N6660426Q0043.pdf

N66604-26-Q-0043 (West Palm Beach HVAC Replacement and Maintenance.)

This requirement is being solicited as a 100% small business set-aside. The North American Industry Classification System (NAICS) Code is 236220.

The Naval Undersea Warfare Center Division Newport (NUWCDIVNPT) has a requirement for the replacement of the 2.5 tons A/C system in AUTEC WPB building room 1023. The work consists of demolition of existing air handler and rooftop condenser including all hardware and piping, the removal and replacement of electrical wiring and hardware, and installation of new 2.5 tons A/C unit with all new hardware. The requirement also includes preventive HVAC Maintenance on 3 units (1 new unit and 2 existing units at location. see

Statement of Work for complete details)

This is a completion effort with a Construction completion date of 120 Days after Date of Contract Award, Routine maintenance period of performance will be one (1) year from contract award. A separate, written solicitation will not be issued. This solicitation will be open for less than 30 days, in accordance with FAR 5.203(b). Request for Proposal (RFQ) number is N66604-26-Q-0043.

Please provide NUWCDIVNPT code 02 Contracting office with a quotation on a Firm Fixed Price, Completion basis prior to 28 January

2026 at 2:00PM EST for the following:

CLIN 0001: WPB AUTEC HVAC REPLACEMENT (See attachments #1 through #6)

CLIN 0002: Construction Submittals for CLIN 0001 (See attachments #1 through #6)

CLIN 0003: Routine Preventive Maintenance (See Attachment #7 through #9)

CLIN 0004: Work Orders for HVAC Repair (See Attachment #7 through #9)

CLIN 0005: Contract Data Requirements List (CDRL) (See Attachment #9)

INSTRUCTIONS TO OFFERORS

General Notes:

Note 1: For pricing purposes, the anticipated award date is February 2025

Note 2: The Product Service Code for this requirement is Z1AZ.

Note 3: Work shall be conducted in accordance with U.S. Army Corps of Engineers EM 385-1-1and OSHA standards.

Note 4: Magnitude per FAR 36.204: Between $25,000 and $100,000.

Note 5: Offeror MUST be registered in the System for Award Management (SAM) to be considered for award. Bid Guarantee is also required to be considered for award.

Note 6: Offerors shall provide fill-in information for all clauses/provisions that require it.

Note 7: Davis Bacon Wage Determination for West Palm dated 1-2-2026 is attached.

Note 8: Any contract awarded as a result of this solicitation will be a DO rated order certified for national defense, emergency preparedness, and energy program use under the Defense Priorities and Allocations System (DPAS) (15 CFR 700), and the Contractor will be required to follow all of the requirements of this regulation.

Note 9: Method of Payment: Electronic Payment through Wide Area Workflow (WAWF) will be used.

Note 10: The contractor shall furnish any required Performance and Payment Bonds within 10 Days of award.

Note 11: This is a new requirement.

Note 12: Offerors are hereby notified that, from time to time, the Government may post additional information to the SAM.gov web site relating to this RFQ (e.g., responses to questions, amendments, etc.). It is the Offeror’s responsibility to check the web site for any such information.

Note 13: A site visit will be held on 20 January 2026 at 10:00 AM (EST). Please see attached site visit instructions.

All questions concerning this procurement, either technical or contractual, must be submitted via email by 22 January 2026.

No direct discussion between the technical representative and prospective Offeror will be conducted. Questions shall be submitted to the following points of contact:

PRIMARY: Zachary Silveira; Email: Zachary.g.silveira.civ@us.navy.mil

ALTERNATE: Michael Ouellette; Email: michael.n.ouellette.civ@us.navy.mil

PROPOSALS

Offerors shall submit proposals by electronic means. All electronic submissions shall be sent to both the Primary and alternate contacts above. Submissions must be received by 28 January 2026 at 2:00PM EST.

The proposal shall be submitted in the English language. The narrative material in the proposal shall be prepared in no smaller than 10-point font, single-spaced with no less than a one-inch margin on all sides. In the event photo reduction is used for tables, charts, and drawings, their presentation must be clear and legible. No pictures or hyperlinks are allowed. Adobe .pdf or

Microsoft Office compatible files are required. Offerors shall comply with the detailed instructions for the format and content of the proposals; proposals that do not comply may be considered unacceptable and may render the Offeror ineligible for award. Offerors are required to submit their proposals in separate volumes as follows:

Proposal attachments must be in formats readable by Microsoft Office or Adobe PDF. Proposals shall be marked with

‘CUI Source Selection Information - See FAR 2.101 and 3.104’ at the top and bottom of each page submitted. The first page of each document submitted shall contain the below 5 line Designation Indicator with “XXXX” replaced with

Offeror’s entity name.

