N6852022R0001-0001 RFP.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose for this amendment is to:

1) Update Section L, Part A, 2.0, 2nd paragraph;

2) Revise Section L, Table L2;

3) Revise Section L, Part B, 1.1, 2nd paragraph and 1.2, 3rd paragraph; and

4) Revise Attachment 3, SOW, paragraph 4.4.1.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Mar-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6852022R0001

X 9B. DATED (SEE ITEM 11)

01-Feb-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Mar-2022

CODE

COMFRC PROCUREMENT GROUP

47038 MCLEOD ROAD; BUILDING 448

PATUXENT RIVER MD 20670

N68520 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6852022R0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A Exhibit A CDRLs 7 25-JAN-2022

Exhibit B Exhibit B CDRLs 12 25-JAN-2022

Attachment 1 DD254 RFP 4 29-NOV-2021

Attachment 2 Government Furnished

Property

2 29-NOV-2021

Attachment 3 Statement of Work 93 02-DEC-2021

Attachment B1 LOE and Composite

Rates

01-FEB-2022

Attachment P1 Past Performance Matrix 2 29-NOV-2021

Attachment P2 Past Performance

Questionnaire

1 29-NOV-2021

Attachment P6 P6 Cost Summary 5 29-NOV-2021

Attachment P7 P7 Fully Burdened Rates 1 29-NOV-2021 to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A Exhibit A CDRLs 7 25-JAN-2022

Exhibit B Exhibit B CDRLs 12 25-JAN-2022

Attachment 1 DD254 RFP 4 29-NOV-2021

Attachment 2 Government Furnished

Property

2 29-NOV-2021

Attachment 3 Attachment 3 SOW

N6852022R0001 rev.1

93 04-MAR-2022

Attachment B1 LOE and Composite

Rates

01-FEB-2022

Attachment P1 Past Performance Matrix 2 29-NOV-2021

Attachment P2 Past Performance

Questionnaire

1 29-NOV-2021

Attachment P6 P6 Cost Summary 5 29-NOV-2021

Attachment P7 P7 Fully Burdened Rates 1 29-NOV-2021

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

Version 1.6

July 2019

L – ( 1 ) CONTENT OF PROPOSALS (Services)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The

Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal into the resulting contract.

Questions regarding the solicitation should be submitted in Procurement Integrated Enterprise Environment (PIEE) via the Contracting Communication Module (CCM) at https://piee.eb.mil. Each question or comment should reference the applicable document, page number, and paragraph number. For additional information about using the

CCM, refer to https://pieetraining.eb.mil/wbt/xhtml/wbt/ccm/index.xhtml. Offerors shall not include any proprietary information in a question, because the Government will provide the question and answer to all potential offerors.

All questions must be submitted no later than 12:00 PM Eastern Time on the 17 February 2022 after the date that this solicitation is issued. Questions received after the deadline above may be answered at the Government’s sole discretion.

In presenting material in the proposal, the quality of information is more important than quantity. Clarity, brevity, and logical organization is important during proposal preparation. The Government considers statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information to be inadequate and may result in assessing weaknesses and/or deficiencies.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may result in a deficiency.

Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may result in the assessment of a deficiency to the proposal.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least 20% of the proposed total labor cost (excluding the Offeror’s profit/fee), for the contract or provides one or more Key

Personnel. “JV Team member” is defined as one of the entities that make up a joint venture (JV) formed to respond to this solicitation.

Incumbent Information: The incumbent contractors are:

https://pieetraining.eb.mil/wbt/xhtml/wbt/ccm/index.xhtml

Site/Program: Contract Number: Incumbent:

FRCSE Engineering N6134019D0006 Andromeda Systems Incorporated (ASI)

Cage: 46LE5

FRCSE Logistics N6134017D0002 Andromeda Systems Incorporated (ASI)

Cage: 46LE5

FRCE Engineering N6134017D0001 LTM INC. Cage 06WH5

FRCSW Logistics N6893618D0016 Andromeda Systems Incorporated (ASI)

Cage: 46LE5

2.0 PROPOSAL FORMAT

This section provides information to the Offerors on the electronic format and application software to be used for submitting proposals. Do not submit hardcopy proposals for this solicitation. Use of the software and procedures described in this section will reduce the amount of time and effort necessary to receive and upload proposals and will ensure the proposals received are suitable for reading electronically during evaluation.

