Questions and Answers_AMD 0003.pdf

Solicitation N6471026Q0009 AM3 0003 Questions and Answers

15. What Government-Furnished Equipment (if any) will remain in place and be reused under this project?

Answer: Equipment racks are the only Government Furnished Equipment (GFE). The equipment racks are listed on the SOW Attachment 1 and can be leveraged for your proposal.

16. The Statement of Work requires delivery of the AV system source code upon completion.

Could the Government clarify what is expected to be included in this deliverable (e.g., editable programming files, compiled files, configuration files, supporting documentation, etc.)?

Answer: Please see Question & Answer #10 below. (Proprietary Programming files are acceptable if explained what their function is and how to edit said files. All license information is required, along with their expiration dates and renewal requirements for said license. Editable files should be in Microsoft excel, word, pdf, or a txt file if not a proprietary programming file.)

17. Does the prime contractor require a Facility Clearance (FCL), or is it sufficient for personnel performing the work to possess the required individual security clearances?

Answer: Please see Question & Answer #5 below. (Yes. In order for personnel to hold a Secret clearance, their employer must have a Facility Clearance (FCL). The Prime contractor must be "cleared"(have an active FCL in good standing with the Defense Counterintelligence and Security Agency (DCSA)) and any sub-contractors would also need to be "cleared" (hold their own FCL). A DD Form 254 will be created within 5 days of contract award.)

18. CLIN 0007 references Maintenance Support and Warranty. Could the Government clarify whether the base warranty period is 120 days or one full Year?

Answer: In accordance with the Solicitation, Section F (Deliveries or Performance) the warranty period specified in CLIN 0007 is for 120 days upon system installation.

19. Could the Government identify which existing equipment (such as codecs, workstations, displays, racks, switches, or cabling) will remain in place as Government-Furnished Equipment (GFE) or will be reused under this project?

Answer: Equipment racks are the only GFE and are shown on the SOW Attachment 1.

These items can be leveraged for your proposal. The previous CODECs have already been de-installed. The only GFE remaining for the current AV system are the media converters, which will be turned over to Government personnel if not leveraged for your proposal.

20. Could the Government provide room dimensions, or confirm whether they will be made available during or after the site visit?

Answer: Please see SOW Attachment 1 for estimated room dimensions. Those contractors attending the Site Visit will have the opportunity to confirm the room dimensions.

21. Will Government-approved photographs, rack elevations, equipment layouts, or field measurements be provided to site visit attendees following the site visit?

Answer: Due to security restrictions, photographs or photography equipment is not permitted in this space. No additional measurements will be provided to Site Visit attendees, however, Site Visit attendees are highly encouraged to validate space as shown on the SOW Attachment 1. SOW Attachment 1 provides estimated room dimensions.

Rack elevations can be taken at the time of the Site Visit.

22. Please confirm whether all eight hospitality monitors are intended to operate as a single 2×4 video wall, or whether only selected groups are required to support 2×2 display spanning.

Answer: 2x2 center most monitors are the minimum requirement.

23. Does SWFPAC maintain an approved Information Assurance (IA) product list for AV network equipment? If so, could the Government provide the list or identify the applicable approval requirements?

Answer: SWFPAC does not maintain a pre-approved IA product list for AV network equipment. SWFPAC will review purposed AV network products to determine their vulnerabilities and compliance. SOW paragraph 2.5.4 states “The three (3) switches shall be SWFPAC approved for Information Assurance (IA) and Trade Agreement Act (TAA) compliant, Customer preference is Cisco switches and are known compliant.

24. The Statement of Work states that contractor installation personnel requiring access at SWFPAC shall have a minimum of a Secret clearance. Please confirm whether offerors are required to have cleared personnel available at the time of proposal submission, or whether cleared personnel may be hired or assigned prior to contract performance.

Answer: Secret clearance is not required at the time of offeror submission. However, it is the Contractors responsibility to ensure that all contractor personnel can obtain facility access in accordance with Naval Base Kitsap – Bangor facility access requirements (see https://cnrnw.cnic.navy.mil/Installations/NAVBASE-Kitsap/About/Installation- Guide/Visitor-Information/ for further information). In the event that contractor personnel cannot obtain facility access and service(s) cannot be completed, the contract will be terminated in accordance with FAR Part 49.

25. What Government-Furnished Equipment (if any) will remain in place and be reused under this project?

Answer: Please see Question & Answer #15 above. (Equipment racks are the only Government Furnished Equipment (GFE). The equipment racks are listed on the SOW Attachment 1 and can be leveraged for your proposal.)

