N6247825R5052SYNOPSIS_20250711.pdf

11 July 2025

N62478-25-R-5052

N62478-25-R-5052 INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT FOR

ARCHITECT-ENGINEER SERVICES FOR VARIOUS MECHANICAL ENGINEERING

PROJECTS AND RELATED PROJECTS, VARIOUS LOCATIONS UNDER THE

COGNIZANCE OF NAVFAC HAWAII

Description: ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A

STANDARD FORM SF 330, ARCHITECT ENGINEER QUALIFICATIONS IS CONTAINED

HEREIN. THERE IS NO SEPARATE REQUEST FOR PROPOSALS (RFP) PACKAGE TO

DOWNLOAD.

This procurement will result in one Indefinite Delivery/Indefinite Quantity (IDIQ) contract for multi-discipline Architect-Engineer (A-E) services for mechanical engineering projects within the State of Hawaii, but may also include work worldwide. These services will be procured in accordance with 40 USC Chapter 11, Selection of Architects and Engineers, as implemented by FAR Subpart 36.6. The IDIQ contract will be for a base period of one year and four one-year option periods (if exercised). Additionally, a six-month option period will be included in accordance with FAR 52.217-8, Option to Extend Services. The total fee for the contract term shall not exceed $20,000,000. The guaranteed minimum for the contract term (including option years) is $3,000. Firm-fixed price task orders will be negotiated for this contract. There will be no dollar limit per task order and no dollar limit per year. Estimated start date is March 2026.

This proposed contract is being solicited on a 100% set-aside for small business concerns basis. The Small Business size standard classification is North American Industrial Classification System (NAICS) Code 541330, Engineering Services ($25.5M in annual receipts over the past three years). The Government seeks the most highly qualified firm to perform the required services, based on the demonstrated competence and qualifications, in accordance with the selection criteria.

The market research study conducted by NAVFAC Hawaii included an assessment of relevant qualifications and capabilities of potentially qualified firms. As a result of the market research analysis, a determination was made to set aside this procurement under the Small Business Program as a 100% small business set-aside. The NAVFAC Hawaii small business office concurs with this decision.

The type of design and engineering services expected to be performed under this contract are:

• Functional Analysis and Concept Development (FACD) workshops/Concept Design

Workshops (CDW)/Design Charrettes;

• Design-Build (DB) Request for Proposal (RFP) construction documents;

• Design-Bid-Build (DBB) RFP for Final Design construction documents;

• Engineering studies and reports including site engineering investigation, topographic survey, geotechnical investigation, hazardous material survey, Cost and Schedule Risk Analysis (CSRA); and

• Post Construction Award Services (PCAS) consisting of technical consultation during construction, including, but not limited to, review of DB DOR documents, review of construction submittals, response to Request for Information (RFI), site visits, operations and maintenance support information, record drawings, and other miscellaneous services.

All contractors are advised that a Unique Entity Identifier is required prior to award. Contractors must complete the registration in System for Award Management (SAM) Database by selecting “Entity Information”. Failure to register in the SAM Database may render your firm ineligible for award. For more information, check the SAM Web site (https://www.sam.gov) Entity Information section.

The awarded contract will be subject to specific provisions addressing the avoidance of organizational conflicts of interest. The prime firm for this contract will be required to perform throughout the contract term.

The selected firm, its subsidiaries or affiliates that prepare a design for a construction contract/ project cannot provide the construction services for the same contract/project.

Interviews may be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to clarify information contained in the SF330 submittal. Elaborate presentations are not desired.

Completion of electronic annual representations and certifications are also mandatory prior to award of a contract. Refer to FAR 52.204-8 Annual Representations and Certifications.

The contract will require that the selected A-E firm have e-mail and internet access for routine exchange of correspondence.

SELECTION CRITERIA

Firms responding to this synopsis will be evaluated to determine the most highly qualified firms to perform the required services in accordance with the published selection criteria. Failure to comply with instructions, or provide complete information may affect the firm’s evaluation or disqualify the firm from further consideration. Specific selection criteria include:

1. Specialized Experience

2. Professional Qualifications

3. Past Performance

4. Quality Control

5. Program Management and Capacity

6. Firm Location (Secondary Criteria)

7. Volume of Work (Secondary Criteria)

Criterion 1 – Specialized Experience (SF330, Part I, Section F):

Firms will be evaluated on specialized experience in performance of services similar to those anticipated under this contract through evaluation of experience in:

1. Engineering Investigations/Concept Studies; Design-Bid-Build (DBB) drawings and specifications; Design-Build (D-B) Request For Proposal documents. Experience in all three project execution types is required.

