N65236-16-R-0006-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment 0002 is to incorporate various content and administrative corrections throughout the RFP and replace associated Exhibits and Attachments as identifed on the Block 14 continuation page. This Amendment 0002 also extends the proposal submission date from 22 June 2017 to 29 June 2017.

1. CONTRACT ID CODE PAGE OF PAGES

1 89

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Jun-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N65236-16-R-0006

X 9B. DATED (SEE ITEM 11)

23-May-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Jun-2017

CODE

US NAVY SPAWARSYSCEN ATLANTIC CHARLESTON

PO BOX 190022 2.0 CONTRACTS

843-218-2187

OMAR.FRASER@NAVY.MIL

NORTH CHARLESTON SC 29419-9022

N65236 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N65236-16-R-0006

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

AMENDMENT 0002 REVISIONS SUMMARY:

Section B – Supplies or Services and Prices

• Delete CLINS 0002 (FFP) and 1002 (Option FFP) in their entirety. All contract efforts shall solely be CPFF. Section B has been updated and corrected accordingly.

• Add a bullet Note to Offerors under base contract ordering CLINS 0001 and 1001 to identify the offeror’s proposed fixed fee percentage utilized in the Prime Pricing Model 4A for CLIN 0002 under TO1 shall be the fee utilized and applied to all delivery/task orders issued under the contract.

Section C – Description and Specifications

• Revise PWS section 3.11 to add a bullet note to clarify that Attachment 10 is the offeror’s proposed plan.

• Revise PWS section 5.2.1.3 to change the submittal date for CDRL A008 from 15 days before completion to 60 days after completion.

• Revise clause 5252.237-9600 PERSONNEL QUALIFICATIONS (MINIMUM)(JAN 1992) to 1) delete the

Key Personnel Column under paragraph (d) to avoid confusion; 2) add a clarifying NOTE in paragraph (d), after Note 8, with regard to Key Personnel identification in the individual Task Orders; and 3) correct an administrative error in paragraph (d), labor category 3a Engineer/Scientist 5, with regard to the experience quantity of years from Ten (15) to Fifteen (15) years.

• Revise clause 5252.237-9601 KEY PERSONNEL (DEC 1999) to correct/change Engineer Scientist 5 to Engineer/Scientist 4 MET Lead under paragraph (d) List of Key Personnel

Section E – Inspection and Acceptance

• Delete clause 52.246-2 (Inspection of Supplies – Fixed Price) due to the elimination of all FFP CLINS.

• Delete clause 52.246-4 (Inspection of Services – Fixed Price) due to the elimination of all FFP CLINS.

Section G – Contract Administration Data

• Revise clause 5252.216-9210 TYPE OF CONTRACT (DEC 1999), to delete the reference to Firm Fixed Price orders.

Section H – Special Contract Requirements

• Revise clause 5252.216-9213 TYPES OF TASK OR DELIVERY ORDERS (DEC 1999) to delete the third

* for Firm Fixed Price task orders

Section I – Contract Clauses

• Delete clause 52.222-60 Paycheck Transparency (Executive Order 13673)

Section J- List of Documents, Exhibits and Other Attachments Correct and revise typographical errors and/or formula errors in the following, specific original RFP documents which are hereto replaced via Amendment 2.

• Delete Exhibit A and replace with Amend 2 Exhibit A Contract Data Requirements List (CDRL) – DD Form 1423 **A001 –A020**

• Delete RFP Exhibit C Task Order 1 Staffing Requirements and replace with revised Amend 2 Exhibit C Task Order 1 Staffing Requirements.

• Delete RFP Attachment 2 Resume Format and replace with Amend 2 Attachment 2 Resume Format.

• Delete RFP Attachment 3 Past Performance Questionnaire and replace with Amend 2 Attachment 3 Past

Performance Questionnaire.

• Delete RFP Attachment 4A Pricing Model (Prime Contractor) and replace with revised Amend 2

Attachment 4A Pricing Model (Prime Contractor).

• Delete RFP Attachment 4B Pricing Model (Subcontractor) and replace with revised Amend 2 Attachment

4B Pricing Model (Subcontractor).

• Delete RFP Attachment 5 Small Business Participation Data and replace with Amend 2 Attachment 5

Small Business Participation Data.

• Add clarifying statement to Attachment 10 **Placeholder to be applied at time of award to incorporate the offeror’s proposed Recruitment, Retention, and Replacement Staffing Plan**

Section L - Instructions, Conditions and Notices to Bidders

• Revise clause 52.216-1 Type of Contract (APR 1984) to remove Firm Fixed Price reference.

• Revise provision L-317 VAR 1, paragraph (c), COST FACTOR, FACTOR F: COST PROPOSAL, bullet

(3) to clarify instructions for pricing TO1.

• Revise provision L-349 SUBMISSION OF ELECTRONIC PROPOSALS (MAR 2001) – ALTERNATE I

(MAR 2002), paragraph (c), to revise and extend the proposal transmission date from 22 June to 29 June 2017.

Section M – Evaluation Factors for Award

• Revise M-307: Evaluation Criteria and Basis of Award (Best Value) (Variation), paragraph (d), revised and correct bullet 2 by deleting sub bullet (i) and restating correctly as a standalone bullet 3 which applies to all non-price factors.

