N6660421R02220001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SEE GEN INFO

1. CONTRACT ID CODE PAGE OF PAGES

1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Mar-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N6660421R0222

X 9B. DATED (SEE ITEM 11)

12-Feb-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Mar-2021

CODE

NAVAL UNDERSEA WARFARE CENTER

ALEXANDER P SASSO, CODE 0222

CONTRACTS DEPARTMENT

1176 HOWELL STREET, BLDG. 1258

NEWPORT RI 02841-1708

N66604 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6660421R0222

FOR OFFICIAL USE ONLY

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been added by full text:

GENERAL INFORMATION

N66604-21-R-0222 Q&A

# Question Answer

1 Respectfully requesting a 30 day extension. At this time, the Government is not extending the due date of the solicitation.

2 Does the Government intend to release the Technical Data Package (TDP), referenced in Section C, Paragraph 3.0, from which bidders are to base their bids? If so, when and how can a bidder receive?

Offerors are expected to request the Applicable Document (AD) package, which contains the TDP as identified in Applicable Document 3.1. Offerors must be registered in JCP in order to request the AD package (see Section L for JCP instructions).

3 Section L (PDF Page 85) Instructions to Offerors appears to indicate that the FFP Parts ceiling for all offerors will be evaluated based on the identified values in Section L. However, Section M (pages 104-106) provides a detailed process by which offerors' proposed prices will be evaluated. Please provide clarity on the method of evaluation and how the ceiling for each CLIN will be established for FFP Parts CLINs 0011 - 0015.

Section L, page 85, provides plug numbers to establish the FFP Parts Ceiling for CLIN 0011-0015. Section M, pages 104-106, provides the evaluation method that will be used to evaluate the offerors proposed pricing for the parts list identified in Attachment 1 as part of the Governments best value determination .

4 Offerors are required to complete Attachment 1 – MK 695 TSTS Parts List.xlsx with stepladder values for MK 695 parts. Does the Government intend to purchase each of the items identified in this list?

The Government reserves the right to purchase some, all, or no parts from the Parts List identified in Attachment 1 .

5 Will the successful offeror be bound to the pricing provided in Attachment 1, or will Offerors have an opportunity to update pricing in Attachment 1 once the TDP is provided?

The successful offeror will not be able to revise their proposed pricing in Attachment 1 throughout performance. The TDP is provided as Applicable Document 3.1 .

6 The only payment clauses for FFP CLINs included in the RFP are FAR 52.232-1 and 52.232-2, which require delivery and acceptance of supplies prior to payment. This creates a significant financial impact on the contractor, and its ability to purchase material and pay suppliers.

Request the Government consider including FAR Clause 52.232-16, Progress Payments in Section I.

At this time, there is no intention from the Government to add FAR Clause 52.232-16 to the solicitation/contract based on the nature of the requirement.

7 Please provide a page count for section 3.1.2 content other than resumes.

Please see updated Section L Instructions to Offerors, which corrects this error.

8 Will the Government please clarify the page allotment for the STR description and resume?

Please see updated Section L Instructions to Offerors, which corrects this error.

9 Will the Government please clarify the page allotment for this response?

Please see updated Section L Instructions to Offerors, which corrects this error.

10 Will the Government confirm that a contractor’s inclusion of a statement confirming submission and date of submission of the VETS 4212 Report satisfies the solicitation requirement?

Offerors shall provide proof of their submission of the required annual VETS-4212, Federal Contractor Veterans Employment Report. The Government will verify the provided information is accurate.

11 Will the Government confirm that subcontractor’s inclusion of a statement in their proposal submission to the Government confirming their submission and date of submission of the VETS 4212 Report satisfies the solicitation requirement?

Offerors do not need to provide proof of their subcontractors VETS-4212 filing. Section L has been updated accordingly.

12 Will the Government please clarify the transition requirement? Please see updated Section M.

There is no transition plan requirement included as part of this RFP.

13 On pg. 91, the Key Personnel table appears to missing a seperating line between the ED4 - Engineer, Design IV and 23183 Electronics Technician Maintenance III labor categories. Will the Government please confirm the Key Personnel requirements for each labor category?

Please see updated Section L Instructions to Offerors, which corrects the formatting error in the table.

14 Section L 4.0 (f)(2) states “If actual direct labor rates are proposed, the offeror shall provide the effective date(s) of the actual labor rates and provide payroll journals or equivalent for all labor rates.” To comply with this requirement Offeror will provide a Human Resources/ Payroll screen-shot of Key Personnel providing supporting evidence of actual salaries. Please confirm that this screen-shot will not be considered a “picture” as prohibited in Section L, 1.3 (a).

Offerors may provide screenshots of payroll journals as supporting evidence of actual salaries.

15 In what part of the proposal should the SF 33, Cover Letter, RFP Fill- Ins be provided? Should it be part of the Cost Volume or a Stand-Alone volume?

Offerors shall provide these items as part of their Cost/Price volume. Please see updated Section L Instructions to Offerors.

16 The first and last sentence of this paragraph are in conflict. Please clarify if cost/price supporting information is required for CLINs 0011- 0015 and if CLINs 0011 – 0015 will be evaluated.

