PreSolicitation C4ISR Sustainment III.pdf

Naval Information Warfare Center Atlantic

Command, Control, Communications, Computer, Intelligence, Surveillance, and Reconnaissance (C4ISR)

Sustainment III

Request for Proposal: N6523626R3007

PRE-SOLICITATION

CONFERENCE

Date: 16 January 2025

Start Time: 1015 Eastern Time

Agenda

▼ Introduction/Administrative Notes

▼ Background/Scope of Work

▪ NIWC Atlantic, James Deacon– IPT Lead

▪ NIWC Atlantic, Michael Maykovich – C4ISR Sustainment Project Lead

▼ Solicitation Review

▪ NIWC Atlantic, Jessica Meddick, Contract Specialist

▼ Break

▼ Questions and Answer Session

▼ Closing Remarks

Administrative Notes

▼ This is an Unclassified briefing.

▼ This Pre-Solicitation Conference is part of the planning process. A draft RFP was issued on the

SeaPort portal on 29 December 2025 and posted through the PIEE Solicitation Module to

SAM.gov on 07 January 2026.

▼ Questions were encouraged to be submitted by 13 January 2026 prior to the Pre-Solicitation

Conference.

▼ The last portion of the Agenda will address questions and answers.

Please submit questions via the Live Event Q&A box. Please reserve the Chat feature for questions that correspond to accessibility and connectivity of the virtual presentation.

▼ This is not a forum for open discussions. All information presented as well as written questions and responses will be posted to the SeaPort portal and SAM.

▼ The final government position will be communicated via the formal RFP.

Purpose

▼ To promote a common understanding of the procurement requirements, the solicitation terms and conditions, and anticipated evaluation criteria.

▼ To make Industry engagement more efficient and effective in acquisition planning and execution.

▼ Receive industry feedback.

Naval Information Warfare Center Atlantic

Command, Control, Communications, Computer, Intelligence, Surveillance, and

Reconnaissance (C4ISR)

Sustainment III IPT

Industry Day

C4ISR Sustainment III Task Order Scope

▼ This requirement covers Field Service Representative (FSR), Fielding, Training, Supply Chain Management (SCM) and maintenance support services to the Program Executive Officer Land Systems (PEO LS), Marine Corps Intelligence Schools, Navy Expeditionary Combat

Command (NECC), Navy Expeditionary Intelligence Command

(NEIC), and Common Data Link Executive Agent for Command, Control, Communications, Computer, Intelligence, Surveillance, and

Reconnaissance (C4ISR) systems at garrison, deployed and shipboard locations worldwide.

Scope of Work Overview

▼ FSR Support: The contractor shall provide technical support from FSRs with the requisite knowledge/experience working with C4ISR system(s).

▼ Specific Tasks:

▪ System Network support

▪ System Administration

▪ System Operation support

▪ Training

− Remedial Training

− Over the Shoulder training

− Unit Sustainment Training

− New Equipment Training

▪ Participation in Integrated Product Teams (IPT) working groups, Configuration Control Boards and engineering review groups.

▼ Training − Navy Marine Corps Intelligence Schools Support

− Curriculum development and Instructor services training support IAW MCO 553.1b

− New Equipment Training/ Formal Training

− Remedial Training

− Over-the-Shoulder Training

▼ Supply Chain Management (SCM) & Maintenance Support − The contractor shall operate two Customer Service Stations (CSSs), which is fundamental function of

SCM.

− CSS concept shall encompass the planning and management of all activities involved in sourcing, procurement, and logistics management

− CSS’s will coordinate and collaborate with Project Office, Original Equipment Manufacturer (OEM), suppliers, intermediaries, and third-party service providers

− This service is designed to operate similarly to the USMC Repair Issue Point (RIP) model

▪ SCM Tasks

− Support Spared assets and Support Not Spared but Supported assets (assets that spares are not issued, but the contractor shall be responsible for maintaining)

− Establish Supply Capacity

− Warehouse Management

− Physical Inventory Audits and Reconciliation

− Inventory Shelf Maintenance

− Shipping

− Spares Availability –

− Maintaining assigned spares at predetermined levels. Exceptions are components that are in repair status, i.e., Return Material Authorization (RMA), replacement procurement, or pending PO replacement procurement approval.

▪ Counterfeit Electronics Parts Detection and Avoidance

− DFARS 252.246.7008

Solicitation Review

Contract Type:

• Performance Based

• Cost Plus Fixed Fee (CPFF) , Level of Effort (LOE) & Cost

Competitive Environment:

• This is a new requirement and is not a direct follow-on to any particular contract or task order.

