N6660425R0046.pdf

SEE ADDENDUM

(No Collect Calls)

N6660425R0046 10-Oct-2024

b. TELEPHONE NUMBER

(401) 832-4828

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 30 Oct 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N666049. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CHRISTOPHER J. KENNEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVAL UNDERSEA WARFARE CENTER DIV. NPT.

MICHELLE WEIGERT, CODE 0223,,

CONTRACTS DEPARTMENT

1176 HOWELL STREET, BLDG. 1258

NEWPORT RI 02841-1708

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N66604 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

NAVAL STATION NEWPORT, N66604

RECEIVING OFFICER

47 CHANDLER STREET

NEWPORT RI 02841-1716

TEL: 401-832-6150 FAX:

FAX:

TEL: 401-832-2811 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,000,000

NAICS:

238220

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF129

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot HVAC Repairs and Maintenance

FFP

In accordance with the statement of work (SOW)

HVAC Technician rate: TBD FOB: Destination

PSC CD: J045

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Lot CDRLs

FFP

Exhibit A Not Seperately Priced

PSC CD: J045

NET AMT

Section C - Descriptions and Specifications

STATEMENT OF WORK

STATEMENT OF WORK (SOW)/PERFORMANCE WORK STATEMENT (PWS)

Facility HVAC Support Services

1.0 Background

The Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT) provides research, development, test and evaluations, engineering and fleet support for submarines, autonomous underwater systems, undersea offensive and defensive weapons systems on a 190 acre facility including 85 buildings and facilities.

The Corporate Operations Department, Code 10 supports Division Newport Leadership, Product Lines, and external customers. The Code 102 Infrastructure Division is responsible for Military Construction (MILCON) and Minor Construction (MINCON) Project development and documentation. The Code 1021 Facilities Branch, operating under Code 102, is responsible for providing contractor oversight related to maintenance and operation of HVAC equipment.

1.1 Places of Performance

The Naval Undersea Warfare Center Newport, RI

1.2 Authorized Users

NUWCDIVNPT Code 102

1.3 Sponsors

NUWCDIVNPT

1.4 Types of Funding

Overhead

2.0 Scope

The Contractor shall provide all labor, management, supervision, tools, material, equipment and supplies required to perform Preventive Maintenance (PM) and Repair Services for all HVAC and lab cooling equipment for the NUWCDIVNPT facilities located on Naval Station Newport, RI. Performance shall be in accordance with all applicable laws, regulations, standards, instructions, Manufacturer Recommended Maintenance, and Industry Best Practices, as described in the Statement of Work (SOW) with a dedicated focus on safety and customer service. The Contractor is encouraged and expected to use innovative approaches to efficiently and effectively accomplish SOW requirements in a thorough and timely manner.

2.1 Program or Systems Supported

The following are examples of the types of maintenance and repair work requirements at various locations throughout NUWC:

(1) Water Cooled Chillers

(2) Air Cooled Chillers

(3) Cooling Towers

(4) Air Handling Systems

(5) Pumps

(6) Electric Motors and Controllers

(7) Chilled Water Piping Systems

(8) All Water System Chemical Treatment, including Chemicals

(9) Adjustable Frequency Drives

(10) Computer Room Air Conditioning Units (CRAC)

(11) Split AC Systems

(12) Window AC units

(13) Water Source Heat Pumps

(14) Rooftop Air Handling Units

(15) Fan Coil Units

(16) Cabinet Unit Heaters

(17) Unit Heaters

(18) Electric Unit Heaters

(19) Mechanical Thermal Insulation

(20) Air Compressors

(21) HVAC Control Systems

(22) Steam and hot water piping systems, steam traps and condensate receivers

(23) Dehumidifiers

(24) Exhaust Fans

(25) Fume Hoods

(26) Variable Air Volume Terminals/Boxes

(27) Operation of Direct Digital Controls System (DDC) maintenance, programming and repair

(28) Service calls (Emergency Service Calls, Urgent Service Calls, and Routine Service Calls)

(29) Escort Services for HVAC maintenance vendors and outside Contractor support.

(30) Portable HVAC Equipment

(31) Radon Fans

3.0 Applicable Documents

The contractor shall perform the tasking required in Section 4.0 in accordance with (IAW) the below Applicable Documents (ADs). The current versions of the below documents are available on NUWCDIVNPT intranet and within the Code 1021 library.