SECTION B - SUPPLIES OR SERVICES AND PRICES

ITEM

NO

SUPPLIES/SERVICES

Polar Annual Operations Support

CPFF

Ordering Period: 5 years

ESTIMATED COST

*FIXED FEE

TOTAL ESTIMATED COST

PLUS FIXED FEE

*NOTE TO OFFEROR: The proposed fixed fee percentage utilized in the Prime Pricing Model 4A for CLIN 0002 under TO1 shall be the fee utilized and applied to all delivery/task orders issued under the contract. The fixed fee % for delivery/task orders shall not exceed the TO1 CLIN 0002 proposed percentage.

EST

QUANTITY

UNIT

UNIT PRICE TOTAL AMOUNT

0002 UNDEFINED

CDRLS

Contract Data Requirements List (CDRLs) in accordance with

Performance Work Statement - Not Separately Priced (applicable to Ordering CLIN 0001)

OPTION Polar Annual Operations Support

CPFF

Polar Annual Operations Support (Option) 52.217-8 Ordering Period: 6 months

ESTIMATED COST

*FIXED FEE

TOTAL ESTIMATED COST

PLUS FIXED FEE

*NOTE TO OFFEROR: The proposed fixed fee percentage utilized in the Prime Pricing Model 4A for CLIN 0002 under TO1 shall be the fee utilized and applied to all delivery/task orders issued under the contract. The fixed fee % for delivery/task orders shall not exceed the TO1 CLIN 0002 proposed percentage.

EST

QUANTITY

UNIT

UNIT PRICE TOTAL AMOUNT

1002 UNDEFINED

CDRLS

OPTION Contract Data Requirements List (CDRLs) in accordance with

Performance Work Statement - Not Separately Priced (applicable to Ordering CLIN 1001)

The following have been modified:

CONTRACT MIN/MAX VALUE

This is a Single-Award Indefinite Delivery/Indefinite Quantity contract. The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value in the following table.

MINIMUM AMOUNT MAXIMUM AMOUNT

CLINS 0001 $25,000 TBD

Option CLIN 1001 N/A TBD $48,996,600*

* The ceiling value will be adjusted upon award to deduct the associated value for the evaluated and awarded ceiling value for the Option to Extend Services (52.217-8) Ordering CLIN 1001

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

SPECIFICATIONS/STATEMENT OF WORK/PERFORMANCE WORK STATEMENT

Work under this performance-based contract shall be performed in accordance with the following description/ specifications/ statement of work (SOW) which herein shall be referred to as Performance Work Statement (PWS):

1.0 PURPOSE

This PWS describes the services required by the SPAWAR Systems Center (SSC) Atlantic for ongoing efforts required for to support the Aviation and Polar Programs mission.

1.1 BACKGROUND

SSC Atlantic provides support to the National Science Foundation (NSF), United States Antarctic Program (USAP) for aviation operations in Antarctica through its Charleston-based SSC Atlantic Polar Programs Integrated Product Team (SOPP). That support includes core functional areas of Air Traffic Control (ATC), Meteorology (MET), and System and Maintenance (SAM) support including but not limited to aviation Ground Electronics Maintenance (GEM), sustaining engineering, and information technology. SSC Atlantic is one of many federal agencies and contractors that provide support to the NSF who is the agency responsible for managing and conducting the USAP mission for the United States of America. For detailed information about the USAP or the NSF please visit their website at www.nsf.gov or more specifically the fact sheet found at http://www.nsf.gov/news/news_summ.jsp?cntn_id=102869.

1.2 SCOPE

This PWS sets forth the requirements for support of the SOPP’s polar mission and related aviation support services within the SSC Atlantic’s ATC Sub-Portfolio. These services include SAM support, ATC services, and MET services.

Included in this scope are necessary enabling services to include management support, materials management, configuration and quality management, medical and dental examinations, deployment coordination, site specific training, and other incidental support.

NOTE: Work will not be performed in Afghanistan.

2.0 APPLICABLE DOCUMENTS (AND DEFINITIONS)

All work will be accomplished using the best commercial practices and current acceptable industry standards. The applicable references and standards invoked will vary and will be specifically called-out in each Task Order (TO).

In accordance with Defense Acquisition Policy changes, maximum utilization of non-government standards will be made wherever practical. Where backward compatibility with existing systems is required, selected interoperability standards will be invoked. The following documents are not exclusive; however, all contractors shall be able to meet those cited when applicable to the TO.

2.1 REQUIRED DOCUMENTS

The following instructional documents are mandatory for use within applicable work areas. Unless otherwise specified, the document’s effective date of issue is the date on the request for proposal. Additional applicable documents may be included in specific TOs.

http://www.nsf.gov/ http://www.nsf.gov/news/news_summ.jsp?cntn_id=102869

ATC Document Number Title

a. NAVAIR 00-80T-114 NATOPS ATC Manual

b. FAAO 7210.3 ATC Operations and Administration Manual

c. FAAO 8020.11 Aircraft Incident Reporting

d. FAAO 7110.65 Air Traffic Control

e. FAAO 7010.1 Air Traffic Evaluations

f. FAAO 8200.1 U.S. Flight Inspection Manual

g. FAAO 3120.4 Air Traffic Control Technical Training

h. OPNAVINST 3721.20D Notices to Airmen NOTAMS

i. AFM 11-230 Terminal Instrument Procedures (TERPS)

j. AFJM 11-226 U.S. Standard for Terminal Instrument Procedures

k. NATO APATC-1 Criteria for Preparation on Inst. Approach & Departure Procedures

