2418_Amendment_No._0004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICAITON NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

N62478-13-R-2418

Section 0200000

Delete Section 0200000 (Amendment No. 0001) in its entirety and replace with the attached pages 1 of 28 through 28 of 28 (Amendment No. 0004).

Pricing Schedules AMD1 Excel File

DELETE “PRICING SCHEDULES AMD1” EXCEL FILE AND REPLACE WITH THE ATTACHED

REVISED “PRICING SCHEDULES AMD4” EXCEL FILE. OFFERORS SHALL USE “PRICING

SCHEDULES AMD4” EXCEL FILE WHEN SUBMITTING THEIR PROPOSAL

Attachment 0200000-08

Replace pages 8 of 28 through 28 of 28 (Amendment No. 0001) with the attached pages 8 of 28 through 28 of 28 (Amendment No. 0004).

Attachment 0200000-09

Replace pages 8 of 28 through 28 of 28 (Amendment No. 0001) with the attached pages 8 of 28 through 28 of 28 (Amendment No. 0004).

Attachment 0200000-10

Replace pages 8 of 28 through 28 of 28 (Amendment No. 0001) with the attached pages 8 of 28 through 28 of 28 (Amendment No. 0004).

Attachment 1503050-02

Replace Drawing Nos. 13-2418-14 and 13-2418-15 (Amendment No. 0001) with the attached Drawing Nos. 13-2418-14 and 13-2418-15 (Amendment No. 0004).

14-13-2418 0200000 Page 1 of 28 (Amendment 0004)

Spec Item Title 2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Partnering

2.3.2.1 Contract Partnering Level C

2.3.2.2 Contract Partnering Administration

2.3.2.3 Contract Partnering Session Attendees

2.3.3 Permits and Licenses

2.3.4 Insurance

2.3.4.1 Certificate of Insurance

2.3.4.2 Minimum Insurance Amounts

2.3.5 Protection of Government Property

2.3.6 Government Information Technology (IT) System

2.3.7 Instructions, Directives, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.2.1 Use of Fire Hydrants

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 Quality Management System (QMS)

2.6.6.1 Quality Management (QM) Plan

2.6.6.2 Quality Inspection and Surveillance

2.6.6.3 Quality Inspection and Surveillance Reports

2.6.7 Sprinkler System File

2.6.8 Property Management Plan

2.6.9 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.1.5 Arborist

2.7.2 Employee Requirements

2.7.2.1 Employee Appearance

0200000 Page 2 of 28 (Amendment 0004)

2.7.2.2 Employee Conduct

2.7.2.3 Identification as Contractor Employee

2.7.2.4 Removal of Employees

2.7.2.5 Proof of Legal Residency

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 NCACS Program

2.8.4.2 One-Day Passes

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.7 Security Clearances

2.8.8 Trustworthiness Security – Navy Contract/Task Orders

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Dielectric Certification

2.9.4 Occupational Risk and Compliance Plans and Programs

2.9.4.1 Access/Haul Road Plan

2.9.4.2 Alcohol and Drug Abuse Prevention Plan

2.9.4.3 Critical Lift Plan

2.9.4.4 Emergency Response Plans

2.9.4.5 Fall Prevention and Protection Plan

2.9.4.6 Fire Prevention Program

2.9.4.7 Hazardous Energy Control Program

2.9.4.8 Health Hazard Control Program and Hazard Communication Program

2.9.4.9 Heat/Cold Stress Monitoring Plan

2.9.4.7 Respiratory Protection Program

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting Notification

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 OSHA Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Safety Apparel on Jobsites

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Non-Hazardous Waste Disposal

2.10.2.1.1 Waste Report

2.10.2.2 Hazardous Waste Disposal

2.10.2.3 Spill Prevention, Containment, and Clean-up

2.10.2.4 Hazardous Material Management

2.10.2.5 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.6 Noise Control

2.10.2.7 Salvage

2.10.3 Sustainable Procurement and Practices

0200000 Page 3 of 28 (Amendment 0004)

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Warranty Management

2.13 FFP Work Procedures

2.13.1 Notification to the Government for Work Above the FFP Limitations

2.13.2 FFP Exhibit Line Item Numbers (ELINs)

2.13.3 Additional Initial Effort

2.14 IDIQ Work

2.14.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.14.1.1 Acceptance and Performance

