amendment_01_Q_and_A.pdf

N4044420RCN7002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to address questions and answ ers, as w ell as provide a f irm date and POC for the scheduled ship check.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Oct-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6817119R0014

X 9B. DATED (SEE ITEM 11)

20-Sep-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Oct-2019

CODE

NAVSUP FLC SIGONELLA NAPLES OFFICE SHORE

BOX 50

VIALE F. RUFFO DI CALABRIA

CAPODICHINO

NAPOLI 80144

N68171 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6817119R0014

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

Q & A Amendment 001

1. Block 9 of the SF-33 is not filled in, please provide closing date of RFP.

a. Block 9 of the SF-33 only applies to Sealed Bidding. The closing date of the RFP is Friday, October 25, 2019 at 0800 (CET).

2. Questions must be submitted no later than close of business October 15, 2019 (CET).

a. The above date for questions is corrected to close of business Thursday October 17, 2019 (see revised section L Instructions to Offerors).

3. Request for references must be submitted via email to leilani.mutu@eu.navy.mil or jennifer.escalante@eu.navy.mil. Upon receipt of your email request a link will be provided to download the requested files from DoD SAFE.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

L-1 ADDENDUM TO 52.215-1 Instructions to Offerors—Competitive Acquisition.

Submission of Offers and Other Information At the time of the solicitation closing date: 0800 Friday, October 25, 2019, Offerors shall submit the information as requested via email to the following point of contacts:

Ms. Leilani Mutu, Contract Specialist, email: leilani.mutu@eu.navy.mil Ms. Jennifer Escalante, Contract Specialist, email: jennifer.escalanter@eu.navy.mil

Submission time is in local Naples, Italy time. The deadline / closing time receipt of proposals will be strictly adhered to and enforced.

Be advised that the size limit per email is 10 MB. If your proposal is in excess of 10 MB, submit additional emails as necessary. Offeror must request confirmation of receipt of emails from the Contract Specialist listed above prior to the closing date of this RFP.

Each Offeror must: (1) submit an offer in English, and (2) submit the technical proposal, past performance and price information as three separate volumes. No pricing information is to be included with the technical or past performance volumes.

1. Offer: The Offer consists of and shall include the items listed below:

(a) Standard Form 33/Completed Solicitation, “Solicitation/Offer/Award with blocks 12-18 mailto:leilani.mutu@eu.navy.mil mailto:jennifer.escalante@eu.navy.mil mailto:leilani.mutu@eu.navy.mil mailto:jennifer.escalanter@eu.navy.mil completed by the Offeror. If amendments to the solicitation are issued, each Standard Form 30 “Amendment of Solicitation/Modification of Contract” shall be included with blocks 8 and 15 (a) through (c) completed by the Offeror.

(b) RFP Section B “Supplies/Services and Price”: Offeror is required to submit pricing information on all CLINs/SubCLINs in Section B- Supplies/Services. Price must be in U.S. Dollars and in compliance with Section A.

Additional pricing information is detailed in paragraph 4.

(c) Completed Representations and Certifications – Located in Section K of this solicitation. The

Offeror shall fill them out and include them with his/her offer. Signed Representations and Certifications available through the SAM database are an acceptable form of documentation, but written notification must be provided to the Contracting Officer.

Per the terms of the solicitation provision 52.204-8 and contract clause 252.204-7004 (Alternate A), the contractor must have an active registration in the System for Award Management in order to be awarded a contract by the US Government. This registration need not be active at the time of proposal submission; however, the registration must be active before a contract award can be made to the contractor.

(d) DFARS 252.229-7001 Tax Relief

The Offeror shall fill it in with the required information

This RFP does not authorize alternate proposals with respect to specific terms or conditions of this RFP. Any objection to any of the terms and conditions of this RFP will make the offer unacceptable and not considered for award on initial offers. Failure to submit any of the documentation or information required for proposals may cause the Offeror to be ineligible for award on their initial offer.