Number Title Task

3.1.1 National Fire Protection Association (NFPA)-70 National

Electrical Code, 2020 edition 4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.8

3.1.2 American Society of Heating, Refrigerating and Air-

Conditioning Engineers (ASHRAE) 180 (and Appendix)

4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.7, 4.8

3.1.3 NFPA-101 Life Safety Code, 2018 edition 4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.7, 4.8

3.1.4 R.S. Means Facilities Estimating Guides, 2020 editions 4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.8

3.1.5 Occupational Safety & Health Administration (OSHA) for

General Industry, available on-line 2021 4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.8

3.1.6 International Building code (IBC), 2018 edition 4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.8

3.1.7 National Fire Codes and Standards, 2020 edition 4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.8

3.2.8 NUWC Newport Radon Fan Maintenance Plan 4.1, 4.2, 4.3, 4.4, 4.5, 4.6

4.0 Technical Requirements

The contractor shall perform the tasks delineated in sections 4.1 through 4.14 in accordance with the Applicable Documents listed in Paragraph 3.1 and using Government Furnished Information (GFI) listed in Paragraph 6.0 through 6.2. All tasking will be Firm Fixed Price (FFP). Upon award of a funded Task Order, the Government will issue Work Orders that will detail which tasking the funding is provided in support of and specify any applicable GFI and Applicable Documents/Databases the Government anticipates the Contractor will require to perform the tasking. The contractor shall track expendature of obligated funds on both the contract and task order levels ensuring that costs for work completed do not exceed the total funded amount.

4.1 Verification and Documentation of HVAC Equipment

4.1.1 Contractor HVAC Equipment Inventory Validation

Within 30 days of contract award the Contractor shall perform an in-depth survey of each building to verify the HVAC Equipment Inventory provided as GFI in 6.1. Contractor shall add any HVAC equipment that the Contractor finds as part of the above referenced survey that is not on the HVAC Inventory list. Contractor shall provide verified/updated copy of the HVAC Equipment Inventory to the COR.

On an annual basis, at the beginning of each contract year the Contractor shall perform an in-depth survey of each building and submit to the COR and the Contracting Officer (KO) an up-to-date version of the HVAC Equipment Inventory. The format of the inventory shall be such that each individual piece of equipment shall have a separate line on the inventory list.

Deliverables: CDRL A001 – Equipment Inventory Validation

4.1.2 Identification of Equipment in the Field

Within 60 days of contract award the Contractor shall locate, identify, and tag each item of equipment covered by this contract as listed in updated HVAC Inventory (6.1). The Contractor shall provide 8.5" x 11" Equipment Tags with space for the following information recorded legibly on the tag for each PM or Service Call visit: name of equipment, location of equipment, PM or Service Call performed, details of work performed, name of person performing work and, date work performed. The Contractor shall install tags with plastic protection sleeve within 60 days of contract award. The Contractor shall not remove old maintenance tags. The Contractor shall leave old maintenance tags in the sleeve in chronological order, unless otherwise directed by the COR. The Contractor is responsible for maintaining equipment tags on equipment for duration of contract and for leaving the equipment tags on equipment at the conclusion of the contract.

Deliverables: CDRL A002 – Identification of Equipment in the Field

4.1.3 Pre-existing Conditions Survey

Within 90 days of contract award, the Contractor shall conduct a Pre-existing Condition Survey of all equipment covered under this contract and submit to the COR a listing of such deficiencies. The purpose of this survey is to identify equipment that is broken, inoperable or in significant disrepair so as to render it beyond the scope of Preventative Maintenance and Service Call work as described herein. The survey is subject to the interpretation and approval of the COR and the KO. The Government may issue Work Orders to address any repairs to the discrepancies on the list approved by the KO. Any deficiency not identified within 90 days of award shall become the responsibility of the Contractor to maintain and repair.

Deliverables: CDRL A003 – Pre-Existing Conditions Survey

4.1.4 Filter and Belt Database

Within the initial year of the contract, the Contractor shall inventory the air filter, belt, and coupling requirements for all equipment and create an electronic spreadsheet detailing the following in separate columns: building number, equipment name, size/number/type of filters required; size/number/type of belts required; and/or size/type/model of coupling required. The Contractor shall update this database annually.

Deliverables: CDRL A004 – Filter, Belt, Coupling Database

4.2 Hours, Holidays and Dismissal

4.2.1 Normal Working Hours

The Contractor shall maintain the following customer-service hours, which are referred to in this Contract as Normal Working Hours:

Monday thru Friday from 0700 to 1530 excluding Federal Holidays.

During normal working hours, the Contractor shall have a minimum of one HVAC technician proficient in DDC systems (Johnson and Kreuter) on site.

4.2.2 Extended Core Coverage Hours

The Contractor shall maintain a staff presence of at least one HVAC technician one hour before normal working hours, from 0600 to 0700 and one hour after normal working hours, from 1530 to 1630.

4.2.3. Early Dismissal and Closure of Government Facilities

When the Government closes the facility or dismisses Federal employees early (for example, due to security threat, security exercise, or a facility related problem), which prevents personnel from working, onsite contractor personnel regularly assigned to work at that facility shall follow the same reporting and/or departure directions given to Government personnel.

HVAC contractors may be considered essential personnel if HVAC equipment requires emergency response. The KO and COR will determine if the HVAC contractor is required to work under an early dismissal or base closure.

Subsequent to an early dismissal and during periods of inclement weather, the Contractor shall not direct charge to the contract for such time off, but shall follow parent company policies regarding taking leave (administrative or other). Non-essential contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another company facility.

