PAR_RFP_VENDOR_QUESTIONS_and_RESPONSES_updated_by_EW.docx

GOVERNMENT RESPONSES to VENDOR RFP QUESTIONS

1. Question: RFP Requirement: Time to complete all scheduled maintenance tasks shall not exceed 1 hour per week. Is a schedule that has a mean time of less than 1 hour per week acceptable?

Answer: A meantime of less than 1 hour is acceptable - see revised SOW Paragraph 2.7.1.

2. Question: Does the three training events include Controller and Maintenance Training, or should there be six training events (three controller and three maintenance?

Answer: This requirement includes three Train-The-Trainer Events. Each Train-The-Trainer Event shall consist of one operator course and one maintainer course. See Revised SOW Paragraph 3.1.

3. Question: Is the Flight check conducted as part of FAT acceptance prior to shipping First Article Unit to USN facility? Is flight check of the FAT unit at Contractor or DoD facilities?

Answer: The FAA flight certification is conducted as part of the FAT acceptance prior to shipping First Article Unit to USN facility. The FAA flight certification of the FAT unit is at the Contractor's facility. See SOW Paragraph 7.1.

4. Question: Can you provide clarification of the payment terms (milestones) for the USN COTS PAR program per CLIN (Mainly for PAR+UPS System delivery)? We would like to know if the USN has a milestone based progressive payment plan? Or if the USN intends to make full payment upon an acceptance milestone of a respective CLIN.

Answer: The Government does not have a milestone based progressive payment plan. The Government intends to make full payment after delivery, testing, inspection and acceptance is completed for each respective CLIN.

5. Question: We would like to request if the US Navy has a minimum duration/requirement definition for Standard Warranty?

Answer: The Government does not have a minimum duration/requirement definition for Standard Warranty. The Government requirement is for the applicable vendor Standard Commercial Warranty that is provided with their respective commercial item.

6. Question: The published budget indicated a tech refresh for the AN/FPN-63(V); what is the budget for the subject solicitation?

Answer: The Government will not be providing budget information for this solicitation.

7. Question: Please define “lowest cost” as defined by the RFP for purposes of evaluation. Is the lowest price determined by the total sum of all years, or might there be different weights applied to various CLINs or years?

Answer: Refer to Solicitation N68335-15-R-0002, Pages 55-56, PRICE, “All priced CLINs will be included in the total evaluated price, inclusive of all optional CLINs. Offerors are not to propose a price for those CLINs identified in the solicitation as NSP. For evaluation purposes, the evaluation of price shall be the sum of the priced CLINs as stated below:"

8. Question: The RFP states single prices for CONUS Site Survey and OCONUS Site Survey within each year. With such potential variability among sites within CONUS & OCONUS, we recommend Navy provide some specifics to narrow the scope.

Answer: SOW Table 1 defines the proposed installations sites. The Government does not have specifics to provide.

9. Question:

(a) When can the Navy exercise Production CLINs?

(b) Does the Navy anticipate exercising CLINs 0001 and 0003 in parallel or so the Periods of Performance overlap?

(c) If so, how many months after award of CLIN 0001 will CLIN 0003 be exercised or is it the Bidders responsibility to recommend the exercise date?

(d) Please note that the model contract terms in 7.1 indicate that “acceptance of the FAT units constitutes ability of the Government to proceed with execution of production delivery orders.” However, Clause 52.209-3 “First Article Approval – Contractor Testing” in the model contract indicates that the contractor moves out on production at our own risk if we buy material, etc. before first article approval; does this mean that CLIN 0003 can be exercised prior to successful completion of CLIN 0001?

(e) How many months after contract award of CLIN 0001 would the Navy like to take acceptance of CLIN 0003 Production Units?

Answer:

(a) The Government can execute a delivery order for Production CLINs at any time after acceptance of FAT unit has been completed.

(b) No, the Government will execute Delivery Order 0001 for the FAT unit first. Then, only upon successful delivery and final acceptance of the FAT unit, will the Government execute Delivery Order 0002 for Production Quantities, pending availability of funds. The Delivery Schedule for CLIN 0001 FAT unit and CLIN 0003 Production units shall not overlap.

(c) Not applicable

(d) No, CLIN 0003 cannot be executed prior to successful completion of CLIN 0001.

