Attachment_16b_-_Government_Responses_to_Offeror_Questions_r2.xlsx
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- Attached to
- Amendment 0005
- Solicitation number
- N66604-18-R-0881
About this file
This amendment to a solicitation updates several sections and attachments. It modifies Section J to revise the list of attachments. Sections L and Exhibit A are also updated. Specifically, Sections L 3.1.4.3 and 4.2 are amended, and changes are made to the CDRLs attachment and a question and answer document. The solicitation relates to contract services at Naval test ranges, and appears to allow for ongoing questions and clarification from potential offerors.
Attachment 16b - Government Responses to Offeror Questions r2
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Sheet1 Line number Source Document Excerpt of Content Offeror Question/Comments & Requested Action Government Response Documentation Change Amendment
| Line001 | RFP N666041840881; | |
| Attachment 01 PWS | L.3.1.1 The offeror shall describe its comprehensive approach to accomplish the Government’s objectives and requirements identified in the Performance Work Statement (PWS). |
M.3.1.1 The Government will evaluate the proposal to determine the Offeror’s approach and ability to perform the tasks in the areas of Enterprise Operations, Test Operations, and Base Operations. To determine if Offeror can perform all work tasked by the PWS and addressed at the 3rd or 4th level of tasking, as noted by asterisk in Attachment 01, PWS, and identify efficiencies for performance.
a) There are no asterisks in the Attachment 01, PWS; will these be provided?
b) If asterisks are provided, is it the Government’s intent that only the PWS sections with asterisks be addressed in Subfactor 1 – Capabilities?
| c) Is it the Government’s intent that all sections of the PWS be addressed in Subfactor 1 – Capabilities? | Answered as part of Amendment 0001 | Section M - Amendment 1 | 1 |
| Line002 | Exhibit A AUTEC CDRLS; | ||
| Section 4.4.1.3.1 | Blocks 12 One time report due within 90 days of contract award |
4.4.1.3.1 The Contractor shall submit a GFP Transition Management Plan to the Government Property Administrator (GPA) for review within 30 days of award. [CDRL A00L]
| A00L is a GFP transition Management Plan required by the PWS 30DAC, but the CDRL says within 90 days of contract award (4.4.1.3.1). Please clarify when you require the GFP Transition Management Plan | 30DAC is the delivery requirement identified in the CDRL. PWS paragraph 4.4.1.3.1 is modified to remove delivery requirements prescribed in the CDRL. | Attachment 01 - PWS 16.5.2 | 3 | |||
| Line003 | RFP N666041840881 | Configuration Management – AUTEC CM Process is described in the AUTEC Configuration Management Plan. The Offeror shall explain its corporate CM process and how that process and associated tools would be integrated with the precepts of the AUTEC CMP. | When will the Government make the AUTEC Configuration Management Plan available? | The AUTEC Configuration Management Plan R0 dtd 31 Jan 18 is available and filed in the PWS Citations folder of the AIMTC bidder’s library. | N/A | 3 |
| Line004 | Exhibit A AUTEC CDRLS | As an example for A001, Contractor shall submit Draft plan electronically to the government 30 days after contract award for review and approval. In block 12 this is depicted as 30DAC. | There are currently nine CDRLS listed with due dates within the transition period. A001, A002, A007, A008, A009, A00D A00E, A00F A00K and A00L. Please confirm that you require these CDRLS to be delivered during the transition as indicated in block 12 and 16. | Yes - CDRLs will be required during the Transition per DD1423-2. If information is not available to the successor, please note as such with an explanation. Minor edits have been made to the CDRL file and will be reposted to the Bidder's Library in Amendment 4. Tables are in Draft and Finals will be presented at Contract Award. | Exhibit A AUTEC CDRLS update. | 4 |
| Line005 | Solicitation | Offeror shall submit as part of its proposal a written proposed subcontracting plan in accordance |
with the clause entitled "SMALL BUSINESS SUBCONTRACTING PLAN" (FAR 52.219-9).
The plan shall include the Congressionally mandated five percent (5%) goal for small disadvantaged business concerns or a detailed explanation as to why the goal cannot be included in the plan.
What Volume should the Small Business Subcontracting Plan (NAVSEA)(JUN 1999) be included? Is there a page count related to this plan?
| We recommend that this plan is excluded from page count to ensure there is sufficient space to comply with FAR 52.219-9. | Clarified in Amendment 2 | Section L - Amendment 2 | |
| Section M - Amendment 2 | 2 | ||
| Line006 | Solicitation | Offeror shall submit as part of its proposal a written proposed subcontracting plan in accordance |
with the clause entitled "SMALL BUSINESS SUBCONTRACTING PLAN" (FAR 52.219-9).
The plan shall include the Congressionally mandated five percent (5%) goal for small disadvantaged business concerns or a detailed explanation as to why the goal cannot be included in the plan.
| How will this plan be evaluated? (SMALL BUSINESS SUBCONTRACTING PLAN) | Clarified in Amendment 2 | Section L - Amendment 2 | |
| Section M - Amendment 2 | 2 | ||
| Line007 | Solicitation | Offeror shall submit as part of its proposal a written proposed subcontracting plan in accordance |
with the clause entitled "SMALL BUSINESS SUBCONTRACTING PLAN" (FAR 52.219-9).
The plan shall include the Congressionally mandated five percent (5%) goal for small disadvantaged business concerns or a detailed explanation as to why the goal cannot be included in the plan.
