Attachment 2: DRAFT Statement of Work

STATEMENT OF WORK

1.0 Introduction

The current condition, configuration, and location of critical infrastructure across the four public nuclear shipyards creates significant risk to meeting the Navy's mission requirements to provide depot level maintenance for its aircraft carriers and submarines. Under the direction of the Program Executive Office, Infrastructure Expeditionary (PEO IE), the Shipyard Infrastructure Optimization Program (SIOP) Program Management Office (PMO) 555, is chartered with the design and execution of the recapitalization and modernization of the infrastructure at Pearl Harbor, Puget Sound, Norfolk and Portsmouth Naval Shipyards to include critical dry dock repairs, restoring needed shipyard facilities and optimizing their placement, replacing aging and deteriorating capital equipment, and implementing technology innovations.

Executing this plan shall improve the naval shipyards' productivity and increase maintenance throughput which directly supports the combat readiness of the Navy.

The Contractor shall provide program management support services to assist PEO IE and PMO 555 in the execution of the SIOP mission.

2.0 Scope

PEO IE and PMO 555 have the following responsibilities on behalf of the nation's shipyard industrial base and the naval ship maintenance and modernization community:

Performing management of SIOP to ensure all performance, cost and schedule targets are achieved.

Identifying and defining facilities and infrastructure upgrades.

Developing and performing an execution and contracting strategy to achieve the

SIOP.

Ensuring the SIOP maintains environmental compliance.

Defining and executing an overall acquisition strategy.

Communicating information, data, and metrics effectively with stakeholders throughout the duration of the SIOP.

Sustaining governance and oversight of the overall program.

Performing or accounting for technology insertion into the SIOP.

Resourcing the program through the Planning, Programming, Budgeting, and Execution (PPBE) process.

3.0 Period of Performance

The period of performance will consist of a base period of one (1) year, plus four (4) one-year options, for a total of 5 years of performance (if all options are exercised).

4.0 Place of Performance

4.1 The place of performance will be at government facilities at the Washington Navy Yard and the four public nuclear shipyards in Pearl Harbor HI, Puget Sound WA, Kittery ME, and Portsmouth VA. Up to four contractors shall be provided government seats at the Navy Yard. Up to three contractors will be required for support at each respective shipyard. The contractor shall be required to work within close proximity to or at (if space is available) each shipyard such that they can respond to requests for meetings and deliverables at each shipyard SIOP Department office. Overall, the contractor's team shall be required to perform at least 75% of the work for this contract on-site at the government facilities specified.

4.2 Travel between Washington DC and the 4 shipyards shall be required during the performance of this contract. Typical travel locations include Navy facilities in Bremerton, WA; Portsmouth, VA; Pearl Harbor, HI; and Kittery, ME. The Contractor shall provide the travel request items for review and approval by the Contracting Officer's Representative (COR) at a minimum of two (2) weeks in advance of planned travel. The Contractor shall be responsible to follow Joint Travel Regulations, plan ahead to minimize disruption to shipyard offices, for making their own travel arrangements and shall minimize travel costs where practicable (e.g., sharing rental cars) (A004).

5.0 Statement of Work

Using proven approaches, best practices and subject matter expertise, the Contractor shall provide labor and resources to develop, maintain, and execute activities to support PEO IE and PMO 555. The Contractor shall work directly with the Client to provide excellent quality products, meet deadlines, requirements, and objectives associated with the tasking. As directed by the Government Task Manager, the tasking includes:

5.1 Graphics Design and Production, and Strategic Communications

5.1.1 Design and propose high quality graphically designed marketing products in print, animation, and other current transmission methods (e.g., social media).

5.1.2 Develop, maintain, and execute communication strategies that include SIOP stakeholders.

5.1.3 Develop communications materials, press releases, briefings, white papers, and presentations for the PMO and PEO (CDRL A005).

5.1.4 Develop professional brochures to inform Congress and key Navy leadership stakeholders about PMO and PEO initiatives as well as capability for printing graphics and "glossy" brochures.

5.1.5 Track and respond to Congressional inquiries received by the PEO and SIOP.

5.1.6 Maintain a catalogue of SIOP and PEO discussions found in media, Congressional testimony, etc. by key Navy leaders (CNO, VCNO, ASN (RDA), NAVSEA, NAVFAC, CNIC, etc.), members of Congress, etc.

5.1.7 Assist in developing long-term (1-3 years) strategic goals for the program.

5.1.8 Assist in aligning communication plans with core themes and messages from SECNAV & CNO consistent with CHINFO/NAVSEA/NAVFAC guidance.

5.1.9 Provide marketing support for trade shows and other public events.

5.2 Public Affairs and Congressional/Legislative Liaison

5.2.1 Support Congressional engagements with briefing materials and maintain a catalogue of talking points for different delegations and groups of personal and professional staffs.

