PERFORMANCE_WORK_STATEMENT_FY14..docx

N63285-14-R-0001

PERFORMANCE-BASED WORK STATEMENT (PWS)

For

NAVAL CRIMINAL INVESTIGATIVE SERVICES (NCIS) LEASED VEHICLES

Except where otherwise stated, the Contractor shall furnish all vehicles, labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items necessary to provide the supplies/services outlined below and described in this Performance Work Statement (PWS).

The Contractor shall provide vehicle leasing services to the Department of the Navy, United States Naval Criminal Investigative Service (NCIS) for a Base plus three (3) one (1) year Option periods on a firm-fixed price basis. The intent of this contract is to provide the Government with safe and reliable vehicles for the period of performance as specified below.

The Offeror shall describe in writing as a part of their proposal response, its assessment of the objectives to be accomplished under this requirement and detail corporate resources to be applied as well as procedures for coordinating management. The Offeror shall address each portion of the Performance Based Statement of Work (PWS) and describe its plan for accomplishing each task. More specifically, the Offeror shall describe its approach for providing complete program management support that will fully integrate, manage, control, and document all phases of the PWS requirements to demonstrate how the Offeror will meet the delivery requirements. In addition, the Offeror’s responses shall include their approach to providing the necessary managerial, administrative, and financial management resources necessary to ensure the quality of project reporting requirements throughout the life of the contract, i.e., inventory lists, leasing agreements, invoicing, warranties, etc. The Offeror’s responses shall also include Plans that fully address how the offeror will accomplish/implement the PWS requirements.

The NCIS has a requirement for (138) Brand New 2013 and above leased vehicles to support the NCIS mission at various locations throughout the Continental United States (CONUS) in accordance with Attachment (1). Colors are to be neutral in tone, i.e., black, dark blue, gray (any gradation), white, red or silver. No yellow or bright colors are allowed. Avoid duplicate colors, within each Field Office location, if possible or no more than five (5) of the same color for each model at each field office location.

The Contractor shall submit in writing, as part of their response to this RFP, as to their ability to submit inventory reports in an application that will interface with the Government CHEVIN vehicle reporting systems. i.e, Excel, Word Inventory Reports shall have at a minimum contain the following information:

Field Office Name, Location, Year, Make, Model, Odometer, Purchase Order/Contract No., VIN#, Fuel Type, City, and State.

All leased vehicles must have the required diversity to blend in with the local environment and not have traceability or give the appearance of being government vehicles. The Contractor shall demonstrate in writing, as part of their proposals, steps to ensure that agent’s safety and owner anomynity is secured.

Normal vehicle replacements will not occur during the period of performance unless damages or significant mechanical malfunctions occur beyond repair. Replacements will be initiated by the Lessee and mutually agreed to by both parties. The Government will be responsible for loss or damage to all vehicles in their possession.

Vehicle Inventory covered under this contract including specifications is listed at the end of this Performance- Based Work Statement (PWS) as Attachment (1). The Contractor shall provide the same model or equivalent as requested in each specification.

Period of Performance: The period of performance is from the date of award, for a 12 month base period and three (3) one (1) year option periods as follows:

Places of Performance: Various locations throughout the United States as specified in the Request for Proposal, Performance Statement of Work, and Attachment 1.

The Contractor shall provide all manuals, instruction booklets, warranty certificates and any applicable software with each individual vehicle at the time of delivery.

The leases shall include 15,000 miles per year with a maximum of $.15 charge per mile overage charge. Excess mileage charges will be invoiced at lease termination.

The Government will furnish all fuel during the lease period; interior and exterior cleaning of vehicles; topping off of engine oil, anti-freeze, fluid and battery distilled water; repairs to flat tires will be completed at the discretion of the Government. Government will be responsible for all maintenance on the vehicles unless expressly noted as part of lease. Government will also be responsible for emergency repairs and or services. Modifications/marking of vehicles as specified in, including restoration of damages resulting from government installed accessories, devices and stickers.

Government Acceptance and/or Rejection of Vehicle.

Every time a vehicle is delivered to the Government, such vehicle shall be subject to a joint inspection by the Government and the Contractor prior to acceptance at the required delivery site. The Contractor and the Government shall both obtain endorsement of delivery by the Contractor to the Government (refer to Attachment (2), VEHICLE INSPECTION/ACCEPTANCE SHEET for the form that will be used) and also obtain an endorsement to show return and receipt from the Government to the

Contactor at the end of the lease period of each vehicle (refer to Attachment (3), Vehicle Repair Request for the form that will be used). The inspection shall consist of, but is not limited to, checking all vehicle requirements and vehicle documentation.