(e) CLIN 0001 shall be delivered under Delivery Order 0001 of this IDIQ and will constitute the minimum ordering requirements. If, upon successful delivery and acceptance of the FAT unit, the Government decides to execute Delivery Order 0002 for Production unit(s), the Delivery Schedule shall be as follows:

“Delivery of Production units shall commence no later than nine (9) months after receipt of delivery order and continue at a rate of no less than one per month,” in accordance with Time of Delivery Clause (pages 45 through 47 of Solicitation N68335-15-R-0002).

10. Question: Would the Navy consider capping the step ladder pricing at a specific quantity as opposed to “9 and above”?

Answer: No.

11. Question: Under 52.212-1(g) in the solicitation, the Government intends to award without discussions. As such, does the navy plan to add additional required FAR/DFARS contract clauses (e.g. FAR 52.243-1 Changes-Fixed Price, FAR 52.236-2 Differing Site Conditions, etc.) prior to contract award?

Answer: In accordance with 52.212-1(g) the Government intends to evaluate offers and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. There are no additional required FAR/DFARS contract clauses required for this solicitation.

Answer: Contracts will fill in appropriate information, specific to the awardee, required by DFARS Clause 252.232-7006 Wide Area Workflow Payment Instructions May 2013) at time of award.

22. Question: Section 8 reference #4, specifically "2014 DON CIO Memo, Information Assurance Platform Policy for IT, dated 26 January 2009” cannot be found and is not listed in http://www.doncio.navy.mil/Tagresults.aspx when queried. Is this a possible typo, and if not, where can the reference be obtained? Answer: The reference to 2014 DON CIO Memo, Information Assurance Platform Policy for IT, dated 26 January 2009” has been removed. See attached revised SOW Section 8.

25. Question: Only maintenance type training is mentioned, (i.e. Maintenance Training Plan). Does the government require separate Operator training or will the same personnel be trained as maintainers and operators with a single course?

Answer: Yes, the Government requires Operator training courses. This requirement includes three Train-The-Trainer Events. Each Train-The-Trainer Event shall consist of one operator course and one maintainer course. See Revised SOW Paragraph 3.1.

26. Question: Can the government please identify the Personal Qualification Standards (PQS)'s to be used for the Army, Air Force and the Navy? Answer: CDRL C003 has been changed to exclude paragraph 2.4.6.c.

27. Question: The CDRL D001 and D004 requirements are not in line with a COTS system and will add significant cost. Will the Government accept Commercial Off the Shelf manuals in Contractor format in satisfaction of these CDRL requirements? Answer: No, the Government will not accept Commercial Off the Shelf (COTS) manuals in Contractor format. CDRL D001 and D004 are the required manual formats.

28. Question: If the Government does not accept COTS contractor format technical manuals, can the government confirm that the two (2) separate sets of Commercial Off the Shelf manuals formatted to meet the requirements of CDRL D001 (MIL-HDBK-3001-AS) and CDRL D004 (MIL-STD-40051 B(3)) must be supplied to satisfy these CDRL requirements? Answer: The Government does not accept COTS contractor format technical manuals and the Government confirms that two (2) separate sets of COTS manuals formatted to meet the requirements of CDRLs D001 and D004 are required.

29. Question: Please confirm that the "technically acceptable" rating is based on the evaluation criteria described in the "TECHNICAL sub-section on pages 54-55 of the Evaluation - Commercial Items" section of the RFP. Answer: Confirmed.

30. Question: Please describe the payment terms for the first article and production. Answer: The Government will make full payment after delivery, testing, inspection and acceptance is completed for each respective CLIN. See Question # 4.

31. Question: Do signed SF1449s for the basic solicitation and each amendment count toward the 5 page limitation for the Executive Summary? Answer: No.

32. Question: (a) Please confirm that as 52.225-1 is not included in the solicitation, the Buy American Act does not apply. (b)Please confirm that there will be no progress or partial payments, and payment will be made for each CLIN quantity price, upon delivery inspection and acceptance. Answer:

(a) DFARS Clause 252.225-7001 Buy American And Balance Of Payments Program Basic (Nov 2014) is incorporated by reference and applies to this solicitation. (b) There will be no progress or partial payments, payment will be made for each CLIN quantity price, upon delivery inspection and acceptance. See Question # 4.