2. Technical Capability Proposal

Each technical capability proposal under Phase I shall be sufficient to enable Government evaluating personnel to make a thorough evaluation and arrive at a sound determination as to whether or not the proposal will meet the requirements of the solicitation. To this end, each proposal shall provide specific, detailed and complete enough to clearly demonstrate that the prospective contractor has sufficiently answered each sub-factor at the level of detail required based on the information listed in the solicitation for that particular sub-factor. Offerors are required to clearly separate and mark each sub-factor section within its Technical Proposal.

All information and documentation required in 2.1 through 2.3 shall be provided in order to be considered and acceptable under Phase I.

Minimum Qualifications: Phase I

Offerors are required to separate and mark each document required under this section with the name of the certificate followed by “Phase I”

Minimum Qualification Phase I is comprised of the following technical sub-factors:

2.1 PROCEDURE QUALIFICATIONS

2.2 WELDER QUALIFICATIONS

2.3 QUALITY CONTROL PLAN

Offerors shall submit the documentation listed below under Phase I of its Technical Capability Proposal. If the offeror fails to provide the documentation required under Phase I or if the documentation is considered Unacceptable, the proposal will not be further evaluated under Phase II and shall be ineligible for award.

2.1 PROCEDURE QUALIFICATIONS

The offeror shall submit current ABS/IACS member approved weld procedures for 5083 aluminum GMAW, 6061 aluminum GMAW, 5083 aluminum GMAW-Pulse low heat, Ultrasonic Impact Technology (UIT) certifications and ASTM G-67 Mass Loss Testing certifications. Weld Procedures for joining 5083 to 6061 aluminum shall be submitted. Individual Weld Procedures for the required grades of aluminum shall be submitted for 6mm and under. These procedures shall comply with the welding scope of work.

2.2 WELDER QUALIFICATIONS

The offeror shall submit current ABS/IACS member welder certifications utilizing the above weld procedures. The contractor shall provide a listing of welders that will perform welding work and applicable weld certifications. Welder Certifications shall provide justification for the Currency of the specified Weld Procedures in accordance with American Welding Society D1.2 paragraph 3.23, where welder continuity/currency logs shall be submitted.

2.3 QUALITY CONTROL PLAN

The offeror shall submit the Quality Control (QC) Program to be used during this availability. The QC Program must address the method by which the contractor will comply with Section 7.0 of specification package Work Item 0004 - Testing and Quality Assurance, and include a preliminary "Schedule for Key Inspection Events" within the contractor’s proposal.

Provide QC qualifications for Aluminum Non-Destructive Testing (NDT) processes, Aluminum inspection experience and certifications that comply with the scope of work.

Technical Capability Proposal Phase II

Each technical proposal under phase II shall enable the Government evaluating personnel to make a thorough evaluation and arrive at a sound determination as to whether or not the proposal will meet the requirements of the solicitation. To this end, each technical proposal shall be specific, detailed and complete enough to clearly demonstrate that the prospective contractor has sufficiently answered each sub-factor at the level of detail required based on the information listed in the solicitation for that particular sub-factor. Offerors are required to clearly separate and mark each sub-factor section within its Technical Proposal.

If the proposal is sent via email, separate files marked with the sub-factor name must be sent.

Technical Capability Phase II is comprised of the following five sub-factors:

2.4 FACILITIES REQUIREMENTS

2.5. MILESTONE SCHEDULE

2.6 HEAVY WEATHER PLAN/COLD WEATHER PLAN

2.7. ALUMINUM TRACABILTY

2.8 MATERIAL CONTROL AND STORAGE

The page limit is a maximum of 10 pages of narrative per Phase II technical sub-factor. This page limit does not apply to charts, graphs, diagrams, pictures or certificates included with the technical proposal, for which there is no page limit. Technical deliverables listed in the specification package work items, but not listed in this section of the solicitation, are not considered to be necessary components of the offeror’s technical proposal volume for contract award purposes. Therefore, any deliverables that are covered only in the specification package work items can be provided following contract award. Any page limitations applicable to the technical proposal volume do not apply to these additional subsequent submissions.