5.2.2 Draft responses to media inquiries, including web queries.

5.2.3 Draft press releases, questions & answers, speeches and talking points.

5.2.4 Draft technically based briefing point papers, critical issues papers and strategic concept documents tailored for a general or specific audience.

5.2.5 Maintain historical files for standard slides and briefs used throughout the organization.

5.2.6 Coordinate and maintain historical archive of public release materials.

5.3 Documentation, Logistics and Administrative Services

5.3.1 Support development, review, and maintaining of standard operating procedures (SOPs), process documents and memos, instructions, letters, presentations, and other technical documents.

5.3.2 Schedule live and/or electronic meetings.

5.3.3 Execute program-wide off-site engagements, to include appropriate logistics, agenda development, and provide facilitation.

5.3.4 Secure and equip meeting spaces to provide a comfortable and distraction-free environment for events/meetings.

5.3.5 Coordinate inputs and agendas of attendees.

5.3.6 Perform facilitation to ensure the objectives of meetings/events are met.

5.3.7 Record formal minutes and/or summaries of meetings (CDRL A003).

5.3.8 Document the progress of initiatives and activities.

5.4 Program Management

5.4.1 Provide a contractor monthly progress, status and management report of contractor accomplishments and funding status (CDRL A001, A002).

5.4.2 Provide a Program Management Plan (PMP) to establish and track effective program control processes for the contractor team.

5.4.3 Provide a Communication Plan to oversee means of effective program communication between the Government and the contractor.

5.4.4 Provide programmatic documentation (e.g, Program Management Plan, Communication Plan, Risk Management Plan, CONOPS, Change Management, etc.)

as requested by the SIOP Program Manager to support management of the Program Management Office.

5.4.5 Integrate and report on the risk management programs of each construction office.

5.4.6 Advise on effective means of program scheduling.

5.4.7 Propose and implement quality management processes to effect technical and administrative changes to make the program more efficient and to improve contractor performance.

5.4.8 Provide at least one technical writer to edit, format, and maintain program documentation and produce a program document guide.

5.4.9 Consolidate and present program information for briefs, issue papers, and program documentation as requested.

5.5 Acquisition Management

5.5.1 Support development and management of an integrated acquisition strategy, consistent with PEO authorities and MDAP/ACAT acquisition programs.

5.5.2 Support the development and coordination of SIOP program acquisition documentation IAW DoDI 5000 guidance.

5.5.3 Support the development of acquisition studies in response to ASN or OSD tasking.

5.5.4 Support development, interpretation and implementation of programmatic strategy, policy and plans to support overall program acquisition execution.

5.5.5 Develop and coordinate acquisition-related reports to ASN (RDA) and OSD. Reports include DAES and SAR reporting as well as other ASN (RDA) reporting that is requested.

5.5.6 Develop decision briefs and point papers in support of senior level decisions related to the acquisition and execution of SIOP.

5.5.7 Provide cost estimating expertise in support of program, system command and component costs for the SIOP program. Support deliverables and meetings with Naval Facilities Command, Naval Cost Agency (NCA) and the DoD Office of Cost Assessment and Program Evaluation (CAPE). Provide expertise using ACEIT cost estimating software.

5.5.8 Prepare Gate Review, R3B and Configuration Steering Board deliverables.

5.5.9 Manage the SIOP Program-wide Integrated Master Schedule (IMS), integrating all program and shipyard execution activities. Monitor and report on schedule management performance across the program. Support schedule-focused meetings with internal and external stakeholders and, as required, conduct what-if analysis and develop / recommend courses of action. The scheduler must be proficient with Microsoft Project software and Primavera P6.

5.6 Business Financial Management

5.6.1 Prepare financial analysis in support of major program initiatives, including the development of cost estimates and execution plans in coordination with annual budget cycles.

5.6.2 Develop monthly financial briefs detailing the planning and execution status of SIOP projects by shipyard.

5.6.3 Respond to CNIC comptroller and NAVFAC financial management personnel in support of financial data calls.

5.6.4 For each budget cycle (3 times per year), identify all SIOP funding lines and display in a Financial Summary document by appropriation, organization and by Program Office code.

5.6.5 Prepare a booklet summarizing program funding, providing laminated copies for the program's leadership team.

5.6.6 Conduct detailed reviews to ensure accurate funding by appropriation is being reported. Ensure all financial aspects of the SIOP budget are understood and are accurate before submitting to the Government for final review and signature.

5.6.7 Support monthly Financial Management Director meetings.

5.6.8 Support the CFO as the liaison between PMO 555 SIOP program offices and the NEPS project office.

5.6.9 Support development of POM briefs and financial exhibits to support key SIOP program documents e.g., annual five-year plan report to Congress, Congressional Professional Staffer briefs, etc.