26. The Statement of Work requires delivery of the AV system source code upon completion.

Could the Government clarify what is expected to be included in this deliverable (e.g., editable programming files, compiled files, configuration files, supporting documentation, etc.)?

Answer: Please see Question & Answer #10 below. (Proprietary Programming files are acceptable if explained what their function is and how to edit said files. All license information is required, along with their expiration dates and renewal requirements for said license. Editable files should be in Microsoft excel, word, pdf, or a txt file if not a proprietary programming file.)

27. Does the prime contractor require a Facility Clearance (FCL), or is it sufficient for personnel performing the work to possess the required individual security clearances?

Answer: Please see Question & Answer #5 below. (Yes. In order for personnel to hold a Secret clearance, their employer must have a Facility Clearance (FCL). The Prime contractor must be "cleared"(have an active FCL in good standing with the Defense Counterintelligence and Security Agency (DCSA)) and any sub-contractors would also need to be "cleared" (hold their own FCL). A DD Form 254 will be created within 5 days of contract award.)

For additional information, please see Question & Answer #24 above. (Secret clearance is not required at the time of offeror submission. However, it is the Contractors responsibility to ensure that all contractor personnel can obtain facility access in accordance with Naval Base Kitsap – Bangor facility access requirements (see https://cnrnw.cnic.navy.mil/Installations/NAVBASE-Kitsap/About/Installation-Guide/Visitor- Information/ for further information). In the event that contractor personnel cannot obtain facility access and service(s) cannot be completed, the contract will be terminated in accordance with FAR Part 49.)

28. CLIN 0007 references Maintenance Support and Warranty. Could the Government clarify whether the base warranty period is 120 days or one full year?

Answer: Please see Question & Answer #18 above. (In accordance with the Solicitation, Section F (Deliveries or Performance) the warranty period specified in CLIN 0007 is for 120 days upon system installation.)

29. Could the Government identify which existing equipment (such as codecs, workstations, displays, racks, switches, or cabling) will remain in place as Government-Furnished Equipment (GFE) or will be reused under this Project?

Answer: Please see Question & Answer #15 above. (Equipment racks are the only Government Furnished Equipment (GFE). The equipment racks are listed on the SOW Attachment 1 and can be leveraged for your proposal.)

30. Could the Government provide room dimensions, or confirm whether they will be made available during or after the site visit?

Answer: Please see Question & Answer #21 above. (Answer: Due to security restrictions, photographs or photography equipment is not permitted in this space. No additional measurements will be provided to Site Visit attendees, however, Site Visit attendees are highly encouraged to validate space as shown on the SOW Attachment 1. SOW Attachment 1 provides estimated room dimensions. Rack elevations can be taken at the time of the Site Visit.)

31. Will Government-approved photographs, rack elevations, equipment layouts, or field measurements be provided to site visit attendees following the site visit?

Answer: Please see Question & Answer #21 above. (Answer: Due to security restrictions, photographs or photography equipment is not permitted in this space. No additional measurements will be provided to Site Visit attendees, however, Site Visit attendees are highly encouraged to validate space as shown on the SOW Attachment 1. SOW Attachment 1 provides estimated room dimensions. Rack elevations can be taken at the time of the Site Visit.)

32. Please confirm whether all eight hospitality monitors are intended to operate as a single 2×4 video wall, or whether only selected groups are required to support 2×2 display spanning.

Answer: Please see SOW 2.3.1.2.4. (Monitors ends shall be flushed end to end to allow cohesion image for monitor spanning for a 2x2 grid or quad-screen display.)

33. Does SWFPAC maintain an approved Information Assurance (IA) product list for AV network equipment? If so, could the Government provide the list or identify the applicable approval requirements?

Answer: See Question & Answer #23 above. (SWFPAC does not maintain a pre-approved IA product list for AV network equipment. SWFPAC will review purposed AV network products to determine their vulnerabilities and compliance. SOW paragraph 2.5.4 states “The three (3) switches shall be SWFPAC approved for Information Assurance (IA) and Trade Agreement Act (TAA) compliant, Customer preference is Cisco switches and are known compliant.)

34. The Statement of Work states that contractor installation personnel requiring access at SWFPAC shall have a minimum of a Secret clearance. Please confirm whether offerors are required to have cleared personnel available at the time of proposal submission, or whether cleared personnel may be hired or assigned prior to contract performance.