Please see updated Section L Instructions to Offerors, which corrects this error. Supporting information for the evaluation of CLINs 0011-0015 is required.

17 CPFF Tasking – The labor hour totals do not add correctly. There may be a type in the MANP3 labor category line Hours per year (300), and the 5 year total hours column (40,000) is incorrect. Please provide guidance on corrections to this table.

Please see updated Section L Instructions to Offerors, which corrects this error.

The following changes were made in Amendment 0001:

SECTION B

The statement, “See Section L for ceiling values” was added to the CLIN Description for CLINs 0011 - 0015.

SECTIONS L & M

Updates were made in accordance with the Questions and Answers chart provided above.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0011

The CLIN extended description has changed from:

OFFERORS ARE REQUIRED TO PROVIDE PRICING IN ATTACHMENT 1, MK 695 TSTS PARTS LIST, FOR CLINs 0011 - 0015.All items purchased and delivered to NUWCDIVNPT shall include the following“Mark For” information clearly marked on all packages (or items themselves ifthey are not packaged) delivered under this contract and its orders:Receiving Officer, Naval Station Newport47 Chandler StreetNewport, RI 02841-1716NUWC Division, Newport: Code- TO BE FILLED IN AT AWARDContract #: TO BE FILLED IN AT AWARD

To:

OFFERORS ARE REQUIRED TO PROVIDE PRICING IN ATTACHMENT 1, MK 695 TSTS PARTS LIST, FOR CLINs 0011 - 0015.See SECTION L for ceiling values.All items purchased and delivered to NUWCDIVNPT shall include the following“Mark For” information clearly marked on all packages (or items themselves ifthey are not packaged) delivered under this contract and its orders:Receiving Officer, Naval Station Newport47 Chandler StreetNewport, RI 02841-1716NUWC Division, Newport: Code- TO BE FILLED IN AT AWARDContract #: TO

BE FILLED IN AT AWARD

CLIN 0012

FOR CLINs 0011 - 0015.All items purchased and delivered to NUWCDIVNPT shall include the following“Mark For” information clearly marked on all packages (or items themselves ifthey are not packaged) delivered under this contract and its orders:Receiving Officer, Naval Station Newport47 Chandler StreetNewport, RI 02841-1716NUWC

FOR CLINs 0011 - 0015.See SECTION L for ceiling values.All items purchased and delivered to NUWCDIVNPT shall include the following“Mark For” information clearly marked on all packages (or items themselves ifthey are not packaged) delivered under this contract and its orders:Receiving Officer, Naval Station Newport47 Chandler StreetNewport, RI 02841-1716NUWC Division, Newport: Code- TO BE FILLED IN AT AWARDContract #: TO

CLIN 0013

OFFERORS ARE REQUIRED TO PROVIDE PRICING IN ATTACHMENT 1, MK 695 TSTS PARTS LIST, FOR CLINs 0011 - 0015.All items purchased and delivered to NUWCDIVNPT shall include the following“Mark For” information clearly marked on all packages (or items themselves ifthey are not packaged) delivered under this contract and its orders:Receiving Officer, Naval Station Newport47 Chandler StreetNewport, RI 02841-1716NUWC

FOR CLINs 0011 - 0015.See SECTION L for ceiling values.All items purchased and delivered to NUWCDIVNPT shall include the following“Mark For” information clearly marked on all packages (or items themselves ifthey are not packaged) delivered under this contract and its orders:Receiving Officer, Naval Station Newport47 Chandler StreetNewport, RI 02841-1716NUWC Division, Newport: Code- TO BE FILLED IN AT AWARDContract #: TO

CLIN 0014

OFFERORS ARE REQUIRED TO PROVIDE PRICING IN ATTACHMENT 1, MK 695 TSTS PARTS LIST, FOR CLINs 0011 - 0015.All items purchased and delivered to NUWCDIVNPT shall include the following“Mark For” information clearly marked on all packages (or items themselves ifthey are not packaged) delivered under this contract and its orders:Receiving Officer, Naval Station Newport47 Chandler StreetNewport, RI 02841-1716NUWC

FOR CLINs 0011 - 0015.See SECTION L for ceiling values.All items purchased and delivered to NUWCDIVNPT shall include the following“Mark For” information clearly marked on all packages (or items themselves ifthey are not packaged) delivered under this contract and its orders:Receiving Officer, Naval Station Newport47 Chandler StreetNewport, RI 02841-1716NUWC Division, Newport: Code- TO BE FILLED IN AT AWARDContract #: TO

CLIN 0015

OFFERORS ARE REQUIRED TO PROVIDE PRICING IN ATTACHMENT 1, MK 695 TSTS PARTS LIST, FOR CLINs 0011 - 0015.All items purchased and delivered to NUWCDIVNPT shall include the following“Mark For” information clearly marked on all packages (or items themselves ifthey are not packaged) delivered under this contract and its orders:Receiving Officer, Naval Station Newport47 Chandler StreetNewport, RI 02841-1716NUWC

FOR CLINs 0011 - 0015.See SECTION L for ceiling values.All items purchased and delivered to NUWCDIVNPT shall include the following“Mark For” information clearly marked on all packages (or items themselves ifthey are not packaged) delivered under this contract and its orders:Receiving Officer, Naval Station Newport47 Chandler StreetNewport, RI 02841-1716NUWC Division, Newport: Code- TO BE FILLED IN AT AWARDContract #: TO

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS FOR OFFERORS

Offerors must be registered in the in the Joint Certification Program in order to receive the Attachments and Applicable Documents, which will be provided electronically via DoD Safe.