This section requires a 5% of total contract value goal for SDB and L.3.1.5 requires a 10% total contract value SB goal.;
| Are there minimum required goals for SDB, WOSB, HUBz, VOSB, or SDVOSB? | The section L 3.1.5 10% requirement is the minimum requirement. | N/A | 3 |
| Line008 | Solicitation | 3.1.5 Subfactor 5 – Small Business Participation |
For each functional area proposed, the Offeror shall address the following
| Please clarify the meaning of "For each functional area" related to the small business participation commitment document. | Language removed. | Section L - Amendment 3 | 3 | ||||
| Line009 | Attachment 01 PWS; | ||||||
| Attachment 5 CI List | The contractor is also designated Design Agent for systems and components in Attachment 05 - AUTEC Configuration Item List, as such they are required to initiate, design and document changes to those systems through the AUTEC CM process. | What is the definition of “Design Agent?” The PWS states the Design Agent is to “initiate, design and document changes to those systems through the AUTEC CM process.” For those systems in the CI list for which the M&O Contractor is listed as the Design Agent, is the contractor also the one who would be implementing approved changes? For instance, for the software systems with M&O as the Design Agent, is the contractor responsible for the software coding/maintenance? For the software systems with an entity other than the M&O listed as Design Agent, does this mean the M&O is not responsible for software coding/maintenance of these systems? | For CI’s which the contractor is designated as design agent, the contractor is responsible for development of changes to the configuration and preparing design data packages for Government approval per PWS para 4.1.9.1.2. The contractor is responsible for tasking per PWS para 4.1.9.1.3 through 4.1.9.1.7 for all changes to AUTEC Product Baseline as approved by the AUTEC CCB. AUTEC applications will reside on the government hosted AIDMS AUTEC Integrated Data Management System (govt hosted, mil domain). Electronic Data Interchange (contract hosted, commercial domain). The Contractor is responsible for the CSCI of the CIs where listed as Design Agent. | N/A | 3 | ||
| Line010 | Attachment 5 CI List | n/a | The assumption is that there is more software in use (both COTS and custom built) at AUTEC than the few that are listed in the CI list. Will the current set of software used on contract be made available to the successful bidder? For the custom built software, will the successful bidder have access to the source code to make approved modifications? | All Government software (COTS or GOTS) will be available for the successful offeror. The successful offeror will have all of the software data products that are identified as required by the AUTEC CM process to be delivered with AUTEC Change Proposals. | N/A | 3 | |
| Line011 | Attachment 5 CI List | n/a | A significant application (RDAS) used for Post Mission Processing and Analysis was not listed in the CI list. Will this application be made available for use by the M&O contractor? Will the M&O contractor have access to the source code and be allowed to modify the application to meet new data processing and analysis requirements? | RDAS is one of the software applications (there are approximately 30) which is on ARGOSNET used for data processing which will be made available to the next contractor. The baseline software products will continue to be available for the follow-on contractor to perform requirements of the contract. For changes to the AUTEC product baseline, the successful offeror will have all of the software data products that are identified as required by the AUTEC CM process to be delivered with AUTEC Change Proposals. | N/A | 3 | |
| Line012 | Attachment 9 Workload factors r10.4.xlsx | Abbreviated MK 48 analyses take place 15 times per month. | The workload factors do not list what software is to be used for Post Mission Processing and Analysis. Is it the Government’s intent that the successful bidder provide their own software for this purpose? | The baseline software products will continue to be available for the follow-on contractor to perform requirements of the contract. For changes to the AUTEC product baseline, the successful offeror will have all of the software data products that are identified as required by the AUTEC CM process to be delivered with AUTEC Change Proposals. | N/A | 3 | |
| Line013 | Attachment 5 CI List | Data Processing and Analysis Center |
(NET SUB ARGOS)
| The CI list includes “Data Processing and Analysis Center (NET SUB ARGOS),” which is CSCI 3.2.1.3. Is the intent for the successful bidder to use this software for all post-test data processing and analysis? How will required changes to support our processes be implemented? | The baseline software products will continue to be available for the follow-on contractor to perform requirements of the contract. For changes to the AUTEC product baseline, the successful offeror will have all of the software data products that are identified as required by the AUTEC CM process to be delivered with AUTEC Change Proposals. | N/A | 3 | ||||
| Line014 | reserved | reserved | reserved | reserved | reserved | ||
| Line015 | Attachment 5 CI List | ACRS (in development, Billing, Reporting, estimating, cost control, actuals vs estimates) | What are the M&O contractor’s responsibilities for ACRS (CI 1.2.1)? Will the M&O contractor be required to use it for financial analysis and reporting? | No. ACRS is a government billing system. CI List updated to read "Government Only" for ACRS and OTIS | Attachment 05 - AUTEC Configuration Item List r1.1 | 4 | |
| Line016 | Responses to Industry Question from Draft RFP.xlsx | The Government will provide NMCI computers for workforce resident at WPB as required by functional area. | In the “Responses to Industry Questions from Draft RFP,” the Government states, “The Government will provide NMCI computers for workforce resident at WPB as required by functional area.” Will the Government be providing NMCI computers to all M&O contractors (WPB at Government facility, CONUS at contractor facilities, on Andros) who have a requirement for one? | The Government will only provide Government business computing systems at Government locations as required for the performance of the contract. The contractor will also provide limited Government business system seats for remote access as determined to be required for the performance of the contract. It is expected that the successful contractor will provide its employees the resources needed to fulfil the contract requirements at the contractor’s facility(ies). PWS 4.1.4.1.1 has been updated to remove NMCI -- added "a DoD Enterprise wide solution" | Attachment 01 - PWS 16.5.2 | 3 | |
| Line017 | Attachment 1 PWS Rev 16.5; | ||||||
| Attachment 9 WLF r10.4 | “Helicopter usage is measured in hours…”, and |
“The number of days used…”
| Proprietary Question | A "Helicopter Utilization" Workload Factor has been added to Attachment 09. | Attachment 09 - WLF r10.5 | 3 | |||
| Line018 | PWS Rev 16.5 | Launch and Recovery Services: the ratio of recoveries by platform for all units are 30% by helicopter and 70% by range vessel. | Proprietary Question | Helicopter missions are often added within 48 hours or less notice. Air crews need to be available on short notice to support these missions. The only time air crews are not required to be available on short notice is during Range Maintenance Periods or Range Stand Down. | N/A | 3 |
| Line019 | RFP N666041840881 | “The aircraft shall be dedicated to the exclusive use of the AUTEC project over the effective life of this contract.” | If the offeror purchases the aircraft, under what authority is the Government restricting the use to be exclusive to AUTEC | The government is affording the winning offeror the opportunity to purchase the helos from the incumbent, and the government pays for the maintenance and repairs for those helos. In consideration for doing so, the government requires that those helos be dedicated to our exclusive use. If the awardee buys those helos, it is contractually agreeing to all of our terms and conditions. However, the awardee is not required to buy those helos. It is free to fulfill the PWS requirement by buying or leasing other helos or another arrangement with helos not solely dedicated to the AUTEC program. | N/A | 3 |
| Line020 | Attachment 1 PWS Rev 16.5 | Range User-launched EXTORPS/REXTORPS are estimated at 400 per year. |
Vehicle launches from the RANGER are typically 10 from the MK-59 Torpedo Tube.