SAM Document Number Title a NAVAIR 00-80T-114 NATOPS ATC Manual b FAAO 8200.1 U.S. Flight Inspection Manual

c. COMNAVAIRFORINST

4790.2 Naval Aviation Maintenance Program

d. NWS INST 10-803 Support to Air Traffic Control Facilities

e. FCM-S4-1994 Federal Standards for Siting Meteorological Sensor at Airports

f. OPNAVINST 3721.5 Naval Air Traffic Control, Air Navigation Aids and Landing Systems

MET Document Title

a. WMO Manual 306 (Vol 1 & 2) World Meteorological Organization (WMO) Manual

b. FMH-1 Surface Weather Observations and Reports

c. FMH-2 Surface Synoptic Codes

d. FMH-3 Rawinsonde and Pibal Observations

e. AFM 15-111 Surface Weather Observations

f. AFM 15-124 Meteorological Codes

g. AFM 15-129 Aerospace Weather Operations – Processes and Procedures

h. NMOCI 3140-1 United States Navy Meteorological and Oceanographic Support Manual

i. NMOCI 1500.2 Naval Meteorological and Oceanography Command Training and

Professional Development Other Document Title

a. DoDI 6205.4 Department of Defense Instruction, Immunization of Other Than U.S.

Forces (OTUSF) for Biological Warfare Defense

b. SPAWARINST 4440.12 Management of Operating Materials and Supplies (OM&S), Government Furnished Property (GFP), Contractor Acquired Property (CAP), Property, Plant and Equipment (PP&E), and Inventory

c. NAVSUP P-723 Navy Inventory Integrity Procedures, April 2012

d. DoDI 8510.01 DoD Instruction – Risk Management Framework (RMF) for DoD

Information Technology (IT) dtd 12 Mar 14

e. SECNAVINST 5239.3B DoN Information Assurance Policy, 17 Jun 09

f. SPAWARINST 5721.1B SPAWAR Section 508 Implementation Policy, 17 Nov 09

g. DoD 5205.02-M DoD Manual – Operations Security (OPSEC) Program Manual dtd 3

Nov 08

h. DoD 5220.22-M DoD Manual – National Industrial Security Program Operating Manual

(NISPOM) dtd 28 Feb 06

i. DoDI 5220.22 DoD Instruction – National Industrial Security Program dtd 18 Mar 11

j. DoD 5200.2-R DoD Regulation – Personnel Security Program dtd Jan 87

k. DoDD 5205.02E DoD Directive – Operations Security (OPSEC) Program dtd 20 Jun 12

L DoD 5205.02-M DoD Manual – Operations Security (OPSEC) Program Manual dtd 3 Nov 08

m. DoDD 5220.22 DoD Directive – National Industrial Security Program

n. DoDI 8500.01 DoD Instruction – Cybersecurity dtd 14 Mar 14

o. DoD 8570.01-M

Information Assurance Workforce Improvement Program dtd 19 Dec 05 with Change 3 dtd 24 Jan 12

p. SECNAV M-5239.2 DON Information Assurance Workforce Management Manual dtd May

q. SECNAV M-5510.30 Secretary of the Navy Manual – DoN Personnel Security Program dtd Jun 2006

r. SECNAVINST 5510.30 DoN Regulation – Personnel Security Program

s. NIST SP 800-Series National Institute of Standards and Technology Special Publications

800 Series – Computer Security Policies, Procedures, and Guidelines

2.2 GUIDANCE DOCUMENTS

The following documents are to be used as guidance. Unless otherwise specified, the document’s effective date of issue is the date on the request for proposal (RFP). Additional applicable documents may be included in specific TOs.

Document Number Title

a. MIL-STD-881C Work Breakdown Structure for Defense Materiel Items

b. ANSI/EIA-748A America National Standards Institute/Electronic Industries

Alliance Standard – Earned Value Management (EVM) Systems

c. ISO/IEC 15288 International Organization for Standardization/ International

Electrotechnical Commission: Systems and Software Engineering – System Life Cycle Processes

d. DoDD 5000.01 DoD Directive – The Defense Acquisition System

e. DoDI 5000.02 DoD Instruction – Operation of the Defense Acquisition System

f. MIL-STD-1916 DoD Test Method Standard – DoD Preferred Methods for

Acceptance Of Product

g. N/A SSC Atlantic Contractor Check-in portal – https://wiki.spawar.navy.mil/confluence/display/SSCACOG/Co ntractor+Checkin

h. HSPD-12 Homeland Security Presidential Directive – Policy for a Common Identification Standard for Federal Employees and Contractors, August 27, 2004

i. FIPS PUB 201-2 Federal Information Processing Standards Publication 201-2 – Personal Identity Verification (PIV) of Federal Employees and Contractors, August 2013

j. Form I-9, OMB No. 115-0136 US Department of Justice, Immigration and Naturalization Services, Form I-9, OMB No. 115-0136 – Employment Eligibility Verification

k. DoDI 4161.02 Accountability and Management of Government Contract Property, Apr 27,2012

2.3 SOURCE OF DOCUMENTS

The contractor shall obtain all applicable documents. Specifications and commercial/industrial documents may be obtained from the following sources:

Copies of Federal Specifications may be obtained from General Services Administration Offices in Washington, DC, Seattle, San Francisco, Denver, Kansas City, MO., Chicago, Atlanta, New York, Boston, Dallas and Los Angeles.