Acceptance/Rejection of vehicle will occur within five (5) calendar days after the Government takes physical receipt. Vehicles shall be free of defects that may impair serviceability or detract from appearance. If the Government determines that any vehicle furnished is not in compliance with the contract, the Contractor will be notified in writing within five (5) workdays. If the Contractor fails to replace the vehicle or correct the defects, the Government may (a) by contract or otherwise, correct the defect or (b) arrange for the lease of a similar vehicle and shall charge or offset against the Contractor any excess costs occasioned thereby, or may terminate the contract under the default clause.

The Contractor shall provide in writing, as part of their RFP response a turn in damage checklist as to what determines normal wear and tear as part of their proposal.

Equipment Removal prior to turn-in: The Government will be responsible for removing all devices and accessories before the leased vehicles are turned over to Contractor at the end of the lease period, and to restore all damages, if any, resulting from the installation of such items.

Placards: The Contractor may use placards for temporary identification of vehicles except that the placards may not contain any references to the Contractor that may be construed as advertising or endorsement by the Government of the Contractor.

Warranty: The Contractor shall provide the manufacturer’s commercial warranty. The Contractor shall provide a suitable replacement if any vehicle is having major warranty problems/repairs. Replacement vehicle shall be provided upon request at no additional cost to the Government.

Permits and Licenses: The Contractor shall obtain all required permits, licenses, and authorizations to perform services under this contract and comply with all applicable local laws and regulations. Provide evidence of such permits and licenses to the Contracting Officer’s Representative before services commence and at other times as requested by the Contracting Officer’s Representative.

Invoicing and Receiving: The Contractor shall submit Firm-Fixed Price Invoices for work completed on a monthly basis. Payment shall be made in accordance with FAR Clause 5252.232-9301; Invoicing Procedure Electronic. No partial or advance payments are provided.

Performance Standards

The Contractor provided vehicles within the colors requested, not having more than five vehicles of the same color at any one location.

Vehicles are to be Alternative fuel (85% Ethanol) gasoline or diesel

Vehicles shall be licensed, inspected as required to meet all laws and regulations of each state of location.

Vehicles shall be provided with two sets of keys.

Attachment No. 2 to the Statement of Work lists the type and quantity of vehicles to be provided All vehicles meet the specified minimum requirements when delivered

Type and Quantity of vehicles specified are delivered on time.

The Contractor’s delivery schedule and points of delivery shall be IAW Attachment No. 2 to the Statement of Work.

The Government and the Contractor shall perform a joint inspection of the vehicle at the time of delivery.

Inspection Points are provided in Attachment No.1 to the Statement of Work.

Prior to acceptance the Government and Contractor shall both endorse the Vehicle Acceptance form provided as Attachment No. 1 of the Statement of Work.

If the staged vehicle meets the requirements of the contract, as determined by the joint inspection, acceptance will be retroactive to Contract Start Date.

Vehicles delivered as scheduled.

Vehicles pass all inspection points.

Vehicles have all required proof of schedules, full tank of gas.

Vehicles shall be picked up during normal working hours and within 48 hours of notification Any vehicle still at the dispatch point after 48 hours may be stored in commercial storage and storage costs will be billed to the Contractor.

The Government and the Contractor shall perform a joint inspection of the vehicle at the time of pick-up for abnormal wear and tear.

The Government will pay for any abnormal wear and tear mutually agreed upon during the joint inspection.

Prior to Contractor acceptance the Government and Contractor shall both endorse the Vehicle Acceptance form provided as Attachment 1 to the Statement of Work.

Damage claim invoices will not be processed for payment unless there is a mutual agreement between the Contractor and the government on the amount the Contractor will be compensated.

Vehicles returned at the end of the leasing period will have a full tank of gas.

Vehicles are picked up as scheduled.

Replacement shall be within 30 calendar days from notification by the COR.

Temporary vehicles may be substituted during this 30 day calendar period. (temporary vehicles shall meet the requirements of the replaced vehicle.

Permanent replacement vehicle shall not exceed the age/odometer reading of the vehicle being replaced and be the same type as the replaced vehicle.

Vehicle replacement within 30 days.

Replacement vehicles meet requirements.

Attach 1

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