Answer: Please see Question & Answer #5 below. (Yes. In order for personnel to hold a Secret clearance, their employer must have a Facility Clearance (FCL). The Prime contractor must be "cleared"(have an active FCL in good standing with the Defense Counterintelligence and Security Agency (DCSA)) and any sub-contractors would also need to be "cleared" (hold their own FCL). A DD Form 254 will be created within 5 days of contract award.)

For additional information, please see Question & Answer #24 above. (Secret clearance is not required at the time of offeror submission. However, it is the Contractors responsibility to ensure that all contractor personnel can obtain facility access in accordance with Naval Base Kitsap – Bangor facility access requirements (see https://cnrnw.cnic.navy.mil/Installations/NAVBASE-Kitsap/About/Installation-Guide/Visitor- Information/ for further information). In the event that contractor personnel cannot obtain facility access and service(s) cannot be completed, the contract will be terminated in accordance with FAR Part 49.)

35. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

If not brand new, could you please provide the current / previous contract number?

Answer: This is a new requirement, therefore, there is no incumbent contract or prior contract number.

36. Observation: NIPR and SIPR conferencing capabilities have been requested in the solicitation.

Please confirm if multi-domain conferencing requirements for other networks outside of NIPR/SIPR will be required for enclaves such as JWICS, FVEY, etc.?

Answer: No multi-domain conferencing requirements for other networks outside of NIPR/SIPR are required. Only SIPR VTC input is required. Please see SOW Attachment 1 for inputs list.

37. Please confirm if traditional Cisco VTC codecs should be utilized to meet conferencing requirements opposed to an AV bridge? Example: A secure AV bridge could allow an owner furnished computer to access the video camera, speakers, and microphone in the room and allow for Microsoft Teams conferencing on NIPR or SIPR if desired.

Answer: Yes, traditional Cisco VTC codec should be utilized to meet conferencing requirements.

38. Observation: Some systems may require specific AV components or systems remain online with unfettered access to end users during installations.

Please confirm if there is a desired minimum period of performance in which the installations will need to take place to minimize downtime in the facility.

Answer: Installation window will be coordinated with the Government point of contact which will be provided at time of contract award to ensure installation can occur within required contractual time frame as listed within the Solicitation Section F (Deliveries or Performance).

39. The Government mentions a requirement for “Hospitality Monitors”. Will the Government accept commercially rated 24/7 LCD displays?

Answer: Yes, the Government will accept commercially rated 24/7 LCD displays as long as they conform to the SOW requirements. See SOW paragraph 2 for further information (NOTE: No component in the AV system will have wireless and/or infrared capabilities.)

40. Regarding microphone choices- the government mentions ceiling or tabletop microphones. A ceiling microphone will likely pick up audio from all the workstations, whereas individual tabletop microphones will pick up from individual speakers. This has potential use implications for the room, Please advise.

Answer: Either a ceiling or a tabletop microphone will be accepted as long as it conforms to the SOW requirements. For further information, see SOW paragraph 2: (NOTE: No component in the AV system will have wireless and/or infrared capabilities.); SOW paragraph

3.1.5 (The AV system requires microphones for transmitting local audio to participants during video conferences.); and SOW paragraph 3.1.6 (the microphones need to be connected to an audio mixer, which provides routing, automatic gain control, noise suppression and adaptive echo cancellation for all microphones and sources.)

41. Regarding the stated Video Conferencing capabilities- will the desired VTC codec be connected to a classified or non-classified network?

Answer: The one video conferencing capability (VTC) will be on a classified network. See SOW Attachment 1 for inputs list.

42. As video conferencing is frequently mentioned, but web conferencing is not, should the system be capable of making web conference calls (Such as MS Teams calls)?

If so, which work stations will need to be enabled to make those calls?

Answer: No, the capability of making web conference calls is not required.

43. Is there a raised floor in the room?

Answer: Yes, there is a partial raised floor in the back half (west side) of the WOC room.

44. Does the government require LED status indicator signs (typically wall mounted in the room and outside the room in the hall) for indicating classification status?

Answer: No, the Government does not require LED status indicator signs.

45. Does the government require a multi time zone clock in the room?

Answer: The Government does not require a new multi-time zone clock. There is an existing multi-time zone clock in the room that will remain, however, it can be relocated within the room.

46. Does the government require white noise generation outside the room?

Answer: No, the Government does not require white noise generation.

47. Due to the existing GFE displays being various sizes, formats, and resolutions, would the government be interested in swapping all of the displays for new displays of the same size and resolution so that everything would be uniform and all sources would display the same?

Answer: Swapping of all displays for new displays is not a requirement in accordance with the SOW.

48. If some or all of the existing displays must be kept and not replaced, could the make, model, and description of which ones be listed?