Proposals must be formatted using a Times New Roman 12 pt. normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. The minimum size font for Attachment P1, Past Performance Matrix is 8pt. font. The minimum size font for graphs and tables is 10 pt. font and should contain a grid, which allows the Government to read values directly from the graph. Graphs and Tables that fit on an 8.5” X 14” printed page will count as one page. Drawing may be of any size and will count as one page. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented. When using Government supplied templates

(e.g. Attachment P1, Attachment P6, and Attachment P7), no modifications to font or scaling required.

All proposal documents must be compatible with the Microsoft Office 2016 and/or the latest Adobe Acrobat Reader

Portable Document Format (PDF), where applicable.

The Offeror is responsible for ensuring electronic proposals are virus free. Offerors may use hyperlinks within and among proposal volumes that do not include price information. However, there shall be no links from any other volume into the Price Volume or into any other portion of the proposal that contains price information. In order to reduce file sizes, the Offeror shall not embed sound or video (e.g., MPEG) files within the proposal submission. The

Offeror is encouraged to simplify the color palette used in creating figures; and minimize size of graphics files; and avoid scanned images.

Volume 3 must be provided in Microsoft Office Professional Plus 2016 or Microsoft Office 365 Excel format, with spreadsheets unprotected. Price/Cost Volume narrative(s) must be provided in Microsoft Office Professional Plus

2016 Word, Microsoft Office 365 Word, or as an Adobe Acrobat PDF format.

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this proposal instruction. The structure of proposal information (volume/paragraph number) must match the proposal instructions volume/paragraph number provided in section “Part B Specific

Instructions”, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The structure of the proposal information instructions is by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.

The Offeror shall submit each volume of the proposal as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. The Offeror shall separate all volumes from each other. Delivery of all volumes of the original proposal shall occur as directed in Part A, Section 4.0 prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are as specified in the table below; title and table of contents pages do not count towards the page limit. Any pages submitted exceeding the page limit will be disregarded and NOT evaluated.

Table L2: Proposal Organization and Page Limits

Volume

Number

Section Volume Title Page Limit

1.0 TECHNICAL

1.1 Understanding of the Work

Sub-factor

Statement of Work (SOW)

Approach

40 pages

1.2 Workforce/Key Personnel

Sub-factor

4 pages per resume

1.3 Management Plan Sub-

factor

1.3.1 Overall Management

Approach

1.3.2 Teaming, Personnel and

Subcontractor Management

1.3.3 Transition-In Plan

5 pages

10 pages

10 pages

2.0 PAST PERFORMANCE

2.1 and 2.2 Past Performance Matrix 20 pages

2.1 Primary Contractor’s

Written Consent (if applicable)

No Page Limit

2.3 Past Performance

Questionnaire

3 pages per questionnaire

3.0 PRICE/COST

No page limit

4.0 CONTRACTUAL

COMPLIANCES

No page limit

Each volume shall contain the following information:

-Title of proposal and proposal number as applicable

-Offerors’ name, address, and POC

-RFP number

-Proposal volume number

-Table of Contents

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offerors’ proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information. The Offerors’

CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

4.0 ELECTRONIC PROPOSAL SUBMISSION

4.1 The submission date for all Volumes shall be no later than the date and time specified in Block 9 of Standard

Form 33 of the RFP.

4.2 The Offeror shall submit all volumes of its proposal electronically via the Procurement Integrated Enterprise

Environment (PIEE) Solicitation Module at https://piee.eb.mil. No other submissions, such as mail, hand-carried, proprietary, or other electronic system (e.g., DOD SAFE) will be evaluated. In the event of a PIEE system outage preventing the offeror from submitting a timely proposal, see paragraph 4.3 below. All proposals received after the exact time specified for receipt shall be treated as late submissions. For instructions on how to post an offer using

PIEE, please refer to the Posting Offer demo: https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf. PIEE web based training is available at https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml.

When subcontractors submit their proposals, the PIEE “Proposal Manager” shall include subcontractor company name and the prime or joint venture name in the “Offeror Identifier” box under “Offer Details,” which will allow

Subcontract-level Offerors to submit proposal documents to the Government independently as needed. After successfully adding the Offer to the “Offeror Identifier” list in PIEE, a success message of the submission will be displayed, print this page for your records. Offerors are to contact the Government POCs in Section A when proposals have been submitted via PIEE. Offerors will receive a confirmation email from the Government POC when proposals in PIEE have been received within one (1) working day.