Copies of military specifications may be obtained from the Commanding Officer, Naval Supply Depot, 3801 Tabor Avenue, Philadelphia, PA 19120-5099. Application for copies of other Military Documents should be addressed to Commanding Officer, Naval Publications and Forms Center, 5801 Tabor Ave., Philadelphia, PA 19120-5099.

All other commercial and industrial documents can be obtained through the respective organization’s website.

3.0 PERFORMANCE REQUIREMENTS

The following paragraphs list all required support tasks that will be required throughout the contract life. The contractor shall provide necessary resources and knowledge to support the listed tasks. Specific objectives will be identified in individual TO written against the basic contract. The contractor shall complete all required tasks while controlling and tracking performance and goals in terms of costs, schedules, and resources.

3.1 RESERVED

3.2 GENERAL REQUIREMENTS

3.2.1 Program Coordination

The contractor shall coordinate directly with SSC Atlantic, NSF, the NSF Primary Support contractor, and other government, civilian or academic institutions to meet the requirements of this contract.

3.2.2 Participation Limits

Only physically qualified personnel who complete a rigorous screening process will be able to deploy to Antarctica in support of this PWS. The contractor shall complete and pass medical and dental testing requirements as published by NSF annually and executed by its support contractor(s). Test requirements and physical standards are subject to change as the continuous review of the USAP medical process and deployments are reviewed to ensure safety of the program.

3.2.3 Local Policy Compliance

To ensure safety and effectiveness of the USAP, the contractor shall comply with NSF and SOPP policies while working at USAP operating locations and/or deployed to the Antarctic. Examples include, but are not limited to, information systems usage, personal conduct, alcohol and tobacco usage, general station operations procedures, safety requirements, and compliance with the Antarctic Conservation Act (Public Law 95-541 as amended). Failure to do so will result in negative performance findings, removal of personnel from USAP operating locations, and referral to federal law enforcement when necessary.

3.3 PROGRAM MANAGEMENT

The contractor shall provide knowledgeable resources for current and planned program management tasking. The contractor shall prepare program support documentation necessary to ensure an adequate understanding and description of services provided.

3.3.1 Program Support

Some requirements will require a contractor to work closely with the government project manager and support the needs of the program at the sponsor level or with program stakeholders. Coordination of workshops and meetings, preparing for budget reviews, developing agenda items, participating in planning sessions, generating minutes, and tracking action items may be required. Routine tasking may require a contractor to recommend policies, doctrine, tactics, and procedures. There will be significant coordination and interface with various Department of Defense (DoD), non-DoD, and international participants located in and out of the continental United States (CONUS).

3.3.2 Program Support Documentation

The Program Manager (PM) or Project Manager shall be responsible for ensuring that all program management contract deliverables are tracked and submitted on time throughout the life of contract. The following are typical of such documents (Contract Data Requirements List (CDRL A001)):

• Program/Project Cost and Financial Estimation and Reports;

• Meeting Agendas and Minutes;

• Plans of Action and Milestones;

• Monthly Status Reports in government approved contractor format (C.F.) (by the 5th day following end of each month)

• Trip Reports (15 days upon completion of travel)

• Work Breakdown Structures (WBS);

• Program Management Review documents (Quarterly);

• Provide a Lesson’s-Learned report after each operating

• Position Binders;

• Standard Operating Procedures (SOPs); and

• Various Program Acquisition related documents: Mission Needs Statement (MNS), Capability

• Production Documentation (CPD), Operational Requirements Document (ORD), end of season reports, etc.

3.4 AIR TRAFFIC CONTROL (ATC) OPERATIONAL (AirOps) SUPPORT

The purpose of air traffic control is to provide the safe, orderly and expeditious flow of air traffic. Related Non-ATC services will be provided on a workload permitting basis which will include but are not limited to flight following, Visual Flight Rules (VFR) and Flight Radio Operations (FRO).

3.4.1 AirOps General Requirements

ATC services require supporting day-to-day operational schedules and commitments in a safe and orderly and expeditious manner. These services will include but are not limited to:

3.4.1.1 Coordination and control of Air Traffic Movement within area of jurisdiction;

3.4.1.2 Maintenance of SOPs compliant with applicable regulations;

3.4.1.3 Development of new SOPs compliant with applicable regulations;

3.4.1.4 Collection and safeguarding of accident/incident data in accordance with applicable regulations;

3.4.1.5 Identification of the operational status of ATC systems & capability;

3.4.1.6 Timely submission of reports and documentation;

3.4.1.7 Accurately maintaining inventory of required charts and publications;

3.4.1.8 Development of documents, point papers, briefs, inter-agency letters and memoranda, and other correspondence;

3.4.1.9 Development and publication of ATC personnel work/watch schedules in response to staffing requirements and consistent with personnel position qualifications;

3.4.1.10 Response to functional and technical requirement reviews related to ATC equipment upgrades, changes, and new designs;

3.4.1.11 General assistance for preparation of point papers, various analyses, briefs, work group participation and other management-related tasks;

3.4.1.12 Ensure Quality Assurance (QA) program results are used to continuously improve ATC services.

3.4.2 ATC Facilities & Support Requirements

The following are descriptions of some facilities that will be staffed as a result of this contract. These specifically relate to those supporting the current state of the USAPs airfield requirements but will in no way be considered a complete or unchangeable list. Additional facilities may be staffed as existing requirements change or new requirements emerge throughout the contract period of performance.