2. Relevant Mechanical System Design Projects:

Heating/ventilation/air conditioning (HVAC) chilled water and direct expansion (DX) systems;

Server Room HVAC systems;

BACnet Direct Digital Controls (DDC);

Low/high pressure compressed air systems;

Industrial ventilation systems;

General supply/exhaust systems;

Service water heating systems/solar hot water heating systems;

General purpose plumbing systems;

Hydronic pumping systems;

Waterfront utilities;

Elevators/vertical transportation equipment (VTE);

Above ground/below ground Mogas/Diesel fuel storage/distribution systems;

Petroleum/Oils/Lubricant (POL) receiving, storing, distribution and dispensing systems for aviation and marine diesel fuels on military land-based facilities.

Favorable Items: Firms may be considered more favorably by demonstrating the following:

1. Experience with Functional Analysis and Concept Development (FACD)/design charrettes.

2. Submission of more than one project execution type within a single project.

3. Submission of multiple types of relevant mechanical system projects.

4. Experience in “Recent Relevant Projects” designed and constructed in Hawaii and tropical regions similar to Hawaii. “Tropical” is defined as being located between the Tropic of Capricorn and the Tropic of Cancer, excluding arid and high elevation areas.

Tropical regions are hot and humid and require special attention in the design of shore-based facilities subject to highly corrosive environments. Highly corrosive environments have Environmental Severity Classifications of C4 or C5 as defined in UFC 1-200-02 Building Code. Note: For projects in areas such as Florida, the Gulf Coast, Okinawa, as well as other areas north of the Tropic of Cancer, firms must clearly demonstrate that the project’s location deals with environmental concerns for all elements of a tropical environment subject to highly corrosive environments.

5. Experience in Department of Defense projects (e.g. NAVFAC, USACE, Air Force, NGB, etc.)

6. Projects performed as a prime A-E or prime JV partner will be considered more favorably than experience performed by the firm as a sub-consultant or as a DB Designer of Record

(DOR).

7. Proposed team with a demonstrated history of firms working successfully together on prior projects.

8. The DBB DOR as a prime contractor on an A-E contract will be given a higher level of consideration than a DOR on a DB construction project/contract.

Submission Requirements:

Provide a maximum of ten (10) projects, approximately $30 million or less in construction value, with design completed, exclusive of Post Construction Award Services (PCAS), within the past ten (10) years immediately preceding the date of issuance of this notice that best demonstrate specialized experience of the proposed team in the areas outlined above. Sufficient information to determine the date of completion of the project must be included in the project description or the project will not be considered. If more than the maximum number of projects are submitted, the Government will only evaluate projects up to the maximum number authorized in the order submitted.

All projects provided in the SF330 must be completed by the actual office/branch/regional office/individual team member proposed to manage and perform work under this contract.

Projects not meeting this requirement will be excluded from consideration in the evaluation. To enable verification, firms should include the Unique Entity Identifier number along with each firm name in the SF330 Part I, Section F, block 25, “Firm Name.” Include a contract number or project identification number in block 21. Include an e-mail address and phone number for the point of contact in block 23(c). In block 24, include in the project description the contract period of performance, award contract value, current contract value, and a summary of the work performed that demonstrates relevance to specialized experience as outlined above. For projects performed as a subcontractor or a joint venture involving different partners, specifically indicate the value of the work performed as a subcontractor or by those firms proposed for this contract, and identify the specific roles and responsibilities performed as a subcontractor or by those firms on the project rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration.

NOTE: If the firm is a joint venture, projects performed by the joint venture should be submitted;

however, if there are no projects performed by the joint venture, projects may be submitted for either joint venture partner not to exceed a total of ten (10) projects. Firms failing to provide projects from all joint venture partners will be considered to have not met the requirements of the criterion.

Projects shall be submitted on the SF330 at Part I, Section F and shall be projects with completed designs, exclusive of PCAS services. Projects not with completed designs will be excluded from evaluation consideration. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not submit an IDIQ contract as an example project. Instead, list relevant task orders or stand-alone contract awards that fit within the definition above. The Government will not evaluate information provided for an IDIQ contract.

Examples of project work submitted that do not conform to this requirement will not be evaluated.

All information for Criterion 1 should be submitted in the SF330, Part I, Section F. The Government WILL NOT consider information submitted in addition to Part I, Section F in evaluation of Criterion 1.

Criterion 2 – Professional Qualifications (SF330, Part I, Sections E & G):

Firms will be evaluated on professional qualifications, competence, and experience of the proposed key personnel in providing services to accomplish the tasks required under this contract, including participation in example projects as outlined in the SF330, Part I, Section G.

Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Specific disciplines that must be included in key personnel are: Mechanical (including Principal-in-Charge and Project Manager/Project Engineer), Fire Protection, Fuels (POL), VTE, Geotechnical, Civil, Architecture, Structural, Electrical, Cost Estimator, Cybersecurity and Lead Commissioning Specialist (CxC).

All key personnel must be licensed in their specific discipline.

Key personnel will be evaluated on their competence and experience in performance of services similar to those anticipated under this contract through evaluation of experience in:

1. Engineering Investigations/Concept Studies; DBB drawings and specifications; DB RFP documents. Experience in all three project execution types is required.

2. Relevant Mechanical System Design Projects:

Heating/ventilation/air conditioning (HVAC) chilled water and direct expansion (DX) systems;

Server Room HVAC systems;

BACnet Direct Digital Controls (DDC);

Low/high pressure compressed air systems;

Industrial ventilation systems;

General supply/exhaust systems;

Service water heating systems/solar hot water heating systems;

General purpose plumbing systems;

Hydronic pumping systems;

Waterfront utilities;

Elevators/vertical transportation equipment (VTE);

Above ground/below ground Mogas/Diesel fuel storage/distribution systems;

Petroleum/Oils/Lubricant (POL) receiving, storing, distribution and dispensing systems for aviation and marine diesel fuels on military land-based facilities.

Key personnel may be considered more favorably by demonstrating the following:

1. Experience with Functional Analysis and Concept Development (FACD)/design charrettes.

2. Submission of more than one project execution type within a single project.

3. Submission of more variety in the types of relevant projects by each key personnel.

4. Experience in “Recent Relevant Projects” designed and constructed in Hawaii and tropical regions similar to Hawaii. “Tropical” is defined as being located between the Tropic of Capricorn and the Tropic of Cancer, excluding arid and high elevation areas.

Tropical regions are hot and humid and require special attention in the design of shore-based facilities subject to highly corrosive environments. Highly corrosive environments have Environmental Severity Classifications of C4 or C5 as defined in UFC 1-200-02 Building Code. Note: For projects in areas such as Florida, the Gulf Coast, Okinawa, as well as other areas north of the Tropic of Cancer, firms must clearly demonstrate that the project’s location deals with environmental concerns for all elements of a tropical environment subject to highly corrosive environments.

5. Department of Defense projects (e.g. NAVFAC, USACE, Air Force, NGB, etc.).

6. Demonstrated history of key personnel working together on projects indicated in

Criterion 1.

SF330, Part I, Section E. Provide resumes for all proposed key personnel that illustrate experience in the work proposed under this contract. Resumes are limited to three pages and should indicate: professional registration, certification, licensure and/or accreditation in appropriate disciplines; cite recent (within the past ten (10) years) project-specific experience in work relevant to the services required under this contract; and indicate proposed role in this contract. All key personnel must be licensed in their specific discipline, with the exceptions of the following:

Fuels (POL), for which a Mechanical or Civil license would be acceptable;

VTE, U.S. professional registration is not required but will be evaluated based upon his/her education (e.g. engineering degree) and years of relevant work experience;

Cost Estimator, where U.S. professional registration is not required but will be evaluated based upon his/her education (e.g. engineering degree) and years of relevant work experience;

Cybersecurity, U.S. professional registration is not required but will be evaluated based upon his/her education (e.g. engineering degree) and years of relevant work experience;

Lead Commissioning Specialist (CxC), who must have a minimum of five years of commissioning experience and provide documentation that they possess current certification in one of the following: a NEBB qualified Systems Commissioning Administrator (SCA); ACG Certified Commissioning Authority (CxA); ICB/TABB Certified Commissioning Supervisor; BCA Certified Commissioning Professional (CCP);

AEE Certified Building Commissioning Professional (CBCP); University of Wisconsin- Madison Qualified Commissioning Process Provider (QCxP); or ASHRAE Commissioning Process Management Professional (CPMP).

Indicate participation of key personnel in example projects in the SF330, Part I, Section G.

Criterion 3- Past Performance (SF330, Part I, Section H):

Firms will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS for Criterion 1 projects and may include customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria. NOTE: Past performance information for projects listed under Criterion 1 may be given greater weight.

Firms may be given more favorable consideration for their past performance as the prime contractor than for past performance as a sub-consultant or subcontractor.

Submission Requirements:

SUBMIT A COMPLETED CPARS EVALUATION FOR EACH PROJECT UNDER

CRITERION 1. IF A COMPLETED CPARS EVALUATION IS NOT AVAILABLE, the Past Performance Questionnaire (PPQ) (Attachment (A)) included in this notice is provided for the firm or its team members to submit to the client for each project included under Criterion 1, Specialized Experience. DO NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS

AVAILABLE.

IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF330. If the firm is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, firms should complete and submit with their responses the first page of the PPQ (Attachment (A)), which will provide contract and client information for the respective project(s). Firms may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Firms should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Naval Facilities Engineering Command Hawaii, Code CON33, Attn: Alice Mende via email at alice.s.mende.civ@us.navy.mil, prior to the response date. Firms shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Firms may provide any information on problems encountered and the corrective actions taken on projects submitted under Criterion 1 Specialized Experience. Firms may also address any adverse past performance issues. Information shall not exceed two double-sided pages (or four single-sided pages) in total.

The PPQ shall be from the contracting agent and/or their representative responsible for the construction contract administration or from the facility owner/user. It shall not be from the prime construction contractor on a DB project, nor shall it be from a prime contractor to a subcontractor. PPQs will be considered if it is prepared and signed by the project owner’s/client’s representative i.e., someone who is authorized to provide an evaluation or feedback on the A-E’s performance. If the firm was hired as a sub-consultant to a prime A-E, that prime A-E cannot provide a PPQ; rather, that prime A-E’s client or their representative must provide the PPQ for your firm in your role a sub-consultant. Past performance information not related to the projects described to meet Criterion 1 will not be considered.

Awards, letters of commendation, certificates of appreciation, etc. shall not be submitted and will not be considered in the evaluation.

The Government is not restricted to the past performance evaluations provided in the SF330 and may use other sources to access past performance information such as the Contractor Performance Assessment Reporting System (CPARS) and inquiries with previous customers/owners. CPARS will be evaluated for the prime A-E firm that will perform the work, and the Government’s search will be based upon the prime A-E firm’s UEI number.

Criterion 4 – Quality Control Program (SF330, Part I, Section H):

Firms will be evaluated on the strength of the quality control program proposed by the firm to ensure quality products and services under this contract, and means of ensuring quality services from their consultants/subcontractors.

Submission Requirements:

Describe the quality control program that will be utilized for all deliverables of this contract and the management approach for quality control processes and procedures. The description shall:

1. Explain the quality control program including an example of how the plan has worked for one of the projects submitted as part of SF330, Section F or how the plan will work if it has not been used previously.

2. Provide a quality control process chart showing the inter-relationship of the management and team components.

3. Describe specific quality control processes and procedures proposed for this contract including technical accuracy of and assurance of overall coordination of plans and specifications, and engineering and design services.4. Identify the quality control manager and any other key personnel responsible for the quality control program and a description of their roles and responsibilities.

5. Describe how the firm’s quality control program extends to management of subcontractors.

Criterion 5 – Program Management and Capacity (SF330, Part I, Section H):

Firms will be evaluated on the firm’s ability to plan for and manage work under the contract, the capacity to accomplish the work in the required time.

1. Provide an organizational chart for the team and discuss the management plan for this contract and personnel roles in the organization. Describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable.

2. Describe the firm’s present workload and the availability of the project team (including consultants) for the specified contract performance period. Describe the workload/availability of the key personnel during the anticipated contract performance period and the ability of the firm to provide qualified backup staffing for key personnel to ensure continuity of services. General statements of availability/capacity may be considered less favorably.

Criterion 6—Firm Location (SF330, Part I, Section H):

Provided that the application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract, firms will be evaluated on the locations of their office or offices that will be performing the work under this contract and demonstrated knowledge of the general geographic areas in which projects could be located. Evaluation of firms will include consideration of their location within the general geographic area of the anticipated projects, primarily within the State of Hawaii.

1. Indicate location of the office(s) that will be performing the work, including main offices, branch offices, and offices of team members.

2. Provide a narrative describing the team’s knowledge of the primary geographic areas to be covered by this contract.

Criterion 7 – Volume of Work (SF330, Part I, Section H):

Firms will be evaluated in accordance with DoD Federal Acquisition Regulation Supplement (DFARS) Procedures, Guidance and Information (PGI) 236.602-1, from data extracted from the Federal Procurement Data System (FPDS). Firms will be evaluated in terms of work previously awarded to the firm by the DoD within the past twelve (12) months with the objective of effecting an equitable distribution of contracts among qualified A-E firms including small, disadvantaged business firms, and firms that have not had prior DoD A-E contracts.

Note: DoD A-E award information will be retrieved by the Government for the Prime A-E. DoD A-E award information will also be retrieved for the Prime A-E with multiple offices listed. DoD award information will also be retrieved for a JV/LLC/LP and each partner in the case of a

JV/LLC/LP.