4.3 In the event of a PIEE System outage, within 24 hours of the proposal due date that prevents the offeror from submitting a timely proposal, the Contractor shall immediately notify the Contracting Officer, shown in Section A.

This notification shall occur prior to the proposal submission deadline and shall be made in writing via e-mail. The notification may be in conjunction with verbal notification, but verbal notification alone shall not be sufficient. The

Offeror shall obtain written approval from the Contracting Officer to submit the proposal via an alternate method described in paragraph 4.4 below. The Contractor shall have 24 hours to provide their proposal upon Contracting

Officer approval. In the event the Contractor does not provide notification to the Contracting Officer until after the closing date and time, the Contracting Officer will follow the procedures identified in the Federal Acquisition

Regulation (FAR) 15.208.

Section L –

Proposal

Instructions Government SOW/PWS

Section M –

Evaluation

Factor

Offerors’ Proposal

Reference

Volume 1

Technical

Example: Para 3.1

Note: This column shall address all paragraphs in

Sections xx and xy of the

SOW/PWS.

2.A Provide reference to Offerors’

Proposal Volume I –

Technical. Refer to appropriate page number in

Offerors’ written proposal https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml

4.4 The following alternate submission methods may be utilized upon Contracting Officer approval only.

Regardless of which alternate method is used, the Offeror shall package the CD-ROMs in the most efficient manner possible grouping like volumes to the maximum extent possible. Each Volume shall be on a separate CDROM. The package shall include all proposal volumes including the digitally signed document(s) submitted as part of the

Cost/Price Volume. The package shall include a packing slip detailing the contents to include the volume number, title, and copy number. Also, the package shall be stamped or marked “For Official Use Only” and “Source

Selection Information – See FAR 2.101 and 3.104.”

4.4.1 Contractor Proposals Submitted by Carrier: The Offeror shall submit electronic CD-ROM proposals via

United States Postal Service or through a commercial carrier with next day delivery using the address provided below

Commander, Fleet Readiness Center

Attn: Elisa VanDevander

47038 McLeod Rd., Building 448

Patuxent River, MD 20670

Solicitation Number: N6852022R0001

4.4.2 Hand Carried Proposals: Hand carried proposals must be delivered to the address above, attention Jessica

McGee and/or Specialist, Elisa VanDevander. If a proposal or amendment is hand carried, the Contractor must have current base access to delivery of the proposal. Without base access, the Contractor may not get beyond the installation security gate to deliver its proposal. Guards are not authorized to accept proposals. Each Volume shall be on a separate CDROM. Delivery time shall be coordinated with Elisa VanDevander to ensure availability to sign for the package.

5.0 CLASSIFIED DATA

All proposal data must be UNCLASSIFIED.

6.0 SOLICITATION CHANGES

The Offeror must monitor SAM.gov for changes and additional information provided by the Government for the solicitation. If this solicitation is amended, all terms and conditions that are not amended remain unchanged.

Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

PART B SPECIFIC INSTRUCTIONS

Cost or pricing related data shall only appear in the Volumes 3 and 4.

1.0 VOLUME 1: TECHNICAL

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation.

The Offeror shall address the following in the proposal:

1.1 Understanding of the Work

Provide a written narrative demonstrating a thorough detailed understanding of the work and approach with the task areas specified below. This detailed understanding narrative shall align with the work typically executed in Fleet

Readiness Center (FRC) environments for SOW sections:

Engineering Tasking Areas:

- 3.3 Detailed Life Cycle Engineering, Engineering Support Requirements, a-f;

- 3.3.3 Engineering Investigations, Health/Hazard Material and Quality Deficiency Reports of New and Existing Production Systems and Components;

- 3.3.5 Computer Aided Design and Manufacturing and

- 3.3.12 Prototype Development Systems.

Logistics Tasking Areas:

- 3.4.1 (3.4.1.1 – 3.4.1.8) Level of Repair Analysis (LORA);

- 3.4.4 (3.4.4.1 – 3.4.4.9) Logistics Support Analysis (LSA) Database and Reports and

- 3.4.7 (3.4.7.1 – 3.4.7.9) Supply Support.