3.4.2.1 McMurdo Station Antarctica, McMurdo Center

McMurdo Center is located on Ross Island Antarctica within the USAP’s McMurdo Station. The center is operated at any time there are flight operations during the Austral winter and 24x7 typically from 1 October through 1 March each year.

McMurdo Center provides en route control and flight following services in the McMurdo Sector of the Auckland Flight Information Region (FIR) and flight following services in parts of the other FIRs for all USAP support aircraft over the continent of Antarctica. McMurdo Center also provides flight dispatch and flight following services to rotary wing aircraft operating within helicopter range of McMurdo Station.

3.4.2.2 Remote Operations Facility (ROF), Joint Base Charleston, Hanahan, SC

The ROF is located in the SSC Atlantic facilities on the south annex of the Joint Base Charleston- Naval Weapons Station, in Hanahan SC. The ROF is operated at any time there are fixed-wing flight operations supporting the USAP. During the Austral winter, the ROF is staffed for special flight operations (e.g. medevac) or limited scheduled flights into the Antarctic continent. During the Winter Fly-In period, from mid through late August, and during the USAP operating season the ROF is open on a 24x7 schedule generally from 1 October through 1 March. The ROF’s objective is to support McMurdo Center’s mission without deploying additional personnel to Antarctica to do so. Many functions can be the same or similar but are properly balanced with McMurdo Center for highest efficiency and effectiveness. Most administrative and data entry functions are performed in the ROF due to extremely limited usable intercontinental network bandwidth. The specific tasking being met by the ROF is contained in position binders, SOPs, etc.

and annually reviewed. McMurdo Center and the ROF operate as an indistinguishable single control center. But because the ROF operates dependent on voice and data communications across a satellite, its location and function require immediate access to local personnel in McMurdo should there be communications failures between Antarctica and Charleston, SC. The contractor shall work with other stakeholders to ensure a proper, yet safe, balance of functional tasking is maintained between local and remote locations.

3.4.2.3 Tower/Approach Control and Runway/Skiway, McMurdo Station Antarctica

McMurdo Station, Air Traffic Control Tower (ATCT)/ Approach Control services and other runway/skiway services are at one or more of possible runways/skiways based on time of year and mission requirements. Generally there are two airfields configured from a combination of any mix of airfields used for wheeled and ski-equipped aircraft. Historically this has been Ice Runway (NZIR), Pegasus Field (NZPG), and Williams Field (NZWD). Most recently, a new airfield, Phoenix Airfield (NZFX), was commissioned during the 2016/2017 operating season capable of supporting wheeled aircraft. These landing sites are sea-ice, permanent ice, and snow respectively. Phoenix is a wheeled landing site but is based on compacted snow rather than glacial ice. Based on time of year, generally temperature-driven, and mission requirements for wheeled or ski-equipped aircraft, these sites change and support requirements change as a result. It is impossible to forecast the exact times or dates that these changes will occur. The ATCT is located on the active runway/skiway at McMurdo Station Antarctica and is portable. It is moved when and if the mission moves to a different airfield. The ATCT operations include issuance of clearances and information to aircraft and vehicular traffic operating on runways, taxiways and other designated areas of the airfield, and to aircraft operating in the assigned airspace and may include Limited Aviation Weather Reporting Services (LAWRS). Approach Control services are provided to aircraft and will include both VFR and Instrument Flight Rules (IFR) traffic released to local control jurisdiction.

3.4.3 ATC Personnel General Responsibilities

General responsibilities that are applicable to all ATC functional positions are but are not limited to:

3.4.3.1 Inventory maintenance of applicable directives and SOPs;

3.4.3.2 Operational continuity between watch teams;

3.4.3.3 Reporting of equipment deficiencies to applicable Government Maintenance personnel;

3.4.3.4 Determination and reporting the operational readiness of ATC equipment;

3.4.3.5 Participation in annual airfield certifying flight checks and routine flyability checks;

3.4.3.6 Maintaining the workspace clean, safe, and organized and report facility deficiencies in accordance with applicable reporting procedures;

3.4.3.7 Planning and coordination with other USAP agency personnel during the operating season;

3.4.3.8 Planning and coordinating with other USAP agency personnel in preparation for upcoming season(s);

3.4.3.9 Assistance in reviewing and consulting USAP personnel with regard to proposed operations or scientific research events as related to ATC rules and coordination.

3.4.4 ATC Lead Controller

The designated ATC Lead is responsible for the conduct of the ATC watches and will be responsible, at a minimum, for the following tasks:

3.4.4.1 Develop and maintain a watchbill (CDRL A002);

3.4.4.2 Ensure proper equipment checkout & discrepancy reports are accomplished at the start of each watch;

3.4.4.3 Ensure personnel and position assignments are consistent with published and approved watch schedules;

3.4.4.4 Ensure each watch position is staffed with personnel who hold current qualifications for the watch assigned;

3.4.4.5 Manage service complaints by:

(a) Receipt and documenting initial complaints;

(b) Conduct initial investigation;

(c) Forward initial report (CDRL A002) to the Government Air Traffic Manager or designated representative;

3.4.4.6 Ensure proper control procedures are applied and verify effective intra-facility and inter-facility communication is occurring;

3.4.4.7 Manage accident/incident data by:

(a) Collecting initial data records;

(b) Making reports (CDRL A002) to Air Traffic Manager or other government representative;

(c) Making required notifications;

(d) Acting in accordance with applicable site procedures;

3.4.4.8 Ensure logs are properly kept;

3.4.4.9 Maintain physical security in accordance with local SOPs.

3.4.4.10 Provide monthly and annual traffic counts

3.4.4.11 Prepare for and provide briefings for local area, intracontinental, and intercontinental flights;

3.4.4.12 Assist in the development of documents such as Letters of Agreement (LOA), Memoranda of

Agreement (MOA), etc.,

3.4.4.13 Maintaining ATC metric data and providing monthly ATC Summary

3.4.5 Air Traffic Control Tower (ATCT) Operations

Staffing requirements for the ATCT are generally met by consolidating the tower functions for a single operator.