The ratios of recoveries by platform type for all units are: 30% by helicopter and 70% by range vessel.
An estimated 200 vehicles are recovered by helicopter annually.
| If 400 EXTORPS/REXTORPS are launched by range users, and 10 launches are made by RANGER, and if the helicopter’s 30% share of recoveries equals 200, then can it be deduced that there are a total of 667 launches, and with 410 accounted for (by range users and by RANGER) the remaining 257 launches are made by helicopter? | The AUTEC Helicopters Launch only MK 30 and EMATT targets. They recover MK 30 targets, Heavyweight and Lightweight Torpedoes. Approximately 10 MK 30's and 5 EMATT's are helicopter launched annually. | N/A | 3 |
| Line021 | Attachment 1 PWS Rev 16.5 | (Aircraft date of manufacture information, airframe and engine usage hours information, refurbishment dates.) | Request the following additional aircraft information/documentation: |
-Major repairs including approval data for modifications;
-Major modifications list including approval data for modifications.
-Current Airworthiness Directives (AD) status list.
-All Life limited component times and cycles.
-Aircraft and component maintenance inspection schedule.
-Maintenance forecast sheet.
-Maintenance program aircraft is currently under.
-FAA Airworthiness Certification.
-Installed equipment list.
-Aircraft Weight and Balance information Bidder's Library "Informational Documents" folder was updated with Amendment 2 -Equipment Lists (includes installed equipment list and aircraft weight and balance information) -Major Component and Inspection Data (includes life limited component times and cycles, aircraft and component maintenance and inspection schedule) -FAA Airworthiness Certification Helo - Government Parts (includes life limited component times and cycles and aircraft and component maintenance and inspection schedule, maintenance forecast sheet, installed equipment list, and Maintenance history) -Photographs of the rotary wing aircraft, and historical reimbursement costs) Information related to major repairs and modifications including approval data will be provided to the successful offeror at contract award.
The CAMP inspection system is currently being implemented for the AUTEC helicopters. CAMP system includes the General Maintenance Manual (GMM). This is an FAA approved system and is based on OEM recommendations.
Added to the Bidders' library information documents folder. 2
| Line022 | AUTEC GFP (July 2017) | n/a | Is there a separate list of government-provided aircraft parts, tools, GSE etc. which includes P/N, S/N, life-cycle data? If so, please provide the requested information | All tagged aviation assets are included in either Attachment 04a - GFP GT$5K plus all ADPE or Attachment 04b - GFP with initial acq value LT $5K. | N/A | 4 |
| Line023 | AUTEC GFP (July 2017) | n/a | Are the aircraft tools, GSE, parts, etc. which were observed during the industry site visit to Andros Island replenished (sourced, purchased, delivered) by the Government or by the Contractor? | All assets required for the performance of this contract (to include aviation assets) with a value greater than $5K (and some ADPE) will either be provided by the Government as GFP or purchased by the Contractor (CAP holding Government title) until delivered to the Government. |
| All assets required for performance of this contract with a value less than $5K (Attachment 4b) will initially be provided by the Government at contract award in an "as-is" condition in accordance with FAR 52.245-1(d)(iii).. If any or all of the Government property is lost or becomes no longer usable, the Contractor shall be responsible for replacement of the property at Contractor expense. | N/A | 4 | |||||
| Line024 | Attachment 1 PWS Rev 16.5 | The Contractor shall operate, maintain, and repair fired pressure vessels to produce steam and hot water for laundry and main dining facility needs per OCD-(20.2)-11-XX; Steam Boilers. | The referenced PWS paragraph verbiage requires the contractor to operate, maintain, and repair fired pressure vessels. Do the pressure vessels falls under the jurisdiction of ASME or the NBIC? | Maintenance of the pressure vessels fall under the "jurisdiction" of NAVFAC. | N/A | 3 | |
| Line025 | RFP N666041840881 | 52.246-25 Limitation Of Liability—Services (FEB 1997) | FAR 52.246-25, Limitation Of Liability--Services is listed as a "Clause(s) included by reference." Does the Government require that the Contractor carry insurance, or establish a reserve for self-insurance, covering liability for loss or damage suffered by the Government through the Contractor's performance of services or furnishing of materials under this contract, as is mentioned in FAR 52.246-25(c)? If this insurance/reserve is required, is there a minimum amount required for the insurance or reserve? | The Government has no minimum insurance requirements; Offerors shall determine their own levels and types of insurance coverage. The Government will review any proposed insurance for allowability in accordance with FAR Part 31. | N/A | 4 | |
| Line026 | Exhibit A AUTEC CDRLS | “in accordance with Table 2 Financial Systems Journal Entry (FSJE)” | This is a DRAFT Table. When will the real tables be provided? Will PWS Chapters be updated? |
| Does the Expense Element section reflect allowable billable costs? | All Final Tables will be presented at time of Contract Award. | N/A | 3 | |
| Line027 | Exhibit A AUTEC CDRLS | n/a | There is no Table referenced here for decoding the requirements |
Table 6 mirrors the requirements, but it is mislabeled as “Balance of Payments” and “Range Utilization Journal Entry (RUJE)”
| Record Structure 1 (RUJE systems where time is tracked) and Record Structure 2 (RUJE systems where number of installs are tracked) are outdated and are not listed as DRAFT….(i.e.: “Work order | CDRL A00X has been updated to include Table 6. The Title on Table 6 has been updated and re-attachment to the CDRL file Note: The Table is in Draft Format – future updates to all Tables will be presented at Contract Award. CDRL A005 Balance of Payments includes Table 9. I have reviewed all Draft tables and re-embedded them into the Exhibit A CDRL file dated 14 May 2018. | Exhibit A AUTEC CDRLS update. | 4 | ||||
| Line028 | Exhibit A AUTEC CDRLS | “Data file shall be submitted electronically in accordance with Table 4 MSC Barge Data.” | Table 4 – MSC Barge Shipment Table is DRAFT. Will this be updated? | CDRL Table Finals will be provided at contract award. | N/A | 3 | |
