N6817123R0009-0003.pdf

NAVSUP FLC SIGONELLA NAPLES OFFICE SHORE

BOX 50

VIALE F. RUFFO DI CALABRIA

CAPODICHINO

NAPOLI 80144

N6817123056C114

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

A. The purposed of this amendment to the above RFP is to make the follow ing changes. Details follow on page 2 of this SF30 and continuation pages.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 62

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Sep-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6817123R0009

X 9B. DATED (SEE ITEM 11)

04-Aug-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Sep-2023

CODE

NAVSUP FLC SIGONELLA NAPLES OFFICE SHORE

BOX 50

VIALE F. RUFFO DI CALABRIA

CAPODICHINO

NAPOLI 80144

N68171 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

FACILITY CODECODE

EMAIL:TEL:

N6817123R0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

1. Provide answers to questions received.

2. Attached a revised Performance Work Statement.

3. Revise Addendum FAR 52.212-1 entitled: Instructions to Offerors

4. Include DFARS clause 222-252-7003.

5. Extend the closing date and time as shown in the Summary of Changes.

6. All other terms and conditions remain the same.

QUESTIONS AND ANSWERS

Question 1: Is this a new requirement or an existing contract? If this is an existing contract, who is the incumbent and what is the current contract number?

Answer 1: This is an existing contract. The incumbent contractor is Alisud – Gesac Handling – Servisair 2 SCARL (ALGESE 2 SCARL) and the contract number is N6817119C0006.

Question 2: How long has the incumbent been working at Sigonella?

Answer 2: The incumbent has been working at Sigonella on the current and predecessor contracts continuously since 2010.

Question 3: With reference to the pre-solicitation notice for Air Terminal and Ground Handling Services at Sigonella, in the Description of General Information there is the following paragraph: “As result of information obtained from responses to the (RFI)/sources sought notice, this requirement will be solicited competitively as a service-disabled, veteran owned small business set-aside.” Is this correct?

Answer 3: This is incorrect. The synopsis was corrected to indicate that the solicitation will be solicited using full and open competition. See pre-solicitation notice N6817123R0009REV1 and also the solicitation in Block 10.

Question 4: What does the government estimate the level of effort in labor hours per year to be/is there an estimated full-time equivalent (FTE) count for this contract?

Answer 4: The offeror must determine the appropriate level of staffing based on the work outlined in the performance work statement (PWS).

Question 5: How large of a team do you expect and desire for this requirement?

Answer 5: The offeror must determine the appropriate level of staffing based on the work outlined in the

PWS.

Question 6: What roles/positions are essential to operations?

Answer 6: The Station Manager and Alternate Station Manager roles are required. See PWS paragraphs

4.1 and 4.3.4. The offeror must ensure that it provides personnel to meet all requirements of the PWS.

Question 7: What leadership roles are essential and are there any key personnel requirements?

Answer 7: The Station Manager and Alternate Station Manager roles are required. See PWS paragraph

4.1. The offeror must ensure that it provides personnel to meet all requirements of the PWS.

Question 8: Do each of the following functional areas require a separate management/supervisory role?

a. Air Terminal Operations Center

b. Aircraft Services

c. Passenger and Baggage Services

d. Records, Reports, and Electronic Data Interchange

e. Communications Management

f. Information Systems

Answer 8: The offeror must propose sufficient management and supervisory personnel to meet the requirements of the PWS. See PWS paragraphs 1.15.1, 4.1, and 4.3.4.

Question 9: Are the following the only leadership roles associated with this contract:

a. Aircraft Ground Service Shift Supervisor

b. Station Manager

c. Alternate Station Manager

d. Load Team Chief

e. GATES Workstation Area Security Officer (WASO)

Answer 9: The offeror must propose sufficient management, supervisory, and leadership personnel to meet the requirements of the PWS. See PWS paragraphs 1.3.8.1, 1.11.1, 1.15.1, 3.5.2.9, 4.1, 4.3.4, and Appendix C-4.

Question 10: Per 4.3.2., prior to performance under the contract, develop a JI program to ensure a sufficient number of Contractor personnel complete required JI certifications IAW PWS Appendix C-5, Government JI Training Requirements, to fulfill the requirements of this PWS for the duration of this contact. What is considered a “sufficient number” when it comes to personnel obtaining JI certification?

Answer 10: The offeror must determine the appropriate level of staffing and certifications based on the work outlined in the PWS.

Question 11: Is the Station Manager equivalent to a contract Program/Project Manager?

Answer 11: The Station Manager must fulfill the requirements outlined for this role in the PWS. The offeror must determine the most appropriate leadership and management structure for this requirement.

Question 12: Are there certain capabilities or certifications that the personnel must possess? Such as ORSA? Can you forecast how many people are required?

Answer 12: Capabilities and certifications are outlined in the PWS. The offeror must determine the appropriate level of staffing and certifications based on the work outlined in the PWS.

Question 13: Which are the mandatory certifications required to submit the offer?

Answer 13: Evidence of technical certifications listed in the PWS is not required when submitting an offer. Offerors must submit the solicitation representations and certifications with their proposals. See the Addendum to FAR provision 52.212-1, Instructions to Offerors, regarding submission requirements.

Question 14: Which are the mandatory certifications required to start the operations?

Answer 14: See PWS Sections 3 and 4.

Question 15: Will employees hired under this contract be provided Logistical Support, or will the Contractor be required to obtain Missione Visas and/or Soggiorno Permits for their employees? Does this apply to U.S. Citizens and Local Nationals unilaterally, or will there be Logistical Support provisions to U.S. Citizens only?