Simply stating that the Offeror understands and will perform the listed tasking areas is inadequate. Paraphrasing the

SOW is similarly inadequate. The offeror shall not assume that the Government evaluators possess any knowledge or familiarity with their company or approach in their proposal. The offeror shall therefore fully explain any proposed schedules, processes, methods or procedures that are relevant to demonstrate the Offeror’s understanding and proposed approach. The Offeror shall submit a detailed and comprehensive response that clearly explains the offeror’s understanding of the tasking and the strategy that the offeror is proposing for this effort. Responses shall include the following:

Evidence of the offerors’ understanding and experience in engineering and logistics efforts supporting

Fleet Support Teams (FST) and Maintenance Repair and Overhaul (MRO) functions for similar Type/

Model/ Series (T/M/S) aviation platforms IAW SOW section 1.0.

The offeror shall identify an integrated approach for engineering and logistics tasking(s) across the

Enterprise, specifically FRCE, FRCSE and FRCSW.

1.2 Workforce/Key Personnel

The Offeror shall propose Key personnel that meet or exceed all labor category requirements as specified in the

Statement of Work. Key personnel must have “Secret” level security clearance.

The following definitions apply to this section:

- A “contingent hire” is an individual who has committed, under a signed letter of intent, to being employed by the Offeror if the Offeror receives award of the contract.

- A “prospective hire” is an individual that the Offeror has committed to hiring if the Offeror receives award of the contract whose identity may not be known until after contract award.

- A "current employee" is an individual who is currently employed by the identified company.

The Offeror shall provide the following information:

If the “Key” employee is a contingent hire, the Offeror shall submit a corresponding letter of intent in Volume 3, and shall include an agreement of salary and benefits. The letter of intent is a separate written agreement signed by the potential employee(s) to work for the Offeror effective at the contract award. Key personnel employed by subcontractors and other team members shall provide letters of intent separately or included with the prime contractor’s proposal submission.

For all proposed Key Personnel shown below, the Offeror shall provide a resume of the accomplished work assignments, training, etc. that demonstrates the required education, experience, and approved security clearance level. The number of Key Personnel resumes required for submission with an Offeror’s proposal are as follows:

Location # Of

Resumes

Engineering Labor Category Logistics Labor

Category

FRCSE Jacksonville, FL 2 each Aerospace Engineer, Sr. Logistics Analyst, Sr.

FRCSE Jacksonville, FL 2 each Electrical Engineer, Sr. Logistics Manager, Sr.

FRCE Cherry Point, NC 2 each General Engineer, Sr. N/A

FRCE Cherry Point, NC 2 each Industrial Engineering Technician, Sr. N/A

FRCSW North Island, CA 1 each N/A Logistics Manager, Sr.

FRCSW North Island, CA 1 each N/A Logistics Analyst, Sr.

Resumes shall contain, at a minimum, the following information:

(i) Employee name

(ii) Employment experience in chronological order with position title, corresponding beginning and ending dates

(month and year), narrative description of duties and responsibilities

(iii) Current position, title, and employer and corresponding beginning date (month and year)

(iv) Educational history

(v) Institution name, degree or certification earned, and year for all degrees or certifications earned

(vi) Current level of security clearance and status (final, interim, or pending)

The Government may use information other than that provided by the Offeror in their proposals to check educational background and verify degrees or certifications received.

1.3 Management Plan

The Offerors’ proposed management plan shall address the following:

1.3.1 Overall Management Approach: The Offeror shall describe their proposed management approach to include how they will manage multiple tasks at multiple locations, concurrently, with fluctuating workloads, demanding schedules, and complex project issues. Procedures to be taken to ensure quality and cost control as well as effective contract management support shall be included.

1.3.2 Teaming and Subcontractor Management: The Offeror shall provide an outline of how the SOW tasking across multiple sites will be assigned for performance within the Offerors’ Prime corporate entity and among the proposed subcontractors, ensuring compliance with the Limitation of Subcontracting clause 52.219-14. The Offeror shall describe how their subcontractors will be managed to ensure cohesive integration across all task order performance requirements into the overall management approach. Offerors’ shall also explain their teaming approach and include a description of the experience, knowledge, and skills the Offeror will be acquiring through each subcontract and how the Offeror will leverage each subcontractor’s strengths to ensure corporate teaming expertise is available through technical leadership, quality assurance, and process improvement for each FRC site.