| Line029 | Exhibit A AUTEC CDRLS | “Data file shall be submitted electronically in accordance with Table 5 Issues from Inventory.” | Table 5 –Issues from Inventory is DRAFT. Will this be updated? | CDRL Table Finals will be provided at contract award. | N/A | 3 | |
| Line030 | Attachment 1 PWS Rev 16.5 | 4.1.4.2.1 The Contractor shall implement and maintain a seamless EDI Network utilizing web-enabled technology to provide continuously available, secure, encrypted remote access to the Government for all draft or completed data item archives and the CDRL as well as all other working data, including subcontractor data, developed to support the management and engineering efforts of the program. The Contractor shall establish an EDI Network capable of fully supporting Government access to information within ten business days of contract award. | Please clarify the referenced requirement. Specifically, is the Government requiring the processing interface necessary to satisfy the referenced requirement to be a transactional EDI-based interchange accomplished through a commercial EDI network initiated by the Government user? If so, will the Government have EDI document formats and standards already specified for all of the documentation referred to in referenced paragraph or does the Government expect the contractor to develop all of those formats within the transition period and up to 10 days after contract award? |
| Alternatively, is a secure, Government- accessible web-based portal acceptable for sharing the referenced documentation without transactional EDI-based interchange? | PWS adequately defines requirements for the Network and accessibility. PWS has been changed from 10 business days to 30 days of contract award. PWS paragraph 4.1.4.2.1 is revised | Attachment 01 - PWS 16.5.2 | 3 |
| Line031 | RFP N666041840881 | Non-cost-reimbursement subcontractors may provide fixed rates or fixed prices for each contract year on the |
Offeror’s Attachment 11, without breaking out direct labor and burdens, but the Offeror shall explicitly note that these costs or rates are fixed by describing the subcontract type (e.g., Firm Fixed Price or Time & Material).
| Will T&M subcontractors be evaluated for cost realism? | Please refer to Section M for cost evaluation information regarding cost evaluation. | N/A | 3 |
| Line032 | RFP N666041840881 | ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT |
0001 1 Job
| What is the distinction between “job” and “lot” for the unit of issue in Section B? And what impact does that have on payment? | For the purposes of this contract, the unit of measure "job" is used for those CLINs which are primarily services. The unit of measure "lot" is used for those CLINs which are primarily materials. This does not have any impact on payment. | N/A | 3 | |||
| Line033 | RFP N666041840881 | (c) FEE: For the purposes of determining the amount upon which the award fee is to be calculated, offerors are to use the estimated cost of labor CLINs to form the base (CLINs 0001, 0011, 0021, 0031 and 0041). . For CLIN 0100-0109, where materials are not broken out into separate CLINs, the award fee base shall be the proposed estimated cost of each CLIN. Base fee shall be 0%. | Can the Government verify that Base Fee will be 0% as indicated in Section L? Section B is structured with a line for Base Fee, thus creating the impression that the contract will include Base Fee. | Base fee shall be 0% in accordance with Sec L 4.1(c ) | N/A | 3 |
| Line034 | RFP N666041840881 | Management Approach / Page limit 25 | The Government added Involvement of Universities or other Educational Institutions, Transition Plan, and enlarged the requirement for Recruitment and Retention to the Management approach in the FINAL RFP. Previously, the Transition Plan in the DRAFT RFP was allotted 10 pages because of its complex nature. The FINAL RFP page count for the additions reflect a 10 page increase. Please consider the addition of 5 additional pages to accommodate the remaining additions to the Management Approach. | Concur with recommended increase to page count. | Section L - Amendment 3 | 3 |
| Line035 | Attachment 1 PWS Rev 16.5 | Bidders Library | Research of the PWS and applicable documents we cannot find the following documents. These documents have been referenced in either PWS or within the applicable documents. |
-4.1-56-xx Range Scheduling -05-28-xx ARGOS -2.1-01-xx In-water -22.2-04-03 environmental -16-51-xx EWTS -2.1-49-xx STCTS -2.1-50-xx FURY -OCD-9.2-01-xx MK-59 torpedo tube launch -OCD-9.2-03-xx Launch weapons
| -OCD/SOP-(09.1)-02-XX Ammunition and Explosives Personnel Qualification and Certification Program | The Government has researched the documentation questioned in this submission. Citations are located in the bidders' library as listed in the PWS, citations are not listed in PWS, or submission was not clear and its status could not be determined. | N/A | 3 | ||||
| Line036 | Attachment 9 Workload factors r10.4.xlsx | n/a | Weapons in columns B, C, and D do not agree. Can the government clarify the number of weapons required? The Government estimates do not match. | Approximately 150 Lightweight Torpedo REXTORPs, 20 Lightweight Torpedo EXTORP's, and 175 Heavyweight Torpedoes are recovered and processed annually | N/A | 3 | |
| Line037 | Attachment 1 PWS Rev 16.5 | n/a | The equipment for the machine and weld shop are shown within attachment 04A. Is it the government’s intention to man the facility? If yes, we request work load factors. We also recommend that the Government provide the recommendation within the PWS. | The machining and welding equipment is provided per the GFP lists. The contractor will determine how to most effectively use this equipment to meet contract performance requirements. | N/A | 3 | |
| Line038 | RFP N666041840881 | ODC. Offerors shall price ODC CLINs to contain, at a minimum, travel, relocation, licenses & fees, phone, shipping and freight and insurance. Offerors shall use the ODC estimates in the table below as plug numbers and burden each CLIN estimate with all applicable proposed indirect rates…] | The first sentence is confusing. In the previous paragraph on Materials, it is not included and only states that the plug numbers are to be used. Are Offerors supposed to: |
(a) price travel, relocation, etc. on top of the plug numbers, or
(b) are Offerors supposed to provide that breakdown of travel, relocation, etc. within the allotted plug numbers, or
(c) are Offerors just supposed to use the plug numbers, no breakdown?