Answer 15: U.S. citizens employed by the contractor for this effort are eligible for coverage under the Status of Forces Agreement and applicable supplementary agreements. Government personnel will provide assistance to the contractor with obtaining Common Access Cards (as required) and base access for all employees. Local national employees must comply with local Italian labor laws.

Question 16: Regarding Section IV, 4.0, does this contract offer Status of Forces Agreement (SOFA) status to U.S.

citizens?

Answer 16: See question and answer #15.

Question 17: Aircraft workload data (Appendix D-1): are those data (workload by aircraft type) available on daily basis detail? I’m asking for the 2022 daily scheduling or, if it is not possible to provide a full year, at least please provide the scheduling of one full month at your choice.

Answer 17: See PWS Appendix D-1, D-2 and D-3. The Air Terminal operates around the clock, 24 hours a day/7 days a week, and the workload can fluctuate based on mission requirements. The attached appendices provide a reasonably accurate representation of the expected workload.

Question 18: A minimum manpower standard is defined by aircraft type?

Answer 18: The contractor must provide personnel to meet the requirements in PWS paragraph 1 and 1.14.1

Question 19: Regarding 1.3.7 and Engine Running On-load/Off-load (ERO) mission support: is this meant to convey that once we enter the circle of safety, that we have to follow the instructions of the Air Crew, which is normal protocol during an ERO?

Answer 19: ERO procedures are outlined in AFI24-605V2 section 3.69.

Question 20: Regarding 1.9, we understand that the provided 7 radios are for communication between aircraft and Air Terminal Operations Center (ATOC). Is there an approved list of land mobile radios that we can base our purchase on for this location?

Answer 20: The NAS Sigonella N6 Spectrum Manager does not currently oversee the radios under the existing contract. The Italian Air Force Spectrum Office serves as the current point of contact for this matter. Upon award, the contractor can seek approval of its intended radios.

Question 21: What are the condition codes for the Government furnished equipment?

Answer 21: All Government furnished equipment is in good and proper working order.

Question 22: Will the Government provide fuel for the Aircraft Load Equipment (K-Loaders and C5 Staircase)?

Answer 22: No, the contractor must provide fuel for any material handling equipment, to include the 60K and 25K loaders and C5 staircase. See amendment 0003, Appendix C-2(B).

Question 23: In appendix C-1(A), fuel for Aerospace Ground Equipment (AGE) is stated as Government furnished consumables. In appendix C-2 (B), there are listed three 60K loaders and one 25K loader. Does this confirm that fuel for loaders is to be considered as Government furnished materials and consumables?

Answer 23: No, the contractor must provide fuel for any material handling equipment, to include the 60K and 25K loaders and C5 staircase. See amendment 0003, Appendix C-2(B).

Question 24: Government furnished Materials, Equipment, AGE, and Facilities are made available for free, right?

No rent, right?

Answer 24: The Government will furnish the materials, equipment, facilities, and AGE specified in the PWS at no cost to the contractor. However, the contractor must provide fuel for any material handling equipment, to include the 60K and 25K loaders and C5 staircase. See amendment 0003, Appendix C-2(B).

Question 25: Per PWS 1.14.1, is the contractor responsible for supplying the vehicles for this transport or will government vehicles be utilized?

Answer 25: The contractor must provide the vehicle(s) for this requirement.

Question 26: Per PWS 1.15.4.2. Provide aircraft towing services to/from designated aircraft engine run-up parking spots. Is the contractor responsible for supplying the tow truck for this service?

Answer 26: AGE is Government-furnished. See Appendix C-2(B).

Question 27: Is the contractor responsible for furnishing any vehicles to perform this contract?

Answer 27: The contractor must provide the vehicle(s) to meet the requirements in PWS paragraph 1.14.

Question 28: In appendix C-2 (B), are the listed towbars compatible with the majority of commercial aircraft operating at Sigonella (B757, B767, Airbus Series) or is the contractor supposed to provide them along with the other AGE?

Answer 28: The listed towbars are compatible with the associated aircraft type only. These are provided by the Government.

Question 29: Which areas require Personal Protective Equipment (PPE) and what types of PPE will be required?

Answer 29: See PWS 3.5.1.4. Within the air terminal, workspaces range from industrial to office settings.

The use of PPE is determined by the specific task being undertaken or the presence of any existing hazards.

Question 30: What is the total capacity of the airport?

Answer 30: The capacity of the entire Air Terminal building 436 is 750 people. The sterile passenger holding area is approximately 120.

Question 31: How old is the x-ray machine?

Answer 31: The x-ray machine is approximately two years old.

Question 32: What is Fleet Service?

Answer 32: See PWS Section 1.8.

Question 33: How many video cameras are there in the terminal?

Answer 33: There are approximately 16 cameras.

Question 34: Is the mensa operational?

Answer 34: Yes

Question 35: Is there frustrated freight and where is it located?

Answer 35: Yes, inside Building 438, Air Freight Terminal Building

Question 36: There is a tank on the side of the building which seems to be gas? What is it for and does it belong to the terminal and who fills it?

Answer 36: The tank is owned by the current contractor. It is for diesel fuel.

Question 37: Must contractors comply with all Italian labor laws in performing under the contract? Please define the degree of expected compliance. For example, must the awardee contractor retain the existing workforce at the wage rates set by any applicable labor agreements?