2.14.1.2 Invoicing and Receiving Payment

2.14.2 Unit Priced Labor (UPL)Work (Negotiated)

2.14.2.1 IDIQ Preparation of Proposals

2.14.2.1.1 Labor Requirements

2.14.2.1.2 Material and Equipment Requirements

2.14.2.2 Issuance of Final Task Order

2.14.3 Method of Measurement for IDIQ Work

2.14.3.1 Measurement of Trees by Diameter at Breast Height (DBH) Criterion for Pruning and Removal

2.14.3.2 Measurement of Trees by Height for Pruning and Removal

2.14.3.3 Measurement of Limbs and Branches for Removal

2.14.4 IDIQ ELINS

0200000 Page 4 of 28 (Amendment 0004)

0200000 - Management and Administration Spec Item Title Description 2 Management and

Administration

2.1 Definitions and Acronyms Definitions and Acronyms are listed in Attachment 0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to Contractor

Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours to the KO for approval at least seven calendar days prior to requested day. Excludes work to be performed during specified hours.

2.2.2 Wage Determinations Wage determinations are included in Attachment 0200000-02.

2.2.3 Requirements Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

2.3 General Administrative

Requirements

2.3.1 Required Conferences and

Meetings

The Contractor may be required to attend administrative and coordination meetings.

2.3.2 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

A project’s characteristics determine the process level to be used. As

0200000 Page 5 of 28 (Amendment 0004) such the following partnering level applies to this contract: Contract Partnering Level C

2.3.2.1 Contract Partnering Level

C

This level of partnering discusses partnering concepts and benefits and should become a part of the pre-performance conference. The senior Government and Contractor stakeholders present will jointly host the partnering sessions. The partners will determine the frequency of the follow-on sessions. The partnering sessions should be held at locations agreed to by the partners.

2.3.2.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions.

These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

For more information concerning Partnering refer to NAVFACINST 11013.40, which can be viewed in the Government’s Contracts Office.

2.3.2.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President *Contract/Project Manager *Supervisor/Superintendent *Quality Manager Safety Manager

2.3.3 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of permits and licenses per Attachment 0200000-11 Deliverables.

2.3.4 Insurance The Contractor shall submit a Certificate of Insurance per Attachment 0200000-11 Deliverables as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below. This insurance must be maintained during the performance period.

2.3.4.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.4.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance

0200000 Page 6 of 28 (Amendment 0004) coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law

2.3.5 Protection of Government

Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.6 Government Information

Technology (IT) System

Additional information about NMCI may be obtained at http://www.eds.com/nmci.

2.3.7 Instructions, Directives, and References

Applicable Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and references are listed in Attachment 0200000-03. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.8 Invoicing Procedures Invoicing procedures are identified in Attachment 0200000-04.

2.3.9

Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included in Attachment 0200000-05.

2.4 Government-Furnished

Property, Materials and Services

None.

2.4.1 Government-Furnished

Facilities (GFF)

2.4.2 Government-Furnished

Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the KO. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines.

Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions.

Services required by the Contractor, for which there are no available

0200000 Page 7 of 28 (Amendment 0004)

Government outlets, shall be provided by the Contractor at no cost to the Government.

2.4.2.1 Use of Fire Hydrants The use of fire hydrants is prohibited, unless a written request is submitted by the Contractor and permission granted from the KO via the approval of the Federal Fire Department.

Request Procedures: Submit a request to the KO a minimum of one month prior to the desired use. Include a schedule for the Fire Marshal and for NAVFAC HI Utilities Department indicating which fire hydrants and proposed usage dates.