| Please provide guidance on how to proceed with pricing the ODCs. | Offerors shall use ODC estimates as plug-in numbers, no breakdown is required however offerors must burden estimates with all applicable proposed indirect rates. | N/A | 3 |
| Line039 | Q&A Site Visit (29-31 Aug 17) | Q19: What is the availability of landlines? |
A: We currently use land lines for telephone connectivity. We use an AUTEC wired network for business connectivity (i.e. email). WIFI is currently prohibited for the conduct of official Government business….
| 1. Can the Government please clarify what is meant by “official Government business?” Can WIFI be used for any contract-related functions such as inventory, maintenance assignments and recordkeeping? | |||||||
| 2. Does the current WIFI prohibition apply to all work locations? | Official Government Business is information related to the mission of AUTEC. Refer to Current guidance for use of WIFI or PEDs. The following documents will be posted under PWS Citations Bidder's Library: CIO Policy 5239_25, NUWC PED Memo, and Cyber Security Manual. | The three documents will be added to the Bidders' library information documents folder. | 3 | ||||
| Line040 | RFP N666041840881 | n/a | If a substitute for a Key Personnel was identified for employment, when would the 45 day or 60 day advance notice timeframe begin? Would it be prior to the Contract Award announcement? After the Contract Award was announced? During the 60 day phase-in period or anytime during the 10 year life of the contract? | Anytime prior to contract award and anytime during the 10-year period of performance. | N/A | 3 | |
| Line041 | RFP N666041840881 | The Government will reimburse the Contractor for all maintenance expenses incurred during contract performance, including replacement parts. Replacement parts reimbursed by the Government will be subject to FAR 52.245-1. | Are the current mechanical crewmembers using the Sikorsky inspection program or AAIP, GMM? | The CAMP inspection system is currently being implemented for the AUTEC helicopters. CAMP system includes the General Maintenance Manual (GMM). This is an |
FAA approved system and is based on OEM recommendations.
N/A 3
| Line042 | RFP N666041840881 | The Contractor is required under section 4.2.4.2 of the PWS, Attachment 01, to provide helicopter services. To fulfill this requirement, the Contractor may, at its election, acquire two rotary-wing aircraft as prime Contractor owned capital assets for use under this contract | Are the aircraft operated under FAR Part 135.133, Public Use? Are both aircraft to be crewed sunup to sundown each day of the year and 24/7 during surge periods? Are both aircraft expected to be crewed and operated simultaneously or is one dedicated as a backup? | The aircraft are currently operated under FAR Part 135. The aircraft are to be available as scheduled. During surge periods (Submarine Command Course) both aircraft are operated simultaneously and are to be available during daylight hours. Other than surge periods - generally only one aircraft is required to support testing with one as a backup. | N/A | 3 | |
| Line043 | RFP N666041840881 | n/a | We assume the plan described by this paragraph is in addition to the Subfactor 5 information provided in Volume 2. Can we assume that the Small Business Subcontracting Plan should be included in Volume 4? | Clarified in Amendment 2. | Section M - Amendment 2 | 2 | |
| Line044 | RFP N666041840881 | The Offeror shall provide the original plus four (4) hard copies plus three (3) CD-ROM electronic copies of Volumes I through III via mail to Naval Undersea Warfare Center…. | Is hand delivery of the proposal acceptable or must it be delivered by mail? If only by mail, does mail include FEDEX, UPS, etc.? | Hand deliveries will not be accepted. Mail does include commercial delivery services such as FED-X, UPS, etc. | N/A | 3 | |
| Line045 | RFP N666041840881; | ||||||
| Attachment 01 PWS | n/a | There are appears to be a duplication of topics in Subfactors 1 and 2, e.g., Safety and Environmental, Configuration Management. Given the page constraints in Section L.1.3 (d), is it the Government’s intent that the Offer discuss both of these topics in both subfactors? If so, could you please clarify the difference in desired content in each subfactor? | It is the Government's intent that these topics be discussed in both Subfactor 1 and 2, to the extent offerors determine is necessary to meet the requirements of each subfactor. | N/A | 3 | ||
| Line046 | RFP N666041840881 | Section M.3.1.2.1 states, “The Government will evaluate the proposed management approach for each of the following areas in the context of how well each individual element requested in Section L3.1.2.1 was addressed by the offeror:…” | There is a discrepancy between the content areas cited in Section L.3.1.2.1 and the evaluated areas in M.3.1.2.1. Specifically, Section L includes “Contractor Housing” while the topic is not included in M.3.1.2.1 (a) through (m). |
In addition, M.3.1.2.1 (f) refers to “Recruitment and Retention” though the area is not one of the topics in Section L.3.1.2.1. (Topic addressed separately in Section L.3.1.2.2.)