Controlled By: Vendor XXXX. Controlled

By: Vendor XXXX.

CUI Category: PROPIN, PROCURE, SSEL

Limited Dissemination Control: DL ONLY, Distribution to C02 FED, 00L FED, SSEB Team FED, and Vendor XXXX.

POC: Vendor XXXX.

Volume Volume Title Maximum

Number of Pages

I Cover Letter No Page Limit

II Pass/Fail Requirements

2.1 Licenses and Certifications

Five (5) pages

III Technical Capability -

Subfactor (a): Experience and Capability to

Complete Project Subfactor (b): Technical Solution to Complete

Project

Ten (10) Pages

Important: Offerors shall not include classified material.

IV Past Performance Three (3) pages per reference, excluding CPARS and PPQs

V Cost/Price No Page Limit mailto:Zachary.g.silveira.civ@us.navy.mil mailto:michael.n.ouellette.civ@us.navy.mil

1.0 COVER LETTER

(A) Offerors shall provide a cover letter with the following information:

(1) Solicitation number; N66604-26-Q-0043.

(2) The name, address, email address, telephone numbers, Cage Code, DUNS Number, and

Tax Identification Number (TIN) of the offeror;

(3) A statement specifying unconditional acceptance of all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item.

(4) A statement that the proposal is valid through 90 calendar days from the date specified for receipt of proposals;

(5) Names, titles, telephone numbers, and e-mail addresses of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation;

(6) DCAA and DCMA office points of contact, including branch location, contact name, telephone number, and email address;

(7) Name, title, and signature of a person authorized to sign the proposal;

(8) Identify all enclosures being transmitted as part of its proposal; and,

2.0 PASS/FAIL REQUIREMENTS

The offeror shall submit the following information with its proposal, which will be evaluated on a pass/fail basis in relation to the solicitation requirements:

2.1 Licenses and Certifications

The offeror shall provide proof that it possesses the following certifications for each employee, as applicable:

(1) A valid state driver’s license

(2) A valid State Issued Journeyman HVAC license

(3) A valid State HVAC apprentice program

(4) The individual must be familiar with the requirements of the Engineering Manual (EM) 385-1-1 and have demonstrated experience in the areas of hazard identification and safety compliance.

3.0 TECHNICAL PROPOSAL

3.1 Technical Capability

3.1.1 Subfactor (a): Experience and Capability to Complete Project

The Offeror shall provide a technical capability statement outlining their experience and capability to perform all aspects of the tasks in accordance with the Specification, Drawings, and Statement of Work (SOW). The Offeror shall describe specific capabilities and experience that demonstrates its ability to perform the tasks described in the

Specification, Drawings, and SOW and its understanding of any interdependencies/interrelationships within the

Specification, Drawings, and SOW.

The Offeror shall not simply rephrase or restate the Government’s requirements in the proposal. The Offeror shall provide sufficient details and convincing rationale that address how the Offeror intends to meet the requirements.

Offerors shall assume that the Government has no prior knowledge of its capabilities or experience.

3.1.2 Subfactor (b): Technical Solution to Complete Project

The Offeror shall provide a narrative describing their understanding and technical solution to completing the work identified within the Specification, Drawings, and SOW. The proposal shall demonstrate the

Offeror’s understanding of the requirements and the feasibility of the approaches to meet those requirements. It is an Offeror’s responsibility to clearly identify its ability to meet the requirements.

Proposals that merely reiterate the Specification, Drawings, and SOW without providing more than an indication of capability of compliance with the technical requirements without elaboration shall be deemed to be unacceptable and shall not be considered further.

Proposals submitted for consideration for award must address the full scope of the solicitation.

4.0 PAST PERFORMANCE

The Offeror shall provide a maximum of three (3) past performance references, if available, that reflect recent and relevant experience performed within three (3) years of the solicitation closing date. The Offeror shall include contract/task order number, contract/task order type (firm fixed price, time & material or cost type), total contract/task order amount, short description of work performed, and names and e-mail addresses for Contracting

Officer, Contracting Officer’s Representative (COR) if applicable, Government Program Manager (PM) or

Construction Manager (CM), or industry equivalent (if non Government effort).

Past performance references shall demonstrate the ability to handle the scope and magnitude of this proposed construction project. The Offeror shall include a brief discussion on how the references provided are relevant to the work being proposed.

The Government may review any other sources of information for evaluating past performance. Sources may include, but are not limited to, CPARS, FAPIIS, PPQ, inquiries of project owner representative(s), and any other known sources not provided by the Offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

5.0 PRICE

The offeror shall provide one price for CLIN 0001. (HVAC Replacement)

The offeror shall provide one price for CLIN 0003. (Routine Preventive Maintenance (Quarterly for one year))

The offeror shall provide a fully burdened hourly rate for CLIN 0004. (qualified HVAC technician, which will be incorporated into the award and form the basis for future individual order pricing on CLIN

0004 work orders. Proposed rates for CLIN 0004 shall be based on Attachment 7 SOW 4.5.2 Work Order

Response Time ROUTINE: 3 Business days

Note: CLIN 0002 and CLIN 0005 are not separately priced, any associated costs should be provided within

CLIN 0001 and CLIN 0003 totals.