Fire Hydrant Usage Guidelines and Restrictions:

Use only proper tools and connections (e.g., fire hydrant operating wrench, proper hose connections) when operating the fire hydrants. Install a backflow prevention device at each hydrant connection. Coordinate with NAVFAC HI Utilities Department for the Government to inspect, test and certify all backflow prevention devices prior to the devices being placed in service. Provide a minimum of 14 calendar days notice prior to the date when the inspection and testing are required. Perform all repairs and other work required to make a device certifiable. Ensure that all devices have a current certification of approval from the Foundation for Cross-Connection Control and Hydraulic Research, University of Southern California. Furnish proof that each make, model/design, and size of backflow prevention device used is approved and has a current certificate of approval from the Foundation. All relocated and reconnected devices must be re-tested and re-certified by the Government prior to being placed back in service. Reimburse the Government for all inspection, testing and certification work at the prevailing rate charged by the Utilities Department.

Use proper equipment in the watering operations (e.g., equipment that will efficiently distribute water over areas to be irrigated). Direct application of water from hydrant, fire hose, and nozzles that cause flooding, soil erosion, water runoff, etc., are prohibited.

Prevent excessive water use and waste. Use best water conservation methods.

Open and close valves slowly to prevent water hammer and damage to mains and appurtenances.

Permanent installations of irrigation equipment to fire hydrants are prohibited. Remove all irrigation devices and backflow prevention devices from fire hydrants upon completion of area watering and replace all connections / operating valve covers. Note that each time a backflow prevention device is reconnected to the fire hydrant, inspection, testing and re-certification of the device is required.

Repair any damage to the fire hydrants caused by the Contractor (e.g., damaged valve stem, stripped hose

0200000 Page 8 of 28 (Amendment 0004) connection or cover threads, etc.) to the satisfaction of the KO, at no additional cost to the Government.

The Fire Marshal and NAVFAC HI Utilities Department are the approving authority, failure to comply with any of the requirements, after approval has been granted, will result in denial of further use of fire hydrants.

2.4.3 Government-Furnished

Materials (GFM)

2.4.4 Government-Furnished

Equipment (GFE)

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government.

Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Material Safety Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and Work Status Reports shall be provided when requested by the KO. A status report of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the

0200000 Page 9 of 28 (Amendment 0004)

Contractor shall minimize the impact and effects of the interference.

The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.4 Deliverables Records and reports are specified in Attachment 0200000-11 Deliverables. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Attachment

2.6.5 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers as per Attachment 0200000-11 Deliverables. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable.

2.6.6 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.6.1 Quality Management

(QM) Plan

The Contractor shall develop and submit a QM Plan per Attachment 0200000-11 Deliverables. The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the KO a revised QM Plan for acceptance.

2.6.6.2 Quality Inspection and

Surveillance

The Contractor shall establish and maintain an inspection and surveillance system to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the KO within five calendar days of termination of the contract.

0200000 Page 10 of 28 (Amendment 0004)

2.6.6.3 Quality Inspection and

Surveillance Report The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report per Attachment 0200000-11 Deliverables. The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

2.6.7 Sprinkler System File Provide and maintain a file for sprinkler systems in maintenance areas covered under this contract. Verify accuracy of and incorporate information provided in Attachment 1503050-03. The Sprinkler System File shall be submitted per Attachment 0200000-11 Deliverables. The file shall be the property of the Government and made available to the KO during regular working hours. At the completion/termination of the contract, files turned over to the KO shall include drawings and information for the following in a format approved by the KO:

- Areas covered by sprinkler systems; and

- Sprinkler systems with automatic controllers and rain sensors, location of the controllers and rain sensors, and timer settings.

2.6.8 Property Management

Plan

The Contractor shall establish and maintain a plan that meets the contract clause requirements of Specification Item 2.4 of this Annex.

This plan shall identify the Contractor’s policies, procedures, and practices in receiving and performing physical inventories, repairing and maintaining, preserving and protecting, and reporting the disposition of accepted government property in its possession. The Property Management Plan shall be submitted per Attachment

2.6.9 System and Equipment

Replacement

The Contractor shall maintain the integrity and performance of existing energy saving, water conservation or other sustainability design features of systems and equipment in the performance of repair and replacement work. Except where otherwise specified, replacement components shall be of the same model/style or equivalent as the component being replaced. Substitutes for replacement components must be accepted by the KO prior to use.

The KO will furnish available information for the existing systems and equipment.