Answer 37: The U.S. Government requires current and prospective contractors operating in Italy to comply with local labor laws, in accordance with DFARS clause 252.222-7002.

In accordance with that clause, contractors are required to indemnify and hold harmless “the United States Government from all claims arising out of the requirements of this clause. This indemnity includes the Contractor’s obligation to handle and settle, without cost to the United States Government, any claims or litigation concerning allegations that the Contractor or the United States Government, or both, have not fully complied with local labor laws or regulations relating to the performance of work required by this contract.”

In addition, offerors are strongly encouraged to seek expertise as necessary in order to understand the applicable Italian laws and regulations that may impact performance of this contract regarding issues such as severance pay.

Question 38: Are there local labor union laws that are applicable to this solicitation?

Answer 38: See question and answer #37.

Question 39: Will there be any labor unions involved in this contract; and if so, can you please provide identify each union and any relevant contact information?

Answer 39: Relevant contact information for union activity will be provided to the awardee upon contract award.

Question 40: Is attendance at the site visit mandatory in order to submit a proposal?

Answer 40: No

Question 41: Are the Pre-Performance conference and the Post Award Conference the same conference with terms used interchangeably OR are these two separate conferences?

Answer 41: These are the same conferences. For consistency, the PWS has been updated to indicate “post-award conference.” See Amendment 0003.

Question 42: There are two anti-mafia forms. One is to be chosen based on the contract value. What is the contract value?

Answer 42: Submit the form that corresponds with your proposed contract amount.

Question 43: Referring to the Addendum to FAR provision 52.212-1, Additional Instructions to Offerors, Technical Volume page limits: Are fold-out pages allowed within the 15 pages count?

Answer 43: Pages must be standard letter size of approxibmately 8 ½ by 11 inches. Any fold-out pages in excess of these approximate dimensions will count towards the total page limit.

Question 44: Referring to the Addendum to FAR provision 52.212-1, Additional Instructions to Offerors, Technical Volume page limits: Is it possible to add an index page to the 15 already allowed?

Answer 44: Yes, offerors may include an index page or table of contents that does not count towards the 15 page limit. See Amendment 0003, Addendum to FAR provision 52.212-1, Instructions to Offerors.

Question 45: At page 75 of 112 of the solicitation at point (2) you can read, “In addition, prior to submitting a proposal, all offerors shall initiate registration on the “White List” with the Prefect (Prefetto)…”

We have contacted the Prefettura and they told us that the White List is not applicable for Airport Services companies. Please clarify.

Answer 45: The “White List” registration requirement has been removed from the solicitation at this time.

See amendment 0003.

Question 46: In reference to RFP (1)(A)(3)(b), page 73, in lieu of past performance experience performed as a prime contractor or subcontractor, will the Government consider past performance experience and Letters of Recommendation of offeror’s leadership as an independent contractor of personnel in the aerial port to include Contracting Officer’s Representatives?

Answer 46: The Government requires that offerors submit information on directly-related or similar contracts or subcontracts or affirmatively state on the Past Performance Information Sheet that it possesses no recent or relevant past performance.

Question 47: Quotes are to be in EUROS?

Answer 47: Yes

Question 48: Is there going to be an economic adjustment clause incorporated (52.216-4 Economic Price Adjustment-Labor and Material.)?

Answer 48: No. The awarded contract will be a firm-fixed price contract.

Question 49: Is the duration five years plus an option for an additional six months OR one year plus a yearly option until a maximum of 5.5 years? In that case, which is the notice period for the option?

Answer 49: The duration is for a one-year base period, four one-year option periods, plus a potential six-month option period. The notice periods for the one-year option periods are specified in FAR clause 52.217-9 of the solicitation. The notice period for the six-month period is specified in FAR clause 52.217- 8 of the solicitation.

(End of text)

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 25-Sep-2023 10:00 AM to 28-Sep-2023 10:00 AM.

The following have been added by full text:

DFARS 252.222-7003 - PERMIT FROM ITALIAN INSPECTORATE OF LABOR (JUNE 1997)

Prior to the date set for commencement of work and services under this contract, the Contractor shall obtain the prescribed permit from the Inspectorate of Labor having jurisdiction over the work site, in accordance with Article 5g of Italian Law Number 1369, dated October 23, 1960. The Contractor shall ensure that a copy of the permit is available at all reasonable times for inspection by the Contracting Officer or an authorized representative. Failure to obtain such permit may result in termination of the contract for the convenience of the United States Government, at no cost to the United States Government.

(End of clause)

The following have been modified:

PERFORMANCE WORK STATEMENT

AIR TERMINAL AND GROUND HANDLING SERVICES

NAVAL AIR STATION, SIGONELLA (MILITARY) AIR TERMINAL

SICILY, ITALY

SECTION I

1.0. DESCRIPTION OF SERVICES.

The Contractor shall provide Air Terminal and Ground Handling Services (ATGHS) in support of the Defense Transportation System (DTS) to include, but not limited to, all US Government owned or operated aircraft, US sponsored foreign Government or civil aircraft, Coalition Forces aircraft, North Atlantic Treaty Organization (NATO) aircraft, Strategic Airlift Capability Heavy Airlift Wing (HAW) aircraft, commercial contract aircraft, and commercial tendered aircraft, at Naval Air Station (NAS) Sigonella, Sicily, Italy. The Contractor shall facilitate on-time aircraft departures and maintain the ability to provide sustained ATGHS for a Working Maximum on Ground (WMOG) capability of three (3) wide-body aircraft or the equivalent thereof, as defined in Appendix A.