When Federal employees are excused from work due to an unexpected holiday or a special event unrelated to severe weather, a security threat, or a facility related problem, on site contractors shall continue working established work hours or take leave in accordance with parent company policy. Those contractor employees who take leave shall not direct charge the non-working hours to the contract. Contractors are responsible for predetermining and disclosing their charging practices for early dismissal, delayed openings, or closings in accordance with the FAR, applicable cost accounting standards, and company policy. Contractors shall follow their disclosed charging practices during the contract period of performance, and shall not follow any verbal directions to the contrary.

4.3 Use of ARCHIBUS

General The Contractor shall use ARCHIBUS for the recording of all HVAC work performed under this contract. The Contractor shall use Government systems to validate and update the equipment inventory and all locations where Contractor work occurs on a continuous basis.

All contractor personnel will require access to ARCHIBUS and shall request a Government access account credential and maintain an up to date system profile. At a minimum all contractor personnel shall log into the ARCHIBUS system at least once every 30 business days to maintain an active profile, and shall complete the annual mandatory IT Security Training online courses.

4.3.1 The Contractor shall use ARCHIBUS to:

Receive Work Orders from the government as GFI.

Enter HVAC work orders for corrective action and for preventive maintenance requirements.

Maintain status of all work orders.

o Record all required data fields for corrective and preventive work orders.

Close work orders when complete. Annotate all contractor work performed and parts used.

Update HVAC documentation.

4.4 Repairs

General The Contractor shall perform repairs as defined in subsection 4.4 of the SOW. The Contractor shall provide an estimate to the Government for all repairs. The COR will review all repairs with a total estimated value of $5,000 or less and authorize the Contractor to proceed or engage with the KO if needed. For any repair above $5,000 the Contractor shall not proceed with repair until the KO has authorized it. Any replacement parts used during the course of this Contract shall be of comparable or higher quality and efficiency. Materials and parts that are visible to building occupants shall be to building standard and maintain the same appearance as similar materials and parts in the occupied space. Components of control systems shall be replaced so as to maintain the tie-in to the control system with no degradation of data throughput, memory, point capacity, data acquisition, or programmability. The Contractor shall replace motors with premium efficiency motors as defined by the National Electrical Manufacturers Association (NEMA) MG-1 standard or in compliance with local utility guide demand-side management rebate guidelines. The Contractor shall replace variable frequency drives in accordance with recommendations found in NEMA and the Application Guide for AC Adjustable Speed Drive Systems.

Repairs shall be completed within timeframe listed in paragraph 4.5.3. unless an extension is approved by the KO or COR. The Contractor shall input the Work Order into the appropriate status field in ARCHIBUS to indicate the nature of any delay.

4.4.1. Work coordination

Contractor shall coordinate repairs with the KO and COR to minimize downtime to spaces. KO and COR will have the final say to schedule authorized work to proceed.

4.4.2. Government Furniture Interference with Contractor Work Government “stick” furniture and office equipment in the Contractor's immediate work area shall be moved and protected by the Contractor and returned to its original location once work is completed. “Systems Furniture” requiring disassembly to access work area shall not be moved by the HVAC contractor but coordinated with the COR to be removed by a systems furniture installer. The Contractor is responsible for repair or replacement due to damage as a result of HVAC Contractor moving systems furniture.

4.4.3. Site Cleanliness

The Contractor is responsible for cleaning the work site. Site cleanup shall include removal of all rubbish and debris due to HVAC repairs as well as wet vacuuming any fluids resulting from HVAC leaks and removal of damaged ceiling tiles due to HVAC leaks.

4.4.4. Workmanship

Workmanship for all work performed under this contract, shall be performed according to the following minimum requirements. Overall workmanship shall be neat, clean, aesthetically pleasing and meet the standards expected of a journeyman craftsman. Joints shall be flush. Parts shall be installed properly aligned and attached with no missing/loose bolts, screws, hangers or other attaching devices. Wires and piping shall be run flush with and attached to walls, studs, ceilings, etc., as applicable. Work shall be performed in accordance with manufacturer’s recommendations and accepted good trade practices. All applicable building codes shall be met including: the National Electric Code, the Uniform Building Code, International Mechanical Code, International Plumbing Code and all other applicable Navy, Federal, State and local codes. The Contractor shall warrantee all work under this contract for a period of one year from completion.

4.4.5 Finishes

Repairs to finishes shall closely match the existing in color and texture, taking into account wear of original finish.

The finish shall be free from defects such as holes, depressions, scratches, cracks, embedded dirt, and when applicable, bent or exposed nails or screws.

4.4.6. Other Contractors

The Government shall undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors. The Contractor shall carefully schedule its own work, in conjunction with the additional work, as directed by the KO or COR. The Contractor shall not commit or permit any act that shall interfere with the performance of work by another contractor.