2.7 Personnel Requirements The Contractor shall comply with the personnel requirements stated below.

2.7.1 Key Personnel The Contractor shall submit a List of Key Personnel and Qualifications per Attachment 0200000-11 Deliverables. The Contractor shall provide any additional information requested by the KO necessary to certify their qualifications.

The Contractor shall submit an Organizational Chart per Attachment 0200000-11 Deliverables showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall

0200000 Page 11 of 28 (Amendment 0004) include names of personnel and their position title in this contract. As a minimum, include the PM, Quality Manager, SSHO, and on-site supervisor(s) and who they will report directly to for this contract.

The key personnel shall be revised as applicable for the contract.

2.7.1.1 Project Manager (PM) The Contractor shall provide a PM who has relevant experience at a comparable level of responsibility in projects of similar size, scope and complexity. The PM or alternate shall have full authority to act for the Contractor on all contract matters relating to this contract.

The PM or alternate shall be on-site during the Government's regular working hours and shall be available on-site within one hour after the Government's regular working hours.

2.7.1.2 Quality Manager The Contractor shall provide a Quality Manager who shall have full authority and responsibility for assuring performance objectives and standards identified in this contract are met. The Quality Manager or alternate shall be available on-site within one hour after the Government's request.

2.7.1.3 Site Safety and Health

Officer (SSHO)

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

The SSHO shall have completed five years of satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and have completed the OSHA 30-hour construction safety class or equivalent within the last five years and an average of at least 24 hours of safety training per year for the past five years. The SSHO shall not be the same person as the project manager.

2.7.1.4 Environmental/Energy

Manager

The Contractor shall provide an Environmental/Energy Manager whose primary duty and responsibility is to ensure Contractor operations adhere to the goals and policies of the Environmental Management System, the Installation Energy Plan, and other specified Sustainability requirements affecting this contract. The Environmental/Energy Manager shall develop, implement and monitor environmental strategies, policies and programs that promote sustainable development and examine the contract activities to establish where improvements can be made and ensure compliance with environmental legislation and energy policy.

The Environmental/Energy Manager shall have a minimum two years experience with environmental procedures similar to those of this contract; familiarity with Environmental Management Systems (EMSs); and knowledge of environmental regulations and federal energy laws and policy (including energy and water reduction requirements and renewable energy requirements) that are applicable to operations similar to those of this contract.

2.7.1.5 Arborist The Contractor shall provide an Arborist whose primary duty and

0200000 Page 12 of 28 (Amendment 0004) responsibility is to oversee all arboricultural work associated with this contract. The Arborist shall be a qualified line clearance trained and experienced arborist. At a minimum, line clearance training shall include the successful completion of safety and hazard awareness training for arboricultural work around electrical utility lines and structures. Training shall also include demonstration of ability in the performance of special techniques involved with in-wire tree services.

Within 15 calendar days after award of the contract, the Contractor shall submit to the KO documentation that supports that the Arborist is experienced and trained as required above, as well as meets the definition of “Arborist”.

Submit updated documentations whenever person is re-certified or re-qualified.

2.7.2 Employee Requirements The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety, environmental, and energy requirements associated with the work they perform. Competent personnel shall be provided as required. Personnel shall speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures.

Performance of some tasks or duties under this contract requires the use of qualified personnel that are certified and trained to perform such work. Specific certification and training requirements for those personnel are addressed in the appropriate Annex/Sub-annex, or above in Spec Item 2.7.1 “Key Personnel”. Some examples of personnel requiring specific certifications, licenses, and training include: SSHO, Arborist, Certified Tree Worker, Qualified Tree Worker, Qualified Tree Worker Trainee, and Pesticide Applicator.

2.7.2.1 Employee Appearance The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. All Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

2.7.2.2 Employee Conduct Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

2.7.2.3 Identification as

Contractor Employee

Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. All Contractor employees shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

0200000 Page 13 of 28 (Amendment 0004)

2.7.2.4 Removal of Employees The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of National Security.

2.7.2.5 Proof of Legal Residency

No employee or representative of the Contractor will be admitted to the site of work unless satisfactory Proof of Legal Residency is furnished.