All requests must be submitted via e-mail to the individuals identified in section 1.1 below. The request must include the solicitation number, company name and complete address, CAGE code, point of contact (note: individual(s) listed in the JCP site are the only ones authorized to receive the documents), e-mail address, telephone number and JCP registration number.

The contract ceiling will be evaluated in the following manner which is different than the method for evaluation included in section M:

Total Contract Ceiling = Services Ceiling (CLINs 0001 - 0005) + ODC Ceiling (CLINs 0006 – 0010) + FFP Parts Ceiling identified below (CLINs 0011 - 0015)

FFP Parts Ceiling (CLIN 0011): $10,621,570.63 FFP Parts Ceiling (CLIN 0012): $2,124,314.13 FFP Parts Ceiling (CLIN 0013): $2,124,314.13 FFP Parts Ceiling (CLIN 0014): $2,124,314.13

FFP Parts Ceiling (CLIN 0015): $2,124,314.13

All units of all items will be awarded to one offeror. Offers, therefore, must be on the basis of furnishing all units of all items to the specification(s) detailed in this solicitation.

1.0 INSTRUCTIONS FOR SUBMISSION OF PROPOSALS

1.1 General Information

All questions concerning this procurement, either technical or contractual, must be submitted via email. No direct discussion between the technical representative and prospective Offeror will be conducted. Questions and proposals shall be submitted to the following point of contact:

Name: Alexander Sasso

Email: alexander.sasso@navy.mil

1.2 Submission Requirements

(a) Each Offeror shall submit its entire proposal electronically. The Government will evaluate each Offeror's understanding of the Government's requirements and ability to perform the work on the basis of its proposal. Offerors shall provide information and documentation in detail to clearly identify its overall qualifications.

(b) Proposals shall be submitted electronically via email to Alexander Sasso at alexander.sasso@navy.mil. Offerors shall comply with the detailed instructions for the format and content of the proposals; proposals that do not comply may be considered unacceptable and may render the Offeror ineligible for award.

1.3 Proposal Format

(a) The proposal shall be submitted in the English language. The narrative material in the proposal shall be prepared in no smaller than 10 point font, single-spaced with no less than a one inch margin on all sides. In the event photo reduction is used for tables, charts, and drawings, their presentation must be clear and legible. No pictures or hyperlinks are allowed. Adobe .pdf or Microsoft Office compatible files are required. Offerors are required to submit their proposals in separate volumes as follows:

Volume Volume Title Maximum Number of

Pages I Pass/Fail Requirements See Below limits Plan for Obtaining Personnel Clearances 2 Facility Clearance No Limit Conflicts of Interest No Limit Compliance with Veterans’ Employment

Reporting Requirements

II Technical Proposal See Below limits

3.1.1 Technical Capability See Section

3.1.1 Below

3.1.2 Personnel See Section

3.1.2 Below

3.1.3 Management Approach 5

III Past Performance 2 Pages Per

Reference IV Small Business Participation No Page Limit V Cost/Price No Page Limit Cover Letter, SF33, RFP Fill-ins No Page Limit

Important: Offerors shall not include classified material in the volumes.

(b) Offerors shall provide a cover letter with the following information:

(1) Solicitation number;

(2) The name, address, email address, telephone numbers, Cage Code, DUNS Number, and Tax Identification Number (TIN) of the Offeror;

(3) A statement specifying unconditional acceptance of all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(4) A statement that the proposal is valid through 180 calendar days from the date specified for receipt of proposals;

(5) Names, titles, telephone numbers, and e-mail addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation;

(6) DCAA and DCMA office points of contact, including branch location, contact name, telephone number, and email address;

(7) Name, title, and signature of a person authorized to sign the proposal;

(8) Identify all enclosures being transmitted as part of its proposal; and,

(9) If the offeror (prime and/or subcontractor) is proposing on other than a Firm Fixed Price (FFP) type basis (e.g., Cost Plus Fixed Fee), include the status of the offeror’s accounting system and provide supporting documentation (e.g. DCMA letter confirming adequacy of accounting system). Prime offerors are advised that the Government will perform a Business Systems status review of all proposed subcontractors. If a proposed subcontractor does not have an approved accounting system, and is proposed on an other than FFP type basis, the Government requires the prime offeror to detail in its proposal what analysis it performed to determine the subcontractor’s approach to accounting for costs as acceptable; and

(c) Offerors shall provide fill-in information for all clauses/provisions that require it.