4.4.7 Warranties

The Contractor shall contact installers or manufacturers, as appropriate, for work that is covered under a warranty and maintain records of warranty service. The Contractor shall avoid actions that would invalidate a warranty, unless authorized by the KO or COR. If an installer or manufacturer fails to comply with the terms of a warranty, the Contractor shall immediately notify the KO or COR.

4.4.8 Restoration and Reset Of HVAC Systems

After power outages or other disruptions to HVAC equipment, the Contractor shall be responsible for responding to locations in various buildings to restore and reset a variety of HVAC systems as needed to resume normal operation after interruptions in utility power and other disruption events.

4.5 Work Orders

General The Contractor shall accept and respond to “Work Orders” primarily (see 4.5.1 below) from the ARCHIBUS work order system. The Contractor, in accordance with standards identified herein as “Emergency”, “Urgent”, or “Routine” shall complete work required by such requests. The Contractor is responsible for all HVAC Work Orders.

The Contractor shall manage all Work Orders for each building and serve as the responsible main point of contact for all work. The Contractor’s performance in management of the work scope shall be assessed by tracking the completion record, requirements performance, occupant satisfaction, and the overall accountability and organization of the work. Utilization of ARCHIBUS data including Work Order volume, completeness, timely entry, and timely closure as recorded in ARCHIBUS as part of the Government’s performance measures and part of quality assurance plans. The Contractor shall update Work Order data within one business day or less of work order receipt, acceptance, start of work, and work completion.

4.5.1 Transmittal of Work Orders

Work orders can be transmitted several ways:

In ARCHIBUS Via ARCHIBUS generated email Via phone call for emergency or urgent work orders. Work orders that are phoned in will be entered in

ARCHIBUS by the Contractor no later than close of business the following business day.

Via hard copy in the event that ARCHIBUS and email are not available. Work Orders will be placed in a box in Building 679 Work Induction Center (WIC). When the electronic transmittal of Work Orders is not available the Contractor shall periodically check the box for new work orders and drop off completed work orders at B679 Work Induction Center.

The Contractor is responsible for monitoring Work Orders from the WIC, at the beginning of each work day and several times each day. The Contractor shall check all above listed sources for Work Orders and complete each Routine, Urgent and Emergency work order within the timeframe specified in Paragraph 4.5.3 of this SOW.

4.5.2 ARCHIBUS Data Maintenance

The Contractor shall keep all records and databases current and accessible by the Government. The Contractor is responsible for the accuracy of the data in ARCHIBUS and for entering all data requested for each activity tracked by ARCHIBUS. The Contractor shall bring to the attention of the COR any data that is found to be in error. The error shall be to be noted and discussed to determine the proper resolution. The Contractor shall:

Keep the ARCHIBUS database up to date.

Keep updated the equipment list and the identified equipment deficiencies.

Ensure all Work Orders include labor hours, costs and closeout notes.

Check on the status of in progress Work Orders and report to the Government any barriers that can potentially impact successful and timely completion.

Generate reports as required in this SOW and at the request of the KO or the COR

4.5.3 Work Order Response Time

The response time shall commence upon receipt of the Work Order by the Contractor and shall terminate upon Contractor’s arrival at the site where work is to be performed. The time of the ARCHIBUS Work Order transmittal or time of the Email notification will be used to establish the start of the response time. The Contractor shall commence work immediately upon arrival. Required response times are as follows:

CLASSIFICATION: Response time during work day / response time after hours or weekends:

EMERGENCY: 15 minutes / 1 hour URGENT: 3 hours / Immediately at the start of the next day ROUTINE: 24 hours

4.5.4 Cost Documentation

The Contractor shall provide all paid invoices for any materials, parts, and subcontractor costs (certified payrolls and a Release of Claims) following the completion of the work order requirements work. This documentation shall be provided no later than 30 business days after completion of the work order requirements work.

Deliverables: CDRL A005 – Cost Documentation for Work Order

4.6 Preventive Maintenance Specific Requirements

General The Contractor shall establish an effective Preventive Maintenance Plan for scheduling and performing scheduled preventive maintenance on all building equipment and systems requiring a preventive maintenance procedure covered under the scope of this Contract. The Contractor shall submit the Preventative Maintenance Plan as part of the Contractor’s proposal. This plan will be approved by the KO or COR, the plan is to include the Contractor’s approach to maintenance and repair and list of equipment/systems receiving a preventive maintenance procedure as well as the specific maintenance standard or guide describing the preventive maintenance procedure, and frequency.

The Contractor shall complete preventive maintenance in the month scheduled. Contractor shall provide accurate and timely tracking of preventive maintenance in ARCHIBUS and minimize preventive maintenance backlog.