5.7 Corporate Operations

5.7.1 Support various administrative and management duties and responsibilities including but not limited to: strategic communications, information technology, financial analysis, workforce analysis, milestone ceremonies, and workforce culture and reporting.

5.7.2 Advise and draft development, direction and continuity of policies, programs and operations of the program office.

5.7.3 Assist with formulating, coordinating, reviewing and evaluating the effectiveness of organization operating policies, regulations and procedures.

5.7.4 Assist the Chief of Staff in maintaining continuous awareness of overall organization activities and advising leadership on matters of concern.

5.7.5 Assist in identifying and prioritizing actions requiring final decision-making authority of senior leadership.

5.7.6 Provide external and internal liaison regarding programmatic and administrative issues.

5.7.7 Develop long range plans consistent with the strategic vision of the organization while exercising a high degree of originality and judgment.

5.7.8 Establish, evaluate and maintain a method for determining, prioritizing and tracking employee workload, schedules and major assignments.

5.7.9 Assist in establishing and tracking appropriate metrics to demonstrate individual and team performance.

5.7.10 Develop and champion innovative ideas to improve the organization and create an environment that fosters innovation and continuous process improvement.

5.7.11 Manage the program's SharePoint document repository to include: minor coding for advanced capabilities, permissions, and troubleshooting.

5.7.12 Administer MS365 Flankspeed to include: PMO site development and capabilities, minor coding for advanced capabilities, permissions and troubleshooting.

5.7.13 Knowledge and implementation of Business Intelligence (e.g., Microsoft Power BI) solutions that support information management, data visualizations, dashboards with program metrics.

5.7.14 Management of the program's SIOP Operations Center (SOC) to include continuous update and maintenance of data displays, electronic displays, and audio-visual capabilities.

5.8 Environmental Consulting

5.8.1 Provide environmental, natural and cultural resource subject matter expertise to support management, studies, analyses, and consultations associated with SIOP requirements and objectives.

5.8.2 Support the planning and execution of environmental, natural and cultural resource studies and analyses necessary for the development of area development plans (ADP) at the public shipyards.

5.8.3 Support the development of implementation options and solutions during the ADP planning process to mitigate adverse effects to the environment, and natural and cultural resources.

5.8.4 Support the assessment of the environmental effects of SIOP projects to comply with regulatory requirements and optimize results in support of the SIOP integrated master schedule.

5.8.5 Support the development and implementation of strategies to comply with the National Environmental Policy Act (NEPA) and National Historic Preservation Act (NHPA) for the execution of SIOP projects, to include consultations with DoN stakeholders and external consulting parties (e.g., USEPA, USACE, ACHP, NCSHPO, SHPOs, etc.), and mitigation strategies.

5.8.6 Support the NEPA planning processes for SIOP projects to ensure that the environmental review for SIOP projects complies with state and federal environmental laws, executive orders, and regulations.

5.8.7 Support the review of proposed actions to help ensure that decisions consider environmental effects, that environmental documents include the effects, and ensure an opportunity for public comment.

5.8.8 Provide expertise to help ensure SIOP projects objectively consider means to avoid, minimize, and mitigate adverse effects to the environment, and natural, historic and cultural resources.

5.8.9 Support the environmental review processes to enable the execution of SIOP projects on cost and on schedule.

5.8.10 Support the review of all categorical exclusions, environmental assessments, environmental impact statements, and other NEPA documents for SIOP projects and provide review of quality of supporting documentation.

5.8.11 Provide project management support for assigned projects and tasks to include assisting in the development of plans of action and milestones (POA&M) which clearly communicates required project goals, elements, timelines, and resources.

5.9 Requirements Engineering and Analysis

5.9.1 Support the development of SIOP high-level requirements to include shipyard operations, infrastructure, utility systems, building systems, transportation, industrial process transformation and optimization, and equipment modernization.

5.9.2 Support requirements workshops to develop detailed requirements for SIOP projects.

Detailed requirements development shall encompass collaborating with pertinent SIOP team members and stakeholders to integrate SIP operational needs and KPPs into system-level requirements including consideration for unstated or implied needs. The effort shall also include analyzing the interrelationships, priorities, cost, implementation and operational implications of system requirements.

5.9.3 Create Change Management Plan to manage program requirements.

5.9.4 Provide verification and validation assessment support for program deliverables against related program requirements.

5.10 Industrial Operations and Infrastructure Planning

5.10.1 Support the planning and execution of the evolution of the SIOP modeling and simulation efforts within the shipyards.

5.10.2 Provide subject matter expertise for modeling and simulation to accomplish goal of creating "digital twins" of each shipyard.

5.10.3 Perform innovation identification and scoping of potential business improvement opportunities to support SIOP objectives.