Contract

CLIN

Description Proposed Price

CLIN 0001

HVAC Replacement Construction Project One total price to complete the entire job.

CLIN 0002

Construction Submittals in support of

NOT SEPERATELY PRICED

Provide pricing for CLIN 0002 within

CLIN 0003

Routine Preventive Maintenance

(Quarterly) Total Yearly Cost

One total price to complete the yearly Maintenance

CLIN 0004

Work Orders

HVAC Technician Proposed

Fully Burdened Hourly Rate

A "fully burdened" hourly rate for a qualified HVAC technician must be provided.

Work Order Response Time 3

Business days

CLIN 0005

Contract Data Requirements list

(CDRLS) in support of CLIN 0003

NOT SEPERATELY PRICED

Provide pricing for CLIN 0005 within

CLIN 0003

EVALUATION FACTORS

1.0 GENERAL INFORMATION

The Government intends to make a single award as a result of this solicitation. Award will be made to the responsible offeror providing the lowest priced technically acceptable offer.

The Government intends to award a contract on the basis of initial proposals without conducting discussions (except for clarifications as described in FAR 15.306(a)), as permitted by FAR 15.306(a)(3) and FAR 52.215-1. However, the

Government reserves the right to conduct discussions if determined to be necessary by the Contracting Officer or Source

Selection Authority.

2.0 PASS/FAIL EVALUATION

Offerors will be evaluated based on a Pass/Fail rating on the requirements listed below. Offerors must receive a Pass rating under each Pass/Fail Requirement to be eligible for award. A fail may result in no further consideration for award. The Pass/Fail rating criteria is as follows:

Licenses and Certifications

The Government shall review the offeror’s proof to determine whether the offeror possesses the following certifications for each employee, as applicable:

(1) A valid state driver’s license

(2) A valid State Issued Journeyman HVAC license

(3) A valid State HVAC apprentice program

3.0 NON-COST/PRICE FACTORS

3.1 Technical Factors

TECHNICAL CAPABILITY

SUBFACTORS

ACCEPTABLE UNACCEPTABLE

Technical Capability-Subfactor (a)

Experience and Capability

Offeror provides at least one project, similar in nature, that clearly demonstrates their experience and capability to complete the project

No information provided or information provided does not demonstrate the offeror’s capability to complete the project (e.g., project provided has no similarity to this project)

Technical Capability- Subfactor (b)

Technical Solution

Offeror’s description identifies the important steps to complete the project and demonstrates the necessary understanding to complete the project within the required timeframe

No information provided or information provided does not demonstrate the offeror’s understanding of what is required to complete the project within the required timeframe

CLAUSES INCORPORATED BY REFERENCE

52.203-2 Certificate Of Independent Price Determination APR 1985

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions SEP 2024

52.203-18 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements or

Statements—Representation JAN 2017

52.204-7 System for Award Management OCT 2018

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2024)

52.204-17 Ownership or Control of Offeror AUG 2020

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION (OCT

2020)

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation NOV 2015

52.214-3 Amendments To Invitations For Bids DEC 2016

52.214-4 False Statements In Bids APR 1984

52.214-5 Submission Of Bids DEC 2016

52.214-6 Explanation To Prospective Bidders APR 1984

52.214-7 Late Submissions, Modifications, and Withdrawals of Bids NOV 1999

52.214-34 Submission Of Offers In The English Language APR 1991

52.214-35 Submission Of Offers In U.S. Currency APR 1991

52.215-1 Instructions to Offerors--Competitive Acquisition NOV 2021

52.222-22 Previous Contracts And Compliance Reports FEB 1999

52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity for

Construction FEB 1999

52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals -- Representation. DEC 2016

52.225-10 Notice of Buy American Requirement—Construction Materials MAY 2014

52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan—Certification AUG 2009

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—

Representation and Certifications. JUN 2020

52.228-15 Performance and Payment Bonds--Construction JUN 2020

52.232-5 Payments under Fixed-Price Construction Contracts MAY 2014

52.236-1 Performance of Work by the Contractor APR 1984

52.236-2 Differing Site Conditions APR 1984

52.236-5 Material and Workmanship APR 1984

52.236-6 Superintendence by the Contractor APR 1984

52.236-7 Permits and Responsibilities NOV 1991

52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements

APR 1984

52.236-11 Use and Possession Prior to Completion APR 1984

52.236-12 Cleaning Up APR 1984

52.236-13 Accident Prevention NOV 1991

52.236-14 Availability and Use of Utility Services APR 1984

52.236-15 Schedules for Construction Contracts APR 1984

52.236-17 Layout of Work APR 1984

52.236-28 Preparation of Proposals--Construction OCT 1997

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

CLAUSES INCORPORATED BY FULL TEXT

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov

(End of clause)