Deliverables: CDRL A006 – Preventative Maintenance Plan

4.6.1 Preventive Maintenance Plan

The Contractor shall submit the finalized Preventative Maintenance Plan for approval to the KO or COR. The plan must be based on a combination of equipment manufacturers’ recommendations, ASHRAE 180, NUWC PM STANDARDS (GFI), Industry Standards, sensor technology, diagnostic software, the Contractor’s experience and other sources. The equipment requiring Contractor’s proposed preventive or predictive maintenance standards or guides includes all of the equipment and systems in the equipment inventory when any of the following equipment characteristics apply:

a. The equipment normally requires periodic replacement of consumable components.

b. The equipment normally requires periodic or occasional cleaning.

c. The equipment has moving parts.

d. The equipment is prone to failure before overall obsolescence of the system it serves.

e. The equipment is of a type itemized in the NETA, Maintenance Testing Specifications.

f. The equipment requires inspection, testing and maintenance in accordance with NFPA codes and standards.

g. The equipment requires maintenance in accordance with any other provision of this Contract.

The Contractor shall use ARCHIBUS Work Orders to implement preventive maintenance schedule.

4.6.2. Mechanical Equipment

Mechanical equipment preventative maintenance repairs shall restore equipment/systems to their design capacity, efficiency, safety and appearance less normal wear and tear. Repair parts shall be compatible with equipment and of at least equivalent quality to the parts they replace. The contractor shall perform all repairs in conformance with equipment manufacturers’ recommendations and all applicable codes and standards.

4.6.3. Electrical and Electronic Equipment

Electrical and Electronic equipment preventative maintenance repairs shall restore equipment/systems to their design capacity, efficiency, safety and shall be in accordance with all applicable codes and standards. All repair parts and materials shall be of equivalent quality, size and strength of those they replace and compatible with the parts and materials they replace and other parts of the system.

4.6.4 Air Distribution Equipment

General Air distribution equipment includes Heating, Ventilating, and Air Conditioning Units (All prime air movers including: Heating and ventilating units (H+V), air handling units (AHU), roof top air handling units (RTU), fan coil units (FCU), unitary air conditioners and heat pumps with direct expansion (DX) coils, packaged terminal air conditioning (PTAC), computer room type HVAC Unit (CRAC), split system air conditioners and heat pumps with direct expansion (DX) coils, cabinet unit heaters (CUH), fan augmented/assisted variable air volume terminal units (VAV and FTU), unit heaters (UH), reheat coils, supply fans, exhaust fans, make up air units, duct, dampers and fire dampers, etc.

4.6.4.1 Operation of Air Distribution Equipment

The Contractor shall operate air distribution systems in accordance with their design and the approved sequence of operations and any other requirements within this Contract. The Contractor shall follow ASHRAE 202-2013 (Commissioning Process for Buildings and Systems) or latest version, if superseded, when operating this type of equipment. The Contractor shall be responsible for making immediate adjustments or corrections that fall within the proposed maintenance plan, generated Work Orders and any other requirements under this Contract. The Contractor shall make recommendations and perform adjustments to controls, adjust BAS settings, correct set points, and restore equipment to automatic operation as approved by the KO or COR. The Contractor shall identify all alarm points with originating point identification information (device ID, point number, description) to manipulate the system to monitor conditions, track and trend operational criteria. The Contractor shall make every reasonable effort to protect all assets regarding air distribution systems and associated equipment listed in this Contract from freezing conditions.

4.6.4.2. Fire Damper and Combination Fire/Smoke Dampers

The Contractor shall ensure compliance with the NFPA 80, Standard for Fire Doors and Other Opening Protectives, in the inspection, testing, maintenance and repair of all fire dampers, radiation dampers, and combination fire/smoke dampers. Note that maintenance of combination fire/smoke dampers shall also meet the requirements contained in NFPA 105, Standard for the Installation of Smoke Door Assemblies and Other Opening Protectives.

4.6.4.3. Preventative Maintenance of Air Distribution Equipment The Contractor shall use ASHRAE 180, NUWC PM Standards (GFI) and the manufacturer’s recommended maintenance procedures to perform maintenance. Maintenance shall be accomplished by the chiller manufacturer’s authorized service technician.

4.6.4.4. Testing and Inspecting

The Contractor shall ensure that air distribution components operate on a system level per the design intent and sequence of operations by testing and inspecting the units. The testing of the air distribution system shall include the integration with other equipment in the building including chillers, boilers, variable air volume system component, fans, ductwork, and air intakes. The Contractor shall conduct inspections of the condensate drip pans of all AHU, A/C package units, window A/C units, and other equipment items and systems that physically have drip pans to ensure that they drain properly. The contractor shall conduct these inspections at least once every quarter.

The Contractor shall report drip pans that are not level or that leak to the KO and COR. The Contractor shall treat all drip pans with an appropriate biocide to control the growth of algae, mold or other organisms or fungi. If any condensate pans are inaccessible, the Contractor shall notify the KO or COR immediately.

4.6.4.5. Reporting

The Contractor shall report and enter into ARCHIBUS any and all activities performed per SOW section 4.6.4.