2.0 PASS/FAIL REQUIREMENTS

The Offeror shall submit the following information with its proposal which will be evaluated as a pass or fail in relation to the solicitation requirements:

2.1 Plan for Obtaining Personnel Clearances

A plan for obtaining personnel clearances within thirty days of the start of the period of performance at the required level specified in the DD Form 254, Contract Security Classification Specification. The plan shall include confirmation of existing personnel clearances, detail the offeror’s process for obtaining new clearances, and outline the schedule for obtaining any required new clearances during the life of the contract/task order.

2.2 Facility Clearance

The offeror shall provide proof of a Facility Clearance at the required level specified in the DD Form 254. The offeror shall provide a statement identifying the level of its facility’s clearance.

Additionally, the offeror shall provide CAGE codes and addresses for all locations where work will be performed that require classified facilities and safeguarding capabilities as defined in the DD Form 254 and associated references.

2.3 Conflicts of Interest

In accordance with H-209-H004 and the Organizational Conflict of Interest (OCI) provision L- 209-H009, offerors shall identify any and all conflicts of interest or potential conflicts of interest related to this solicitation and provide a mitigation plan to address the conflicts and/or potential conflicts. If no conflict of interest exists, the offeror shall provide a written statement certifying as such. The information provided is not subject to a page limitation.

2.4 Compliance with Veterans’ Employment Reporting Requirements

Prime contractors shall submit the required annual VETS-4212, Federal Contractor Veterans’ Employment Report (VETS-4212 Report), with respect to the preceding fiscal year, if the contractor was subject to the reporting requirements of 38 U.S.C.4212(d) for that fiscal year.

3.0 NON-COST/PRICE FACTORS

Offerors shall provide information by addressing each factor/subfactor in the format and sequence identified in the solicitation. The Offerors must provide information in sufficient detail to allow the Government to make a best value assessment of the Offeror’s capability to support the proposed response to the evaluation factors. The proposal shall be detailed and clearly stated to allow an assessment by the Government without the need for additional clarifications. All information and data provided shall be specific to this solicitation except for the area of Past Performance. Proposals that do not contain the information required in the solicitation risk being determined unacceptable by the Government.

In the response to the RFP, the Offeror must address the below factors and subfactors.

3.1 Technical Approach – Factor 1

3.1.1 Technical Capability – Subfactor 1

The Offeror shall provide a complete technical approach to performing the required work, including specific details of how the work will be performed. This approach must cover all aspects of the Statement of Work/Performance Work Statement including:

3.1.1.1 Fixed Price (Task 4.1 Support Material) Include approach for executing procurement actions through delivery. The approach shall include evaluation of the buy list and determination of procurement methods, which includes direct in-house manufacture, subcontract “build-to-print” manufacture and subcontract procurement from the original equipment manufacturer or distributor. (3 pages maximum)

3.1.1.2 Cost reimbursable hourly Tasks 4.2 through 4.5. Shall include approach for executing these tasks addressing the following specific task aspects:

a. The repair assessment and evaluation of sourcing method to include direct in-house repair and subcontract repair from the original equipment manufacturer or third party commercial repair source. The repair capabilities, equipment, tooling, and testing requirements available by the contractor. (Task 4.2 Support Material Repair) (4 pages maximum)

b. The process for evaluating and identifying known and anticipated issues and how participation in the GIDEP will be accomplished. The process for analyzing actual or potential issues and developing a proposed design change. The process for tracking obsolescence, reporting known and discovered obsolescence to the Government, and proposing purchases of obsolete material to meet Government needs. The methodology for determining if an obsolete component presents a risk to future support and procurement of the current design. (Task 4.3 Obsolescence Management) (4 pages maximum)

c. How the Government Technical Instruction requirements will be evaluated and the processes to be used to design, layout and fabricate prototypes. The process for preparation and submission of Change Notices, ECPs, and NORs. (Task 4.4 Prototype Hardware/Software Fabrication (4 pages maximum)

3.1.1.3 Hypothetical Task (Task 4.5 On-Site Technical Assistance) The offeror shall provide a detailed approach to perform the following Hypothetical Task:

The Japanese Navy has 2 MK 695 Torpedo System Test Sets that are non-operational due to lack of replacement spares. The Government will provide the spares as GFE. The contractor must coordinate the effort to ensure spares are available, install in the test sets expeditiously and verify operation of the MK 695.

In addition, the USW Weapons, Vehicles, and Defensive Systems Department (Code 85) has developed a critical revision to the test set software, which the contractor must install and verify operation of the MK 695. (6 pages maximum)

The response to the Hypothetical Task must include the following:

Approach to obtain and provide the spares, inclusive of the required process and approvals for shipment.

Approach to presenting training per a Government training plan.

Approach to evaluate GFI procedures and ensure supporting personnel are capable of performing the necessary tasks.

Describe safety factors and procedures necessary to perform maintenance and software install in safe and environmentally compliant manner.

Approach to sharing information with the government development team to resolve on-site technical issues.

Cost estimate with a matrix of labor categories and hours to perform this task.

