RFP N68335-25-R-0269 Amd 0002 (0411 H53K T408 CMM-TBD).pdf

N6833525R0269

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002

The purpose of this modification is to:

1. Correct the reference to Exhibit A1 (previously referred to as Exhibit A”);

2. Correct the reference to Attachment 3, Scheduled Government Furnished Property (previously referred to as Attachment 4);

3. Provide photographs of the CMM Installation Site to provide additional insight to better allow offerors to propose to the rigging requirements. Photographs shall be obtained by requesting access from william.t.hemhauser.civ@us.navy.mil and tamara.d.fossa.civ@us.navy.mil and providing a current, approved DD Form 2345 if one has not yet been provided for this requirement; the requested photographs shall be issued via DODSafe to the Data Custodian identified on the DD2345; and

4. Update the Electronic Proposal Submission requirements identified in the solicitation.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

INSTRUCTIONS TO OFFERORS

PART A: GENERAL INSTRUCTIONS

1.0 GENERAL

The Offeror is required to submit sufficient information to enable Government personnel to fully ascertain capabilities and suitability of the proposed T408 CMMs. The proposal must be sufficient in detail and scope to permit evaluation and provide the evaluators a clear understanding of the Offeror’s capability to provide qualified T408 CMMs. All proposals must clearly and convincingly demonstrate that the Offeror can provide fully qualified T408 CMMs. Proposals must demonstrate that the Offeror has a thorough understanding of all requirements and associated risks and is able, willing, and competent to devote the resources necessary to meet or exceed all requirements. The Offeror shall not alter or rearrange the solicitation. The burden of proof for all substantiation within the proposal rests with the Offeror. Offerors are advised that the Government may incorporate any part of the Offeror’s proposal deemed beneficial to the Government, into the final contract, with or without discussions. Price information, (e.g., dollar values and/or hourly rates) shall appear only in Annex A (Small Business Subcontracting Plan) and Volume 2 (Price). Alternate proposals are not acceptable. The Government advises the Offeror that taking exception or deviating from any term or condition of the solicitation may make an offer unacceptable, unless the solicitation expressly authorizes such an exception or deviation with regard to that specific term or condition.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. The Offeror is responsible for presenting enough information to allow the Government to evaluate the proposed T408 CMMs, as well as the price proposal without opening discussions. Unsubstantiated statements that the prospective Offeror understands or can and/or will comply with the specifications, or paraphrasing the requirements or parts thereof without supporting information, are considered inadequate by the Government and may render a rating of unacceptable.

The Offeror shall include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. There is no need to repeat information in more than one place in the proposal. The detailed information must be included in the most logical place and summarized and referenced in other areas if an overlap exists. Do not provide elaborate brochures or other presentation material beyond that sufficient to present a complete and effective proposal.

Throughout these instructions, “Offeror” is defined as the prime contractor with its CAGE code identified in Block 17A on Standard Form (SF) 1449, Solicitation, Offer, and Award. A “Joint Venture” (JV) is a partnership or teaming arrangement that is formed for the purpose of responding to this solicitation when the prime contractor consists of more than one legal entity. “JV Team Members” are the entities that make up a Joint Venture. The term “entity” is used to mean any or all of the following: prime contractor, JV, JV team members, any subcontractor, and corporate parent, division, subsidiary, or affiliate (e.g., any contractor with a different CAGE Code/DUNS than the Offeror). The following entities are defined as principal entities: (a) the prime contractor; (b) JV Team Members;

and (c) other entities that are proposed to perform at least 15.00% of the proposed total price for the contract.

Offerors are advised that in order to demonstrate work commitment, each principal entity must be identified in Volume 2 Price and associated with a commensurate dollar value.

The Government intends to evaluate each proposal and award a contract without discussions to the responsible Offeror whose offer, conforming to the solicitation, provides the lowest price technically acceptable offer.

Therefore, Offerors are cautioned that their initial offer should contain the Offeror’s best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions and request proposal revisions if the Contracting Officer later determines them to be necessary and in the best interest of the Government.

2.0 PROPOSAL FORMAT

Proposals should be formatted using a Times New Roman 12 pt Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. When foldout pages are used they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as 1 page. Graphs and tables shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented. Text utilized in charts, figures, and graphics should also be no smaller than a 10pt font and may use a font type selected by the Offeror.

2.1 Electronic Submission of Proposal

This section is intended to provide information to the Offeror on the electronic format and application software to be used for submitting proposals. Use of the software and procedures described in this section will reduce the amount of time and effort needed to receive and install proposals onto the electronic evaluation system, and will ensure that the proposals received are suitable for reading electronically.