1.3.3 Transition-In Plan: The services under this solicitation are vital to the Government and must be continued without interruption to current operations at each FRC site. The Offeror is required to submit a written narrative delineating a transition-in plan, in which will be incorporated into the contract award as Attachment 4, based on a

30-day period after award that ensures a smooth workplace changeover from an incumbent with no loss of service and minimal loss of corporate contract management. Upon completion of the 30-day transition-in period, the

Government anticipates approximately 21 task orders will be awarded within the first two months of the ordering period for task order performance to commence. The plan should take into consideration the following elements as well as any additional elements deemed necessary by the Offeror to commence performance:

1.3.3.1 Subcontracts: The Offeror shall provide a plan of action to ensure that all proposed subcontract agreements are signed within the 30 day transition in period.

1.3.3.2 Incoming Personnel: The Offeror shall provide a preliminary staffing plan to ensure that all personnel are able to begin their corporate-level work duties during the transition-in period, and at the task order level upon issuance of task orders following the 30-day transition-in period. The proposed plan should include a schedule for hiring ramp up and a timeframe for completion of staffing actions. The

Government intends to provide draft task order packages within the first 10 days of the transition-in period for the orders planned for award within the first month of the ordering period to allow for level of effort and key personnel to be considered in development of the staffing plan.

1.3.3.3 Quality Assurance: The Offeror shall provide a plan of action to ensure continuation of quality review processes during the transition period from the incumbent to the successful Offeror.

1.3.3.4 Communication. The Offeror shall provide a plan of action for maintaining effective coordination and communication with the Government and the incumbent Contractor personnel, including weekly status meetings, during the transition-in period to ensure a seamless transition.

1.3.3.5 Training: The Offeror shall provide a plan of action to implement personnel training needed during the transition period to ensure continuity between the services provided by the incumbent and the successful Offeror.

1.3.3.6 Risk Mitigation Strategies: The Offeror shall provide a plan of action to mitigate contract performance risks that could be encountered during the transition period.

1.3.3.7 Security Requirements to include OPSEC, Facility Clearances, and Base/Building Access: The

Offeror shall provide a plan to implement the required security clearances and badging requirements during the transition period so that service is not interrupted upon task order award.

1.3.3.8 The plan should include a detailed Plan of Action & Milestones (POA&M), including dates and measureable elements.

2.0 VOLUME 2: PAST PERFORMANCE

General

Sources of past performance evaluation information include information provided by the Offeror in response to the solicitation, information obtained from questionnaires, and any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee

Performance and Integrity Information Systems, Electronic Subcontract Reporting System, or other databases; the

Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee

Determining Officials.

2.1 The Offeror shall complete the Past Performance Information Form (Matrix), Attachment P1, for each past performance reference (contract or delivery/task order) performed within three years of the solicitation issuance date. The Offeror shall submit no more than three (3) Past Performance Information Forms as the Prime Contractor, no more than two (2) forms for each principal subcontractor, and/or no more than two (2) forms for each JV team member. For contract references that contain delivery/task orders, additionally provide the work description(s) for each specific delivery/task order deemed relevant by the Offeror to this solicitation’s requirements. For contract references where the Offeror performed as a subcontractor, the Offeror shall clearly identify the applicable portion of the contract requirements that they performed. The Offeror shall submit written consent from its principal subcontractor(s) and JV team member(s) that will allow the Government to coordinate any past performance issues directly with the Offeror. If the Offeror does not submit the written consent, the Government will address any past performance issues directly with the principal subcontractor or JV Team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractor and JV team member that does not provide the written consent, the Offeror shall provide the name, address, phone number, and email address with whom the Government may address any past performance issues.

2.2 The Offeror shall provide a narrative on each Past Performance Information form in the “Contract Effort

Description” area that clearly describes how each contract reference has relevant work effort that matches the relevancy definitions specified in Section M of the solicitation. Additionally, the Offeror shall provide one electronic copy of the Statement of Work/Performance Work Statement for each contract reference as Annex 1 to this Past

Performance Volume.

2.3 The primary source of past performance information will be PPIRS. If a Contractor Performance Assessment

Report (CPAR) exists for multiple years for the same contract/order, all periods of performance within the recency period specified above, for that contract/order, will be used for evaluation. In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ), Attachment P2 to the Technical Point of Contact and/or Contracting Officer for the relevant contract/order. The

Offeror shall include instructions for the Technical Point of Contact and/or Contracting Officer to send completed questionnaires within two weeks of its receipt via e-mail to Elisa Vandevander Contract Specialist, at Email elisa.r.vandevander.civ@us.navy.mil, thereby allowing the customer approximately two weeks to complete their response. All CPAQs should be received by the Government prior to or concurrently with the Offerors’ proposal submission.