3.1.2 Personnel – Subfactor 2

(a) Identify the STR designated to manage the overall effort as a Key Person and serve as the primary point of contact with the Contracting Officer’s Representative (COR). Address the STR's authority, ability to independently commit company resources to performance under the contract, and the STR's line of communication to senior company management. Describe the STR's previous experience managing similar efforts. The STR does not need to be proposed as a part of the Level of Effort, directly charging to the contract. If the STR is not proposed as part of the level of effort performing on-site at NUWCDIVNPT or at a contractor location within local commuting distance of NUWCDIVNPT, the offeror shall demonstrate that the STR can effectively and efficiently manage day-to-day tasks from a remote location. Include a resume for the STR that shall not exceed 2 pages. The above description of the STR shall not exceed 1 page (excluding the resume)..

(b) Identify and provide resume(s) for a minimum of 3 Key Personnel covering the below areas of expertise (if the resumes are included elsewhere in the proposal, e.g. the STR, identify their locations and do not resubmit). With the exception of the Senior Technical Representative, required per item (a) above, all Key Personnel must be personnel that will be charged directly to the contract and not as a part of any indirect cost.

Key Personnel Category SOW Task Required Qualifications LGT3 - Logistician III 4.1 Support

Material; 4.2 Component Repair;

and 4.3 Obsolescence Management

Minimum of five (5) years demonstrated experience in integrated logistic support for military systems.

ED4 - Engineer, Design

IV

4.4 Prototype

Hardware/Software Fabrication

Minimum of five (5) years demonstrated experience in prototyping electronics.

23183 Electronics Technician Maintenance

III

4.5 On-Site

Technical Assistance

Minimum of five (5) years demonstrated experience in field support of hardware and electronics.

Qualifications of Key Personnel shall not be based on the presumption of future education or experience. The qualifications listed in each individual proposed Key Personnel resume, not the specific individual, are the materially relevant aspects of the proposed Key Personnel partially forming the basis of award under C-237-H002, Substitution of Key Personnel. Therefore, even if a proposed Key individual becomes unavailable to the offeror between proposal submission and award, the Government will evaluate and make its award decision based on the qualifications listed on the proposed resume(s). When the Government awards a contract/task order under those circumstances, the Government will require the awardee to use the qualifications listed on the relevant proposed Key Personnel resume as the basis for replacing that individual under C-237-H002 during contract/task order performance.

Each resume shall not exceed two (2) pages. Resumes shall include: employee name, number of years of professional experience, current position/title/employer, educational history, chronology of professional experience, current level of security clearance.

Identify all proposed Key Personnel who are not currently employees of the offeror or proposed subcontractor, and who are proposed to permanently relocate. Provide a signed Letter of Intent (LOI), dated no earlier than the solicitation release date, by that person indicating their intent to be hired or relocated if the contract/task order is awarded to the offeror. If the signed LOI includes any references or enclosures, the offeror shall provide the references and enclosures with the LOI as part of the proposal. Failure to provide references or enclosures or submission of enclosures that violate DFARS 222.7402 and DFARS 252.222-7006 may render an offeror’s proposal ineligible for award. LOIs, inclusive of any references or enclosures, are not subject to a page limitation.

Note: Resumes are not required for Non-Key Personnel. Resumes submitted for Non-Key Personnel, apart from that of the STR, will not be evaluated.

(c) CPFF Tasking

The offeror shall provide a complete labor matrix representing the full five (5) year level of effort, demonstrating an appropriate mix of personnel for Cost Plus Fixed Fee (CPFF) SOW Tasks 4.2 through 4.5. The labor mix shall correlate the Key Personnel identified in paragraph 3.1.2(b) of this provision with their corresponding hours to each assigned SOW Task. The labor matrix shall also correlate the labor categories for all Non-Key Personnel with their corresponding hours to the SOW tasks (no page limit).

Below is the Government’s estimated labor mix for CPFF SOW Tasks 4.2 through 4.5 for the base year and all option years:

Labor Category # of

Personnel Hours Per Year

Total Hours Per Year

5 Year Total

MANP3 - Program Manager III

1 400 400 2,000

01020 – Administrative Assistant

1 200 200 1,000

23182 - Electronics Technician Maintenance II

2 800 1,600 8,000

LGT3 - Logistician III 1 1,160 1,160 5,800 ED4 - Design Engineer IV 2 1,160 2,320 11,600 23183 Electronics Technician Maintenance III

2 1,160 2,320 11,600

Total 8,000 40,000

(1) Offerors may propose the estimated labor mix shown in the table above or deviate. If an offeror’s proposed labor mix differs from the Government’s estimate by twenty percent (20%) or greater, in terms of either or both labor category and level of effort distribution, the offeror shall provide rationale to explain why the proposed deviation is appropriate. The rationale shall not exceed four (4) pages. In order for the labor mix rationale to demonstrate the proposed deviation is appropriate, it shall address.

(i) How the proposed labor mix deviation in terms of level and area of expertise (e.g., proposed labor categories) is suitable for performance of the SOW tasking, and associated complexity identified in the SOW; and

(ii) How relationships between labor categories will be structured and operate at the task level to accomplish the tasking efficiently and effectively (e.g., peer review process, senior to junior level oversight and interaction, etc.).