4.6.5. Chiller Systems

4.6.5.1 Operation

The Contractor shall operate the chiller systems according to established operational standards with manufacturer’s guides and industry standards.

4.6.5.2. Preventive Maintenance of Chillers

The Contractor shall use ASHRAE 180, NUWC PM Standards (GFI) and the manufacturer’s recommended maintenance procedures, to perform maintenance. Maintenance shall be accomplished by the chiller manufacturer’s authorized service technician.

4.6.5.3. Testing/Inspecting

Nondestructive Chiller Tube Analysis (Eddy Current) – Within the first year of the contract and in year four of the contract, the Contractor shall perform an eddy current test on chillers with tube and shell heat exchangers, both evaporator and condenser. A Level II technician, certified by the American Society for Nondestructive Testing, per SNT-TC-1A - Personnel Qualification and Certification in Nondestructive Testing/Inspection shall perform the test in accordance with current American Society of Mechanical Engineers standards. The Contractor shall notify the KO and COR at least two business days prior to the removal of the end plates so that the Government, COR, has the opportunity to observe the condition of the tubes right after the removal of the end plates. The contractor shall schedule and annotate all inspections and tests.

4.6.5.4. Reporting

The Contractor shall report and enter into ARCHIBUS any and all activities performed per SOW section 4.6.5.

Contractor shall provide the KO or and COR with two copies of the Inspection and Test report within 14 business days of the test. The report shall include findings and recommendations for mitigating any deficiencies discovered during inspection and testing. The Contractor shall document the report by uploading it into ARCHIBUS.

4.6.6 Cooling Towers – Open Cell, Closed Cell, Evaporative

4.6.6.1 General

The Contractor shall ensure proper maintenance of cooling towers in order to ensure proper HVAC operations.

4.6.6.2 Operations

The Contractor shall ensure that Contractor staff understands the established control sequences for the operation of the cooling tower.

4.6.6.3 Preventive Maintenance of Cooling Towers

The Contractor shall use ASHRAE 180, NUWC PM Standards (GFI) and the manufacturer’s recommended maintenance procedures, to perform maintenance.

4.6.6.4 Testing

The Contractor shall test the cooling tower water in accordance with the water treatment section of this contract (4.6.7.2). All equipment associated with the cooling tower shall be checked for proper operation and free of scale, corrosion and other contamination affecting performance of the tower. Testing shall include vibration cutout switch where installed.

4.6.6.5 Reporting

The Contractor shall report and enter into ARCHIBUS any and all activities performed per contract section 4.6.6.

4.6.7 HVAC Water Management

4.6.7.1 General

HVAC water management is the maintaining and operating, testing and reporting of the cooling tower water system plus the heating and chilled water loops, as directed by the HVAC Water Treatment Plan (4.6.7.2). The goal of HVAC water management is to manage, operate and maintain the water systems in the HVAC equipment at optimum performance whenever needed to protect the building systems assets that maintain satisfactory indoor environmental quality.

4.6.7.2 HVAC Water Treatment Plan

The Contractor shall prepare a comprehensive Water Treatment Plan in accordance with CDRL A008.

The Contractor shall prepare a comprehensive water treatment plan that includes operating, cleaning, maintenance, corrosion monitoring, seasonal equipment layups, water treatment for both open and close loops and reporting on all related actions and analysis. The plan shall comply with the NUWC wastewater permit. The Contractor shall finalize the Water Treatment Plan as part of the Contractor’s proposal. This plan will be approved by the KO or COR. The plan shall be specifically detailed to provide the KO or COR a quality assurance guide by which to assess the operating, maintaining, testing and reporting of all activities associated with the HVAC water systems.

The Contractor shall provide all equipment, chemicals, and services (including application) required to control corrosion, scale, algae, and bacterial growth in all HVAC equipment and systems throughout the building.

Deliverables: CDRL 0007 – Water Treatment Plan

The Contractor shall establish water treatment and testing frequencies that give an accurate and regular indication of whether the maintenance performed is adequately keeping the HVAC system water within the limits established in the HVAC Water Treatment Plan. NUWC has a list of standard closed loop and open loop parameters that set the maximums and minimums for the specific system design. (GFI) Planned testing activities shall address the following issues:

The Contractor shall perform a comprehensive initial water treatment analysis (laboratory analysis) within 30 calendar days of the Contract award to assist in developing the HVAC Water Treatment Plan. This initial analysis shall establish a baseline and shall be used to inform and validate the effectiveness of the Contractor’s Plan.

a) The testing frequencies shall be established by the Plan based on manufacturer’s recommendations with input from the COR and the facility management staff.

b) The contractor shall engage a qualified independent water treatment specialist to draw a set of water samples at a frequency established by the Plan and as agreed to by the KO or COR. Tests shall be performed as described in the water treatment plan and test results provided to COR and uploaded in ARCHIBUS as an attachment to the Work Order.

c) The contractor shall analyze all samples based on recommendations provided by the qualified independent water treatment specialist and submit a monthly report containing all pertinent information, relative to the conditions found, shall be submitted to the KO or COR with the monthly progress report.

