13-2414 _Notice_No._4.pdf

DEPARTMENT OF THE NAVY

NAVAL FACILITIES ENGINEERING COMMAND, HAWAII

400 MARSHALL ROAD

JBPHH, HAWAII 96860-3139

Notice No. 4 October 15, 2013

RFP NO. N62478-13-R-2414, REFUSE COLLECTION AND DISP0SAL SERVICES,

VARIOUS LOCATIONS, OAHU, HAWAII

The following are answers to questions and comments regarding the subject solicitation. ANY STATEMENTS OR

REPRESENTATIONS MADE IN ANSWERING THE QUESTIONS DO NOT ALTER OR WAIVE

SPECIFICATION REQUIREMENTS.

1. a. Q: Item #2.13.5.5 (page #125 of 300), states that bio-solids will be disposed of at the Navy’s bio-solids recycling facility at Kalaeloa except when the bio-solids from Kamehameha Waste Water Facility exceed one part per million of polychlorinated biphenyls. How frequently has this occurred and does this result in an added disposal cost?

A: This has not occurred within the last five years.

b. Q: Is the contractor compensated accordingly?

A: See Spec Item 0200000 – 2.13.5 Disposal Requirements.

2. Q: Historical tonnage data is provided from October 2005-May 2008, is similar data available for the subsequent terms?

A: See Amendment No. 0002.

3. Q: ELIN# A701AG, please clarify that the contractor provides the platforms for the special request.

A: See Spec Item 0200000 – 2.14.4.2 Special Request.

4. Q: Attachment J-1503030-01, page 6 of 14, there are discrepancies between frequency and schedule pertaining to MCS#$2615 Bldg#88 and also MCS#2620 Bldg #89 – please clarify which is correct.

A: See Amendment No. 0002.

5. Q: Attachment J-1503030-01, page 8 of 14, there are discrepancies between frequency and schedule pertaining to MCS#4054 Bldg#159 – please clarify which is correct.

A: See Amendment No. 0002.

6. Q: Attachment j-1503030-01, page 12 of 14, MCS#4085 Bldg#7 & 12 – please describe what is

“special” about the bin and why it is considered as normal waste rather than industrial.

A: See Amendment No. 0002.

7. Q: Please define the difference in “normal” vs. “industrial” waste, as used in your Inventory of

Services Listing.

A: See Attachment 0200000-01 for definitions of “Industrial Waste” and “Refuse.”

RFP No. N62478-13-R-2414

October 15, 2013

8. Q: In the Inventory of Services List, pertaining to CLN Freq, “EP” issued – what does this acronym mean?

A: See Amendment No. 0002.

9. Q: In the Inventory of Services List, on page 13 of 14, MCS#2404 Bldg #54, pertaining to CLN Freq, “1W” is used - what does this acronym mean when used in this field (does it contradict with other field entries here)?

10. Q: Attachment #0200000-09 shows a chart with tonnages but the line item illustrating 8cy foreign waste shows the number 15 in the first line. This cannot be 15 tons in an 8 cy container so it must be some other measurement. Could that be the number of sealed bags per container? If so what is the estimated weight per bag?

A: Column entitled “8 CY Foreign Garbage” indicates quantity of containers.

11. Q: Attachment 0200000-09, Historical Tonnage Data. The information provided is for the period of

October 2005 to May 2008. This information is over 5 years ago. Can the Government provide historical tonnage data that more closely reflects the current usage? It is important to have up-to-date and accurate data as the disposal tonnage will represent a significant amount of the total bid price.

12. Q: Attachment J-0200000-11, Letter of Agreement for handling and disposing of foreign garbage between USDA/PPQ and Naval Station Pearl. Can the Government provide the name of the facility that the foreign waste is currently being processed at?

A: As this information may be proprietary, please submit your request under the Freedom of

Information Act.

13. Q: Attachment J-0200000-11, Letter of Agreement for handling and disposing of foreign garbage between USDA/PPQ and Naval Station Pearl. What kind of documentation is the current contractor providing to the Navy to verify it is in compliance with the USDA/PPQ in its handling, process and disposal of foreign waste?

A: See Spec Items 0200000 – 2.6.6 and 2.6.6.3 for specification requirements under the subject solicitation.

14. Q: Attachment 0200000-09 – Please provide the historical tonnage for the most recent 36 months.

The information provides information from 2007 to 2008.

A: See Amendment No. 0002.

15. Q: In addition, please disclose the disposal location for foreign garbage, asbestos and green waste?

A: See Spec Item 0200000 – 2.13.5.

October 15, 2013

16. Q: Please provide electronic version of the following attachments: 0200000-12, J-1503030-01

A: The excel version of Attachments 0200000-12 through 0200000-16 and J-1503030-1 are posted at fbo.gov. These excel files are provided for the offerors' convenience only. In the event of any inconsistency between the excel files and the files issued as part of the solicitation and any subsequent amendments, the files issued as part of the solicitation and any subsequent amendments prevail.

17. Q: Attachment 1/CPAR – Explain why this attachment is provided in the solicitation?

A: See “INSTRUCTIONS” section, paragraph entitled “PERFORMANCE EVALUATION

MEETINGS.”

18. Q: Provide the current multiple container color chart for all existing containers?

A: See Spec Item 0200000 - 2.5.4 for specification requirements under the subject solicitation.