• Small Business Set Aside (SBSA)

Period of Performance:

• Base year plus four (4) one-year option periods (will also include FAR 52.217-8 Option to

Extend Services (6 months))

• Anticipated Award Q3 FY26

Security Level:

• Most Personnel must possess a Secret clearance with some requiring TOP SECRET with access to Sensitive Compartmented Information (TS/SCI)

• TOP SECRET facility clearance (FCL) with Sensitive Compartmented Information (SCI) access required at time of task order award.

Solicitation Issued:

• Because the Seaport portal is being decommissioned in April 2026, this solicitation will be posted through the PIEE Solicitation Module and will be visible on SAM.gov. Although it will be publicly accessible, proposal submissions will be limited to small business

Seaport MAC holders.

• Formal Issue of RFP N6523626R3007 estimated January/February 2026

Solicitation Review – Section B

▼ Unit of Issue in each CLIN will be “LOT”.

▼ Fee Determination and Payment (Term Type)

▪ If the Contractor has provided not more than 110% of 1,062,965 hours or not less than

90% of 1,062,965 hours, within the estimated cost, and at the term of the order, then the fee shall remain as set forth in Section B.

▪ Level of Effort - Notwithstanding any key personnel requirements of the order, the

Contractor may utilize any mix of labor categories in performing the required effort.

− While Solicitation Provision L-328 LABOR HOURS (Level of Effort) states that offerors shall not deviate from the labor categories and number of labor hours listed for each performance period in the pricing model for the purposes of evaluation, actual task order performance may vary from the labor categories/labor mix cited in the Pricing Model.

Solicitation Review – Section B

▼ Fee Determination and Payment (Term Type)

▪ Payment of fee - The Government shall pay fixed fee to the Contractor at [add proposed fee rate]* based on total labor cost invoiced ensuring a minimum of 15% of the fee is withheld on each invoice. A total of all such payments shall not exceed

85% of the fixed fee specified under this order, unless waived. In accordance with the provisions of paragraph (e) of this clause, any balance of fixed fee shall be paid to the Contractor, or any overpayment of fixed fee shall be repaid by the Contractor, at the time of final payment or earlier as requested by the Government.

*Effective Fee Rate for Task Order to be added at time of award.

Solicitation Review – Section C

▼ eCRAFT

▪ An Electronic Cost Reporting and Financial Tracking (eCRAFT) Report CDRL will be required for this effort.

▪ eCRAFT is a post-award tool that tracks and supports monitoring of cost-type service contract cost data.

▪ The contractor shall submit an eCRAFT Vendor Report on the same day and for the same timeframe the contractor submits an invoice into the Wide Area Workflow (WAWF) module on the Procurement Integrated Enterprise Environment (PIEE) system.

▪ Compliance with this requirement is a material requirement of this contract.

▼ Contractor Facility Requirements

▪ A significant portion of work issued under this task order requires close liaison with the

Government. The contractor shall be prepared to establish a local facility within a thirty (30)-mile radius of NIWC Atlantic. The contractor shall be capable of quickly interfacing with the labs located at NIWC Atlantic. The contractor’s facility is not necessarily for the exclusive use of this task order and can be utilized on a shared basis. The contractor shall meet all facility location and size requirements within 30 days after task order award. The contractor’s facility shall include physical security to protect Government property as identified in PWS Para10.0.

The contractor shall ensure the facility configuration includes space for offices.

(1) The facility must be located within a thirty-mile radius of NIWC Atlantic, Charleston, SC.

(2) The facility must include physical security to protect Government assets; and shall be available to perform work requirements no later than 30 calendar days after award.

▼ Contractor Facility Requirements

(3) The facility must meet the following minimum physical security requirements (Marine Corps

Order P5530.14):

• A monitored electronic intrusion detection system must be present.

• Windows shall be protected to render forcible entry difficult.

• Access doors shall be constructed of materials that shall render forcible entry difficult.

• The roofs, walls, and flooring shall be constructed of materials that shall render forcible entry difficult.

• Receiving or delivery dock doors shall be constructed of materials that shall render forcible entry difficult.

• Interior and exterior lighting shall be provided so that the lighting provides sufficient intensity to afford observers immediate recognition of illegal acts such as breaking and entering or unauthorized removal of equipment during nonworking hours or reduced visibility.