1.1. AIR TERMINAL OPERATIONS CENTER (ATOC)

The Contractor shall provide a control function that manages all information and terminal resources required to receive, document, plan, and move passengers, cargo, and mail; reviews aircraft load plans and ensures maximum aircraft utilization. The Contractor shall:

1.1.1. Gather, process, and disseminate information in accordance with (IAW):

- Air Force Instruction (AFI) 24-605, V2, Chapter 4 Section 4A;

- HQ Air Mobility Command (AMC)/A4T policy, messages, memorandums, and directives;

- Global Air Transportation Execution System (GATES).

1.1.1.1. Communicate with aircraft via UHF/VHF radios to relay/obtain arrival information, limited to ETA (+/-schedule arrival time), maintenance status, Air Evacuation patient load and any other operational information or any other high priority mission(s) which require a reduced ground time or enhanced ground handling activities.

1.1.1.1.1. Conduct ground to aircraft radio communications on specific assigned frequencies non-related to air traffic control and ground control; information conveyed requires radio discipline and Intermediate proficiency with the English language.

1.1.1.1.2. Obtain the following information from AMC commercial airlift contract flights: mission number and Federal Aviation Administration (FAA) aircraft registration number (tail number).

1.1.1.1.3. Provide the 618 Air Operations Center, (AOC) as appropriate, aircraft landing, block-in, block-out, and take-off times; information concerning a potential aircraft delay, actual delay, or abort; as well as unscheduled aircraft remaining overnight.

1.1.1.1.3.1. Contact the Contracting Officer’s Representative (COR) within 30 minutes via phone/text of actual delays attributable to the Contractor or any aborts.

1.1.1.1.3.1.1. Provide all details related to the event (such as: time of event, root cause of delay, personnel involved and safety factors); follow-up information will be provided by Contractor to the COR via email no later than 12 hours after incident.

1.1.1.1.3.2. Notify 725 AMS/OL-C maintenance personnel of any inbound aircraft discrepancy which renders the aircraft non-mission capable.

1.1.1.2. Report AMC specific aircraft mishaps and incidents, as appropriate, to 618 AOC, NAS Sigonella Aviation Safety Officer, COR, and AMC Technical Advisor (TA)/ Performance Assessment Representative (PAR).

1.1.1.3. Publish, provide, and update daily mission schedules, which cover the next seventy two (72) hour period, and a ninety (90) day forecast by the 5th workday of each month, to agencies specified by COR.

1.1.1.3.1. Obtain mission information,which is not available to the Contractor from the Global Decision Supporting System (GDSS), Single Mobility System (SMS) and GATES from the Flight Planner/ NASSIG Base Operations not later than 0600L and any updates upon occurrence, required to publish and update daily mission schedules. Obtain information from the Flight Planners by the 3rd working day of each month to publish a ninety (90) day forecast.

1.1.1.3.2. Coordinate inbound/outbound Distinguished Visitors requirements to ensure readiness of terminal resources, forward requirements and up-to-date information to the COR and Air Operations Officer.

1.1.1.3.3. Publish and distribute the initial daily mission schedule at 0800L and provide updates, (i.e. mission add-ons, cancellations, delays), to ensure readiness of terminal resources.

1.1.1.3.4. Include in each mission schedule (as a minimum) date/Julian date, all scheduled flights, mission number/call sign, aircraft type, tail number, scheduled or estimated arrival/departure times, scheduled ground time, up-line and down-line stations in clear text and any available load information. COR may adjust or add to the required mission schedule information to meet emerging mission requirements.

1.1.1.4. Coordinate inbound and outbound clearance for explosives shipments and monitor the terminal’s explosive movement requirements and capability IAW AFI 24-605, V2, Chapter 4, Section 4A, paragraphs 4.6.2 and 4.6.3.

1.1.1.5. Coordinate airlift mission requirements with the mission validator and the deploying/ redeploying unit.

1.1.1.6. Coordinate mission planning, control, and execution. Develop and utilize Sequence of Events (SOE) Plan, IAW GATES SOE Plan Management Window, to track performance requirements within established aircraft ground times, facilitating on-time aircraft departures.

1.1.1.6.1. Accept, prioritize and communicate aircraft fuel orders to the Fuels Department dispatcher. Monitor fuel ground services to ensure Sequence of Events are maintained.

1.1.1.7. Develop and implement a Prior Permission Required (PPR) program.

1.1.1.7.1. Develop a PPR Request Form and PPR Log to be approved by the COR. (As a minimum), the PPR Request Form shall include: date of request, name of requester, phone number of requester, carrier name, type of aircraft, call sign, hazardous cargo information, services required, estimated date and time of arrival, ground time, and time of departure. Approved requests shall be assigned a PPR and recorded in the PPR Log. Annotate the PPR Log indicating approving individual, approved slot time, maximum allowed ground time, and date/time approval is transmitted to the requester. COR may adjust or add to the PPR Request Form to meet emerging mission requirements.

1.1.1.8. Prepare, maintain, and update a daily parking plan to meet airflow requirements and airfield restrictions in coordination with the Airfield Manager; facilitate offload and on-load operations; and, assist aircraft maintenance efforts and requirements.

1.1.1.8.1. Monitor and maintain a scheduled parking plan for restricted service areas in coordination with the Airfield Manager e.g., primary and secondary hazardous Red Label and hot-refuel parking spots.