(2) Labor Categories cited must be titles listed at the NUWCDIVNPT Contracts Website:

http://www.navsea.navy.mil/Home/WarfareCenters/NUWCNewport/Partnerships/CommercialC ontracts/LaborCategories.aspx. For Labor Categories that provide for various Levels (I, II, III, IV), select the Level that matches the proposed individual. Note for Service Contract Labor

Standards (SCLS; formerly known as the Service Contract Act (SCA)) Labor Categories Only:

offerors may propose an SCLS labor category listed in the SCA Directory of Occupations (see http://www.dol.gov/whd/govcontracts/sca.htm) even if the SCLS labor category is not listed at the NUWC Division Newport Contracts Website. The appropriateness of any proposed SCLS labor category not listed at the NUWCDIVNPT Contracts Website shall be included in the offeror's explanation provided in accordance with paragraph 3.1.2(c)(1), above.

(3) Number of hours must be assigned to each Labor Category proposed. If a single labor category is proposed with both Key and Non-Key Personnel, the offeror shall break down the distribution of hours between Non-Key Personnel and each Key Person.

(4) The offeror shall include a breakdown of the proposed distribution of hours between the Government site and contractor site(s). The Government estimates ninety percent (90%) of the effort will be performed at the Contractor Site and ten percent (10%) of the effort will be performed at the Government Site. If an offeror submits a proposal with a Contractor to Government site ratio that deviates from the Government’s estimate by greater than ten percent (10%), the offeror shall include a rationale as to why the offeror deemed the proposed hours appropriate (2 page limit).

(d) If the use of personnel at facilities outside the local commuting area of NUWCDIVNPT are proposed, demonstrate that the personnel can be used effectively and efficiently, and that adequate management control exists over their use. If not proposing the use of personnel at facilities outside the local commuting area, the offeror’s proposal shall include a statement indicating as such (1 page limit).

(e) If the offeror proposes to perform any part of the proposed level of effort with employees working in excess of forty (40) hours per week, regardless of compensation arrangement, provide the following information:

(1) Identify all hours in excess of forty (40) hours per week by labor category whether at the prime or subcontract level.

(2) Provide a copy of the corporate policy addressing work in excess of forty (40) hours.

Include an assessment of its impact on work effectiveness and specify the extent to which employees are required or encouraged to perform work in excess of forty (40) hours.

(3) Identify the number of hours that will be performed without supervision and provide an assessment of the productivity of such effort.

(4) Provide a schedule of times when employees will work hours in excess of forty (40) hours per week, such as 4:30 P.M. to 5:30 P.M. Mondays through Thursdays or 8:00 A.M. to 12:00 P.M. on Saturdays for a total of forty-four (44) hours per week.

If not proposing personnel working in excess of forty (40) hours per week, the offeror’s proposal shall include a statement indicating as such (no page limit).

3.1.3 Management Approach – Subfactor 3

The Offeror shall describe its management approach to accomplish the work required for this requirement by addressing the following areas. The offeror’s response to each item listed below shall include any relevant discussion of utilizing, tasking and communicating with subcontractors, if applicable; to the extent such discussion is not otherwise captured in the offeror’s response to item (d).

a. Management processes the offeror uses to divide, distribute, assign, measure and control work and ensure repeatable desired results in terms of quality, schedule, and cost;

b. Management processes to identify and implement innovative solutions;

c. Ability to preserve stability and maintain technical expertise in the workforce;

d. Ability to manage subcontractors. The offeror’s response shall describe how the prime will 1) select which of its approved subcontractor(s) will perform individual technical instructions post award, including how it determines their qualifications; 2) ensure subcontractor(s) deliver on cost and on time; and 3) verify the subcontractor(s)’ quality standards;

e. Approach to encourage responsiveness to, and cooperation with, customers;

f. Approach to problem resolution; and

g. Ability to submit timely and accurate invoices and CDRLs.

3.2 Past Performance – Factor 2

(a) The Offeror shall provide three (3) past performance references, if available, that reflect recent relevant experience performed within the last three (3) years of the closing date of the solicitation that demonstrate the ability to handle work performed under this contract. Include a discussion on how the references provided are relevant to the work being proposed. Include contract/task order number, contract/task order type, program name, total contract/task order cost, short description of work performed, and names and valid telephone numbers for the Procuring Contract Officer (PCO), Contracting Officer’s Representative (COR), and Government Program Manager (PM).

(b) Each past performance reference shall not exceed two (2) pages per reference, for a total of six (6) pages.

(c) Subcontractors performing more than twenty-five percent (25%) of the total price of the contract shall also submit three (3) past performance references, if available, that reflect recent relevant experience performed within the last three (3) years and demonstrate the ability to handle work performed under this contract. Include a discussion on how the references provided are relevant to the work being proposed. Include contract/task order number, contract/task order type, program name, total contract/task order cost, short description of work performed, and names and valid telephone numbers for the Procuring Contract Officer (PCO), Contracting Officer’s Representative (COR), and Government Program Manager (PM). Each past performance reference shall not exceed two (2) pages per reference, for a total of six (6) pages per subcontractor.