3.0 VOLUME 3: PRICE/COST PROPOSAL

This Volume is the only volume that shall contain the Offeror’s proposed Price/Cost and related data.

3.1 Ground Rules and Assumptions:

(a) If subcontractors are proposed, subcontractors shall provide the same price/cost proposal data required for the prime contractor, unless otherwise noted below.

(b) As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2 and/or if there is only one offeror in accordance with DFARS 215.371-3.

(c) The Offeror shall provide sufficient data to support its proposed price/cost and explain all ground rules and assumptions that affect the price/cost estimates and pricing of orders during execution.

(d) Within all Excel price/cost files, the Offeror shall use MS Office 2016 Excel format with formulas and functions to show mathematical operations and avoid using output type “value only” cells. If the proposal includes links, the proposal shall include all referenced files. Spreadsheets shall not be password protected or locked.

(e) The Government is not soliciting any investments. However, for the Government to assess a proposed price/cost that appears low due to a corporate decision to absorb costs, e.g., lower than usual burdens or rates, the

Offeror shall fully identify and explain any such investments.

3.2 Government Provided Estimates

3.2.1 Other Direct Costs (ODCs): The Government's estimate for (unburdened) ODCs to support potential tasking for each year during the ordering period is listed below.

CLIN 0012 Travel ODC Amount mailto:elisa.r.vandevander.civ@us.navy.mil

Ordering Period Not-to-Exceed

Year One $ 796,159.43

Year Two $ 812,082.62

Year Three $ 828,324.27

Year Four $ 563,260.50

Total $ 2,999,826.82

CLIN 0013 Material ODC Amount

Ordering Period Not-to-Exceed

Year One $ 796,159.43

Year Two $ 812,082.62

Year Three $ 828,324.27

Year Four $ 563,260.50

Total $ 2,999,826.82

3.2.2. Labor Hours: The Government level of effort estimate is noted Level of Effort Clause 5252.211-9503 and shown in Attachment P6. A work-year is defined as 1,920 hours.

3.3 The Offeror shall provide the following information as part of the Volume 3 submission:

3.3.1 An electronic copy of the Solicitation Section B using MS Office 2016 Excel format with the proposed Cost and Fixed Fee for each applicable Contract Line Item (CLIN) and a proposed total Contract Price.

3.3.2 The Offeror shall provide a narrative that addresses price/cost proposal assumptions and discuss the basis for the cost elements listed below:

- Labor rates. If necessary, provide a narrative to describe derivation of direct labor rates, composite rates, use of uncompensated overtime, etc.

- Escalation on labor. Offerors, including subcontractors, shall address escalation for all labor categories, and shall provide rationale for the specific escalation rate used. Offerors that do not propose escalation, or an explanation as to why escalation is not included, may be considered unrealistically low and may have their proposals adjusted by the Government to include escalation in the out years.

- Indirect costs (e.g., Overheads, Fringe Benefits, General & Administrative (G&A), etc.) Pools to which indirect rates are applied and historical/provisional billing rates for indirect rates.

- Information needed to explain the Offeror’s estimating practices.

- Other Direct Costs (ODCs) by specific cost element (e.g. Travel and Material). If the Offeror proposes indirect burdens on the Government-provided ODC estimates, the Offeror shall provide a percentage breakdown of the Offeror’s indirect burdens added to the Government estimates for any and all Cost

Reimbursable ODC CLINs in Section B.

- When the Offeror elects to propose Cost of Money (COM) as an allowable cost, the Offeror must submit a

COM form and show the calculations of the proposed amount.

- Identify the proposed fee rate, cost element application, and provide supporting fair and reasonable rationale.

Fee shall not be applied to ODC CLINs.

3.3.3 The Offeror shall submit its fully completed price/cost proposal using the Cost Summary Spreadsheet

(Attachment P6) to disclose fully the buildup of cost/price of each CLIN. The Offeror shall use the Summary tab to breakout total proposed costs for each year of the ordering period. The Offeror shall not utilize any fully burdened hourly rates when pricing the labor of its employees. Fee shall not be proposed for ODCs.

3.3.3.1 The offeror shall propose the total labor hours per labor category.

3.3.3.2 The offeror shall propose ODCs in accordance with the estimate provided above, plus applicable burdens. If it is the contractor’s accounting practice to apply (and invoice for) burdens to ODCs, then the contractor shall propose the ODC amount plus the addition of the applicable burdens.