C-223-W002 ON-SITE SAFETY REQUIREMENTS (NAVSEA) (OCT 2018)

(a) The contractor shall ensure that each contractor employee reads any necessary safety documents within 30 days of commencing performance at any Government facility. Required safety documents can be obtained from the respective safety office. Contractors shall notify the Safety office points of contact below to report completion of the required training via email. The email shall include the contractor employee’s name, work site, and contract number.

(b) It is expected that contractor employees will have received training from their employer on hazards associated with the areas in which they will be working and know what to do in order to protect themselves. Contractors are required to adhere to the requirements of 29 CFR 1910, 29 CFR 1926 and applicable state and local requirements while in Government spaces. The contractor shall ensure that all on-site contractor work at the Government facility is in accordance with any local safety instructions as provided via the COR. The contractor shall report all work-related injuries/illnesses that occurred while working at the Government site to the COR.

(c) Contractors whose employees perform work within Government spaces in excess of 1000 hours per calendar quarter during a calendar year shall submit the data elements on OSHA Form 300A, Summary of Work Related

Injuries and Illnesses, for those employees to the safety office, via the COR by 15 January for the previous calendar year, even if no work related injuries or illnesses occurred. If a contractor’s injury/illness rates are above the Bureau https://www.acquisition.gov/ of Labor Statistics industry standards, a safety assessment may be performed by the Safety Office to determine if any administrative or engineering controls can be utilized to prevent further injuries/illnesses, or if any additional

Personal Protective Equipment or training will be required.

(d) Any contractor employee exhibiting unsafe behavior may be removed from the Government site. Such removal shall not relieve the contractor from meeting its contractual obligations and shall not be considered an excusable delay as defined in FAR 52.249-14.

(e) The Safety Office points of contacts are as follows:

TO BE PROVIDED AT AWARD

(End of text)

C-228-H002 MINIMUM INSURANCE REQUIREMENTS (NAVSEA) (JAN 2019)

(a) In accordance with the clause(s) of this contract entitled "Insurance--Work On a Government

Installation" (FAR 52.228-5) and “Liability and Insurance” (DFARS 252.217-7012), as applicable, the

Contractor shall procure and maintain insurance, of at least the kinds and minimum amounts set forth below:

(i) Workers' compensation and employer’s liability coverage shall be at least $100,000, except as provided in FAR 28.307-2(a), if applicable

(ii) Bodily injury liability insurance coverage shall be written on the comprehensive form of policy of at least

$500,000 per occurrence.

(iii) Automobile liability policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and

$20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

(b) To be approved by the Contracting Officer, insurance certificates must include the following cancellation policy statement: Prior to cancellation or material change in coverage, the contractor shall give 30 days written notice to the Contracting Officer.

(c) Physical work cannot begin until the insurance certificate has been approved by the Contracting

Officer. Failure to provide an acceptable insurance certificate will not remove the contractor’s responsibility to meet the delivery requirements outlined in Section F and FAR 52.211-11, Liquidated Damages – Supplies, Services, or Research and Development, if applicable.

(End of text)

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)(CLIN 0001)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the

Contractor receives the award, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 120 Days After Award. The time stated for completion shall include final cleanup of the premises.

(End of clause)

52.211-14 NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PREPAREDNESS, AND ENERGY PROGRAM USE (APR 2008)

Any contract awarded as a result of this solicitation will be DX rated order; X DO rated order certified for national defense, emergency preparedness, and energy program use under the Defense Priorities and Allocations System

(DPAS) (15 CFR 700), and the Contractor will be required to follow all of the requirements of this regulation.

(End of provision)

ATTACHMENTS:

Attachment #1: HVAC Replacement Drawings (CLIN 0001)

Attachment #2: HVAC Replacement Specification (CLIN 0001)

Attachment #3: Davis Bacon Wage Determination for West Palm

(CLIN 0001) dated 1-2-2026

Attachment #4: Environmental survey (CLIN 0001)

Attachment #5: Hazmat usage log (CLIN 0001)

Attachment #6: Generator usage log (CLIN 0001)

Attachment #7: Statement of Work (CLIN 0003)

Attachment #8: HVAC Inventory and Photos (CLIN 0003)

Attachment #9: CDRLs (CLIN 0003 and CLIN 0004)

Attachment #10: Site Visit instructions.