1.2. LOAD PLANNING

Plan, select, sequence, and monitor each aircraft; passenger, cargo and mail load IAW AFI 24-605, V2, Chapter 4, Section 4A, paragraphs 4.7. through 4.22., and HQ AMC/A4T policy, messages, memorandums, and directives, and GATES. The Contactor shall:

1.2.1. Provide technical assistance to deploying/redeploying units without load planning capabilities.

1.2.2. Obtain passenger deviations when moving hazardous material IAW AFI 24-605, V2, Chapter 4, Section 4A, paragraph 4.10. P-4 coded passenger deviations shall be obtained from the 521 AMOW designated AMC Approving Authority.

1.3. AIRCRAFT SERVICES

The Contractor shall control and record movement of cargo and mail, provide cargo processing, special handling, and aircraft loading and unloading IAW:

- AFI 24-605, V2, Chapter 3

- Defense Transportation Regulation (DTR) 4500.9R, Part II, Chapter 203, Section C, paragraphs 5, 6, 7, and 8

- DODI 4515.13, Section 6

- AFMAN 24-604

- HQ AMC/A4T policy, messages, memorandums, and directives

- NAVAIR-00-80T-124, pargraph 9.4

- GATES

The Contractor shall:

1.3.1. Load and unload cargo from surface conveyances.

1.3.2. Notify the Defense Logistics Agency, Post Office, Fleet Logistics Center and CTF-63 for cargo/mail on-hand for afloat units in the area to coordinate onward movement.

1.3.3. Load and unload registered mail and signature service/classified cargo only under the direct surveillance of a designated US citizen from NAS Sigonella. The Air Operations Officer will provide a letter to the ATGHS Contractor Station Manager and COR designating specific personnel authorized to accept terminating Registered Mail and signature service/classified cargo. Ordinary mail may be handled by non-U.S. foreign nationals, when designated and authorized in writing by Air Terminal Director/ COR or Air Operations Officer.

1.3.3.1. When a designated US Citizen NAS Sigonella representative is not present, coordinate downloading of mail and signature service cargo under the direct surveillance of the aircraft commander's representative to gain access to other terminating cargo. Terminating mail and signature service cargo shall be re-loaded under the surveillance of the aircraft commander's representative and returned to the originating station if a designated US Citizen NAS Sigonella representative has not arrived to provide receipt for the mail and signature service cargo 30 minutes prior to the mission's scheduled departure time.

1.3.4. Provide technical assistance for preparation of hazardous materials marking, labeling, and documentation IAW AFMAN 24-604/NAVSUP PUB 505 and applicable intermediate changes and supplements. Inspect all hazardous material IAW AFMAN 24-604/NAVSUP PUB 505 before acceptance into the DTS. Use the International Air Transportation Association (IATA) Dangerous Goods Regulation as applicable.

1.3.5. Handle all explosives IAW AFMAN 24-604/NAVSUP PUB 505.

1.3.5.1. Ensure personnel handling explosives have been approved by the Base Handling Explosives Board IAW Navy Personnel Ammunition and Explosives Instruction to read OPNAVISNT 8023.24B Navy Personnel Conventional Ammunition and Explosives Handling Qualification and Certification Program and OPNAVINST 8020.14 (series).

1.3.6. Maintain copper tracks in and around the Air Freight building, to ensure it serves as a viable deterrent concerning snails, IAW US European Command Directive 30-3.

1.3.7. Perform all aircraft services outside the circle of safety (a safe distance from the aircraft) for Engine Running On-load/Off-load (ERO) missions, at which point responsibility is transferred/received to/from the aircrew.

1.3.8. Develop a Joint Inspection (JI) program to ensure a sufficient number of Contractor personnel are JI certified to fulfill the requirements of this Performance Work Statement (PWS). Accomplish Joint Inspection IAW DTR 4500.9R Part III, Chapter 303 and Appendix O “Preparation of equipment and supplies and Joint Inspection”.

1.3.8.1. Validate load plans, cargo, and documentation; load/offload all aircraft supporting deploying/redeploying forces.

1.3.8.1.1. Provide load teams to meet all aircraft services requirements unless the applicable Government unit/service has stated that their own Government unit/service load teams are available.

1.3.8.1.2. Provide a Load Team Chief when Government load teams are provided.

1.3.8.2. Notify the deployed activity of frustrated cargo/equipment.

1.3.8.3. Provide movement requirements and technical assistance to deploying/redeploying units when requested.

1.3.8.4. Transport deploying/redeploying cargo to/from the aircraft to designated staging areas or pre-coordinated on-ward transportation.

1.4. LAND BRIDGE

The Contractor shall manage and administer a land bridge operation by receiving and shipping cargo and mail via surface transportation, utilizing AMC cargo selection procedures and GATES, as well as, coordinate or provide escort services for conveyances and drivers to and from the base entry point, as required.

1.5. PASSENGER AND BAGGAGE SERVICES

The Contractor shall provide a complete range of passenger and baggage services IAW:

- AFI 24-605, V2, Chapter 2, Section 2A

- Electronic Foreign Clearance Guide

- DODI 4515.13 Sections 3,4,10, and 12

- HQ AMC/A4T policy, messages, memorandums, and directives

- GATES

- Defense Transportation Regulation (DTR) 4500.9R, Part III

The Contractor shall:

1.5.1. Ensure Contractor personnel are knowledgeable of the Transportation Security Administration (TSA) hazardous materials/dangerous goods that are acceptable/unacceptable to be carried by passengers for personal use in carry-on baggage and in checked baggage.