This is possible due to the limited aircraft traffic volume for the serviced airfields. Tower functions include:

3.4.5.1 Tower Controller in Charge (TCIC)

The contractor shall designate a Tower Controller in Charge (TCIC). The TCIC is responsible for the conduct of the ATCT watch and will be responsible, at a minimum, for the following tasks:

(a) Coordinate and direct the control of aircraft operating in assigned airspace areas and air and surface vehicular traffic operating on runways, taxiways and other designated areas on the airfield;

(b) Brief the control tower watch standers on weather conditions, equipment status, field conditions and special operations prior to assuming the watch;

(c) Assign personnel to operating positions according to individual qualifications and training requirements;

(d) Notify Search and Rescue (SAR) and crash/rescue agencies of aircraft distress and other emergencies in accordance with local procedures;

(e) Monitor equipment operational readiness, recording equipment outages and actions taken to correct any discrepancies;

(f) Ensure logs are properly kept, reviewed and will sign daily facility logs.

3.4.5.2 ATCT Local Control

The ATCT Local Control is responsible for maintaining a continuous visual surveillance of the airport traffic area and other movement areas. Primary duties of the ATCT Local Controller include but are not limited to:

(a) Formulating and issuing clearances and control instructions to accomplish required separation between aircraft and between aircraft and vehicles operating in aircraft movement areas;

(b) Effecting coordination with appropriate operator positions and other facilities;

(c) Providing flight assistance to aircraft;

(d) Operating airport lighting, lighting systems and visual landing aids;

(e) Provide initial notification and dispatch of emergency personnel and equipment for aircraft emergencies and accidents.

3.4.5.3 ATCT Ground Control

Ground Control is responsible for exercising general surveillance of the airport movement areas, excluding the runway(s) in use. The ground controller is responsible for aircraft taxiing on taxiway or inactive runways/skiways. Primary duties of the Ground Controller function include but are not limited to:

(a) Formulating and issuing ground movement clearances to aircraft and vehicles operating on the airport;

(b) Formulate, disseminate and transmit current weather and field condition information;

(c) Preventing runway incursions.

3.4.5.4 Flight Data

Flight Data is responsible, at a minimum, for the following:

(a) Operating communications equipment associated with the flight data position;

(b) Receiving and relaying aircraft movement data;

(c) Preparing and posting flight progress strips;

(d) Serving as Clearance Task by obtaining, posting, and relaying ATC clearances and advisories;

(e) Operating Flight Data Input Output (FDIO) and Airport Terminal Information

Systems (ATIS) equipment if available;

(f) Monitoring and reporting Navigational Aid (NAVAID) alarms.

(g) Providing LAWRS

3.4.6 Non-Radar Operations

The non-radar operations function provides ATC services to IFR and VFR air traffic within the facilities assigned area of jurisdiction. The scope of services provided will vary according to equipment installed, and the type of delegated airspace and special use areas assigned. Non-Radar Operations services are generally consolidated as much as safely practical to minimize deployed footprint while also balancing tasks with available watch standers in the ROF. Responsibilities will include:

3.4.6.1 Watch Supervisor

Watch Supervisor is responsible for coordination and control of personnel and positions within IFR/VFR facilities assigned area of jurisdiction. Primary duties of approach control include but are not limited to:

(a) Coordinating and directing the control of aircraft operating in assigned airspace areas;

(b) Briefing the watch standers on weather conditions, equipment status, field conditions, and special operations prior to assuming the watch;

(c) Assigning personnel to operating positions according to individual qualifications and training requirements;

(d) Notifying SAR and crash/rescue agencies of aircraft distress and other emergencies;

(e) Monitoring equipment operational readiness, recording of outages and actions taken to correct discrepancies.

3.4.6.2 Approach Control

Approach Control is responsible for coordination and control of all instrument traffic within the assigned area of jurisdiction. Primary duties of approach control include but are not limited to:

(a) Issuing ATC clearances, control instructions, and advisory information to aircraft under approach control jurisdiction;

(b) Effecting coordination with appropriate operator positions and other facilities;

(c) Provision of non-radar services to aircraft;

(d) Determination of separation and sequence to be used between aircraft;

(e) Initiation/acceptance of hand-offs/transfer of control from adjacent facilities/sectors;

(f) Providing assistance and priority of services to aircraft in emergency situations;

(g) Provide surveillance of assigned area and provide services.

3.4.6.3 Departure Control

Departure Control is responsible for ATC services to departing aircraft within the assigned area of jurisdiction and providing non-radar ATC services. Primary departure control duties include but are not limited to:

(a) Issuing clearances and advisory information to aircraft under departure control jurisdiction;

(b) Initiating/accepting Transfer of Control from adjacent facilities/sectors.