| Will the Government consider aligning the Section L instructions with the Section M evaluation factors regarding Contractor Housing and Recruitment and Retention? | Section M revised to properly align Sections L and M. | Section L - Amendment 2 | |||
| Section M - Amendment 2 | 2 | ||||
| Line047 | RFP N666041840881; | ||||
| Attachment 01 PWS | N/A | Would the Government prefer to have the Transition response as part of the Subfactor 1 (Capabilities) response to the PWS (4.4) section, or in Subfactor 2 (Management Approach) in response to L.3.1.2.1.m, or both? | It is the Government's intent that these topics be discussed in both Subfactor 1 and 2, to the extent offerors determine is necessary to meet the requirements of each subfactor. | N/A | 3 |
| Line048 | RFP N666041840881 | “Include a resume and a signed letter of intent for all key personnel or an explanation why a signed letter cannot be |
provided. Resumes shall be no more than three pages in length each”
| Is the Letter of Intent considered part of the three page limit for each resume? Please clarify that, “Resumes shall be no more than three pages in length each” is applicable only to the resumes and does not include the letters of intent. | Resumes shall be no more than three pages in length each” is applicable only to the resumes and does not include the letters of intent. | N/A | 3 | |||
| Line049 | RFP N666041840881 | Subcontractors performing more than twenty-five percent (25%) of the total work scope in any of the three PWS Chapters (i.e., Enterprise, Test Operation or Base Operations), or more than ten percent (10%) of the total PWS work scope, shall also submit three (3) past performance references that reflect recent relevant experience performed within the last three years of the solicitation closing date and demonstrate the ability to handle the scope and breadth of the tasking in the PWS. Each past performance reference shall not exceed two (2) pages per reference, for a total of six (6) pages per subcontractor. | Please clarify what is meant by twenty-five percent (25%) of the total work scope in any of the three PWS Chapters. Does the government define “total work scope” in terms of hours or dollars? Similarly, can you clarify what is meant by ten percent (10%) of the total PWS work scope? | Percentage of work is in terms of cost. So 25% of the total cost of each section or 10% of the overall cost. | N/A | 3 |
| Line050 | RFP N666041840881 | (a) ODCs: Offerors shall price ODC CLINs to contain, at a minimum, travel, relocation, licenses & fees, phone, shipping and freight and insurance. Offerors shall use the ODC estimates in the table below as plug in numbers and burden each CLIN estimate with all applicable proposed indirect rates (i.e. G&A, Material Handling) and include the resulting costs in the corresponding ODC CLINs of Section B (CLINs 0003, 0013, 0023, 0033, 0043 and 0053). | What are the aircraft insurance requirements? | The Government has no minimum insurance requirements; Offerors shall determine their own levels and types of insurance coverage. The Government will review any proposed insurance for allowability in accordance with FAR Part 31. | N/A | 4 |
| Line051 | RFP N666041840881 | 4.4 Substantiating Cost Information | Will offerors submitting nonexempt direct labor rates derived from the Service Contract Act be required to submit substantiating cost information IAW section L 4.4 or will the applicable wage determination table coupled with analysis using the approach outlined in attachments 7a and 7b be deemed sufficient? Furthermore, If offerors elect to propose the rates contained within Attachment 07c would additional substantiating data be required? |
| Typically the information requested in 4.4 is associated with exempt personnel. Kindly advise. | For nonexempt direct labor rates derived from the Service contract Act, the applicable wage determination table, and reference to Attachment 07 will be sufficient substantiating data. | N/A | 3 | ||||
| Line052 | Attachment 1 PWS Rev 16.5 | In the paragraph where it references fuel deliveries and the Defense Logistics Agency Energy (DLA-E), it states, “The infrastructure associated with fuel (pipeline, storage tanks, etc.) also belong to DLA-E who is also responsible for its repair and major maintenance.” Later in the document in Para 4.3.1.4.3.6 it states that the Contractor is responsible for operations and maintenance of mobile fuel servicing equipment, truck based pantograph systems, and fixed direct refueling systems. | Where does one (DLA-E) responsibility end and the other (Contractor) begin? | A DLA€ facilities maintenance plan for AUTEC is added to the bidders' library to demonstrate the various roles and responsibilities at AUTEC. The document is provided as information to the offerors. | Added to the Bidders' library information documents folder. | 3 | |
| Line053 | Attachment 1 PWS Rev 16.5 | Page 6 (PWS 4.1.1.2)…a Continuity of Operations Program (COOP) Plan that includes a Hurricane Operating Procedure for AUTEC/Andros and AUTEC/West Palm Beach (WPB) facilities. |
Page 8 (PWS 4.1.2.6)…The Contractor shall collect metric data in accordance with data collection plans to self-assess performance against all Acceptable Quality Levels (AQLs) in this Performance Work Statement.
The PWS makes multiple references to contractor taskings within specific AUTEC programs or plans. To better align the contractor’s response with the Government’s intent, could the Government please include the following documents in the Bidder’s Library?
1. PWS 4.1.2.6, Examples of historical AUTEC data collection plans (required for narrative response, BOEs, and pricing)
2. PWS 4.1.1.2, Hurricane Operating Procedure (example of current AUTEC plan) DCPs will be provided upon Contract Award. Samples are added to the Bidders' Library.