d) In facilities where makeup water is metered, the contractor shall track and report makeup water quantities. The contractor shall track and report types and quantities of chemicals used in the monthly progress report.

e) If testing results are outside of established parameters in the Plan, the Contractor shall immediately investigate the cause of the deficiency and implement corrective action to restore the system to established parameters. The Contractor shall immediately notify the KO and COR of the situation, explain the cause of the non-compliance condition and the actions taken to remedy the problem.

f) After the contractor has implemented corrective actions, the Contractor shall perform a second test to verify that the system is operating within established parameters.

g) The contractor shall provide a copy of all testing and retesting results to the COR and recorded in ARCHIBUS by the Contractor.

h) The contractor shall test Glycol-water solutions in all building systems monthly to determine the percentage glycol. The contractor shall test the glycol water solution in all building systems annually for pH, reserve alkalinity, inhibitor levels, and degree of contamination. If testing results indicate that glycol or additives must be added to maintain proper chemistry then the Contractor shall be responsible for glycol or additives additions. If the test results indicate full replacement is necessary then the Government shall be responsible for all associated costs. A copy of the test report shall be provided to the COR and the test results must be documented in ARCHIBUS by the Contractor.

i) Contractor shall maintain a minimum glycol level of 35% in all glycol systems, except in Bldg.

1171C.

j) Contractor shall maintain a minimum glycol level of 45% in Bldg. 1171C.

Deliverables: CDRL A008 – Water Testing Report

4.6.7.3 Operation of HVAC Water Systems

The Contractor shall control corrosion, scale, algae, and bacterial growth in all HVAC assets and systems throughout the building. The Contractor shall be responsible for compliance with all applicable local sanitation requirements, discharge regulations, district air quality regulations, and other environmental laws and regulations.

4.6.7.4 HVAC Water System Maintenance

Within 30 days of contract award, the Contractor shall propose, and upon Government approval implement, an effective HVAC water loop maintenance plan as part of a comprehensive HVAC equipment maintenance program.

This plan shall include the methods, procedures, references and industry standards that the Contractor has elected to use to execute the maintenance plan. The plan shall also detail procedures, special tools and equipment, treatment procedures, chemicals and water chemistry criteria, preventive maintenance and testing frequencies, and anticipated schedules for shutdown, start up, and cleaning.

4.6.7.5 HVAC Water System Reporting

Within 30 days of contract award the contractor shall submit the Water Loop Maintenance Plan.

Deliverables: CDRL A009 – Water Loop Maintenance Plan

4.6.8 Oil Analysis and Oil Changes

4.6.8.1. Operations

The Contractor shall propose, and upon Government approval implement, an oil analysis plan in accordance with manufacturers’ recommendations. Contractor shall not use generator oil additives.

4.6.8.2. Oil Testing and Inspecting

The Contractor shall perform periodic oil analysis for chillers of 30 tons or greater, at least annually, prior to annual chiller maintenance requirements so that results shall be considered in performing preventive maintenance.

The Contractor shall analyze all samples and submit a report containing all pertinent information, relative to the conditions found, to the KO or COR. If testing results are outside of established parameters in the oil analysis plan, the Contractor shall immediately investigate the cause of the deficiency and implement corrective action to restore the system to established parameters. The Contractor shall immediately notify the KO or COR of the situation, explain the cause of the non-compliance condition and the actions taken to remedy the problem.

4.6.8.3 Reporting

Deliverables: CDRL A010 – Chiller Oil Analysis

4.7 Quality Control Program

The contractor shall develop and implement A Quality Control Program (QCP) subject to Government review and approval. The Contractor’s QCP shall ensure Contract compliance, and act to ensure that potential problems with HVAC building services, equipment and systems are identified, documented, and resolved prior to failure. In the event the Government Quality Assurance Program (QASP) identifies deficiencies the Contractor shall implement progressively responsive quality control measures commensurate with the severity of the Government's identified deficiencies. Deficiencies identified by the QCP or QASP shall be reported by email to the KO and COR and corrected.

4.7.1. Quality Control Plan

The “Quality Control Plan” (QC plan) is the Contractor’s complete written system for identifying and correcting deficiencies in the quality of services. Preparation of the QC plan is the responsibility of the Contractor and is due with the Contractor’s proposal.

The QC plan, revisions or updates shall be submitted for approval by the KO and COR. A review of the QC Plan can be initiated by direction of the KO and COR.

4.7.1.1 Quality Control Plan Contents

The QC plan shall detail the Contractor’s methods, frequencies, documentation, and remedies for ensuring that work performed is of the highest quality. It shall describe procedures for correcting problems and addressing quality assurance findings by the Government. The Contractor shall further customize the QC plan to meet facility specific conditions, describing the Contractor’s overall approach, service calls and preventive maintenance/inspection schedules, roles and responsibilities as it relates to quality control. The QC plan is to be submitted for Government review and approval to the KO and COR within 30 calendar days of Contract start date.