1.5.2. Coordinate inbound/outbound requirements with Italian Customs/Immigrations officials and immediately notify the COR of any issues.

1.5.3. Ensure the AMC Commander’s comment system is available to include: A current posted picture and signed “Welcome Letter” from Installation Commanding Officer. Also ample supply of blank AMC Form 253 “Air Passenger Comments” or Interactive Customer Evaluation (ICE) and a locked receptacle. The Contractor shall not accept the completed comment forms directly from passengers.

1.5.4. The Contractor shall advertise the Interactive Customer Evaluation (ICE) program using Posters, flyers that display QR Code and digital media.

1.5.5. Position, operate, and deposition baggage conveyors on an as available basis to support C-5 aircrew baggage loading/unloading. Note: aircrews are responsible for the actual loading/unloading of aircrew baggage as well as coordinating a baggage loading time.

1.5.6. Perform all passenger and baggage services outside the circle of safety (a safe distance from the aircraft) for ERO missions, at which point responsibility is transferred/received to/from the aircrew.

1.6. FUNDS HANDLING

The Contractor shall provide funds handling services IAW AFI 24-605, V2, Chapter 2, Section 2A, paragraphs

2.81. through 2.106 and HQ AMC/A4T policy, messages, memorandums, and directives.

1.7. AERO-MEDICAL MISSION SUPPORT

The Contractor shall provide assistance with loading/unloading of patients and aero-medical equipment.

1.8. FLEET SERVICE

The Contractor shall provide fleet service to include, but not limited to, picking up, loading, and unloading fleet service equipment and supplies, air transportation galley/lavatory (ATGLs), portable lavatories, in-flight meal delivery, aircraft latrine and water servicing, and aircraft interior sanitation and cleaning IAW AFI 24-605 V2, Chapter 2, Section 2B and HQ AMC/A4T policy, messages, memorandums, and directives.

The Contractor shall:

1.8.1. Account for equipment loaded and unloaded aboard aircraft.

1.8.2. Maintain adequate stock level for expendable items listed in Appendix C-1(A) & C-1(B).

1.8.2.1. Contractor shall provide and maintain benchstock of all expendable items as listed in Appendix C-1(B) in order to meet aircraft workload.

1.8.3. Ensure waste from the lavatory service trucks is dumped at designated and certified waste disposal sites.

1.8.3.1. Ensure aircraft latrine spills (to included but not limited to avionic deck, seepage, and tarmac spills) are cleaned up; report spills that cannot be completely cleaned up to the COR.

1.8.4. Remove all trash from aircraft, other than Commercial Aircraft. NOTE: Cleaning and catering of commercial aircraft is the responsibility of the carrier not the Contractor.

1.9. CONTRACTOR-FURNISHED-LAND MOBILE RADIOS (LMRS)

1.9.1. The Contractor shall ensure Contractor-Furnished LMRs do not interfere with base communications (to include U.S. and Italian Host Base) and receive authorization to use LMRs from the Base Frequency Coordinator.

1.9.2. The Contractor shall provide the nomenclature, make, model, serial number, and location of all LMRs to the COR and Base Frequency Coordinator.

1.10. REPORTS, RECORDS, AND ELECTRONIC DATA INTERCHANGE

1.10.1. The Contractor shall prepare and submit the following reports within the time frames stated IAW the specified publication. A copy of reports identified with an * shall be provided to the COR and AMC PAR.

1.10.1.1. *Monthly Station Traffic Handling Report, HQ AMC-A4T(M) WRS (AMC Form 82) IAW AFI 24-605, V2, Chapter 4, Section 4B, paragraphs 4.36. through 4.36.2

1.10.1.2. *Global Asset Reporting Tool (GART) AMC RCS: Monthly/Weekly Report, IAW AFI 24- 605, V5, Chapter 4, Section 4B, paragraphs 4.14. through 4.14.3.

1.10.1.3. Mishandled Baggage Summary, (AMC Form 134a) IAW AFI 24-605, V2, Chapter 2, Section 2A , paragraphs 2.119. through 2.119.2.7.

1.10.1.4. 4DN Mission Worksheets and Cargo, Passenger, and Aircraft Rehandled Logs shall be submitted to 521 AMOW/Navy TA within two (2) workdays of AMC 7107 Report submission each month and will ensure a copy of the worksheet is filed with the AMC 7107 Report, IAW AMC/CNIC MOA, Pro-rata Share Computation and Monthly Validation of Cargo, Passenger, and Aircraft Rehandled Data policy.

1.10.2. The Contractor shall create, maintain, and dispose of Government-Required Records IAW AFI 24- 605, V2, Chapter 4, Section 4B, GATES, and AMC/A4T policy messages, memorandums, instructions, and directives. The Contractor shall provide the original record or a reproducible copy of any such record within two working days of receipt of the request. The Contractor shall:

1.10.2.1. Create a Consolidated Flight Package (CFP) (hard copy or digital) containing all applicable documentation for each mission.

1.10.2.1.1. Collect all mission documentation from work centers, perform a quality check and consolidate all documents for a single mission into one folder or envelope marked with the mission number.

CFPs shall contain, at a minimum, one copy of each document (as applicable) listed in AFI 24-605, V2, paragraphs

4.39.1 – 4.39.9.