Answer: There is no requirement in the SOW to replace the far (2) left most monitors and the (2) two far right most monitors.

49. Would the government be interested in a seamless DVLED video wall to replace the displays that allow multiview tiling and independent source routing to various sections as well as a full screen display of a single source?

Answer: If the DVLED video wall meets requirements listed in SOW, TAA compliance, paragraph 2 (NOTE: No component in the AV system will have wireless and/or infrared capabilities.) and 2.3.1.2.4. (Monitors ends shall be flushed end to end to allow cohesion image for monitor spanning for a 2x2 grid or quad-screen display.), then it will be considered an acceptable solution.

50. The released Attachment 1 seems to show a fully functional video routing system that did not exist during the site visit. Is this a drawing of what the old system used to do, or is this a drawing of what the government would like the new system to do?

Answer: Attachment one is a conceptual idea of what the new system needs to provide end user.

51. Is the intention of the new system to be able to display any source for a specific room mode onto any display during that given room mode? Or will specific sources only be mapped to specific displays?

Answer: In general the specific sources will be mapped to specific monitors; however, per SOW 2.1.2.3.13 the user will be able to manually change source inputs to output displays.

52. We have installed similar systems in the past for multi-use classification rooms that allowed the room to be used only for unclassified video routing and then switched over for classified video routing. This would work by allowing the room user(s) to select the room mode from the touch panel, then the system would make available only those specific video sources that could route to any of the displays, or all if desired. Then if the other room mode was desired for a different meeting, the user(s) could select that mode from the touch panel, and the system would switch over and only allow those sources to be displayed on any of the screens, or the same source across all. Is this how the government is imagining this room to be used?

Answer: No. Individual monitors should have the capability to switch between NIPR/SIPR input sources.

53. How many touch panels are desired for control of the system? And what type / where would you like them to be? Tabletop vs wall mounted or a mix of both?

Answer: Two (2) touch panels are required. See SOW paragraph 2.1.1 for more information.

54. What types of video conferencing is desired for the room? BYOD for unclassified TEAMs and Zoom, Classified Cisco Codec for secure meetings, or both?

Answer: See Question and Answer #37 above. (Yes, traditional Cisco VTC codec should be utilized to meet conferencing requirements.)

55. Do we need to provide a codec for the SIPR VTC functionality or is that something that you will provide? If we provide it, do you have a preference for Cisco or Poly and what network (Cat / Fiber) handoff will be given for it? If you will provide it, can you list the make / model of it?

Answer: The contractor is required to provide a codec for the SIPR VTC functionality.

There is no preference for Cisco or Poly or likewise vendor and long as it meets CODEC 711ULAW. Copper/CAT 6 is what is currently utilized in space; however, proposal can have new wall drops that installed by proposal’s team if awarded.

56. How many computer locations need access to the video conferencing systems? And does each of the locations need access to both Unclassified BYOD and Classified Codec systems, or will there be a single dedicated computer station that has access to these?

Answer: No requirement for NIPR video conferencing integration. Classified Codec system will be a standalone system where the backend IP network for system will need to connect to classified network. The user requires control of PTZ camera, capable of muting or unmuting VTC, make calls, and other basic functions listed in SOW.

57. How many PTZ cameras are desired for use with video conferencing systems? And where would you like them positioned?

Answer: One (1) PTZ cameras are required to be positioned in the center of the room facing the upper/raised level of the WOC room. See SOW paragraph 3.1.8, The AV system shall feature a 10/20x Zoom 1080p HD camera compatible with SOW Attachment 1, which will be mounted on a thin profile wall-mount in the room based on a location approved by government. The thin profile wall-mount is to be provided by the Contractor.

58. Does all new equipment need to meet TAA compliancy?

Answer: Yes, all equipment must meet TAA compliancy.

59. Can the government provide vetted pictures of the room, current equipment, and AV racks since phones were not allowed during the site visit?

Answer: Please see Question & Answer #21 above. (Answer: Due to security restrictions, photographs or photography equipment is not permitted in this space. No additional measurements will be provided to Site Visit attendees, however, Site Visit attendees are highly encouraged to validate space as shown on the SOW Attachment 1. SOW Attachment 1 provides estimated room dimensions. Rack elevations can be taken at the time of the Site Visit.)

60. Are there any specific cabling requirements for the building? (Cat6, Cat6A, Shielded, Plenum, etc.)

Answer: All cabling is required to meet (Unified Facility Criteria) UFC 3580-01 requirements.