All work within the Pearl Harbor Naval Shipyard and IMF, and the Fleet Logistics Center (FLC), Pearl Harbor Fuel Complex areas are restricted to United States citizens and United States nationals only.

2.8 Security Requirements The Contractor shall comply with all Federal, state, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO when required to enter a Government site. The Contractor shall ensure that all security/ entrance clearances are obtained.

For all work performed within the Pearl Harbor Naval Shipyard and IMF area, refer also to Attachment 0200000-06 for additional security requirements.

For all work performed within the Fleet and Industrial Supply Center (FISC), Pearl Harbor Fuel Complex area, refer also to Attachment 0200000-07 for additional security requirements.

2.8.1 Employee Listing The Contractor shall maintain a current Employee List and submit per Attachment 0200000-11 Deliverables. The list shall include employee’s name, social security number, and level of security clearance.

2.8.2 Vehicles The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code. Vehicles shall meet all other requirement of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration, if applicable.

2.8.3 Passes and Badges All Contractor employees shall obtain the required employee and vehicle passes. The Contractor employees must be able to obtain CAC in accordance with security requirements. Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor's service, the employee's Passes and Badges shall be returned within 10 calendar days.

The Government has implemented the RapidGate Program. The Contractor may choose to participate in the program. Refer to RapidGate Program in the Instruction section.

0200000 Page 14 of 28 (Amendment 0004)

2.8.4 Access to Installation All Contractor personnel shall obtain access to the installation by participating in the Navy Commercial Access Control System (NCACS), or by obtaining passes each day from the Base Pass and Identification Office. Costs for obtaining passes through the NCACS are the responsibility of the Contractor. One-day passes, issued through the Base Pass and Identification Office, will be furnished without charge.

The Contractor shall Furnish a completed EMPLOYMENT ELIGIBILITY VERIFICATION (DHS FORM I-9) form for all personnel requesting badges. This form is available at http://www.uscis.gov/portal/site/uscis by searching or selecting Employment Verification (Form I-9). Immediately report instances of lost or stolen badges to the Contracting Officer.

2.8.4.1 NCACS Program NCACS is a voluntary program in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to one year, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit.

The Government performs background screening and credentialing.

Throughout the year the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued NCACS participation and installation access privileges. Under the NCACS program, no commercial vehicle inspection is required, other than for Random Anti-Terrorism Measures (RAM) or in the case of an elevation of Force Protection Conditions (FPCON).

Information on costs and requirements to participate and enroll in NCACS is available at http://www.rapidgate.com/vendors/how-to-enroll or by calling 1-877-727-4342. Contractors should be aware that the costs incurred to obtain NCACS credentials, or costs related to any means of access to a Navy Installation, are not reimbursable.

Any time invested, or price(s) paid, for obtaining NCACS credentials will not be compensated in any way or approved as a direct cost of any contract with the Department of the Navy.

2.8.4.2 One-Day Passes Participation in the NCACS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the NCACS.

2.8.5 Access to Buildings The Contractor shall monitor and control access into restricted areas under their responsibility, allowing only those individuals who have been properly cleared into restricted areas or other controlled access areas. The Contractor shall comply with security requirements, plus those imposed by the installation Commander at all times. Personnel with access to special areas will have the appropriate screening and/or

0200000 Page 15 of 28 (Amendment 0004) security clearance, and personnel requiring routine access to restricted areas will wear special badges authorizing access for those areas.

Contractor personnel shall not enter restricted or controlled areas or installation facilities unless specifically authorized in performance of their duties. The Contractor shall secure all buildings and facilities entered during non-duty hours and will secure all building and facilities under the Contractor’s cognizance at the end of each work day or shift period.

2.8.6 Access Arrangements The Contractor shall make all arrangements through the appropriate office necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government may issue keys to the Contractor. The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction.

2.8.7 Security Clearances The Contractor shall obtain all required corporate and personnel Security Clearances prior to commencement of work. The Contractor shall ensure that a list of all personnel with Security Clearances is maintained current, including clearances that are pending.