1.10.2.1.2. File and maintain each CFP by month- year, Julian day, and then by mission number. For those forms or documents that contain more than one mission, such as the AMC Form 68, Aerial Port Movement Log, use one folder under each Julian day for filing purposes. Documents shall be maintained in an active file consisting of documents from the current calendar year and an inactive file consisting of documents from the previous three years. This provides continuous access to three years of data at any one time. File names for scanned documents shall reflect the contents of the file and serve for easy retrieval of information.

1.10.2.2. Perform post flight procedures within 24 hours of aircraft departure.

1.10.2.3. Complete and file all flight transactions and related documentation within 48 hours of aircraft departure.

1.10.2.4. Research documentation retained by the Contractor.

1.10.2.4.1. Respond to AMC/FMFAB requests within seven days of information/source documents request.

1.10.2.4.2. Prepare reports within 48 hours of request. Maintain a copy of all research requests for a period of 90 calendar days.

1.10.3. Audit and correct all errors and discrepancies within 24 hours of discovery or notification.

1.11. COMMUNICATIONS MANAGEMENT AND INFORMATION SYSTEMS

The Contractor shall interface with the Government communications representative(s) as required to manage the air terminal computer systems and ensure continued functionality. The Contractor shall:

1.11.1. Provide a GATES Workstation Area Security Officer (WASO). IAW GATES Manual:

1.11.1.1. Provide a letter with the name of the GATES WASO and alternate(s) to the COR fifteen

(15) calendar days before the start of the contract. Submit an updated appointment letter as required.

1.11.1.2. Immediately request assistance from the GATES help desk for software and hardware related problems, and notify the COR. Track all problems, and notify the COR and AMC PAR, including at a minimum the trouble ticket numbers and issue/concern, within forty-eight (48) hours of the request for assistance.

1.11.1.3. Establish and practice quarterly manual-processing procedures and provide uninterrupted service to the customer when GATES functionality is lost.

1.11.1.3.1. Notify the COR and AMC PAR when a loss of GATES functionality occurs and cannot be restored within 30 minutes.

1.12. GOVERNMENT-FURNISHED MATERIALS HANDLING EQUIPMENT (MHE) AND VEHICLES

OPERATION, MAINTENANCE, AND REPAIR.

The Contractor shall receive, process, and prepare for shipment as well as operate, maintain, and repair all MHE and vehicles listed in the PWS, Appendix C2(B), in accordance with existing technical orders (TO), instructions, and individual operational orders to ensure maximum availability and utilization. The Contractor shall be responsible for identification, ordering, receipt, tracking, and installation of all parts required to maintain MHE.

60K Tunner parts shall be ordered via the DRS Sustainment Systems Inc. (DRS-SSI) web site as per the 60K contracted supply support agreement, except those items listed in the vehicle technical order as common consumables. 25K Halvorsen loader parts shall be ordered via the FMC Technology web site as per the 25K Halvorsen loader contracted supply support agreement, except those items listed in the vehicle technical order as common consumables. Any difficulty in acquiring required parts and instructions/manuals/regulations shall be brought to the immediate attention of the COR. The Contractor shall:

1.12.1. Operate all MHE and vehicles a minimum of once per month for the purpose of determining the operational and material condition.

1.12.1.1. Operate MHE and vehicles IAW applicable TOs and Manufacturer Operating Instructions.

1.12.1.2. Balance the use of K-loaders, spreading usage based on operating hours and mission requirements.

1.12.1.3. Perform operator inspections on all Government-furnished MHE and vehicles using current inspection forms.

1.12.2. Coordinate a MHE and vehicle parking plan with the COR for vehicles while not in use. The plan shall provide maximum clearances between vehicle parking spaces, IAW the applicable Technical Order.

1.12.3. Establish and maintain an up-to-date inventory and control system for all MHE and vehicles (to include but not limited to) spares, tools, repair materials, and consumables.

1.12.3.1. Ensure sufficient fuel, fluids, spares, tools, and repair materials are available at all times to ensure maximum availability and utilization.

1.12.4. Maintain the appearance of MHE and vehicles. Cleaning and washing of MHE shall include their undercarriages.

1.12.5. In support of AMC provided Equipment listed in appendix C-2(B), provide 31 LRS/LGRV necessary vehicle information IAW AMC/A4RV instructions to account for maintenance and repair actions as well as collect relevant data, i.e. out of commission times and awaiting parts status, parts costs, operating hours, and fuel consumption. Monitor and report daily, vehicle in-commission rates to the COR.

1.12.5.1. Report Vehicle Time Compliance Technical Order (TCTO), Material Deficiency Reports (MDRs), Service Bulletins, and one-time inspections (compliance/non-compliance) to HQ AMC/A4RV.

1.12.6. To the maximum extent possible, utilize commercial resources for obtaining critical work stoppage repair parts/supplies that meet TO and manufacturers data as applicable.

1.12.7. Accomplish scheduled and routine MHE maintenance to include but not limited to, oil and fluid replacement or exchanges; filters, battery, and light bulb replacement, as required. This shall be included under the basic monthly service CLIN.

1.12.8. Accomplish reimbursable MHE and vehicle repairs (CLIN 0X02), excluding labor costs which are included under the basic monthly service CLIN (0X01). The Contractor shall coordinate with COR to determine whether replacement parts should be procured locally or provided by the Government. Equipment will be turned in as soon as possible after becoming inoperative. Repairs estimated to exceed $1000.00 or 50% of the equipment replacement value shall be reported to COR, and the Contractor shall comply with repair or disposition instructions.

All estimates and reimbursements for repairs performed require proof of service required or rendered to include invoices and receipts.