61. The site visit revealed monitors at the desks. Do these monitors need to be tied into the video distribution system as a routable destination for any video source during a given room mode? Or do they only need to show the local source for whoever sits in that position?

If we need to integrate those desk monitors, or replace them, could you list how many and what positions need to be integrated?

Answer: The local monitors are not required to be a routable destination for any video source. Only local source workstations that needs to duplicate their local screen on wall monitors is required per SOW attachment 1. Local desk monitors do not need to be replaced.

62. Does this room / system need to support VoIP for voice only teleconference calling?

Answer: No, VOIP for voice only teleconference calling is not required.

63. The statement of work and attachments indicate that (2) fiber isolators should be used between the video switching systems in order to turn off / on the signal path during the individual room modes. While this is a valid method to achieve this, a single fiber A/B switch can also achieve this as it acts as 2 isolators within the same box / unit. If you need a model number to look at, the Market Central Data DeadBolt D1000 Desktop Switches for fiber would achieve the same thing as the 2 individual fiber isolators. Would this be okay to use?

Answer: Yes, this a single fiber A/B switch as identified above would be accepted by the Government if TAA Compliant and meets SWFPAC IA review.

64. Bullet 4.1.3 on the statement of work indicates that the contractor should provide proper cooling for the installed equipment. The site visit revealed that WOC Room 206 was pretty warm with (2) portable A/Cs. Room A/C is a facility maintenance issue, although we can provide control of the thermostat if it is needed. The site visit also revealed that the server room was pretty cool and at a proper temperature for AV equipment. Do we still need to provide a dedicated portable A/C unit for the AV rack? If so, facilities will need to provide a place for the exhaust to vent to, such as the building’s return air duct.

Answer: Hardware/Equipment must meet the manufacturer recommendation for ambient temperature control requirements. If A/C or other cooling requirements are required for new equipment/hardware installed, it would be the Contractors responsibility to provide this. If ventilation is required for exhaust, this would be the Governments responsibility to provide building modification.

65. The attached drawings and statement of work indicate that the video system should be based on a matrix style video system. Is this a requirement or would an IP based video system be okay to use as long as it meets all of the security requirements indicated in the statement of work?

Answer: The Government would accept an IP based video system as outlined above as long as the hardware and software are TAA and SWFPAC IA compliant review.

66. [SITE VISIT QUESTION] Will the Government release photographs of the WOC space to prospective offerors?

Answer: Please see Question & Answer #21 above. (Answer: Due to security restrictions, photographs or photography equipment is not permitted in this space. No additional measurements will be provided to Site Visit attendees, however, Site Visit attendees are highly encouraged to validate space as shown on the SOW Attachment 1. SOW Attachment 1 provides estimated room dimensions. Rack elevations can be taken at the time of the Site Visit.)

67. [SITE VISIT QUESTION] Could the Government clarify if there is a multi-domain security requirement, or is the architecture strictly limited to separate NIPR and SIPR networks?

Answer: Physical separation of NIPR and SIPR are required per Unified Facility Criteria (UFC) 3-580-01, Black/Red Separation reference: CNSSAM_TEMPEST_01_13.

68. [SITE VISIT QUESTION] Does the Government utilize a specific control code standard or control system programming language (e.g., Crestron/AMX) for the NIPR and SIPR systems?

Answer: The Government utilizes DISA STIG standards.

69. [SITE VISIT QUESTION] Will the existing unclassified AV equipment remain in the room, or is the contractor responsible for its removal?

Answer: The two cabinets, patch panels, in the far back corner of the WOC can be repurposed or replaced. All legacy equipment has already been removed by the Government with the exception of monitors and media converters. Contractors will remove remaining equipment and turn the equipment over to Government for disposition.

70. [SITE VISIT QUESTION] Is the contractor responsible for the decommissioning, removal, and disposal (DRMO) of the legacy monitors currently installed?

Answer: Contractor personnel will remove any remaining equipment and turn the equipment over to Government for disposition.

71. [SITE VISIT QUESTION] Is the physical scope of work and installation strictly confined to the Watch Operations Center (WOC), or are there requirements in adjacent spaces?

Answer: The video and conferencing will strictly be within the WOC, but server/switches can be housed in the server room or WOC, and several inputs are located in adjacent rooms, as depicted in SOW Attachment 1.

72. [SITE VISIT QUESTION] Are all existing signal and network runs required to be fiber optic?

Answer: No, all existing signals are CAT6 to HDMI.

73. [SITE VISIT QUESTION] Could the Government identify which specific legacy monitors (if any) must remain in place and be integrated into the new AV design?