The submittal requirements for the five sub-factors are detailed below:

2.4 FACILITIES REQUIREMENTS

The offeror shall complete and submit the provided MSC Ship Repair Facility Survey Form (MSC Form 4330/26) (Refer to RFP Attachment J-4). Forms must be signed and dated. Dry-dock section of the form is not applicable.

Note the following special instructions when completing this Form:

a. On sheet 2 of 5, the “Services Available” block shall include only those services which are permanently installed. Temporary service capability shall be listed on sheet 5 of 5.

b. Crane certification data shall be supplied. All certification data must be current and not expired.

c. The following instructions apply to the required submittals list located on sheet 5 of 5.

(i) Submittal number 1: submit as instructed.

(ii) Submittal number 2: submit as instructed.

(iii) Submittal number 3: submit as instructed; list only capital equipment. Do not list portable hand-held tools.

(iv) Submittal number 4: submit as instructed

(v) Submittal number 5: submit as instructed

(vi) Submittal number 6: submit as instructed. Do not list subcontractor locations.

(vii) Submittal number 7: submit as instructed.

d. In addition to the data supplied on RFP Attachment J-2; submit the following:

(i) A Berth Chart that complies with the requirements set forth in Specification Package of Not Separately Priced (NSP) Work Item 0003 “APPROACH BERTHING AND

MOORING.”

(ii) An Approach Chart that complies with the requirements set forth in Specification Package NSP Work Item 0003 “APPROACH BERTHING AND MOORING.”

(iii) A Mooring Chart that complies with the requirements set forth in Specification Package NSP Work Item 0003 “APPROACH BERTHING AND MOORING.”

(iv) Offerors must submit with their proposals copies of all the latest National Oceanographic and Atmospheric Administration (NOAA) (or US Army Corps of Engineers) waterway approach charts to their facility. Charts are to show the entire route of transit from the sea buoy to the Contractor's facility, including any for proposed inter/intra facility transits. Charts must provide adequate demonstration that the Offeror has positively determined the route(s) providing safe vessel transit set forth in Specification Package NSP Work Item 0003

“APPROACH BERTHING AND MOORING.”

(v) Offeror shall submit written confirmation that they have available pier-side space to accommodate the vessel for all days of the performance period.

(vi) The offeror shall demonstrate that it has and will provide a reliable source of electrical shore power that meets or exceeds the requirements set forth in Section 7.0 of Work Item 0011, Furnish General Services (T-EPF Class). Two (2) shore power cables must originate from the same generator or transformer bank, provided with a capacity of 460 Volts, 60 Hz under no load conditions at the shore power cable ends to be connected to the ship's shore power receptacle. At a maximum amperage of 800 amps, the Voltage shall be maintained at 450 +/- 5 Volts and at 60 Hz +/- 3%. If a generator is proposed, the contractor shall submit a generator maintenance schedule with its proposal.

(vii) The offeror shall describe the functional system requirements and demonstrate its capability to provide the vessel with continuous flow seawater cooling that meets or exceeds the requirements set forth in section 7.0 of Work Item 0011. Cooling water shall be provided through the salt water cooling supply connection (firemain) at a rate of 400 GPM to 1000 GPM at 80 psi measured at the vessels 02 level passageway. The requirement is in addition to the firemain requirement included in work item 0016.

2.5 MILESTONE SCHEDULE

The offeror shall provide a time phased progress chart which includes every work item in the specification package including “Category B” Optional Work Items. In addition, include a Critical Path Analysis by Work Item.

The analysis shall clearly identify the primary Critical Path at each point of the availability. Offerors shall base their milestone schedule on a ship arrival date of 06 January 2020 and a ship redelivery date of 31 March 2020.