3.4.6.4 En Route Control (Non-Radar)

En Route Control is responsible for coordination and control of all instrument traffic within the assigned area of jurisdiction. Primary duties of En Route Control include but are not limited to:

(a) Issuing ATC clearances, control instructions and advisory information to aircraft under approach control jurisdiction;

(b) Effecting coordination with appropriate operator positions and other facilities;

(c) Provision of non-radar service to aircraft;

(d) Determination of separation and sequence to be used between aircraft;

(e) Initiation/acceptance of hand-offs from adjacent facilities/sectors;

(f) Providing assistance and priority of services to aircraft in emergency situations;

(g) Utilization of any or all other operating positions as necessary.

3.4.7 Non ATC Miscellaneous Aviation Support Services

3.4.7.1 Flight Radio Operations (FRO)

Flight Radio Operations (FRO) is a non-ATC function that provides enhanced safety of the USAP helicopter/aircraft operations by providing routine flight following services and occasional communications contingency relay support for remote ATC personnel. On some occasions, such as a mid-winter flight, other personnel with appropriate training may perform limited services for FRO in the communications contingency role. The operating position is currently in the space with ATC allowing for the contractor to have maximum flexibility of personnel. FRO duties include but are not limited to:

(a) Maintaining communications with USAP Aircraft and track aircraft movement;

(b) Maintaining flight following logs;

(c) Alerting appropriate personnel for overdue aircraft reports;

(d) Providing weather information and other data to pilots as requested;

(e) Maintaining constant coordination with the ATC personnel.

(f) Relaying communications to and from aircraft and respond to the direction of remote

ATC personnel while supporting contingency or special operations.

3.4.7.2 Flight Planning

Flight planning provides flight crews with the latest flight information for various locations.

Charts, approach plates and other publications are available for flight crews to assist in filing flight plans. Flight Planning duties include but not limited to:

(a) Receiving, processing, posting, and transmitting flight plans and movement messages;

(b) Coordinating with other facilities and control agencies regarding flight plans and movement messages;

(c) Transmitting all aircraft movement messages ;

(d) Handling incoming and outgoing communications, aircraft flight guard, and initiating overdue actions;

(e) Initiating, transmitting and posting NOTAMS;

(f) Maintaining required publications, directives, charts, and supplies for pilots and personnel;

(g) Maintaining the daily flight operations log and facility log;

(h) Assisting aircrews in planning and proper filing of flight plans.

3.4.7.3 Terminal Instrument Procedures (TERPS)

The contractor may be required to provide the labor and materials necessary to develop TERPS services for USAP landing sites or coordinate with TERPS specialists from other agencies who are tasked with developing the procedures. Tasking may include design of procedures for non-precision approaches, precision approach procedures, Global Positioning System (GPS) approach procedures, and both departure and arrival procedures in accordance with U.S. Standard for Terminal Instrument Procedure Manuals. All TERPS procedures, products, and processes produced shall be subject to Government review and approval. Services include but are not limited to:

(a) TERPS Planning and Special Use Airspace Operations support

(b) Analysis and evaluation of survey data provided by airfield surveyors.

(c) Design and submission of procedures through established approval processes.

(d) Provide reviews, consultation, and participation in working groups providing a

TERPS prospective on the various decisions that may be required within USAP such as new or relocated landing sites, modified procedures, etc.

3.5. METEOROLOGICAL (MET) OBSERVATION AND FORECASTING (CDRL A003)

The contractor shall provide qualified personnel to provide meteorology support services. The MET Department collects and analyzes the current weather conditions and predicts future weather developments.

3.5.1 General Meteorological Operations Requirements

The contractor shall maintain a core staff of certified forecasters and observers to ensure continuity between operational seasons, to be prepared for mid-winter operations, provide emergency operational support, and to be capable of training seasonal personnel with efficiency. The quantity will be proposed by the contractor based on a balance of retention goals, cost, training requirements, and level of effort required. Core staff will be augmented by seasonal personnel to meet higher tempo requirements. At least one core staff member must meet the industry standard for the qualification of Chief Meteorologist. To accomplish the assigned tasks, the contractor shall provide certified forecasters and certified assistant forecasters/observers for necessary watch coverage at the following locations:

- Remote Operations Facility (ROF)

- McMurdo Station, Antarctica.

All Assistant Forecasting/Observing and Forecasting personnel will be certified before a specified date within the TO to meet mission requirements and be able to maintain staffing levels through the main operational season IAW the Annual Staffing Plan described section (CDRL A005).

The MET operation requires the production and dissemination of accurate and timely weather related products.

These services and responsibilities will include but not limited to:

3.5.1.1 Provide applicable presentations, briefings, point papers, reports and or minutes for trips, workshops, conferences, and meetings (CDRLS A001, A003);

3.5.1.2 Provide Subject Matter Expert (SME) papers for weather related topics and forecast related impacts such as “Bust Reviews”, case studies, and operational assessments (CDRL A003);

3.5.1.3 Implement a Terminal Aerodrome Forecast (TAF) Verification Program for McMurdo airfields and applicable camps and reporting the results on a monthly basis (CDRL A003);

3.5.1.4 Provide Point of Safe-return (PSR) forecast verification upon completion of main operating season;

3.5.1.5 Review Supply Inventory quarterly and reorder meteorological expendables material, report out annually

3.5.1.6 Provide onsite meteorological data collection and reports (CDRL A003);

3.5.1.7 Prepare and maintain climatological data for operating season, update McMurdo weather climatology reference guide, and provide reports;

3.5.1.8 Provide observation error rates for QA/QC (CDRL A003);

3.5.1.9 Review and update training course for Forecasters and Forecast Assistants/Observers (CDRL

A006)

3.5.1.10 Review and update all operational manuals, handbooks, instructions and procedures at least annually unless specified differently in the TO;

3.5.1.11 Conduct ROF contingency and continuity of operations drills.

3.5.2 Weather Forecasting Services

Forecasting services include timely and accurate forecasting of local area, national, and international weather in support of local area, aviation, and ship operations. These services may include both domestic and international weather forecasting. Operating positions may be added, deleted, combined, or integrated, consistent with pertinent directives in order to meet operational requirements.

