Att_1g_CAP_20170408_KJD.docx

Attachment (1g)

CONTRACT ADMINISTRATION PLAN (CAP)

8 April 2017

In order to expedite administration of the H-60 IMP requirement, the following delineation of duties by FLCY, by FRCWP, and designated DCMA is provided. The activity designated as having responsibility should be contacted for any questions, clarifications or information regarding the functions assigned.

1. The FLCY Procurement Contracting Officer (PCO) will rely largely on the activities of DCMA and the PMO in carrying out most administrative duties. However, the PCO will retain the following high-level administrative functions:

Modify contracts to reflect the addition of Government-furnished property and ensure appropriate consideration.

(B) Follow the procedures at PGI 242.302(a)(13)(B) for designation of payment offices.

2. FRCWP, as the PMO, will be delegated certain administrative duties that require daily and routine interaction with the Contractor. The PMO will assist the PCO by providing technical evaluations of Contractors requests for Government Furnished Property and Contractor proposals resulting from change orders. The PMO will advise the PCO when contract changes are required, providing scope of work and cost estimates to support Requests for Proposals (RFP). The PMO will provide Contractor surveillance and production status tracking with an emphasis on quality and delivery, alerting the PCO and ACO when either element is at risk. The PMO will develop and process task order requests to the ACO for execution (modifications, in-service repairs, customer service, etc.) and coordinate with the ACO and DCMA in matters of contract surveillance and task order modifications. The PMO will provide comprehensive supply and technical data support (i.e. technical publications library), as well as engineering assistance for work not covered by specification. In order to implement its delegated responsibilities, FRCWP will provide a PMTR, Engineers, and a COR. FRCWP is hereby delegated the responsibility for administering the following functions:

Furthermore, and in order to implement these responsibilities, FRCWP is responsible for providing Program Manager Technical Representatives (PMTRs), Engineers, and Contracting Officer Representative (COR).

Program Manager Technical Representatives (PMTRs) DFARS 242.7401 allows the PMO to designate PMTRs for each depot level aircraft repair program. The PMTRs are a representative of a DoD program, project, or system office performing non-CAS technical duties at a Contractor’s facility. PMTRs will be responsible for liaison, guidance, and assistance to the ACO and Contractor providing;

1) Technical Assistance

a) Interpretation of skill qualification requirements;

b) Engineering support;

c) Determination of work content in technical directives;

d) Approval of deviation and waiver or engineering change request of specification; and

2) MRO Line Coordination

a) Maintains liaison with aircraft custodians on all production issues;

b) Serves as focal point for providing future induction plans;

c) Coordinates with FRCWP Supply Management Representative to provide parts in timely manner to mitigate work slowdowns or stoppages;

d) Works in conjunction with FRCWP Engineering on coordinating acquisition of special tooling and providing specialized field team support; and

e) Plans and schedules aircraft repair services.

3) Airframes Changes (AFC), aircraft modifications and Customer Service:

a) Responsible for determining appropriate contractor man-hours and O&A hours.

b) Provides funding to the Ordering Officer/ACO for the incorporation of AFCs, aircraft modifications, and customer service.

4) Examinations and Evaluations (E&E)

a) Resolves technical questions arising from work specification requirements;

b) Reviews, validates, and approves/disapproves all discrepancies identified; and

c) Works in conjunction with FRCWP Site Coordinator to resolve production issues.

Engineers FRCWP is responsible for providing Engineers who assist in implementing the administration functions identified above. To such end, Engineers are responsible for the following:

1) Interpretation of skill qualification requirements;

2) Engineering assistance;

3) Determination of work content in technical directives;

4) Approval of deviation and waiver or engineering change request of specification;

5) Inspection and verification of defects.

Contracting Officer Representative (COR) FRCWP is responsible for providing the Contracting Officer Representative (COR) who assists FRCWP in implementing the administration functions identified above. To such end, the COR is responsible for:

1) Verifies the contractor performs the technical requirements of the contract in accordance with the contract terms, conditions and specifications;

2) Technical guidance to contractor during performance;

3) Inspection and verification of defects and forward recommendations to PCO;

4) Data entry for Contracting Officer Representative Tracking (CORT) Tool;

5) Coordination with ACO for over and above work.

6) Monitoring Contractor Performance in accordance with the Quality Assurance Surveillance Plan (QASP)

3. Defense Contract Management Agency (DCMA) Japan will be responsible for routine administrative functions such as issuing and administering task orders and providing quality assurance functions. DCMA will perform pre-award surveys and the post-award orientation conference. In covering the Government’s risks, the DCMA ACO will play a major role in monitoring, reviewing, evaluating and making determinations regarding various financial, accounting and invoicing activities of the Contractor. The ACO will also play a major role in resolving disputes between the Contractor and the Government. The ACO will issue, negotiate, and execute task orders under the contract (PMI inductions, in-service requests, customer service, and modifications) and will negotiate and execute supplemental agreements providing for the extension of contract delivery dates. The ACO will make certain other contract modifications as in the following examples: novation and change of name agreements; agreements for spare parts; packing, crating, and handling services on excess Government property; administrative changes; etc. Overall, DCMA will also be responsible for monitoring the Contractor’s property administration, quality assurance and safety programs in relation to the contract. DCMA Japan is hereby delegated the responsibility for administering the following functions:

(i) Determine the adequacy of the contractor’s disclosure statements;

(ii) Determine whether disclosure statements are in compliance with Cost Accounting Standards and Part 31;

(iii) Determine the contractor’s compliance with Cost Accounting Standards and disclosure statements, if applicable; and

(iv) Negotiate price adjustments and execute supplemental agreements under the Cost Accounting Standards clauses at 52.230-2, 52.230-3, 52.230-4, 52.230-5, and 52.230-6.

(i) Evaluate the contractor’s requests for Government property and for changes to existing Government property and provide appropriate recommendations to the contracting officer;

(ii) Ensure required screening of Government property before acquisition by the contractor;

(iii) Evaluate the use of Government property on a non-interference basis in accordance with the clause at 52.245-9, Use and Charges;

(iv) Ensure payment by the contractor of any rental due

(i) Requesting environmental technical assistance, if needed;

(ii) Monitoring contractor compliance with specifications requiring the delivery or use of environmentally preferable products, energy-efficient products, products containing recovered materials, and biobased products. This must occur as part of the quality assurance procedures set forth in Part 46; and

(iii) As required in the contract, ensuring that the contractor complies with the reporting requirements relating to recovered material content utilized in contract performance (see Subpart 23.4).