▼ Contractor Facility Requirements

(4) The facility shall have a minimum of 6000 square feet to accommodate storage of equipment and parts.

(5) The facility shall have Controlled Cryptographic Item (CCI) storage of at least 144 square feet with an active National Security Agency (NSA) authorized communications security

(COMSEC) Management Account.

(6) Space for shipping and receiving without exposing materials to the external environment during inclement weather.

(7) The facility shall have internet access and local area network capability sufficient to connect contractor workstations with computing equipment.

(8) The facility shall have a climate-controlled environment (temperature, humidity, and protection from weather elements) of at least 970 square feet.

▼ Personnel Qualifications

▪ Throughout the task order period of performance, the contractor shall provide qualified non-Key Personnel for applicable labor categories to support this task order in accordance with the labor category descriptions identified at the following Naval Undersea Warfare Center (NUWC) Division Newport public website link: https://www.navsea.navy.mil/Home/Warfare-Centers/NUWC-

Newport/Partnerships/Commercial-Contracts/Labor-Categories https://www.navsea.navy.mil/Home/Warfare-Centers/NUWC-Newport/Partnerships/Commercial-Contracts/Labor-Categories https://www.navsea.navy.mil/Home/Warfare-Centers/NUWC-Newport/Partnerships/Commercial-Contracts/Labor-Categories https://www.navsea.navy.mil/Home/Warfare-Centers/NUWC-Newport/Partnerships/Commercial-Contracts/Labor-Categories https://www.navsea.navy.mil/Home/Warfare-Centers/NUWC-Newport/Partnerships/Commercial-Contracts/Labor-Categories https://www.navsea.navy.mil/Home/Warfare-Centers/NUWC-Newport/Partnerships/Commercial-Contracts/Labor-Categories https://www.navsea.navy.mil/Home/Warfare-Centers/NUWC-Newport/Partnerships/Commercial-Contracts/Labor-Categories https://www.navsea.navy.mil/Home/Warfare-Centers/NUWC-Newport/Partnerships/Commercial-Contracts/Labor-Categories https://www.navsea.navy.mil/Home/Warfare-Centers/NUWC-Newport/Partnerships/Commercial-Contracts/Labor-Categories https://www.navsea.navy.mil/Home/Warfare-Centers/NUWC-Newport/Partnerships/Commercial-Contracts/Labor-Categories

Solicitation Review – Section L

▼ Instructions to Offerors

▪ Solicitation Provision L-2 requires offerors to submit data other than certified cost or pricing data and supporting information prepared in accordance with Prime and Subcontractor Pricing Models.

▪ Any substantiating information submitted must support the cost elements proposed. Include sufficient detail or cross references to clearly establish the relationship of the information provided to the cost proposed.

▼ Section L – Direct Labor

▪ A "proposed individual" is defined as a current or prospective employee specifically proposed to perform an estimated number of hours for a labor category.

▪ Supporting data for all “proposed individuals” (prime and subcontractors) shall be current actual direct labor rates evidenced by source documentation to include payroll records, paystubs, or Letters of Intent).

▪ For the remaining labor hours not attributable to proposed individuals, forward pricing proposals/ recommendations/agreements, company averages, representative salaries of qualified employees, or salary survey data may be utilized as the basis of estimate.

▼ Evaluation and Award Procedures

▪ This procurement utilizes streamlined evaluation and award procedures, and will not use formal source selection procedures of FAR Subpart 15.3 such as a competitive range determination, pre-award notifications to offerors excluded from a competitive range, or discussions.

▪ The Government may limit its cost realism analysis to the offeror(s) most likely to receive task order award.

▪ While the Government intends to evaluate proposals and award a task order based on initial proposals without conducting interchanges with offerors. The Government may conduct interchanges with one, some, all, or none of the offerors at its discretion. Once an apparent successful offeror is identified, the

Government reserves the right to conduct interchanges with only that offeror to address any remaining issues and finalize a task order with that offeror. These issues may include revisions to non-cost factors, cost/price, or any other aspect of the proposal.

▼ MISSION ESSENTIAL CONTRACTOR SERVICES PLAN

▪ Offeror shall submit a Mission Essential Contractor Services Plan. Offerors shall ensure their plan addresses all of the requirements of DFARS Provision 252.237-7024, including their plan to maintain continuity of operations in a wartime environment.

▪ Plans shall be limited to a maximum of five (5) pages.