3.3.4 Complete Attachment P7, (Fully Burdened Labor Rates); detailing the fully burdened labor rates for all prime contractor and subcontractor personnel. Fully burdened labor rates are defined as direct labor rates plus all applicable burdens, to include indirect rates, fee, and subcontractor pass-through costs where applicable. For subcontractor labor, the fully burdened labor rates shall be inclusive of any pass-through charges (e.g., subcontractor handling, fixed fee on subcontractor labor, etc.) applied by the prime contractor. Offerors that propose a fully burdened annual labor rate per employee exceeding $300,000 shall provide rationale to justify the reasonableness for the applicable employee.

3.3.5 Direct/Indirect Rates: Pursuant to the B-1 Estimated and Negotiated Labor Rates Clause, the proposed average ordering rates, for each labor category and each year during the ordering period, will be incorporated into the contract and used to establish the costs associated with pricing the task orders. In order to determine fair and reasonable prices, the Offeror shall submit the following:

3.3.5.1 Copies of Offeror-proposed Forward Pricing Rates (FPRPs), Defense Contract Management

Administration (DCMA) Forward Pricing Recommended Rates (FPRRs), DCMA Forward Pricing Rate

Agreements (FPRAs), Collective Bargaining Agreements (CBAs), and Department of Labor (DoL) Area Wage

Determinations (AWDs) as applicable for all proposed performance locations. The Offeror shall identify whether each direct/indirect labor rate proposed is based on FPRPs, FPRRs, FPRAs, CBAs, or AWDs.

3.3.5.2 The most current DCAA Provisional Billing Rate Approval Letter, DCAA Final Billing Rate Approval

Letter.

3.3.5.3 The last three (3) years of actual indirect rate information. If DCAA has not reviewed the rate information for an Offeror or one of its subcontractors, the Offeror must submit a detailed justification of the proposed direct and indirect rates.

3.3.5.4 Payroll Verification to confirm labor categories and rates for each currently employed personnel.

Proposed professional employees shall be categorized in alignment with the Bureau of Labor and Statistics

(BLS), Standard Occupational Classification.

3.3.5.5 If a composite rate or other pricing methodology (e.g. cost estimating relationships) is utilized, the

Offeror shall demonstrate how those rates were developed. Subcontractors and team members shall provide this information either separately or included in the Offeror’s Price/Cost Volume of the proposal submission.

3.3.5.6 For contingent hires, the Offeror shall provide contingent offer letters/signed letters of intent outlining salary information for contingent hire employees. All contingent hires shall have a letter of intent submitted and included in the Price/Cost Volume. The letter of intent is a separate written agreement signed by the potential employee(s) to work for the Offeror effective at contract award. For any prospective hires for non-key personnel, provide information to substantiate the rates proposed.

3.3.5.7 For proposed consultants, the Offeror shall provide a consultant agreement substantiating the rates proposed. If the Offeror proposes the use of consultants in performance of the effort, the consultant cost shall be captured under the appropriate labor CLIN, not an ODC CLIN.

3.3.5.8 If any of the Offeror or subcontractor proposed direct or indirect rates differ from the rate agreements, Government recommendations, and/or payroll verification, a justification shall be provided for the difference.

3.3.5.9 A signed certification by an authorized representative of the company that the proposed rate information is accurate and any other information necessary to substantiate the rates proposed.

3.3.6 The Offeror shall provide a Total Compensation Plan in accordance with FAR Clause 52.222-46, Evaluation

Of Compensation For Professional Employees, for each proposed professional employee. The Plan shall include, but is not limited to, the following items:

3.3.6.1 The proposed direct labor rate for each professional employee proposed;

3.3.6.2 The total cost of the proposed fringe benefits package for each professional employee proposed, including:

(a) List and brief summary of the benefits that make up the fringe package (e.g. vacation time, sick leave, stock, incentive plans, family leave, life insurance, severance pay, bonus plans, health insurance, holidays, location allowance, retirement benefits); and

(b) An itemization of the benefits that require employee contributions and the contribution value as a percentage of the cost of the particular benefit; and

3.3.6.3 Data, such as recognized national and regional compensation surveys and studies of professional, public and private organizations, used by the Offeror in establishing the total compensation structure.