Submission Requirements:

Firms do not submit data for this factor. Only provide the UEI and CAGE numbers for every contract awarded to the firm for the Prime A-E, Prime JV/LLC/LP and each JV/LLC/LP partner.

Provide UEI and CAGE information under SF330, Part I, Section H.

(End of selection criteria)

SF330 SUBMISSION REQUIREMENTS:

A-E firms desiring to be considered for this contract must submit a completed SF330 package.

The SF330 shall be typed, one sided, at least 11 point Times New Roman or larger.

The SF330 Part I shall not exceed 75 single-sided 8.5 by 11 inch pages (the page limit does not include ISRs, certificates, PPQs, licenses, nor does the page limit include cover sheets, dividers, or other requested documentation (e.g., joint venture agreement, proof of A-E firm registration) provided that these do not contain any substantive information submitted in response to the synopsis or intended to demonstrate the qualifications of the firm).

The SF330 Part I pages shall be numbered sequentially.

The SF330, Part I, Section D organizational chart may be one page single sided 11 by 17 foldout, using 11 point font or larger (font limitations do not apply to graphics, captions or tables). Please include your Unique Entity Identifier and CAGE numbers in Block 30 of the SF330.

In accordance with the FAR 36.601-4(b), contracts for A-E services may only be awarded to firms permitted by law to practice the professions of architecture or engineering. Firms must submit proof that they are permitted by law as required by FAR 36.601-4(b). If a firm is in a jurisdiction that requires A-E firm registration, the firm must provide proof of registration. If a firm is in a jurisdiction that does not require A-E firm registration, the firm must provide proof eligibility to practice (e.g., a summary explaining eligibility under the laws of that jurisdiction, registration to do business in a state, etc.). Failure to submit the required proof could result in a firm’s elimination from consideration.

Firms who are offering as a joint venture, or other type of partnering structure shall include with their SF330 submission, a copy of the signed joint venture agreement and shall submit the following additional documentation regarding their business entity:

1. A detailed statement outlining the following in terms of percentages where appropriate:

a. The relationship of the team/partners/parties in terms of business ownership, capital contribution, profit distribution or loss sharing.

b. The management approach in terms of who will conduct, direct, supervise, and control.

c. The structure and decision-making responsibilities of the partners/parties in terms of who will control the manner and method of performance of work.

d. Identify (by name and title) the personnel having the authority to legally bind the partners/parties (including authority to execute the contract documents).

2. A list of partners/parties, to include company name, UEI and CAGE numbers, address, point of contact, email address, phone number and facsimile number.

For eligibility requirements as a Small Business Joint Venture, please go to:

https://www.sba.gov/. Failure to include the joint venture agreement may result in the firm’s elimination from further evaluation.

A-E firms that meet the requirements described in this announcement are invited to submit a completed SF330 to NAVFAC Hawaii, Code CON33, Attn: Alice Mende, alice.s.mende.civ@us.navy.mil. Firms responding to this announcement by Thursday, 21 August 2025 at 2:00 PM Hawaii Standard Time (HST) will be considered.

Submissions sent via facsimile are not authorized and will not be accepted. Hard copy proposal submissions that are mailed, couriered, or hand delivered, etc. will not be accepted. An electronic SF330 must be submitted in Adobe PDF format, and the file size must not exceed 8GB. Submit all pages of the SF330 as one complete file (multiple files will not be accepted).

If a firm is unable to email a large PDF file, an alternate method using the Government’s DoD SAFE file sharing is available. Contact Alice Mende, Contract Specialist at alice.s.mende.civ@us.navy.mil for a Drop-Off request to submit your SF330 via DoD SAFE.

THIS IS NOT A REQUEST FOR PROPOSAL.

Late responses will be handled in accordance with FAR 52.215-1. The points of contact are either Alice Mende, Contract Specialist, at alice.s.mende.civ@us.navy.mil or Kris Nakashima- Wong (Alternate), at kris.e.nakashima-wong.civ@us.navy.mil.

If an SF 254/SF 255 is submitted for this solicitation, it will not be reviewed or considered. As required above, provide verifiable evidence that your firm is permitted by law to practice the professions of architecture or engineering (e.g., state registration number).

Electronic submission (via E-mail or DoD SAFE) is the only authorized method.

Inquiries concerning this procurement should include solicitation number and title and be forwarded via email to Alice Mende at alice.s.mende.civ@us.navy.mil. Inquiries via phone will not be entertained. Questions submitted within ten (10) calendar days of the closing date may not be answered by the Government.

Firms are advised to check https://www.SAM.gov for any additional modifications pertaining to this notice which may affect your SF330 submission.

(End)