▼ FACILITY CLEARANCE COMPLIANCE REQUIREMENT

▪ At time of proposal submission, prime offerors shall possess a current, active TOP SECRET (TS) facility clearance (FCL) with Sensitive Compartmented Information (SCI) access (TS/SCI) to be utilized in performance of the task order requirements. Offerors shall propose the specific facilities to be utilized to perform the task order requirements on a one page TSFCL Summary document: identifying the facility by name, location, and CAGE code registered with the Defense Counterintelligence and Security

Agency (DCSA). Response limited to 1 page.

Solicitation Review – Section M

▼ Evaluation Methodology

▪ The task order resulting from this solicitation will be awarded to the offeror whose proposal, conforming to the solicitation requirements, is determined to provide the “best value” to the

Government utilizing a tradeoff source selection process among cost and the non-cost factor(s).

▪ The “best value” determination will be based on the merits of the offeror’s proposal. The

“best value” may not necessarily be the proposal offering the lowest cost, nor receiving the highest technical rating.

*A proposal that receives a rating of “Unacceptable” in any non-cost factor(s) or subfactor(s) will result in the entire proposal being determined "Unacceptable" and ineligible for award.

Solicitation Review – Section M

▼ Anticipated Evaluation Criteria (Non-Cost Factors)

▪ Factor A – Technical Capability

▪ Factor B – Contractor Facility

Factor A – Technical Capability

▼ Criteria

▪ Subfactor A1: Field Service Representative (FSR) Support (PWS Para 3.6)

− The offeror shall demonstrate technical capability through their experience providing on-site Field Service Representative (FSR) for the configuration, site installation, and operations and maintenance support for the C4ISR Programs of Record identified in

PWS Para 3.1.1 (or similar).

− FSR experience on Marine Corps Signals Intelligence systems and or Distributed

Common Ground System Marine Corps (DCGS-MC) Systems is considered more valuable to the Government.

▼ Criteria (continued)

▪ Subfactor A2 – Supply Chain Management and Maintenance Support (PWS Paras 3.8 and 3.9)

− Offeror shall demonstrate technical capability through their experience with Supply

Chain Management and Maintenance Support, to include:

1) inventory management and use with CMPro or similar inventory management system;

2) warehouse management;

3) processes offeror has used to work with Original Equipment Manufacturers and authorized dealers to repair or replace supported part numbers; and

4) practices to protect the supply chain from counterfeit electronics; and 5) adherence to

DFARS 252.246-7008.

▼ Criteria (continued)

▪ Subfactor A3 – Performance Outcomes for Logistics Support Services (PWS Paras 3.11 and

3.12)

− The offeror shall demonstrate technical capability through their experience achieving Performance

Outcomes for Logistics Services working with one or more of the USMC C4ISR Programs of Record identified in PWS Section 3.1.1(or similar), to include meeting turn-around-time for the following:

1) FSR response to request for assistance;

2) FSR completion of software update;

3) FSR completion of system maintenance;

4) issuing parts; and

5) completion of returned merchandise authorizations (RMA).

− In demonstrating capability, offeror should provide metrics that show the number of times they were required to meet a specified turn-around-time and the percentage of times they successfully met the turn-around-time.

▼ Criteria (continued)

▼ Page Limitations

▪ Limited to 10 total pages for contract specific technical capabilities data.

▼ Related RFP Attachments with Page Limitations

▪ Attachment 14A – Reference Information Summary Data (1 page)

▪ Attachment 14B – Contract Specific Data Information (1 page per reference)

▼ Evaluation

▪ The Government will evaluate each offeror’s (prime and significant subcontractors) technical capability based on corporate experience. The evaluation will be an assessment of the offeror’s corporate experience based on the evaluation criteria detailed in the RFP.

The objective of the evaluation is to make a source selection decision based on any strengths, significant strengths, weaknesses, significant weaknesses, and deficiencies identified in the offeror’s proposal.

▼ Order of Relative Importance

▪ The subfactors’ order of relative importance is established as follows: Subfactor A1 is significantly more important than Subfactors A2 and A3 and Subfactor A2 is significantly more important than Subfactor A3.

▪ Subfactors A1 – A3 will be evaluated and assigned ratings, which will then be rolled up as the Factor A overall Technical Capability rating.

Factor B – Contractor Facility

▼ Summarized Criteria

1) The facility must be located within a thirty-mile radius of NIWC Atlantic, Building 198, 1545 Truxtun Ave., North Charleston, SC.