4.0 VOLUME 4: CONTRACTUAL COMPLIANCES

This Volume shall contain information to ensure solicitation compliance evaluation and contractual execution upon award. Documentation provided as part of this Volume of the proposal may become part of the contract document at time of award. The Offeror shall submit the following:

4.1 Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all proposed subcontractors and JV team members who will be involved with the performance of the contract and list all anticipated locations where the work will be performed. If a JV teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below.

Also, provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name

(Indicate Prime, JV Team

Member, or Sub)

Place of

Performance/

CAGE

CODE/DUNS #

Brief Work Description and/or Program

Responsibility

% of Total

Proposed Price

4.2 Completed and signed Solicitation SF33.

4.3 Signed Solicitation Amendment SF30 acknowledgments.

4.4 Completion of al solicitation provisions that requires a fill-in or response.

4.5 Signed Representations, Certifications, and Acknowledgements and/or reference to the electronic representations and certifications via the Offeror’s System for Award Management (SAM) record.

4.6 Guarantee the length of proposal validity (for at least 210 days after proposal due date).

4.7 Defense Contract Audit Agency (DCAA) auditor point of contact, with a current e-mail address and phone number for the prime and each subcontractor.

4.8 Defense Contract Management Agency (DCMA) Administrative Contracting Officer (ACO) point of contact, with a current e-mail address and phone number for the prime and each subcontractor.

4.9 Department of Labor (DoL) point of contact, with a current e-mail address and phone number for the prime and each subcontractor.

4.10 System Compliances: The Offeror and applicable subcontractors shall indicate the most recent date in which the cognizant DCMA and DCAA determined the adequacy of the Offeror’s systems (including but not limited to

Accounting, Property, and Purchasing). If the Offeror’s systems’ status is not adequate, list the date of the last adequacy determination and the current status of any systems reviews or ongoing audits. If DCMA and DCAA reviewed the Offeror’s accounting system more than 3 years ago, the Offeror shall certify whether or not any changes in the accounting system were incorporated and whether or not the Accounting System is currently in compliance with DFARS 252.242-7006.

4.11 Pursuant to FAR clause 52.219-14 -- Limitations on Subcontracting ), the offeror shall provide a labor cost breakout in dollars and the correlated percentage to demonstrate how the small business prime contractor will not pay more than 50 percent of the labor amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 50 percent subcontract amount that cannot be exceeded). Cost of contract incurred for personnel includes direct labor cost, overhead that has only direct labor as its base, and the small business’s General and Administrative

(G&A) rate multiplied by the labor cost.

4.12 Special H Clauses: The Offeror shall propose special H clauses to support proposed terms and conditions not otherwise addressed in the Solicitation.

4.12.1 If the Offeror chooses not to burden ODCs, then the contractor shall propose a special clause to be included in Section H of the resultant contract stating that burdens will not be applied and shall be unallowable for ODC CLIN cost voucher reimbursement.

If ODCs are not burdened and an H-clause is not proposed, language similar to following will be incorporated into Section H of the resultant contract if the Offeror’s proposal is considered competitively successful: “Proposal did not include burdens on ODC CLINs. No burdens shall be added to ODC CLINs during contract performance.”

4.13 Government Furnished Property (GFP): If a task order is issued to support the Government on-site, the

Government will furnish Government property for usage while on-site, such as a Navy Marine Corps Intranet

(NMCI)-issued computer, desk, phone, fax machine, copier and scanner. NMCI Assets that are removed from the

Government site of performance are then considered GFP and will be recorded as accountable GFP to the basic contract or applicable task order via Attachment (02), “Scheduled Government-Furnished Property (SGFP)” and shall be managed by the Contractor in accordance with FAR Clause 52.245-1. Otherwise, NMCI Assets, desks, phone, fax machine, copier and scanner that remain at the Government site of performance are considered

“incidental” property per FAR Part 45 and shall not be tracked as accountable to the contract.

4.13.1 If the Offeror proposes/requires the use of specific GFP, or Government Furnished Information (GFI), then the Offeror shall provide:

- A complete description of the required GFP/GFI including part number and serial number, if applicable.

- Where the GFP/GFI is to be located.

- The name, organization, completes address and telephone number of a cognizant Government point of contact.

- In the case of GFP/GFI accountable to other Government contracts, a copy of the correspondence authorizing use of such GFP/GFI on this contract.

- The monetary impact to the Offeror’s proposal if the proposed GFP/GFI is not provided as GFP/GFI.

4.14 Transition-In Plan proposed pursuant to 1.3.3 above, to become a contract attachment upon award.

(End of Summary of Changes)