Refer to Attachment 0200000-06, “Security Requirements Applicable for Pearl Harbor Naval Shipyard & IMF’s Controlled Industrial Area, Other Sensitive Areas, Controlled Nuclear Information Areas, and/or Nuclear Work Areas” for security clearance requirements for the Pearl Harbor Naval Shipyard.

Refer to “Security Requirements Applicable for the Fleet and Industrial Supply Center (FISC), Pearl Harbor Fuel Complex”, Attachment 0200000-07 for security clearance requirements for FISC areas.

2.8.8 Trustworthiness Security –

Navy Contract/Task Orders

Reference is hereby made to Navy awarded contracts requiring Contractor access to sensitive unclassified information. Although these contracts are not classified and Contractor employees are not required to have a security clearance, the Department of the Navy (DoN) has determined that all DoN information systems are sensitive regardless of whether the information is classified or unclassified. A Contractor whose work involves access to sensitive unclassified information warrants a judgment of an employee’s trustworthiness.

Therefore, all personnel must undergo a National Agency Check to verify their trustworthiness. Also, the Government will include Facility Access Determination (FAD) program requirements in the contract specifications when trustworthiness determinations will be required on the Contractor employees. The following addresses those requirements for Trustworthiness Security.

a. Each Contractor employee must have a favorably completed

National Agency Check (NAC).

b. If Contractor personnel currently have a favorably adjudicated

NAC the Contractor shall notify the Security Manager of the Government command they will visit who will validate this in the Joint Personnel Adjudication System (JPAS). The request shall

0200000 Page 16 of 28 (Amendment 0004) be renewed annually or for the duration of the contract if less than one year.

c. If no previous investigation exists the Contractor personnel shall complete the requirement for a Trustworthiness NAC.

Investigations for public trust positions, to include IT-II (Limited Privileged) and IT-III (Non-Privileged) positions that access unclassified sensitive information when clearance eligibility is not required, will be submitted to the Office of Personnel Management (OPM) utilizing the SF-85P (code 08B for IT-II and code 02B for IT- III ) and will include the SF-87 Fingerprint Card or electronic fingerprint transmission. The Government Security Manager will process the Trustworthiness NAC. The contract employee shall provide the completed Personnel Security Investigation (PSI) to the Security Manager along with the original signed release statements and applicant fingerprint card (FD87). The responsibility for providing the fingerprint card rests with the Contractor. The Security Manager will review the form for completeness, accuracy and suitability issues and will forward the completed SF85P along with attachments to OPM. The Department of Navy Central Adjudication Facility (DoN CAF) will perform adjudicating contractor investigations for public trust positions. Contractor fitness determinations made by the DoN CAF will be maintained in the Joint Personnel Adjudication System (JPAS). Favorable fitness determinations will support public trust positions only and not national security eligibility. If no issues are discovered, according to respective guidelines a “Favorable Determination” will be populated in JPAS and will be reciprocal within DoN. If issues are discovered, the DoN CAF will place a “No Determination Made” in the JPAS and forward the investigation to the submitting office for Government command’s final determination.

2.9 Contractor Safety Program The Contractor shall develop and implement a Safety Program detailing how the Contractor plans, staffs, performs, and controls all safety practices while delivering best value services to the Government without any accidents or mishaps. The Contractor’s safety program shall comply with all safety standards identified in the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 and Public Law 91-596, Occupational Safety and Health Act.

2.9.1 Accident Prevention Plan

(APP)

The Contractor shall develop and implement a site Accident Prevention Plan (APP). The APP shall be prepared by the Contractor’s SSHO and shall be followed by all Contractor employees, subcontractors, and vendors at each service site.

For low risk or limited scope contracts, e.g., single function custodial, grounds maintenance and landscaping, integrated solid waste management, pavement clearance, pest control – “The APP shall follow the abbreviated format and include, as a minimum, elements addressed in paragraph 11 of Appendix A of EM 385-1-1.”

The Contractor shall submit an APP for acceptance per Attachment 0200000-11 Deliverables. The Contractor shall review, update, and

0200000 Page 17 of 28 (Amendment 0004) submit revisions to the APP whenever a change in work conditions, hazards, or activities occur. Submittal of the APP shall include Activity Hazard Analyses (AHAs) and Occupational Risk and Compliance Plans and Programs as specified below.

