2419_Notice_No._4_Question_ _Answer_Notice_final.pdf

DEPARTMENT OF THE NAVY

NAVAL FACILITIES ENGINEERING COMMAND, HAWAII

400 MARSHALL ROAD

JBPHH, HAWAII 96860-3139

Notice No. 4 June 18, 2014

RFP NO. N62478-14-R-2419, GROUNDS AND TREE MAINTENANCE SERVICES AT

CENTRAL AND WEST OAHU, HAWAII

The following are answers to questions and comments regarding the subject solicitation. ANY

STATEMENTS OR REPRESENTATIONS MADE IN ANSWERING THE QUESTIONS

DO NOT ALTER OR WAIVE SPECIFICATION REQUIREMENTS.

1. Q: Reference is made to Section 020000 Management and Administration, Spec Item

2.7.1.2 Quality Manager. States that: “The Quality Manager shall not be the same person as the SSHO or Project Manager.” Can the Environmental/Energy Manger (Spec Item 2.7.1.4) be either the Quality Manager or the SSHO or the Project Manager, or do they also need to be a separate individual?

A: There is no spec item 2.7.1.4 in this solicitation.

3. Q: Last year did the Government reduce the workload on this contract due to budget constraints?

A: The maintenance service level for portions of the contract was lowered due to budget constraints.

4. Q: Is there an Excise Tax in Hawaii? If there is will the contractor be exempt from paying it, because the work is on a Military Base?

A: See Notice No. 2.

5. Q: In section 1503050 Spec Item 3.1.8. Tree Maintenance, it states that “Climbing devices that may cause damage to shall not be used in the performance of maintenance” Does that mean that we cannot use tree climbing spikes for tree maintenance operations?

A: See Section 0200000 Spec Item 2.9 Contractor Safety Program. Refer to EM385-

1-1 Section 31 Tree Maintenance and Removal 31.B.12 Tree Climbing Techniques.

6. Q: Does a Certified Tree Worker or Arborist have to be on the work site when tree work is being performed?

A: See Spec Item 3.1.8.1, Tree Maintenance – Palmaceous Only.

7. Q: During the Site visit it was mentioned updated maps would be provided. Is there a projected date?

A: Updated maps are not available at this time. The information on the drawings may not be exact representations of the actual field conditions and is not intended to comprehensively describe, define, or limit the scope of work. The actual maintenance areas may extend beyond or be short of the boundaries indicated on the drawings. The ELINs in the solicitation include the covered areas. After award of the contract, the successful offeror will be provided updated maps.

8. Q: Map 14-2419-03 – NCTAMs EastPac areas indicated for grass maintenance will the contract require maintaining to the standards in 3.2.3? During the site visit it was mentioned the requirement was to cut back only. Please clarify.

A: See Amendment No. 0002, Drawing No. 14-2419-01, Crosswalk. Grass

Maintenance and Brush/Grass Maintenance are separate items. See Section 1503050, spec item 3.2.1 for Grass Maintenance requirements and 3.2.3 for Brush/Grass Maintenance requirements. As a reminder, any item discussed, statements or representations made during the site visit or conference do not alter or waive specification requirements.

9. Q: Map 14-2419-05 Naval Magazine Lualualei. During the site visit we stopped at the Security Gate on the way up to Kolekole Pass. Does the contract work stop there or does it proceed up to Kolekole Pass and if so how far?

A: See Map 14-2419-05 (Naval Magazine Lualualei), Note 3.

10. Q: Map 14 – 2419-13 - Please define the work required around the area marked as the Navy Commissary as it is now a commercial retail outlet.

A: See Map 14-2419-13. There is no work identified for the area marked as Navy

Commissary.

11. Q: Index Map 14-2419-01 – In the legend it is mentioned for Cut back of trees and

Brush – No Change. No change from what?

A: See Amendment No. 0002.

12. Q: Can you provide a count of the Palm Trees covered with the contract?

A: That information is not available.

13. Q: Will the government consider providing an area for equipment storage?

Contractor would provide their own containers and fencing for security.

A: .See Annex 0200000, paragraph 2.4.1.