1025

https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1025

3. GENERAL REQUIREMENTS:

3.1 The Contractor is required to be a commercial entity with knowledge in all phases of hoist structure repairs, including but not limited to, disassembly, repairs, design, assembly and installation, of overhead electric traveling hoists, associated hangers and runways rails; replace with new overhead electric traveling hoist structures, hoists, associated hangers and runway rails, and upgrade the electrical and control systems within the hoist structure.

3.2 The Contractor shall perform all work in accordance with (IAW) the applicable documents listed in Section 2.

3.3 The contractor shall adhere to the EM-385-1-1 Safety and Health Manual and ensure full compliance with its requirements. All personnel must wear the appropriate personal protective equipment (PPE) required for the work activities outlined for this project.

3.4 The contractor is solely responsible for initiating, maintaining, and overseeing all safety measures and programs related to this work. The contractor must take all necessary precautions to ensure the safety of all employees on-site, as well as others, including but not limited to the public, who may be affected by the work.

3.5 Upon completion of work, the hoist structure and overhead electrical traveling hoists shall be inspected and certified by FRCSW’s Weight Handling Equipment (WHE) Certifying Official (IAW) the documents in Section 2.

3.6 NCC shall provide approval of final hoist structure installation and operational check, per Section 2.1.

3.7 Supplies/Materials/Tools (SMT):

3.7.1 The Contractor shall bring all tools and materials, including but not limited to: test equipment, alignment tools, meters, support equipment, material handling equipment, and hardware required to perform the replacement, repair and inspection.

3.7.2 Equipment/Material Handling Equipment (MHE):

3.7.2.1 The contractor shall provide all equipment required to perform the hoist structure removal and replacement, incidental service equipment such as forklifts, aerial working platforms, etc., shall be provided by the Contractor. The Contractor shall be responsible for transportation, delivery, offloading of all material and equipment necessary. All MHE shall be submitted to the Technical Point of Contact (TPOC) for approval by the Government. The TPOC shall escort the vehicles delivering all MHE through the gate upon entering the base.

3.7.2.2 The Contractor shall ensure that any lifting and handling equipment used is sufficient for the weight of the components being installed. Contractor shall verify with FRCSW the weight capacity limit for the grating floor. Certain areas of the grating floor do not allow heavy machinery to be operated, specifically the North side of shop contained inside guard rail.

3.7.2.3 The contractor shall have a plan to work around the grating floor limitations if the equipment exceeds the weight capacity limit.

3.7.2.4 The Contractor shall verify all clearances around the work area, including access doors and hallways. In certain work areas, there are industrial machines and/or fixtures that cannot be moved.

3.7.2.4.1 This includes access door clearances into the building and into the shops. Consideration must be made for the width of the hallways leading to the shop.

3.7.3 Upon completion of the job, the Contractor shall remove all their tools, equipment, and unusable scrap material off the Government installation site.

3.8 The Contractor shall perform all services during FRCSW’s normal business hours, which are Monday through Friday, 6:00 a.m. to 2:30 p.m., excluding Federal holidays unless prior arrangements have been discussed with the TPOC.

3.9 The Contractor shall provide a Plan of Action and Milestones (POA&M) to identify contractor performance dates of all major events from contract award to completion of all contract requirements, to the TPOC (CDRL A0001).

3.9.1. Within fourteen (14) days from Contract award, the Contractor shall conduct a Post-Award Conference.

3.9.2. The initial POA&M shall be delivered within fourteen (14) calendar days After Contract Award (ACA) during the Post-Award Conference The POA&M shall identify dates for Contractor performance of all major events, from the time of contract award to final completion of all the contractual requirements. The report must be reviewed and approved by the TPOC.

3.9.3. The milestones shall be prepared using a recognized project management technique (preferably Microsoft Project).

3.9.4. The Contractor shall notify the Government prior to making any changes to the POA&M. All changes to the POA&M shall be approved in advance by the Government.