(d) The Government may also use other information such as the Contractor Performance Assessment Reporting System (CPARS) or other data available from Government sources to evaluate an offeror’s past performance. The Government reserves the right to limit or expand the number of references it decides to contact, and to contact references other than those provided by the offeror.

3.3 Small Business Participation – Factor 3

DO NOT SUBMIT DOLLAR AMOUNTS FOR THE SMALL BUSINESS PARTICIPATION

FACTOR.

The offeror shall provide sufficient detail to permit a complete evaluation. This factor applies to every offeror (U.S. and non-U.S.), regardless of size status or locations of working facilities or headquarters. Small Business Participation shall include the following:

(a) All offerors shall provide the names and CAGE codes of small business concerns (including the offeror if a small business concern) who would participate in accomplishing the proposed task order; the small business classification of each U.S. small business concern (i.e. SB, SDB, WOSB, HUBZone SB, VOSB, and SDVOSB); and a short description of the specific supplies or services to be provided by each small business concern. If a small business does not have a CAGE code, insert the word “None.” List all SB classifications that apply to each concern.

(b) All offerors, including offerors who are themselves U.S. small business concerns based on the North American Industry Classification System (NAICS) code and size standard applicable to this procurement, are to identify the extent to which U.S. small business concerns will be utilized as first-tier subcontractors in the performance of this proposed task order. U.S. small business concerns are defined (1) in FAR 19.001 and (2) by the criteria and size standards in FAR 19.102 for the applicable NAICS code.

(c) A small business offeror shall indicate the percentage of work performed by itself, as well as by any Small Business subcontractors. Proposals submitted by Large Business Concerns shall indicate the percentage of work performed by Small Business Subcontractors. The Small Business Participation percentage shall be calculated as follows:

Participation Percentage = Total Small Business Contract + Subcontract Dollars

Total Task Order Dollars

(d) The Government’s Small Business Participation objective for this task order is: 20%. The offeror is encouraged to propose a Small Business Participation objective percentage as high as is practicable, as long as the percentage is supported by the related Small Business participation approach outlined in paragraph (e) below. The offeror’s proposed Small Business Participation percentage for this task order shall be incorporated into the task order upon award.

(e) Provide an approach for how the offeror intends to meet the proposed Small Business participation percentage. The offeror shall provide rationale that demonstrates the tasks assigned to the selected Small Businesses are meaningful to the overall success of this task order. A Small Business Offeror shall include work performed as the prime contractor as well as any work performed by Small Business subcontractors. In addition, the offeror shall describe its management approach for involving SDB, WOSB, HUBZone SB, VOSB, and SDVOSB in the performance of this effort.

4.0 COST/PRICE

(a) Cost or pricing data and information other than cost or pricing data, from both the prime contractor and all subcontractors performing any part of the level of effort, shall be provided separately via email and in the format outlined below (see FAR 52.215-20 Alt I). Cost or pricing data provided may need to be certified prior to award (see FAR 52.215-20), and that a request for certification does not constitute “discussions” per FAR 52.215-1. No cost or pricing data shall appear in the Offeror’s technical proposal. Prime contractors, please note that FAR 52.215-12 is applicable to subcontractors proposed under this task order.

(b) The offeror shall provide detailed information to allow the Contracting Officer to determine the cost realism and reasonableness of the proposed costs. The offeror shall provide a single summary spreadsheet that supports the total amount of all CLINs listed in Section B. If the offeror uses additional spreadsheets to build CLIN pricing, these spreadsheets shall be submitted as part of the Offeror’s proposal.

------ The Offeror shall provide a level of effort by labor category, including subcontractor Offeror labor categories using eCRAFT categories. ------

(c) The prime offeror shall be responsible for justifying the reasonableness of each subcontractor offeror’s cost. The prime offeror shall indicate the type of subcontract proposed (i.e., cost type, fixed price, etc). Prime offerors and subcontractor offerors shall provide cost or pricing data as attachments to their proposals using a Microsoft Excel compatible spreadsheet. Offerors are encouraged to use the spreadsheet at the following link:

https://www.navsea.navy.mil/Home/Warfare-Centers/NUWC- Newport/Partnerships/Commercial-Contracts/Information-eCraft-/Cost-Price-Analyst.aspx

- Select from that page: Cost Analysis Spreadsheet

Offerors may alter the format and formulas of this spreadsheet for the sole purpose of accommodating their own accounting systems. Spreadsheets, either in the format above or contractor format, shall contain intact formulas used to calculate any aspect of the proposal (i.e.

burdened labor rates, fee, etc.). Spreadsheets provided without intact formulas are unacceptable and may render an Offeror’s proposal ineligible for award. However, prime offerors and subcontractor offerors shall provide a single spreadsheet supporting the total amount of all CLINs listed in Section B of the solicitation.

If the Offeror intends to subcontract 70% of the total cost of all work to be performed, the Offeror shall provide information required by FAR 52.215-22(c).

(d) Cost Line. (CLINs 0001 - 0005): Offerors shall include burdened labor costs of the prime contractor and the subcontractor(s) rounded to the whole dollar.

(e) Fixed Fee. (CLINs 0001 - 0005): Offerors shall include the prime contractor's fee on their labor and the prime contractor's fee on their subcontractor(s) rounded to the whole dollar.