19. Q: When is the deadline for questions?

A: At the preproposal conference, it was requested that questions be submitted no later than

September 23, 2013.

20. Q: Does the government intend to extend the due date?

A: See Amendment No. 0003.

21. Q: Attachment J-1503030-01 – please clarify the meaning of letters “EP” in the CLIN freq column?

A: See Amendment No. 0002.

22. Q: 2.13.6 – We assume containers can be cleaned on site?

A: See Amendment No. 0003.

23. Q: Please provide the historical workload of “On Call” services as described in 2.14.4.1

A: See Amendment No. 0002.

24. Q: Please provide the ordering history over the last 36 months for each IDIQ line item?

A: See Amendment No. 0002.

25. Q: Please provide the sign in sheet for the pre-bid meeting?

A: The sign-in sheet will not be released.

26. Q: Has funding been allocated for this contract?

A: The FY14 budget has not been passed at this time.

October 15, 2013

27. Q: Please provide a summary and clarifications made at the site visit?

A: The site visit was a drive through of the NCTAMS and Pearl Harbor areas. Any statements or representations made during the site visit and any telephonic discussions with Government personnel will not change the requirements of the specifications. Submit your proposal based on the specifications as written.

28. Q: Will the government accept plastic commercial dumpsters instead of metal containers?

A: Containers shall meet the requirements of Spec Item 0200000 – 2.5.3 Multiple Containers and

2.5.4 Multiple Container Finish/Markings.

29. Q: Will the government accept an electronic submittal?

A: No, see “DELIVERY REQUIREMENTS” in the “INSTRUCTIONS” section of the solicitation.

30. Q: How many copies of the proposal are required?

A: See “INSTRUCTIONS” section, paragraph entitled “SUBMITTAL REQUIREMENTS.”

31. Q: The Base year period appear to for 5 months. The IDIQ units appear to be the same Quantities as those for the 12-month option periods. Will the government consider adjusting/revising the estimated quantities projected for the shorter 5-month base year?

A: Submit your proposal based on the specifications as written.

32. Q: Please reference Attachment 0200000-09. Historical Tonnage Data. The data provided covers a period from Oct 2005 through May 2008. Can the government provide more recent data covering the period over the last 5 years?

33. Q: Please reference Attachment j-0200000-12, Exhibit Line Items x701AD and x701AE. The Unit of

Issue provided for these is “MO”. Does this mean the contractor will provide pricing for the estimated quantity of each “months”, meaning “occasions” where the contractor will furnish one of the referenced size for a period of one month?

A: The Unit Price should reflect the Offeror’s price for one container for one month.

34. Q: Please reference Attachment j-0200000-12, Exhibit Line Items x701AG. The Unit of Issue provided for these is “MO”. Does this mean the contractor will provide pricing for each months, meaning “occasions” where the contractor will furnish one of the Personnel Platforms for a period of one month?

A: The Unit Price should reflect the Offeror’s price for one platform for one month.

October 15, 2013

35. Q: Can the Government provide a better method for contractors to price foreign waste other than by container size? The current licensed and regulated handlers of foreign waste do not charge by the container size but by the bag or actual weight.

A: Submit your proposal based on the specifications as written.

36. Q: On page 80 of the solicitation the following is included:

52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE SMALL

BUSINESS CONCERNS (JAN 2011)

(a) Definitions. See 13 CFR 125.6(e) for definitions of terms used in paragraph (d).

(b) Evaluation preference. (1) Offers will be evaluated by adding a factor of 10 percent to the price of all offers, except--

(i) Offers from HUBZone small business concerns that have not waived the evaluation preference;

and

(ii) Otherwise successful offers from small business concerns.

(3) A concern that is both a HUBZone small business concern and a small disadvantaged business concern will receive the benefit of both the HUBZone small business price evaluation preference and the small disadvantaged business price evaluation adjustment (see FAR clause 52.219-23).

Each applicable price evaluation preference or adjustment shall be calculated independently against an offeror's base offer.

These individual preference amounts shall be added together to arrive at the total evaluated price for that offer.

(4) When the two highest rated offerors are a HUBZone small business concern and a large business, and the evaluated offer of the HUBZone small business concern is equal to the evaluated offer of the large business after considering the price evaluation preference, award will be made to the HUBZone small business concern.

(c) Waiver of evaluation preference. A HUBZone small business concern may elect to waive the evaluation preference, in which case the factor will be added to its offer for evaluation purposes.

The agreements in paragraphs

(d) and (e) of this clause do not apply if the offeror has waived the evaluation preference.

___ Offeror elects to waive the evaluation preference.

Is it the intention of the Government to offer this preference? 10% is a significant amount. If this is the intent of the Government we will make accommodations to team with a HUBZone certified company to propose on this project. If it is not the intent of the Government, we will pursue it ourselves.

A: FAR clause 52.219-4 will be applied as appropriate. However, the "small disadvantaged business price evaluation adjustment (see FAR clause 52.219-23)" referenced in FAR clause 52.219-4 will not be applied to any proposals received in response to the subject solicitation.

37. Q: With that in mind we may look to team with a HUBZone certified company to get consideration for the HUBZone preference. How would the Navy look at a teaming or prime/sub with a HUBZone certified company?

A: The price evaluation preference applies to offers submitted by qualified HUBZone small business concerns.

DEPARTMENT OF THE NAVY