4.8. Inspection Program

The Contractor shall develop an inspection program that ensures a safe and efficient level of operation of all equipment and services required in this SOW. It shall specify the areas to be inspected on a scheduled or unscheduled basis, how frequently inspections shall be accomplished, and the title of the individual(s) (third party or corporate) who shall perform the inspections. The inspection program shall provide for a written record of inspections and results. The inspection program plan shall be planned, scheduled, tracked, and reported to the KO or

COR.

4.8.1 Methods

The Contractor shall identify its methods for identifying and preventing deficiencies in the quality of service performed before the level of performance becomes unacceptable.

4.9. Transition

The Contractor shall assist transitioning between contractors. The purpose of this is to permit a transition that is seamless to the tenants and to assess the condition of the building and any incomplete maintenance work at the time of contractor transition. During this transition period, which begins at award and ends 60 days after award, the incoming contractor shall:

a. Revise and submit to the KO and COR by the end of the startup phase an updated building operating plan.

b. Inspect the condition of all equipment and systems for which the contractor shall assume responsibility.

c. Revalidate and provide corrections to equipment inventory. Provide Work Order history and document all deferred or open Work Orders. Provide a consolidated list of Work Orders that are deferred, open, pending completion and submit an Action Plan on completing these items. The Contractor shall provide certification to the KO and COR that the equipment inventory is complete and accurate.

d. Review the preventive maintenance schedule. Cross-check preventive maintenance schedules and guides used by the outgoing contractor versus any newly proposed guides and schedules. The new periodic maintenance schedule and guides shall be based off of the last time preventive maintenance was performed and in accordance with the requirements of this Contract.

e. Review the current schedule of maintenance and revalidate in line with accepted proposed maintenance schedule.

f. Be responsible for creating and maintaining the preventive maintenance plan and entering data of past performance of maintenance for each piece of equipment where needed.

g. Complete the Government-furnished ARCHIBUS training.

h. Submit an Initial Deficiency Report, including an itemized estimate for correcting each deficiency to the KO and COR not later than 30 business days after the award of the Contract.

i. If the Contractor-proposes custom job plans, obtain approval from the KO and COR and load the custom job plans into ARCHIBUS.

4.9.1 Transition Phase Schedule

Within 10 business days of the award, the contractor shall submit a work and oncoming staffing schedule to the KO and COR for the transition phase. This schedule must describe on a weekly basis the work to be accomplished and the staff to be on boarded. At the end of each week during the transition phase, the Contractor must submit a report describing the work that was actually completed.

4.9.2 Phase-out Transition Period

When the Contract ends, the contractor shall:

a. Assist the KO and COR and incoming Contractor for a seamless transition in operations and maintenance with no adverse effect on the building tenants.

b. Provide NUWC and the incoming contractor with access to all records and official documentation (both hard copies and electronic as applicable) required by this Contract.

c. Provide training to the incoming Contractor on methods of accessing and programming the BAS and other control systems.

d. Show the incoming Contractor where all archived programs and systems literature is maintained. On the last performance day of the Contract, the Contractor shall turn over to the KO and COR all keys and identification badges or cards.

e. Coordinate and complete disposal, cleanup, and transfer of all materials according to applicable laws.

f. Provide all data records (e.g., database files, and spreadsheets) relating to building systems, assets, Work Orders, permits, work activities and other related matters to the KO and COR.

4.10. Key Control

Keys issued to the Contractor or the Contractor’s personnel or subcontractors shall be signed for and not transferred to other personnel unless recorded in the key control log. If the contractor uses any locks then the Contractor shall ensure that they are incorporated into the existing grand master key system. The Contractor shall develop procedures covering key control that shall be included in the QC plan. The Contractor shall be financially responsible for duplication of keys, replacement of locksets, opening doors in the event of lost keys by employees or subcontractors, and replacement of keys and locksets, due to keys not being recovered from terminated employees or subcontractors.

4.11. Employee Suitability

4.11.1 Language

On-site personnel and the Contractor’s Point of Contact (POC) for NUWC need to be proficient in English, and must be able to read, write, speak, and understand English.

4.11.2 Appearance

Contractor personnel shall present a neat appearance and be easily recognized. This shall be accomplished by wearing uniforms bearing the name of the company and employee name. Uniforms shall be regularly laundered, consistent among personnel classifications, and maintained presentable during all working hours.

4.11.3 Recording Presence

All employees and subcontractors working on this contract shall sign-in upon arrival each day at the sign in log book provided by the Government and located at the Building 679 Work Induction Office.

4.11.4 Employee Technical Qualifications

4.11.4.1 Mechanical Technicians

All personnel performing unsupervised maintenance or repair on HVAC equipment under this contract must be at a minimum, a licensed Journeyman (or equivalent license from the State in which the technician is licensed).

The Contractor shall ensure any personnel working on HVAC…