3.9.5. The POA&M shall detail such items as engineering, procurement of major hardware, assembly, operational debug, factory acceptance, shipment, installation, training, and final acceptance test.

4. SPECIFIC REQUIREMENTS:

4.1 The Contractor shall perform a complete hoist structure (including overhead electric traveling hoist, runway, control system, and electrical system) removal and replacement project in accordance with all applicable documents referenced in Section 2 of this SOW. The specifics are listed below.

4.1.1 Hoist Structure Design:

4.1.1.1 Contractor shall perform a structural analysis of existing hoist structures, building trusses, and attachment points to ensure proper design and installation. Report and findings shall be IAW CDRL A0002 and delivered to FRCSW for review and repair if necessary.

4.1.1.2 The design of the replacement hoist structure shall conform to all requirements in applicable documents listed in Section 2 and as follows:

4.1.1.2.1 The design of the hoists shall be in accordance with all applicable requirements of CMAA No. 74 for class C service at a minimum with a duty service classification of H3 or higher, as well as ASME B30 (see Section 2);

4.1.1.2.2 All new components shall be designed, assembled, origin tested, delivered, installed, inspected, destination tested, and made ready for use;

4.1.1.2.3 The hoist configuration shall be designed to operate in the existing environment, and shall not impede any existing equipment, infrastructure, and utilities.

4.1.1.2.4 The hoist configuration shall be designed with materials that are chemically compatible to withstand the harsh environment within the building, such as stainless steel or corrosion resistant coating.

4.1.1.2.5 The overhead electric traveling hoist’s maximum wheel loads (without impact) due to dead load and the rated capacity live loads, with the trolley in any position, shall not be increased by the replacement, unless determined to be acceptable in accordance with the structural analysis; and

4.1.1.3 The replacement hoist shall perform in accordance with the design drawings of a California registered professional engineer and provided to FRCSW IAW CDRL A0002 .

4.1.2 Hoist Removal

4.1.2.1. The Government shall designate a lay-down area for the disposition of the removed parts and components of the existing hoist structures, contractor’s materials, tooling and heavy equipment. Lay-down area will be selected based on contractor’s proposed foot print requirements.

4.1.2.2. The Contractor shall remove the existing perforated ceiling tiles as necessary to access removal/installation points. The contractor shall replace existing perforated ceiling tiles with new like-kind ceiling tiles.

4.1.2.2.1. The Contractor shall remediate heavy metal dust and debris located on top of the perforated ceiling tiles in the ceiling interstitial space in accordance with Section 2.12 and Section 2.13, as well as any surrounding debris within the same vicinity that may be disturbed during the work.

4.1.2.2.2. The Government shall cover all, 41 total, cleaning tanks with protective covering prior to and during perforated ceiling tile removal.

4.1.2.2.3. The Government shall install ram board over existing flooring grates prior to starting the Contractor starting abatement work and keep in place until the abatement is completed.

4.1.2.2.4. The Contractor shall inform the Government prior to the removal of the perforated ceiling tiles. The Government will need to shut down the tank blowers, supply fans, and exhaust fans before the tile remediation and removal can proceed. The Contractor shall obtain Government approval prior to removing the ceiling tiles.

4.1.2.2.5. The Contractor shall replace any T-grid and hangers that are damaged during the removal or installation phases.

4.1.2.2.6. The contractor will remediate any hazardous materials from the hoists and all associated structures prior to disassembly, using proper Personal Protective Equipment (PPE).in accordance with Section 2.12 and Section 2.13,

4.1.2.3. The Contractor shall remove the existing hoist structures and components, except those specified in Section 4.1.2.3.1, off the Government installation.

4.1.2.3.1. The Government shall be responsible for disposition of the hoist motors and the electrical conductor bars.

4.1.2.4. The Contractor shall dispose of all other scrap materials (i.e., girders, rails, etc.) off the Government installation.

4.1.2.5. The Contractor shall dispose of all scrap material contaminated with heavy metals utilizing Government provided HAZMAT bins.