1.13. GOVERNMENT-FURNISHED MECHANIZED MATERIAL HANDLING SYSTEMS (MMHS)

OPERATION, MAINTENANCE, AND REPAIR

The Contractor shall operate, maintain, and repair all MMHS listed in the PWS Appendix C-2(A), in accordance with existing Technical Orders, manuals, instructions, and individual operational orders to ensure maximum availability and utilization. The Contractor shall:

1.13.1. Operate, inspect, clean, maintain, and overhaul heavy duty highline docks IAW the manufacture’s manual and warranty.

1.13.2. Operate, inspect, clean, maintain, and overhaul the passenger terminal baggage conveyor belt system IAW the manufacture’s manual and warranty.

1.13.3. Accomplish reimbursable MMHS repairs (0X02). The Contractor shall coordinate with COR to determine whether repairs are covered under existing warranties and/or if replacement parts should be procured locally or provided by the Government. Systems will be identified for repair within one (1) workday of becoming inoperative. Repairs estimated to exceed $1000.00 or 50% of the equipment replacement value shall be reported to COR, and the Contractor shall comply with repair or disposition instructions. All estimates and reimbursements for repairs performed require proof of service required or rendered to include invoices and receipts.

1.14. AIRCREW AND PASSENGER TRANSPORTATION

The Contractor shall provide transportation for military aircrew personnel to include assigned aircraft maintenance and security personnel, and assigned civilians designated by the aircraft commander; as well as, Maintenance Recovery Team (MRT) personnel and passengers as identified by the COR. The Contractor shall:

1.14.1. Maintain the ability to provide six (6) trips simultaneously, each individual trip supporting transportation of up to twelve (12) aircrew members or passengers and associated baggage/pro-gear from/to: the aircraft or air terminal facilities; on-base billeting or approved off-base hotels within 50 kilometers of the air terminal; and, food vendors/shops located at NAS Sigonella 1 or at NAS Sigonella 2.

1.14.1.1. Have transportation in place at the aircraft upon arrival/block-in and at the scheduled pick up time from on-base billeting or an off-base hotel.

1.14.1.2. Make, if requested, one (1) on-base 45-minute stop en-route to/from the on-base billeting or approved off-base hotels.

1.14.1.2.1. Make one (1) additional stop, estimated duration of 20 minutes, at on-base billeting en-route to approved off-base hotels, allowing aircrew members to pick-up billeting non-availability documents.

1.14.1.3. Provide transportation for up to 12 aircrew members from/to the aircraft or air terminal facilities and food vendors/shops located at NAS Sigonella 1 or at NAS Sigonella 2, making one (1) 45-minute stop.

1.14.2. Obtain all commercial required approvals, licenses, and insurance to transport military aircrew personnel and passengers as well as maintain immediate communication capabilities with the ATOC. Additionally, ALL flightline qualified drivers shall attend Airfield Vehicle Operators Course and successfully pass course prior to operating within the aircraft movement areas and on flightline operating areas

1.14.3. Maintain a digital dispatch control log, to include at a minimum: aircraft mission number, tail number, date and time of pick-up/delivery; and locations.

1.14.3.1. Provide a copy of the dispatch log to the COR by the 5th day of the following month.

1.14.3.2. Maintain a copy of the dispatch log for the current year and the previous year.

1.15. AIRCRAFT GROUND SERVICES

The Contractor shall perform aircraft ground services for all commercial contract and military logistical aircraft, IAW AFMAN 91-203, Chapter 24, TO 00-25-172, Section 3.11., Table 3; and, AFI 11-218 Chapter 2. The Contractor shall:

1.15.1. Provide a qualified Aircraft Ground Services Shift Supervisor responsible for oversight of aircraft ground services.

1.15.2. Position/deposition, connect/disconnect, to/from the aircraft and operate, as required, aircraft ground power units, air starting units, air-conditioning units, crew stairs, safety pins, wheeled fire suppression system, chocks, and other support equipment as required.

1.15.2.1. Coordinate the use of Aerospace Ground Equipment (AGE) with 725 AMS/OL-C maintenance personnel.

1.15.2.1.1. Notify 725 AMS/OL-C personnel when AGE taken from the ready-line has maintenance requirements, is damaged, or becomes in-operable.

1.15.2.1.2. Coordinate AGE fueling requirements with the Installation Fuels Department and refuel AGE as required to ensure operational availability.

1.15.2.1.2.1. Obtain of copy of the DD Form 1898, Energy Sales Slip, and provide it to the AMC PAR when refueling AGE has been accomplished.

1.15.2.2. Coordinate the periodic inspection, servicing, and replacement of wheeled fire suppression systems.

1.15.2.3. Provide support for transient mission recovery team and mission support team members on-station to perform aircraft maintenance, to include but not limited to, downloading aircraft parts, repair equipment, and tools.

1.15.3. Provide aircraft marshaling to include follow-me services, parking (block-in/block-out), chocking of aircraft, wingtip/tail clearance guards, wheeled fire suppression system clearance prior to aircraft taxi, and fireguards for ground engine runs.

1.15.4. Provide aircraft push-back and towing services in coordination with the aircraft’s civilian or military maintenance representative, as required to re-position aircraft on the parking apron.

1.15.4.1. Provide all required wing-walkers and spotters. Aircraft braking operations will be conducted by the aircraft’s civilian or military maintenance representative.

1.15.4.2. Provide aircraft towing services to/from designated…