2) The offeror shall provide the address of the proposed facility and state whether the offeror owns the facility or will be leasing the facility. If leasing, the offeror shall provide documentation demonstrating that the facility will be available within 30 days of the anticipated date of award.

3) The facility shall include a minimum of 6,000 Square feet. The facility shall have a climate-controlled environment (temperature, humidity, and protection from weather elements) of at least 970 square feet.

Factor B – Contractor Facility

▼ Evaluation

▪ This Factor will be evaluated on an Acceptable/Unacceptable basis. A rating of

“Unacceptable” in this factor will result in the entire proposal being determined

“Unacceptable” and ineligible for award.

▼ Page Limitation

▪ The response to Factor B – Contractor Facilities is limited to 2 pages.

▼ Pricing Model

▪ Attachment 13A Prime Pricing Model includes a tab that offerors shall use to propose the

Contractor Facility costs. In accordance with L-2 of the solicitation, please be sure to submit data other than certified cost or pricing data and supporting information to support the facilities cost proposed.

Factor C – Cost/Price

▼ Criteria

▪ Cost/Price Proposal Narrative

− Must state whether costs related to facility requirements (PWS para. 2.2 and Factor B) are part of the offeror’s direct or indirect costs. Provide supporting documentation such as amortization costs (price per square footage), lease agreement, market pricing data, quotes, and any other supporting details and rationale for the basis of estimate.

▪ Supporting documentation for data other than certified cost or pricing data (Ref Provision L-2) also including DCAA and/or DCMA correspondence (if applicable).

▪ Subcontractor cost proposals are to include the same level of detail as that of the prime.

▪ NOTE: FAR 52.219-14 Limitations on Subcontracting (FEB 2023) (DEVIATION 2021-O0008, Revision

1) is applicable to this solicitation and any resultant task order. As such, offerors’ proposals (i.e., Cost/Price Proposal Narrative and prime pricing model) must demonstrate compliance with the requirements established in this clause. Additionally, offerors must provide information sufficient to determine which subcontractors are similarly situated for purposes of the clause.

▼ Maximum Pass-Through Rate

▪ The SeaPort Next Generation Multiple Award Contract (MAC) states that the maximum pass-through rate charged against any labor CLIN shall not exceed 8.0%.

▪ Contractor compliance with the maximum fee rate on CPFF CLINs is applicable at the time of task order award and is based on the ratio of fixed fee to the estimated cost. A proposed fee at the task order level that is higher than the maximum fee rate stated in the offeror’s base contract shall render the Contractor’s proposal unacceptable.

▼ Maximum Pass-Through Rate Calculation

▪ The pass through rate is defined as the cumulative amount of the two elements listed below divided by the price paid to the Subcontractor or the vendor:

➢ Any and all prime Contractor indirect costs applied to the price paid to the Subcontractor including, but not limited to: overhead, material handling charges, subcontract handling, G&A, burdens and mark-ups;

➢ Any and all prime Contractor profit or fee applied to the price paid to the Subcontractor.

▼ Evaluation

▪ Cost proposals will be evaluated in accordance with the criteria in FAR 15.404-1. The Government may use various price analysis techniques and procedures.

▪ The Government may limit its cost realism analysis to the offeror(s) most likely to receive task order award. Further, the Government reserves the right to limit the extent of its cost realism analysis and not consider every element of an offeror’s cost proposal. As an example, the Government may not perform a cost realism analysis on a subcontractor’s proposed costs in circumstances in which that subcontractor is assigned a negligible amount of labor hours in the offeror’s proposal.

▪ Per FAR 15.404-1(b), price analysis will be used to examine and evaluate the proposed price

(without evaluating the offeror’s separate cost elements) to determine if the offered price is fair and reasonable.

Question and Answer

▼ After the break, we will begin responding to questions submitted via the Live

Event Q&A. If we cannot answer a question today, the answer will be posted to the SeaPort portal and SAM. All questions and responses will be posted on the

SeaPort portal and the SAM.

▼ The Government’s official position will always be in writing.

BREAK

Mission:

Conduct research, development, prototyping, engineering, test and evaluation, installation, and sustainment of integrated information warfare capabilities and services across all warfighting domains with an emphasis on

Expeditionary Tactical Capabilities & Enterprise IT and Business Systems in order to drive innovation and warfighter information advantage.

Vision:

WIN THE INFORMATION WAR.

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