The Standard Procedure (SP) Hurricane Operating Procedures document will be provided in the Bidder's Library. Two historical DCPs are provided as samples. They are added to the Bidders' library information documents folder.
| The Standard Procedure (SP) Hurricane Operating Procedures added to the Bidders' library information documents folder. | 3 | ||
| Line054 | Attachment 1 PWS Rev 16.5 | 4.1.9 AUTEC Product Baseline |
Performance Objective, Acceptable Quality Level (AQL), Monitoring Method
4.1.9.1 Configuration Control
4.1.9.1.1 The AUTEC Configuration Management Plan (ACMP) . . .
| Do the Performance Objectives under 4.1.9 AUTEC Product Baseline apply to all items under 4.1.9 or only Configuration Control? By their placement they would apply to all of Product Baseline, but by their content they only seem applicable to Configuration Control. Also, each of the subsequent 4th level headings under 4.1.9 have their own Performance Objectives, but Configuration Control does not. Will the Government please clarify or correct the placement of this table? | Subsection header for 4.1.9.1 has been moved above the Table. | Attachment 01 - PWS 16.5.2 | 3 | |||
| Line055 | Attachment 1 PWS Rev 16.5 | Reserved | In the draft RFP, section 4.1.10 referred to AUTEC Recreation Association (ARA). In the published PWS that section is now showing RESERVED. While the ARA is addressed in the RFP Section L, there are no specific requirements in the PWS. Is this an oversight or are ARA requirements to be defined by the contractor? | ARA requirements are defined by the Contractor as part of its recruitment and retention plan called for in Section L instructions. | N/A | 3 |
| Line056 | Attachment 1 PWS Rev 16.5 | 4.1.11 Air-Passenger Support |
Performance Objective, Acceptable Quality Level (AQL) Effective Management and Operation of Manifest, Cargo, and Flight Services., 98% on time Manifest reservations made without error. 95% on time flight and cargo services.
The 95% on time flight and cargo services isn’t something the contractor has any control over. Would the USG consider deleting this metric?
Is the contractor obliged to handle any cargo besides passenger luggage?
Both the Performance Objective and the AQL imply that the contractor has some role in operating the aircraft. Would the USG consider rewording Performance Objective to Effective Management and Operation of Passenger Support Services?
| Would the USG consider rewording the AQL to 98% on time Manifest reservations made without error. | The government has added the word "Support" to the performance Objective -- Effective Management and Operation of Manifest, Cargo, and Flight Support Services. The word "cargo" has been replaced with the word "baggage" in the AQL and PWS 4.1.11.1 and 4.1.11.2. The government does not agree with changing the AQL percentages. | Attachment 01 - PWS 16.5.2 | 3 | ||||
| Line057 | Attachment 1 PWS Rev 16.5 | 4.1.11.2 The Contractor shall provide reservation intake, passenger and baggage weighing, baggage loading/unloading, and boarding services for the Government provided Air-taxi service between Andros Island, Bahamas, Andros Town Airport and the Palm Beach International Airport per OCD-(19.1)00-XX; Fixed-Wing Passenger/Cargo Transportation. This task includes AUTEC regularly scheduled air taxi service and dedicated air-taxi charters. The Contractor shall provide passenger reservation support by phone and/or web-based application which allows prospective passengers to make reservations up to 90 days before a scheduled flight departure time. | For rotor craft, how many seats are in each aircraft? If there are 10 or more seats FAA requires certification. | The current AUTEC helicopters can be configured with up to 15 passenger seats. The aircraft do not typically carry more than 9 passengers. | N/A | 3 | |
| Line058 | Attachment 1 PWS Rev 16.5 | n/a | What Contractor support would be required for the JSWTR and Ft. Pierce; i.e. vessels, personnel, equipment, etc.? | Port facilities are currently required in Ft. Pierce to support SCC shallow water testing twice annually for approximately 1 week. Additional port facilities will be tasked by Technical Instruction as required. JSWTR has not achieved IOC so there is no historical information nor specific requirements set. | N/A | 3 | |
| Line059 | Attachment 1 PWS Rev 16.5 | n/a | Which east coast of Florida port facilities are being referenced here and under what conditions would they be required? | PWS Paragraphs 2.0 and 4.2.4.1.8 present potential operational location for the performance of this contract. Specific requirements will be specified in Government provided test plans. | N/A | 3 | |
| Line060 | Attachment 1 PWS Rev 16.5 | n/a | Would the Contractor also be required to monitor HF 2.716MHz to coordinate harbor traffic? | PWS paragraph 4.2.4.1.15 updated to cite monitoring requirements per Range Safety manual. | Attachment 01 - PWS 16.5.2 | 3 | |
| Line061 | Attachment 1 PWS Rev 16.5 | As tasked by TI the Contractor shall provide helicopter services in support of aerial photography; providing a platform for sensors, tracking and aerial target services, transfer of personnel and cargo between AUTEC sites; and transfer of personnel to and from other locations in the Bahamian Islands or CONUS per CFR Title 14, ChI, SubCh G, Part 135 | Are the aircraft on a current 135 certificate ? | The aircraft are currently operated under FAR Part 135. | N/A | 3 | |
| Line062 | Attachment 1 PWS Rev 16.5 | n/a | Are there presently a sufficient number of MK-30 batteries to compliment the number of Targets in inventory? Are the Target batteries provided by the MK-30 Depot? | Sufficient batteries for 15 MK 30's are anticipated to be available at the time of contract award. The batteries are provided by the MK 30 depot. | N/A | 3 | |
| Line063 | Attachment 1 PWS Rev 16.5 | n/a | With the deactivation of Site 4, would the Contractor still be responsible for maintaining the Helipad? If so, for what purpose? | The PWS provides maintenance requirements is paragraph 4.3.1.2.1. The helo pad at Site 4 is required to be maintained as an emergency landing site for range users. | N/A | 3 | |
| Line064 | Attachment 1 PWS Rev 16.5 | n/a | Would the Contractor be responsible for the lowering of the wind turbine nacelle due to expected high winds? If so, does the lowering and lifting gear require weight-handling certification? If so, how often? | Yes, the Contractor is responsible. Even though the cables are used for lifting, since they are an integral part of a larger machine and used only for lifting the nacelle, they don't fall under the Navy Crane Center and NAVFAC P-307 and do not need to be "certified". They do require maintenance. Additional vendor documentation is added to the bidders' library in the PWS citations/vergnet manuals folder. | Add additional vergnet documentation to bidders' library, PWS citations/vergnet folder. | 3 | |
| Line065 | Attachment 1 PWS Rev 16.5 | Performance Objective: Effective and efficient transient and permanent party housing program on a break even basis. |
4.3.3.1.1.1.2 The Contractor shall collect fees for transient lodging from authorized users at rates established by the Government. Fees collected shall be used to operate a transient lodging program in an effort to operate on a break even basis.