(f) Incidental Material/Costs and Travel (CLINs 0006 - 0010): Offerors shall include an Incidental Material/Costs estimate of $418,150 and a Travel estimate of $981,000 (figures do not include burdens). The breakout of these estimates by CLIN is in the table below for proposal purposes:

Line Item Base/Option# Travel Incidental Material/Costs

TOTALS

0006 Base (Year 1) $ 196,200 $ 108,750 $ 304,950 0007 Option (Year 2) $ 196,200 $ 77,350 $ 273,550 0008 Option (Year 3) $ 196,200 $ 77,350 $ 273,550 0009 Option (Year 4) $ 196,200 $ 77,350 $ 273,550 0010 Option (Year 5) $ 196,200 $ 77,350 $ 273,550

TOTALS $ 981,000 $ 418,150 $1,399,150

Offerors may fully burden such costs and these costs shall be added to the material estimate.

Offerors are required to distribute these sums among subcontractors consistent with the narrative included in the technical proposal. Whenever a subcontractor proposes material costs, the subcontractor may fully burden such costs and these costs shall be added to the material estimate. Offerors shall not add fee to Material/ODC/Travel costs. Subcontractor proposals shall include a complete listing of all costs other than labor which are charged direct by the company exclusive of travel costs and purchased material which is incorporated into a deliverable item.

The Material/ODC estimate includes purchased incidental consumable materials, computer time, reproduction, telephone, shipping and any other costs that are charged direct (with the exception of labor and any Firm Fixed Price CLIN items). The Travel estimate includes travel expenses.

Offerors shall burden these estimates with applicable indirect rates (i.e. G&A, Material Handling). No detailed justification from offerors for these amounts is required. Offerors shall not apply fee to Material/ODC and Travel estimates.

The Government's Cost Realism evaluation of these costs may alter the additional costs on the basis of more accurate rate data or a Government Analysis and Estimate of the appropriate added costs. Any such alteration in the evaluated contract pricing will not, however, be reflected in the contract award.

Any offeror having an accounting system which includes, within overhead or G & A, the cost elements of material and travel/subsistence shall specifically state this fact in the cost proposal.

This will preclude these costs from being unduly considered in the Government's cost evaluation.

(g) Supporting Documentation Requirements:

(1) Offerors shall provide the Basis of Estimate (BOE) supporting the costs/prices provided in the Cost/Price Summary including a description of the assumptions and computations used to develop the proposed costs/prices. For materials, offerors shall describe their methodology for ensuring prices are fair and reasonable. The prime contractor shall be responsible for justifying the reasonableness of each subcontractor.

(Note material justification is not applicable if the Government is providing plug numbers)

(2) Direct Rate Supporting Documentation: The offeror shall provide details as to the basis of labor rates proposed (i.e., actual rates, wage rate determinations, bid level rates). If actual direct labor rates are proposed, the offeror shall provide the effective date(s) of the actual labor rates and provide payroll journals or equivalent for all labor rates. Offerors shall specify the current actual hourly wage rate for each Key Person proposed and provide payroll journals. If proposed direct labor rates vary from actual wages of Key Personnel, explain the basis for those rates. Trace proposed direct labor rates to proposed individual personnel. If proposed direct labor rates for non-key personnel are based on actual rates, offerors shall specify the current actual hourly wage rate for each non0key person proposed and provide payroll journals. Identify the date as of which the actual wage rate is current. If proposed direct labor rates vary from actual wages of non-key personnel, explain the basis for those rates. Failure to provide payroll journals for all key and non-key personnel proposed based on actual rates may render the proposal ineligible for award.

(3) Escalation: For the purposes of cost evaluation, offerors shall identify any escalation applied in its cost proposal for each labor category for each year, and provide detail within its cost narrative as to the methodology of how the escalation rates are applied (i.e., midpoint escalation, single point escalation, etc.).

(4) Indirect Rate Supporting Rate Documentation: Offerors shall provide the supporting information and identify the basis of proposed rates for indirect costs (e.g., Forward Pricing Rate Agreement and date of agreement, bidding rates and the date of submission;

or, actual rates used and the effective date, billing rates, and the date of approval, etc.).

(5) Uncompensated Overtime: For the prime and each subcontractor, in accordance with FAR 52.237-10, “Identification of Uncompensated Overtime”, if uncompensated time is included in the offer or any of the supporting cost data, the uncompensated time should be clearly identified with an explanation as to why it is needed. In addition, for any prime or subcontractor proposing uncompensated time, briefly summarize the company policy on uncompensated time and provide a copy of the policy. State what, if any, impact the policy may have on the efforts described in the Statement of Work/Performance Work Statement. Provide historical data to demonstrate that the proposed level of uncompensated overtime is realistic.

(6) Facility Capital Cost of Money (FCCOM): Offerors shall submit form CASB-CMF if proposing FCCOM and show the calculation of the proposed amount. Additional narrative may be submitted as a separate document, if necessary, to describe derivation of labor rates, use of uncompensated overtime pools to which indirect rates are applied, etc.

(7) Subcontracted Costs.