2.1.1 Electronic Proposal Media

The Offeror should shall submit all volumes of its proposal electronically via the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module, compatible with the operating system and applications defined in Section

2.1.2 (Operating System and Applications).

2.1.2 Operating System and Applications

The proposals will be accessed utilizing Microsoft Windows 10 Operating System. The following web browsers are supported: Microsoft Edge, Google Chrome, Mozilla Firefox and Apple Safari (for mobile). Proposal information shall be submitted using the following applications: Microsoft Word 2016, Microsoft Excel 2016, Microsoft PowerPoint 2016, and Microsoft Project 2016; however letters and other signed documents shall be provided as a fully searchable Portable Document Format (.pdf) file. Use of other application software for submission of proposals is prohibited except where specific instructions for non-.pdf or Office 2016 applications are provided.

2.1.3 Hyperlinks

Offerors may use hyperlinks within and among proposal volumes. However, there shall be no links from volumes that do not contain cost/price information to volumes that do contain cost/price information.

2.1.4 Virus Free Electronic Submission

Offerors are responsible for ensuring that its electronic proposal is virus free. The Offeror shall certify, in its proposal cover letter, that all electronic proposal information delivered throughout the evaluation (e.g., original proposal submission, responses to evaluation notices, Final Proposal Revisions) has been or will be checked for viruses and certify that its files are/will be virus free. The Offeror should specify the software, version, and virus definition used/that will be used to check the data.

2.1.5 Multimedia

The Offeror shall not embed sound or video (e.g., MPEG) files within the proposal submission.

2.1.6 Graphics

Large files require greater computer system resources and are discouraged. The Offeror is encouraged to:

a. Simplify the color palette used in creating figures and minimize the use of color print or graphics to the maximum extent possible;

b. Minimize size of graphics files; and

c. Avoid scanned images.

2.1.7 File Naming Conventions

Valid extensions for files using their associated applications are listed below in Table G-1 (file Extensions):

Table G-1 File Extensions

Type of Application/Files Valid Extensions Portable Document Files .pdf Microsoft Word documents .docx Microsoft Excel documents .xlsx Microsoft Power Point .pptx

The Offeror shall follow the basic structure of the file naming convention in Table G-2 (Offeror Electronic File Naming Convention) for electronic file submissions (e.g., proposal volumes, attachments, appendices), where "#" represents the sequential numbering of files. Offeror’s shall keep the file name as short as possible (i.e., under 40 characters) so that the files are accessible on Government share drives. Files with longer names may become corrupt or inaccessible.

The Offeror shall provide one electronic file for each volume or annex, containing all information requested within the volume or annex. Offerors should not provide each section/paragraph as separate files.

Table G-2 Offeror Electronic File Naming Convention

Volume Number Title File naming convention 1 Technical Vol 1 Tech#.docx

1A Salient Characteristics Requirements List Vol 1 Salient Characteristics Requirements List.xlsx

2 Price Vol 2 Price#.docx Annex A Small Business Subcontracting Plan Annex A SBSP

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its Volume/paragraph number matches the Proposal Instructions Volume/paragraph number provided in the Solicitation section L “Part B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.

Each volume of the proposal shall be submitted as specified in the table below. The table below supersedes the copies requested in Block 28 of the Standard Form (SF) 1449. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit. Any pages submitted exceeding the page limit shall be disregarded and NOT evaluated.

Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B Specific Instructions. Page limitations for Annexes, if any, are specified below. The authorized Annexes are summarized in the table below.

The Offeror shall complete the Salient Characteristics Requirements List provided as Attachment 2 to this Solicitation and submit it as an attachment to the Technical Volume (as Volume 1A). The Salient Characteristics Requirements List shall be used as a Cross Reference Matrix to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal.

Table G-3 Proposal Structure

Volume Number Volume/ Annex Title Page Limits Copies Required 1 TECHNICAL 50 1 Electronic Copy

1A Salient Characteristics

Requirements List As Needed* 1 Electronic Copy

2 PRICE As Needed 1 Electronic Copy

Annex A Small Business Subcontracting

Plan (as applicable)** As Needed* 1 Electronic Copy

*NOTE: The Small Business Subcontracting Plan and the Salient Characteristics Requirements List do NOT count toward the Technical Volume page limit

**NOTE: An Offeror that is an Other Than Small Business must submit an acceptable subcontracting plan as a part of its proposal in accordance with FAR 19.702(a)(1)(i). Either a Commercial Subcontracting Plan or an Individual Subcontracting Plan will be accepted for this effort. Offerors that fail to submit a plan as a part of their proposal will not be considered for award and, in accordance with FAR 19.702(a)(1)(i), if the apparently successful offeror fails to negotiate a subcontracting plan acceptable to the contracting officer within ten (10) days, the offeror will be deemed ineligible for award.