4.3.3.1.2.1 PPH addresses both Navy - Unaccompanied Housing (N-UH) and Government Furnished Property utilized by the Contractor to house their Permanent Party.
4.3.3.1.2.2 The Contractor shall conduct an annual housing inspection of AUTEC's PPH to assess the condition of every unit
1. It is unclear how Transient Housing can operate on a “breakeven basis.” Does this mean the contractor’s expenses or does it include the Government’s as well? How is this determined and who administers this account?
2. It is not possible to operate the PPH on a “breakeven basis” as the performance objective requires because no fees are collected for these rooms, nor is the contractor responsible for any expenses except for maintenance and cleaning after a change of occupancy. Would the Government consider a separate Performance Objective for PPH?
3. It is unclear if the annual housing inspection applies to all PPH or only those units being used by the Contractor personnel. The previous paragraph suggests that it’s only for Contractor PPH, but the phrase “every unit” suggests that this means every Government-furnished house on the island. Could the Government please clarify? 1. Breakeven means that revenue equals contractor operating costs except for the cost of room renovations.
2. PPH is not expected to operate on a "breakeven basis" The Performance Objective will be modified to clarify that.
| 3. "Every unit" is inspected. | N/A | 3 | |||||
| Line066 | Attachment 7b Pay and Benefits Study Model | Tax Normalized - More Than 2 Yrs of Residency | The formula in column H is calculating data based on row 4 for all rows. Should this be revised? | The formula in column H has been corrected. | Attachment 07b - Pay and Benefits Study Model - A3 | 3 | |
| Line067 | Attachment 8 DD254 | n/a | Security clearances referenced in DD Form 254, Attachment 08, do not specifically state what level of clearance is required. Could the Government please clarify the specific clearance level required and for whom it is required? | Refer to Blocks 1a, 1b, 10a, COMSEC and 10g, NATO of DD-254. | N/A | 3 | |
| Line068 | RFP N666041840881 | (High Intensity Activity) The Hypothetical lists a 30 ton crane…the GFP lists a 130 ton crane | Could you clarify which is correct? (Hypothetical 30 ton crane or GFP 130 ton crane) | Section L is modified to change the hypothetical task to refer to a 130 ton crane. | Section L - Amendment 3 | 3 | |
| Line069 | RFP N666041840881 | RFP requires our approach for Configuration Management to integrate with the AUTEC CMP. | Could the Government provide this plan? (CMP) | The AUTEC Configuration Management Plan R0 dtd 31 Jan 18 is available and filed in the PWS Citations folder of the AIMTC bidder’s library. | N/A | 3 | |
| Line070 | RFP N666041840881 | The RFP says ‘The Plan shall clearly identify any Government Buildings required for implementation of recreational activities. | We would propose that ‘clearly’ identifying buildings could only be done by the incumbent as other offerors would not know the status of the on-island building or any planned use that may now only be in the development stage. Recommend that this requirement be deleted from the RFP. This same situation holds true for the sentence, The plan shall clearly identify any Government support or subsidies apart from Government provided buildings required for implementation of recreational activities (e.g. space available barge use; utilities; additional GFP, etc.)’ Any offeror other than the incumbent would have a difficult time ‘clearly’ identifying these types of support or subsidies. Recommend this requirement be deleted from the RFP. | The requirement will not be revised. The Government has provided adequate information in the Bidders' Library for all offerors to address this requirements. | N/A | 3 | |
| Line071 | RFP N666041840881 | The criteria for response states, ‘Include persistent subcontract labor.’ | The way this is written it could be interpreted there are other types of subcontract labor.’ Could you please clarify what persistent subcontract labor would be; and, what other types of labor there may be? (persistent subcontract labor) | Offerors shall include subcontract labor to the extent necessary to meet the requirement to provide a complete labor matrix that correlates personnel assignment to each task of the PWS and demonstrate that the Offeror is capable of performing all aspects of the PWS. | N/A | 3 | |
| Line072 | RFP N666041840881 | The RFP provides a form (Attachment 13) that addresses the requirements for each of the key positions. | Is this form the format for the resume or is the resume for the key personnel a separate three page submittal? The form has a section that requires the offeror to provide labor hours, company and location. Please clarify if this information is relative to key persons’ anticipated duties on the contract or if this relates to past positions held. | Updated Attachment 13 to address comment. | Attachment 13 - Amendment 2 | 2 | |
| Line073 | RFP N666041840881 | The RFP states, “NOTE A – Offeror shall complete the “Price Group” and “Estimated Total Price” blocks of each data item on the Exhibit A Contract Data Requirements List(s), attached hereto.” | The CDRLs (and their corresponding CLINs) referenced are listed as NSP in Section B of the RFP (pages 2 – 21 of 91). This appears to be contradictory with the instructions above. |
The CDRLs referenced above are listed as NSP in Attachment II – Cost Analysis on the Summary (Cell K2) and Section B – CLINS (cells B42, B96, B150, B200, B254, and B306). However, on the Summary tab, cells K4-K8 indicate pricing data is required.
| Recommendation: Our understanding is that the CDRLs will be priced in the CLINS. Please clarify if this is correct | Correct, the CDRLs will be priced in the CLINS. | N/A | 3 | |
| Line073 | RFP N666041840881 | (The Contractor shall conduct transition activities for contractor startup) reference a 60-day transition for Contractor start-up | The CDRLs (and their corresponding CLINs) referenced are listed as NSP in Section B of the RFP (pages 2 – 21 of 91). This appears to be contradictory with the instructions above. |
The CDRLs referenced…
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