Answer: There are currently 9 monitors mounted in 5 columns, the 3 middle columns of monitors will be removed and replaced with the 8 depicted monitors or likewise solution in SOW Attachment 1. Measurements for the available space are approximately 22 feet width x 6 feet height area.

74. [SITE VISIT QUESTION] Can the Government confirm that all system source inputs and display drop points utilize native HDMI interfaces?

Answer: Currently, all inputs sources go to a HDMI media converter that communicates over IP network across CAT6 to another media converter that outputs HDMI to Monitors HDMI Input or a direct DP/HDMI input source to HDMI input on monitor; however, proposal can change output and provide different ways to communicate between source input to AV system to Monitor Output. Source Inputs from device are listed below with make and model of device providing input:

ASUS NUC-15 HDMI:

EWOC SENSEI-1 UNCLASS

EWOC SENSEI-2 UNCLASS

Dell Precision 3280 Display Port:

WOS WKS UNCLASS

DPO WKS UNCLASS

NET CDR WKS UNCLASS

Wyse Client 3040 Display Port:

WOS WKS CLASS

DPO WKS CLASS

NET CDR WKS CLASS

PELCO CLASS

HDMI source inputs:

SVR_RM SPARE UNCLASS

SVR_RM SPARE CLASS

EWOC SPARE UNCLASS

EWOC SPARE CLASS

Vendor Discretion for WOC-VTC CLASS

CORIAN UNCLASS HDMI input source

75. [SITE VISIT QUESTION] Is there a minimum of one (1) foot of clearance above the drop ceiling at least one foot.

Answer: Yes, there is 2 feet+ Clearance; however, there is electrical, cabling and HVAC vendor must work around if they prefer to leverage above ceiling area to route cabling to support their proposal.

76. [SITE VISIT QUESTION] Are alternative equipment mounting configurations permitted, such as mounting transmitters or workstations underneath operator desks?

Answer: Yes, as long as mounting configuration does not impede workstation accessibility, chair mobility, and conforms to NIPR/SIPR separation requirements per UFC (Unified Facility Criteria) 3-580-01.

77. [SITE VISIT QUESTION] Is the existing room clock to remain in its current location, or is the contractor required to relocate/remove it?

Answer: See Question and Answer #44 above. (The Government does not require a new multi-time zone clock. There is an existing multi-time zone clock in the room that will remain, however, it can be relocated within the room. )

78. [SITE VISIT QUESTION] What is the total electrical capacity, available circuit load and voltage within the WOC?

Answer: 250Amp UPS service multiple outlets listed in SOW Attachment 2 with current load of 36% of 20KVA. All monitors currently have UPS connected outlets on walls that support them.

79. [SITE VISIT QUESTION] What is the exact amount of available Rack Units (RU) in the existing server room racks for both NIPR and SIPR equipment?

Answer: See SOW Attachment 1 for details (SIPR 27 open RU, NIPR space is limited)

80. [SITE VISIT QUESTION] In the server room, is the contractor expected to be responsible for cable management of current cables?

Answer: Cable management of current cables is not within scope of the SOW, however, any cables that connects to the legacy monitors can be replaced and or receive cable management to connect to new monitors and AV system.

81. [SITE VISIT QUESTION] What are the network bandwidth and interface requirements in the server room (e.g., 10G fiber for SIPR), and what is the required uplink speed?

Answer: The AV System requires 10g between the control switch and input switches.

82. [SITE VISIT QUESTION] For NIPR/SIPR conferencing, do you use traditional VTC codex?

Answer: Only SIPR conferencing per the SOW and it utilizes standard VTC codex 711ULaw.

83. [SITE VISIT QUESTION] Is there any existing Unclassified equipment staying?

Answer: Source equipment on SOW Attachment 1 will remain. Legacy AV equipment has been removed with the exception of some (input source) HDMI over ethernet to HDMI (output) to monitors media convertors.

84. [SITE VISIT QUESTION] Do you know if NIPR/SIPR uplinks are in the server room?

Answer: Several Inputs are in the server room and several inputs are from inside of WOC, such as workstations. Please see SOW Attachment 1 for approximate locations of input sources.

85. [SITE VISIT QUESTION] Are there central pull boxes?

Answer: Yes, there are multiple.

86. [SITE VISIT QUESTION] Are there any anticipated layout changes desired for the monitors?

Answer: No, configuration should reflect SOW Attachment 1 with two (2) rows of four (4) monitors in each row within the available space.

87. [SITE VISIT QUESTION] Can you confirm the encoded sources?