The analysis shall include the sequencing of work items and independent tasks which depend on the milestones listed below. The analysis shall demonstrate clear understanding of the required sequencing, conflicting tasks, subcontractor and technical representative scheduling, and regulatory body required inspections.

In addition to including every work item in the specification package, the time phased progress chart must specifically identify the following additional milestones:

1. MSC Overhaul Management Team (OMT) office start and end dates.

2. Crew move off date.

3. Completion of tanks gas-freeing date.

4. Turnover of the Engine Room date.

5. Habitability and Galley Turnover

6. Crew move aboard date

7. Dock trial date.

8. Sea trial date.

2.6 HEAVY WEATHER PLAN

The offeror shall provide a Heavy Weather Plan. The plan shall include a description of the protection arrangements available and the preventive measures that will be taken to ensure the safety of the ship from heavy weather conditions for a Beaufort Wind Scale Number 7 or higher. The plan shall demonstrate daily monitoring and tracking operations of heavy weather conditions and contractor actions relative to deteriorating weather conditions for Beaufort Wind Scale (enclosure 2.2.1) Number

7 and higher in preparation to protect the vessel from damage.

COLD WEATHER PLAN

The contractor shall provide a Cold Weather Plan. The plan shall include a description of the cold weather precautions and protection arrangements available. The preventive measures that will be taken to ensure the safety of the vessel and to prevent damage to the ship during cold weather must be presented with a written plan for mitigation in response to such cold weather event in detail.

The plan shall demonstrate daily monitoring and tracking operations of cold weather conditions, changing weather conditions as the cold weather season approaches, unusual cold spells for the geographic location of the contractor's facility, and winter precipitation patterns for snow, sleet and ice conditions.

2.7 ALUMINUM TRACEABILTY

The contractor shall provide and detail the Condition Found Report (CFR) process and deckplate process to control aluminum material traceability for use during this availability. Traceability shall include material certifications, ABS approved repair plans, and weld filler material certifications.

2.8 MATERIAL CONTROL AND STORAGE

The offeror shall submit the location, number and total square footage of all storage areas including those proposed for the receipt and inspection of material necessary during the performance under this contract. Storage areas proposed for use must meet or exceed the requirements of Work Item #015 Section 7.3.2 - STORAGE.

Identify the system to be used for Material Control by providing the following areas:

1. Advanced CFM material ordering.

2. Receipt, inspection, and identification of GFM and CFM

3. Control of pilferable and sensitive material.

4. Control of damage and reporting system.

5. Turn-in material, including equipment shipped to subcontractors for work.

6. Scrap material and relative accounting system.

7. Rip out material which is to be reinstalled

8. Procedure for critical material decisions such as substitution.

9. Temporary issue of storeroom repair parts to support mid-term availability.

3. PAST PERFORMANCE

Description of Past Performance: Offerors shall describe its past performance on directly related or similar Federal, State and local government, and private contracts and subcontracts which were ongoing or completed within the last three (3) years from the closing date of this RFP,which are of same or similar scope, magnitude or complexity to that which is detailed in the RFP. The information must be clear whether the work by the Offeror was done as a prime contractor or a subcontractor. An Offeror who describes similar contracts and subcontracts shall provide a detailed explanation demonstrating the similarity of the contracts to the requirements of the RFP.

Specifically, Offeror shall use the J-5 Past Performance Information Sheet to provide the required information regarding its past performance on no more than three (3) recommended relevant (“same or similar”) contracts obtained from the Government and/or commercial sources. The Past Performance Information Sheet is a document that the Offeror must complete and return with its proposal..

An offeror that has already received a Contractor Performance Assessment Reporting System (CPARS) may submit a copy of the CPARS or provide a list of the contracts that have completed the CPARS.

J-6 Past Performance Questionnaire is provided for informational purposes only. Offerors are not required to submit this form. The questionnaire will be completed by the past performance references (who the Offeror performed the work for) cited in Attachment J-5 Past Performance Information Sheet, and may be incorporated into the Offeror’s past performance information. The sole reason for providing this attachment is so the Offerors can see the types of questions that their past performance references will be asked.