5.10.4 Conduct assessments and strategy developments in targeted areas to identify best practices/methodologies/technologies to incorporate new technology into the shipyards.

5.10.5 Evaluate, track, display, relate and support prioritization of all proposed and active initiatives across Naval Sustainment System – Shipyards (NSS-SY) for all four public shipyards.

5.10.6 Identify, compare, and contrast new proposed initiatives for optimizing the shipyards based on current industry standards, trends, best practices, emerging technologies and requirements.

5.10.7 Provide Industrial Engineering expertise to support design decisions for the shipyard's Area Development Plans and modeling and simulation results.

5.11 Shipyard Support Services

5.11.1 Provide Graphics and 3D Rendering support with the ability to generate high quality visual graphics and 3D content to include colored site plans, graphic data representation, interior and exterior renderings, physical media, laminated boards, and framed renderings.

5.11.2 Provide master planning, studies, and project development support

5.11.3 Provide a project management professional to assist the SIOP Department with schedules, budget and cost estimating, risk, tracking deliverables, and quality management.

5.11.4 Support the development of the shipyard's Integrated Master Schedule for Area Development Plans. Support schedule-focused meetings with internal and external stakeholders and, as required, conduct what-if analysis, develop / recommend courses of action. The scheduler must be proficient with Microsoft Project software.

6.0 General Requirements

6.1 Non-Disclosure Agreements

Contractor personnel shall be provided a Statement of Non-disclosure of Information which shall be completed and signed by each employee as a condition for each employee providing services under this SOW. Completed Non- Disclosure Statements shall be returned to the COR within fifteen (15) working days after award or from the date of hire for new employees.

6.2 Non-Personal Services

The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the COR immediately. Support services under this contract shall not be used to perform work of policy/decision making or of a management nature, i.e., inherently Governmental functions. All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government.

The Contractor shall advise and assist the Government in Program Management Support Services and Integrated Master Scheduling (IMS) under PMO 555 SIOP, but shall not make final decisions or certifications on behalf of the Government nor perform any inherently governmental functions. The Contractor or its employees shall not represent the Government nor appear to represent the Government in performance of these contract services. The Contractor shall not purchase or obligate on behalf of the Government. At all times, the Contractor personnel shall wear appropriate identification identifying themselves as the Contractor personnel. At all meetings, conferences or sessions with the Government personnel, the Contractor personnel shall clearly identify their status as the Contractor employees. All products (reports, analysis, models, etc.) delivered under this contract are property of the U. S.

Government.

6.3 Security Requirements

Shipyard support requires contractors have a CONFIDENTIAL clearance for access to the shipyard. In order for contractor personnel to perform services and access the Shipyards they require a Tier 3 background investigation.

Controlled Unclassified Information; in performance of this contract, the contractor will have access to CUI.

The contractor and all subcontractors shall become familiar with the PEO IE and PMO 555 Critical Information List (CIL). Contractor personnel shall follow OPSEC concepts and principles in the conduct of this requirement to protect CIL, personnel, facilities, equipment, and operations from compromise per NSWCCORDIVINST 3070.1B, OPSEC Program, or the host government installation’s OPSEC policies and procedures.

6.4 Contractor Identification

This SOW is for non-personal services as defined by FAR Subpart 37.104. As such, Contractor personnel shall identify themselves as Contractor employees by introducing themselves or being introduced as Contractors and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations, and informal communications and informal written correspondence.

6.5 Mandatory Training Requirements

The Government may require Contractors to participate in certain mandatory training requirements. The Contracting Officer Representative (COR) shall notify the Contractor of mandatory training as requirements arise during the period of performance. It is the responsibility of the Contractor to ensure these training requirements are met and properly reported to the COR.

Mandatory training may include, but is not limited to:

Level I DoD Antiterrorism Awareness

Combating Trafficking in Persons

DoD Cyber Awareness

Counterintelligence Awareness

Operations Security (OPSEC)

Physical Security

Privacy Act and Personally Identifiable Information (PII)

This training shall be provided online at no cost by the Government. This training does not relieve the Contractor of its responsibility to train its employees in such areas as environment, health, safety, security, sexual harassment, ethics, etc. to ensure compliance with all federal, state, and local laws and DoD regulations.

7.0 Deliverables Matrix

CDRL Title/Description DIDs A001 Contractor’s Progress, Status, and Management Report

(Monthly Status Report)

DI-MGMT-80227

A002 Performance and Cost Report (Financial Report) FI-FINCL-80912 A003 Report, Record of Meeting/Minutes (Meeting Minutes) DI-ADMN-81505 A004 Technical Report-Study/Services (Trip Reports) DI-MISC-80508B A005 Presentation Material DI-MISC-81373