2.9.2 Activity Hazard Analysis

(AHA)

The Contractor shall prepare Activity Hazard Analyses (AHAs) for all applicable common recurring work activities performed under this contract.

The Contractor shall submit an AHA for acceptance per Attachment 0200000-11 Deliverables. AHAs for recurring work shall be submitted with the APP and shall be updated as work activities or conditions change and additional AHAs prepared as new work activities are required. AHAs for non-recurring and one-time (e.g., IDIQ task orders) work occurrences shall be submitted at least two working days prior to start of work. Specifically:

For combination FFP/IDIQ contracts, the Contractor shall submit an AHA on task orders, with the associated proposal, whenever the service environment or required task is different from the firm-fixed-priced services.

AHAs shall follow format of Figure 1-2 of EM 385-1-1 and shall explain the following as detailed in the EM 385-1-1:

The steps of the service process;

Identify potential hazards that exist as a result of the

Contractor’s service process within the environment;

Measures or plans of actions to safely remove potential hazards away from people in and around the service process and environment;

Specific materials and equipment necessary to safely remove potential hazards away from people in and around the service process and environment;

Inspection requirements to assure service activity is safe; and Training of service personnel to be aware of potential hazards and measures or plans of actions to be used to remove hazards from service environment.

During performance of services, the SSHO shall periodically review the AHA at each service site and for each sub-annex to assess the effectiveness of the Contractor’s overall APP. If changes to the AHAs are required, such changes shall be submitted to the KO for review and acceptance.

2.9.3 Dielectric Certification The Contractor shall possess a current certification of test for all tools, equipment, and vehicle-mounted aerial devices that require insulation for use near power lines and facilities. The Contractor shall submit certification for acceptance per Attachment 0200000-11 Deliverables.

Work under this contract near power lines and facilities shall not commence before acceptance of the certifications from the KO. No tools, equipment, and vehicular-mounted aerial devices will be allowed on the work site without a current dielectric certification from

0200000 Page 18 of 28 (Amendment 0004) within the State of Hawaii. The dielectric certification shall be on the equipment and vehicles at all times. Hawaiian Electric Company may accomplish tests.

Insulated aerial devices shall be designed with dielectric components to meet a specific electrical insulation rating in compliance with ANSI A92.2, “Vehicle-Mounted Elevating And Rotating Aerial Devices Rotating Aerial Devices”.

Accomplish recertification semiannually or sooner if repairs or modifications are made that affect the electrical insulation. Submit the new certification to the KO immediately after recertification.

2.9.4 Occupational Risk and

Compliance Plans

The Contractor shall develop, provide and implement occupational risk and compliance plans, as specified below, as necessary for the situation or types of work to be performed under this contract. These plans shall be submitted with the APP and shall be updated as situations change. Additional plans as referenced in Appendix A of EM 385-1-1 shall be developed as applicable when new types of work are required under this contract. The Contractor shall submit the occupational risk and compliance plans for acceptance per Attachment 0200000-11 Deliverables.

2.9.4.1 Access/Haul Road Plan The Contractor shall develop an access/haul road plan to include the elements addressed in paragraph 04.B of EM 385-1-1.

2.9.4.2 Alcohol and Drug Abuse

Prevention Plan

The Contractor shall develop an alcohol and drug abuse prevention plan to explain how it will satisfy the drug-free work force requirement as stated in DFARS Clause 252.223-7004 and include elements addressed in paragraph 01.C.02 of EM 385-1-1.

2.9.4.3 Critical Lift Plan The Contractor shall develop a critical lift plan to explain how it will conduct any lifts at 75 percent or more of the crane or hoist capacity (or lifts over 50 percent of the capacity on a barge mounted mobile crane’s hoists) for any radius of lifts and include elements addressed in Paragraph 16.H of EM 385-1-1 and comply with requirements in ASME B30.22, ASME B30.3; ASME B30.5, and ASME B30.8.

2.9.4.4 Emergency Response

Plans

The Contractor shall develop emergency response plans to…