Answer: Inputs sources are HDMI to a media converter that passes data over IP network via CAT-6 cabling to another media converter that outputs to HDMI that connects to a display monitor.

88. [SITE VISIT QUESTION] Is the entire (server) room for the other room (WOC)?

Answer: No, but the WOC is serviced by the server room.

89. [SITE VISIT QUESTION] Is it possible to open the NIPR rack (in the server room)?

Answer: The only available racks with space is the first 2 racks and the NIPR rack.

90. [SITE VISIT QUESTION] Is there any equipment that needs to be removed?

Answer: Please see Question & Answer #15 above. (Equipment racks are the only Government Furnished Equipment (GFE). The equipment racks are listed on the SOW Attachment 1 and can be leveraged for your proposal.)

91. [SITE VISIT QUESTION] What is the amount of power behind monitor and the total available circuit load for powering devices?

Answer: See Question & Answer #78 (250Amp UPS service multiple outlets listed in SOW Attachment 2 with current load of 36% of 20KVA. All monitors currently have UPS connected outlets on walls that support them.)

Solicitation N6471026Q0009 AMD 0002 Questions and Answers

4. [RENUMBERED FROM 1 TO 4] The Notice of CMMC Level Requirements and DFARS 252.204-7021 require a CMMC status in SPRS prior to award, but the required CMMC level is left blank in the provision. Which level applies to this acquisition (Level 1 Self; Level 2 Self;

Level 2 C3PAO; or Level 3), and does it apply to all contractor information systems that will process, store, or transmit FCI/CUI in performance?

Answer: Please see N6471026Q0009 SF 1449, DFARS Clause 252.204-7021 “Contractor Compliance with the Cybersecurity Maturity Model Certification Level Requirements”, paragraph (d) located on page 25 of 44. Certification Maturity Model Certification (CMMC) Level 1 (Self) is specified as the requirement within DFARS 252.204-7021.

5. [RENUMBERED FROM 2 TO 5] Given that installation personnel must hold a minimum Secret clearance and the system processes classified video, does performance require a facility security clearance (FCL) and a DD Form 254? If so, at what safeguarding and storage level, and will the Government issue the DD Form 254 at award?

Answer: Yes. In order for personnel to hold a Secret clearance, their employer must have a Facility Clearance (FCL). The Prime contractor must be "cleared"(have an active FCL in good standing with the Defense Counterintelligence and Security Agency (DCSA)) and any sub-contractors would also need to be "cleared" (hold their own FCL). A DD Form 254 will be created within 5 days of contract award.

6. [RENUMBERED FROM 3 TO 6] This is a 100% Small Business set-aside under NAICS 334310 (Audio and Video Equipment Manufacturing). Will the Government treat this requirement as a service acquisition for size/eligibility purposes, or does the nonmanufacturer rule (13 CFR 121.406) apply to the equipment being furnished?

Answer: Determination has been made that the principal nature of this requirement will be for supplies/equipment. Therefore, per 13 CFR 121.406, the nonmanufacturer rule applies to the supply/equipment portion of this requirement.

7. [RENUMBERED FROM 4 TO 7] SOW paragraphs 3 and 3.1.8 reference compatibility with "attachments 1 and 2," but only Attachment 1 and the wage determination are included in the package. Will the Government provide Attachment 2, and does it contain additional camera or CODEC specifications needed to price accurately?

Answer: There is not an Attachment 2 and this is a typo. The SOW paragraph 3.1.8 has been amended to read: The AV system shall feature a 10/20x Zoom 1080p HD camera compatible with SOW Attachment 1, which will be mounted on a thin profile wall-mount in the room based on a location approved by government. The thin profile wall-mount is to be provided by the Contractor. Additionally, there are no additional camera or CODEC specifications.

8. [RENUMBERED FROM 5 TO 8] SOW section 2.5.4 requires video switches that are SWFPAC-approved for Information Assurance and TAA-compliant, with Cisco preferred. Is there an approved products list or specific Cisco model(s) the Government will accept, or is any TAA-compliant, IA-approvable switch acceptable subject to SWFPAC review?

Answer: There is no approved products list. SWFPAC currently uses 9300/9500 Cisco switches on IOS XE version 17.18.x. Per SOW Cisco is preferred; however, any TAA-compliant, Information Assurance (IA)-approvable switch can be utilized in solicitation upon SWFPAC compliance workforce approval of purposed device’s software and hardware.

9. [RENUMBERED FROM 6 TO 9] The SOW requires eight hospitality monitors of the same size, subject to Government concurrence and wall-space verification. For consistent pricing across quotes, may offerors assume a specific screen size and mounting footprint, or will the Government specify a target size?