Each volume must contain the following information:

a. Cover and title page;

b. Title of proposal and proposal number as applicable;

c. Offeror’s name, address and POC;

d. Solicitation number;

e. Proposal volume/book/annex number;

f. Table of Contents (The table of contents must provide sufficient detail to easily locate important elements) including Section J Attachment 2 (Salient Characteristics Requirements List).

Questions regarding the solicitation shall be submitted via email to the contract specialist at tamara.d.fossa.civ@us.navy.mil. Each question or comment should reference the applicable document, page number, and paragraph number. Offerors shall not include any proprietary information in a question, because the Government will provide the question and answer to all potential Offerors. All questions must be submitted no later than 4:00 PM Eastern Time on the 10th calendar day after the date that this solicitation is issued. Questions received after the deadline above may be answered at the Government’s sole discretion.

4.0 ELECTRONIC PROPOSAL SUBMISSION:

All volumes of the proposal shall be submitted electronically through DOD Safe at https://safe.apps.mil.

Proposal submissions via DOD Safe will require a request for drop off to be provided by the Government. Contact Tammy Fossa via email at tamara.d.fossa.civ@us.navy.mil and william.t.hemhauser.civ@us.navy.mil to request a Dropoff Request via DODSafe no later than one (1) business day prior to the solicitation closing date identified in Block 8 of the SF 1449. A link will be sent to the offeror via email that will enable the offeror to send the proposal via DODSafe.

In accordance with Part A, Paragraph 2.1.1 above, Offerors shall notify via electronic mail both the Contract Specialist at tamara.d.fossa.civ@us.navy.mil and the PCO at william.t.hemhauser.civ@us.navy.mil of DOD Safe proposal submission and shall provide the password associated with the proposal drop off (if applicable). Electronic mail notification from the Offeror must be received by the deadline specified in Block 8 of the SF 1449 in order for the proposal to be considered a timely submission. In accordance with FAR 15.208, late proposals will not be considered for award. No other submissions, such as mail, hand-carried, or other electronic system are authorized by the solicitation.

The submission date for all Volumes (including notification of submission and proposal password via electronic mail) shall be no later than the date and time specified in Block 8 of the SF 1449 of the RFP.

4.1 If there is an unanticipated DOD Safe System outage within 24 hours of the proposal due date and the outage has interrupted normal Government processes so that proposals cannot be received by the exact time specified in the solicitation, the Contractor shall immediately notify the Contracting Officer. This notification shall occur prior to the proposal submission deadline and shall be made in writing. The notification may be in conjunction with verbal notification, but verbal notification alone shall not be sufficient. The Contracting Officer may advise the Offeror that the Government will follow the procedures set forth in FAR 15.208(d) for amending the solicitation closing date.

5.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

6.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to https://www.beta.sam.gov.

PART B SPECIFIC INSTRUCTIONS

Note: All proposals shall remain valid for a period of 180 days from the time of solicitation closing.

The proposal shall include information/documentation in sufficient detail to clearly identify the Offeror’s overall qualifications to accomplish the scope of the work of the contract. The proposal shall be subdivided into two separate volumes. Cost or pricing information shall only appear in the Price volume. Each volume shall be written to match the following format:

I. Technical

II. Price

1.0 VOLUME 1: TECHNICAL

Note: This volume shall not contain any reference to cost or price aspects of the offer. Inclusion of any cost or price aspects of the offer will render the volume unacceptable.

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation.

The Offeror shall address the following in the proposal:

The Offeror shall complete a Salient Characteristics Requirements List, Section J, Attachment 2, for each salient characteristic outlined for each CMM. Two (2) total Salient Characteristics Requirements Lists shall be submitted:

one List for CMM #1 and one List for CMM #2. The Salient Characteristics Requirements List is an evaluation checklist that will aid the Evaluator in locating within the Offeror’s proposal where each aspect of the Government requirement is found. The Salient Characteristics Requirements List is not provided as the source of information pertaining to the Government Specifications for the T408 Moving Bridge CMMs.

The Offeror’s proposal shall clearly and affirmatively show compliance with all other requirements as outlined in the Statement of Work that are not already captured in the Salient Characteristics Requirements List.

If the Offeror is an Other Than Small Business, the Offeror shall submit an acceptable subcontracting plan as a part of the proposal (Annex A).