The Government reserves the right to obtain information for use in the evaluation of past performance from any or all sources including sources outside of the Government.

4. PRICE

1. Offerors shall submit prices in the format specified in Section B “Supplies/Services and Price” of this solicitation. CLIN 0001 Category A must be completed with the total amount for all CAT A work items. Price must be in U.S. Dollars.

2. Offerors shall complete the following Tabs of the Attachment J-1 Pricing Information:

• Contractor’s Price Breakdown (first tab). The contractor shall provide the number of man hours and labor rate except for those that have been grayed out. For the work items grayed out, the offerors shall insert the extended price only.

• Work Item 0011 General Services Tab. Pricing for this work item is split in two categories of services priced differently:

a). Unit Price based on estimated quantity – The services included in Work Item #011 must be priced based on an estimated number indicated in the work item for each service. The unit price will be used for adjustments to the award price for lesser or greater total consumption. Any required adjustments shall be made via a contract modification.

b) One Daily price inclusive of the following services. The daily price must include all services listed under this category.

c) Total price for final Cleaning of the vessel.

The total price of the WI must be reported in the Tab 1 Contractor’s Price Breakdown

• Work Item 0023 Hazardous Waste Disposal Tab. The pricing for this work item must be filled with the proposed percentage for management and handling fees based on the estimated cost of hazardous waste disposal (including any other costs associated, such as laboratory tests) of $100,000.00 to be reimbursed to the contractor. The contractor will be reimbursed for the actual cost of hazardous waste disposal based on the disposal/subcontractors invoices. If the actual cost of hazardous waste disposal is higher than $100,000.00, a change order will be issued for the additional costs and for a pro-rata management and handling fee. If the actual cost of hazardous waste disposal is lower than Dollars $100,000.00, a change order will be issued for definitizing the estimated value below $100,000.00.

• Work Item 030 Continuation of General Services Tab. This Work Item is an optional work item that allows the government to extend the period of performance and maintain the services described in the parent work item.

• Work Item 015 Integrated Logistics and GFM Support Tab. The pricing shall be provided for the quantities specified in the tab. Any customs fees, light dues or any other port tariffs are to be paid in accordance with the local regulations that the contractor may have anticipated for the ship and will be reimbursed at actual cost after submission of supporting documentation. The contractor is expected to be aware of any tax/dues exemptions granted to the US Government from the country where the repairs will take place.

L-2 SHIP CHECK

A ship check is scheduled for Tuesday, October 15, 2019 at 1000 in Malaga, Spain. The Principal Port Engineer contact info is Van Ngyuen, Ph: +1 (757) 469-8336, email: van.p.nguyen1@navy.mil; FLCSI Contract Specialist POC is Jose Marin email: jose.marin@eu.navy.mil. Ship check attendance is not mandatory, however, highly recommended. The U.S. Government will not reimburse offerors for any and costs associated with attendance of the ship check. Questions during the ship check must be submitted directly to leilani.mutu@eu.navy.mil and jennifer.escalante@eu.navy.mil.

L-3 QUESTIONS/ CLARIFICATIONS

Offerors may submit question regarding any work item specification or contract term in this solicitation. No verbal requests for information will be accepted by the Contracting Officer. All questions from offerors shall be submitted to the Contract Specialist electronically via e-mail to leilani.mutu@eu.navy.mil and jennifer.escalante@eu.navy.mil no later than close of business 17 October 2019 Central European Time (CET).

(End of Summary of Changes) mailto:van.p.nguyen1@navy.mil mailto:jose.marin@eu.navy.mil mailto:leilani.mutu@eu.navy.mil mailto:jennifer.escalante@eu.navy.mil mailto:leilani.mutu@eu.navy.mil mailto:jennifer.escalante@eu.navy.mil