Answer: Rough dimensions are provided in the SOW Attachment 1, however, it is up to the contractor to maximize wall space. A Site Visit of the area will be conducted on August 11, 2026 and all interested Parties are highly encourage to attend. This will allow contractors to field verify wall space to maximize hospitality monitors size to fit the wall space.

10. [RENUMBERED FROM 7 TO 10] The SOW requires delivery of the AV system source code on completion. What form and license rights are required (for example, editable Crestron/AMX/Extron program files and configuration backups), and are proprietary programming files acceptable when accompanied by documentation?

Answer: Proprietary Programming files are acceptable if explained what their function is and how to edit said files. All license information is required, along with their expiration dates and renewal requirements for said license. Editable files should be in Microsoft excel, word, pdf, or a txt file if not a proprietary programming file.

11. [RENUMBERED FROM 8 TO 11] Section F states 180 calendar days "from date of lead time event to completion of performance." What event starts the 180-day clock (contract award, kickoff, Government approval of the project schedule, or completion of any Government-furnished power/outlet work)?

Answer: Contract award is the lead time event for CLIN's 0001-0006 and CLIN’s 0008- 0011. These CLINs have a completion of performance period of 180 calendar days from date of award. CLIN 0007 has a lead time event of “upon system completion”. Therefore, CLIN 0007 has a completion of performance of 120 calendar days from “upon system installation”. CLIN 1001 has a completion of performance of 1 calendar year from the date of the CLIN being exercised.

12. [RENUMBERED FROM 9 TO 12] The SOW requires the contractor to physically verify existing racks, cabling, power, and wall space, and to submit an RFI if Government power upgrades are needed. Will the Government host a site visit or provide the make/model and available rack units of existing equipment racks and switching so offerors can price without assumptions?

Answer: The Government will be providing a Site Visit on August 11, 2026. Please see the “Site Visit Information” attachment for further details. It is highly encouraged for all interested Parties to attend the Site Visit to verify equipment racks, space, wall space, and switching to meet their proposal.

13. [RENUMBERED FROM 10 TO 13] Wage Determination 2015-5525 (Rev 30) is attached.

Which labor categories does the Government consider Service Contract Act covered for the installation and the 8x5 maintenance support, given that technicians are required to hold AVIXA/InfoComm CTS and brand certifications?

Answer: The Government has amended the solicitation to incorporate FAR clause 52.222- 42 (Statement of Equivalent Rates) to specify the particular labor categories. Additionally, information pertaining to the Service Contact Act is listed on the Service Contract Act Directory of Occupations, Fifth Edition (Revision 1), dated September 2015.

Solicitation N6471026Q0009 AMD 0001 Questions and Answers

1. Good evening, my name is [REDACTED] with [REDACTED] and I am interested in submitting a bid for the WOC A/V System Upgrade. I did not see any information regarding a pre-bid site visit. It is recommended for a system of this size and complexity to host a pre bid site visit so that any interested parties can gather all of the necessary information and be able to comfortably submit a fair bid.

Could you let me know if there will be one?

Answer: There will be a site visit on August 11, 2026. Please see the “Site Visit Information” attachment for further details.

2. We are the [REDACTED] contractor coordinating a [REDACTED] site survey for the WOC Upgrade AV system work at SWFPAC. The project documents state that the SWFPAC Project Manager is to be contacted to coordinate access for job walks, site visits, and scheduling of the work.

Could you please confirm whether a site survey/job walk can be coordinated for [REDACTED], ideally early next week if available, and advise:

* the appropriate SWFPAC Project Manager or site-access POC,

* any required attendee information or forms,

* any citizenship/clearance/access requirements for attendees, and

* whether there are any restrictions on what the vendor may bring onsite for survey purposes.

Answer: There will be a site visit on August 11, 2026. Please see the “Site Visit Information” attachment for further details.

3. Given the requirement for the contractor to physically verify existing rack capacity, cabling, wall space, power, cooling, pathways, and integration conditions for the classified and unclassified AV systems, will the Government conduct a pre-award site visit or job walk?

If so, please provide the anticipated date, attendance process, clearance/access requirements, visitor and vehicle-pass procedures, and any restrictions on devices or documentation.

If a pre-award visit will not be available, please advise whether the Government can provide additional field information, including current room dimensions, rack elevations, power availability, cable-path information, existing-equipment details, and authorized site photographs or annotated drawings.

Answer: There will be a site visit on August 11, 2026. Please see the “Site Visit Information” attachment for further details.