2.0 VOLUME 2: PRICE/COST PROPOSAL

2.1 Volume Content:

(a) This Volume shall contain the Contract Compliance information specified below as follows:

i. Signed SF1449 for basic solicitation and acknowledgment of each amendment, including completion of any RFP clause or provision that requires a fill-in or response.

ii. Signed Representations, Certifications, and Acknowledgements and/or System for Award

Management (SAM).

iii. Guarantee the length of proposal validity 180 days after proposal submission.

(b) This Volume shall also contain a copy of Section B with the Contract Line Item (CLIN) Unit Prices and, for evaluation purposes, the Total Prices filled in using the estimated quantities value in the solicitation and the instructions below. Section B prices shall be provided separately in one digital data copy in MS Office 2016 Excel format. Within Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. If links are utilized, supply those referenced files. Spreadsheets shall not be protected.

(c) All price and price supporting information shall be contained in Section B and the price proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price proposal.

(d) Any contractor testing to be performed should be included within unit pricing.

2.2 Ground Rules and Assumptions:

(a) As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2. Offeror shall acknowledge the requirement to provide additional cost or pricing information and certify the data prior to award if/when requested by the PCO. By submitting a proposal, the Offeror grants the PCO, or an authorized representative, the right to examine records that form the basis of the pricing proposal. This examination and review can take place at any time before the award.

(b) The burden of proof for price credibility rests with the Offeror. The Offeror shall provide an explanation of all ground rules and assumptions that affect the price estimates. Any high or low proposed prices as compared to historical data or any other anomalies should be fully explained.

2.2.2 Use of Government Furnished Property:

If the Offeror proposes/requires the use of Government Furnished Property (GFP) or Government Furnished Information (GFI), then the Offeror shall provide:

A complete description of the required GFP/GFI including part number and serial number, if applicable.

Where the GFP/GFI is to be located.

The name, organization, completes address and telephone number of a cognizant Government point of contact.

In the case of GFP/GFI accountable to other Government contracts, a copy of the correspondence authorizing use of such GFP/GFI on this contract.

The monetary impact to the Offeror’s proposal if the proposed GFP/GFI is not provided as GFP/GFI.

Attachment (3) “Scheduled Government-Furnished Property (SGFP),” specifies the Government Property to be furnished.

If no GFP/GFI is required, the Offeror shall so state.

LIST OF EXHIBITS & ATTACHMENTS

DOCUMENT

TYPE

DESCRIPTION PAGES DATE

Exhibit A1 CDRL A001 3 04-DEC-2023 Exhibit A2 CDRLs A002-A005 2 04-DEC-2023 Exhibit A3 CDRLs A006-A009 2 04-DEC-2023 Exhibit A4 CDRL A010 2 04-DEC-2023 Attachment 1 Statement of Work 34 16-DEC-2024 Attachment 1A Fleet Readiness Center East Local Engineering

Specification CP22-2-NN-495, Revision C

19 14-NOV-2022

Attachment 1B WP 072 01 of Volume 3 of Technical Manual A1-F402B-MMD-320, Change 7

946 07-MAR-2024

Attachment 1C FRCEASTINST 5000.1C 53 29-APR-2024 Attachment 1D FRCEASTINST 5090.1G –

Environmental Compliance

198 20-MAR-2019

Attachment 1E FRCEASTINST 5100.2P – Occupational Safety and Health Manual

127 13-DEC-2022

Attachment 1F FRCEASTINST 5102.2F – 16 23-SEP-2022

Unified Emergency Response Plan Attachment 1G FRCEASTINST 5500.1L –

Security Manual

97 28-APR-2022

Attachment 1H FRCEASTINST 5560.1J – Parking Policy

8 06-MAR-2023

Attachment 1J FRCEASTINST 10290.1S – Tool Control Program

38 30-OCT-2020

Attachment 1K FRCEASTINST 10380.1D – Electrical Arc Flash Program

10 08-JUL-2022

Attachment 1L FRCEASTINST 11450.1H – Weight Handling Equipment Management Program

34 19-FEB-2019

Attachment 1M FRCEASTINST 12000.5K – Proper Wearing Apparel for Persons Entering Fleet Readiness Center East

4 14-MAY-2024

Attachment 1N FRCEASTINST 12600.1D – Policy Concerning Breaks and Tobacco Use

6 12-OCT-2017

Attachment 2a Salient Characteristics Requirements List-CMM #1 3 N/A Attachment 2b Salient Characteristics Requirements List-CMM #2 3 N/A Attachment 3 Scheduled Government Furnished Property 1 29-OCT-2024 Attachment 4 CMM Installation Area Photo Package 6 6-FEB-2025

(End of Summary of Changes)