4.1.2.6. The Contractor shall provide all MHE and personnel to operate MHE.

4.1.2. Hoist Replacement:

4.1.3.1 C2 Hoist Structure

4.1.3.1.1 The Contractor shall install girder track hangers and two (2) runway rails composed of Louden 3.33” Super Track

4.1.3.1.2 The contractor shall install two (2) 1-ton (2,000 lb.) capacity underhung overhead electric traveling hoists capable of traveling 160-feet along the length of the runway rails and an 18-foot distance between each runway rail with a drop length of thirty (30) feet in accordance with the references in Section 2.

4.1.3.1.3 The Contractor shall replace hoist structure electrical system with solid copper, 3-phase with ground, with Duct-O wire FE-3008 (or equivalent subject to NCC approval) with all associated hangers and hardware.

4.1.3.1.4 The Contractor shall install a festooned full-length travelling pushbutton assembly able to travel along the entire length of the runway rail and travel the entire distance between the runway rails. The control system shall include overhead indicating lights (blue to indicate MLC energized, white for power available, and red for fault; Refer to NCC Instruction 11450.2A). Pendant shall hang within five (5) feet of the floor.

4.1.3.1.5 The Contractor shall maintain current configuration and capacity, two (2) 1-ton (2,000 lb.), single hoist with dual hook (5 foot spacing) split drum and simultaneous movement.

4.1.3.2 C3 Hoist Structure

4.1.3.2.1 The Contractor shall install girder track hangers and two (2) runway rails composed of Louden 3.33” Super Track

4.1.3.2.2 The contractor shall install two (2) 1-ton (2,000 lb.) capacity underhung overhead electric traveling hoists capable of traveling 160-feet along the length of the runway rails and an 18-foot distance between each runway rail with a drop length of thirty (30) feet in accordance with the references in Section 2.

4.1.3.2.3 The Contractor shall replace hoist structure electrical system with solid copper, 3-phase with ground, with Duct-O wire FE-3008 (or equivalent subject to NCC approval) with all associated hangers and hardware.

4.1.3.2.4 The Contractor shall install a festooned full-length travelling pushbutton assembly capable of traveling the entire distance between the runway rails. The control system shall include overhead indicating lights (blue to indicate MLC energized, white for power available, and red for fault; Refer to NCC Instruction 11450.2A). Pendant shall hang within five (5) feet of the floor in order to be accessible for ground operation.

4.1.3.2.5 The Contractor shall maintain current configuration and capacity, two (2) 1-ton (2,000 lb.), single hoist with dual hook (5 foot spacing) split drum and simultaneous movement.

4.1.3.3 The Contractor hoist structure shall meet NCC safety features to at a minimum include travel limits, overload limiting, braking system and maintenance bypass switching, in accordance with applicable documents in Section 2 for all required safety features.

4.1.3.4 Travel speeds: Hoist up/down, minimum speed is 2 Feet per Minute (FPM) and maximum is 20 FPM. Trolley North/South, minimum speed is 4 FPM and maximum is 35 FPM. Bridge East/West, minimum speed is 6 FPM and maximum is 60 FPM

4. INSPECTION AND ACCEPTANCE:

4.1. The Government shall conduct periodic inspections while the Contractor is on-site to ensure that all tasks are performed in accordance with the contract.

4.2. The Contractor shall be on-site to witness FRCSW’s condition inspection and load test in accordance with applicable documents in Section 2.

4.3. The Contractor shall demonstrate to FRCSW Technical/Engineering personnel that the hoist structure is operational and conforms to applicable documents in Section 2.

4.4. The Contractor shall provide a Certificate of Conformance (COC) in accordance with FAR 52.246-15 upon completion of services. The COC shall function as the Government’s inspection and acceptance (I/A) document and shall become a deliverable upon service completion.

4.5. The Government shall provide test weights for certification.

5. DELIVERABLES (DOCUMENTATION):

5.1. Plan of Actions…