Forecasting tools are available to assist the forecasters in making the most accurate forecasts according to data available and site locations. Forecasts are developed using locally measured data, human observations, upper air data, satellite imagery, and numerical weather prediction models. Due to the sparse data available and the geographical location, data used for forecasting is inherently limited due to satellite orbit patterns and time of day, time of year, staffing levels, and network bandwidth.

3.5.2.1 Chief Meteorologist

The services and responsibility of the Chief Meteorologist include but are not limited to:

(a) Overall responsibility for the oversight of all contractor meteorological functions;

(b) Maintaining full operational and administrative responsibility to ensure all assigned tasks are accomplished;

(c) Implementation of continuous improvements for efficiency and effectiveness of work methods, products, procedure, organizations, and manpower utilization, and customer support;

(d) Implementation and maintenance of an effective training program focused on meeting operational requirements (CDRL A006);

(e) Developing and managing a certification program for all SOPP Meteorology positions (CDRL A006);

(f) Act as certifying official (CDRL A006);

(g) Fill Staff Meteorology Manager position when deployed.

3.5.2.2 Weather Forecaster

The services and responsibilities of the Weather Forecaster will include but are not limited to:

(a) Prepare Terminal Aerodrome Forecasts (TAFs) for 24-hour periods;

(b) Prepare for and provide aviation forecasts and briefings for local area, domestic, and international flights;

(c) Prepare and disseminate aviation facility weather alerts and severe weather notifications;

(d) Prepare and disseminate non-aviation facility weather alerts and severe weather notifications as required for station personnel and ground operations;

(e) Support non-aviation and non-aviation special operations such as land traverses, medical evacuations, unscheduled winter operations, etc;

(f) Prepare ship forecasts;

(g) Prepare miscellaneous briefings, reports and planning support for special project activities such as location selections for new facilities, operational changes, or other tasks related to forecasting or weather pattern phenomena.

3.5.3 Assistant Forecasting/Observation Services

Assistant Forecasting and Observation services are combined services and include briefing air crews, assisting with forecast preparations, timely and accurate observations of local area surface and high altitude weather conditions;

and may include both domestic and international weather reporting requirements. Operating positions may be added, deleted, combined, or integrated, consistent with pertinent directives in order to meet operational requirements at the most efficient staffing levels.

3.5.3.1 Lead Weather Observer

These services and responsibilities of the Lead Weather Observer will include but are not limited to:

(a) Conducting, transmitting, and archiving weather observations in accordance with established guidelines;

(b) Conducting upper-air weather observations, in accordance with established guidelines and using available upper air observing systems. The contractor is responsible to maintain proper inventory levels to meet this requirement including the purchase of radiosondes and balloons (Helium will be provided by the station);

(c) Providing for airfield weather observation functions;

(d) Providing for field camp or expeditionary observing functions;

(e) Providing training to personnel who will provide basic weather information from camps or locations where qualified observers are not posted;

(f) Provide training to personnel that will provide weather observations for the airfields at McMurdo;

(g) Training and recommending personnel for certification as weather observers for

McMurdo, NZIR, NZPG, and NZWD as required;

(h) Recommending personnel for decertification when performance dictates;

(i) Providing quality checks and data validation of observation data;

(j) Ensuring weather observations are in accordance with local regulations and Federal Meteorological Handbook (FMH) standards.

(k) Maintaining responsibility for Weather Observer tasked to provide these services;

(l) Coordinating with the Forecaster

(m) Providing input as the observer SME for planning and preparation of operational activities.

3.5.3.2 Assistant Forecaster/Weather Observer

The Assistant Forecaster/Weather Observer will be responsible to the Lead Weather Observer and Forecaster for the following:

(a) Brief aircrews on forecasted weather to include form DD175-1 and satellite imagery;

(b) Assist the Forecaster in daily forecasts preparations which may include:

- McMurdo Daily forecast

- Palmer Daily Forecast

- Helicopter Brief (Helo Brief)

- Visual Flight Rules (VFR) Brief

- Weather Facsimile (Weax)

- Recreational Safety Weather Brief;

(c) Maintain meteorological equipment and systems and ensure calibrations;

(d) Forward weather observations to the weather office and air traffic controllers;

(e) Record, transmit and archive Meteorological Terminal Aviation Routine (METAR), Special Weather Report (SPECI), Synoptic (summary of the current situation), Aircraft Repot (AIREPS) and upper-air weather observations;

(f) Maintain climatological databases;

(g) Perform quality control;

(h) Perform meteorology administrative tasks.

3.5.4 Facilities

Meteorology services are conducted at multiple locations. All forecasting and weather administrative services can be provided at either McMurdo Weather Office or ROF while weather observing is generally limited to McMurdo. The contractor shall determine specified services for each location based on the individual TO requirements.