Copy of JL3_RFI_ANSWERS.04182022.xlsx

XLSX spreadsheet 32 KB Posted Apr 18, 2022

Attached to: RANGE SUSTAINMENT AND REMEDIATION ENVIRONMENTAL SERVICES AT DEPARTMENT OF DEFENSE AND OTHER GOVERNMENTAL AGENCIES
Solicitation number: N6247322R3432
Issued by: Department of the Navy Naval Facilities Engineering Command

About this file

Written by GovTribe AI · Dec 29, 2023

This document contains a request for information (RFI) and related solicitation for environmental range sustainment and remediation services. The Navy is seeking proposals for an Environmental Multiple Award Contract to provide range clearance of unexploded ordnance, processing of explosive materials, and other environmental services at bases in Alaska, Arizona, California, Colorado, Nevada, New Mexico, Oregon, Utah, Washington and other DoD installations. The resulting contracts will have a two-year base period and two three-year options, be fixed-price ID/IQ contracts, and will focus on range sustainment projects including ordnance clearance and disposal of explosive materials. Proposals are due by May 5, 2022 and uploaded to the Procurement Integrated Enterprise Environment system. The RFI includes questions from potential offerors and responses from the Navy providing clarification on requirements, submission instructions, and evaluation factors.

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Exhibit_B_Financial.docx	DOCX document	Apr 4, 2022
Exhibit_A_PPQ.docx	DOCX document	Apr 4, 2022
N6247322R3432_Solicitation.pdf	PDF	Apr 4, 2022

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RFI (pre-award) Form_For KTR

SOLICITATION: N62473-22-R-3432

ENVIRONMENTAL MULTIPLE AWARD CONTRACT (EMAC) RANGE SUSTAINMENT AND ENVIRONMENTAL REMEDIATION SERVICES

DOCUMENT DATE:

TO BE FILLED OUT BY THE BIDDING KTR

TO BE FILLED OUT BY THE GOV'T

RFI #

RFP Section

Reference

Sub-Reference

CLARIFICATION REQUEST

RFI reason from KTR's Perspective

Comment [fill out if "Other" was chosen, specify reason(s)]

RFI Topic most closely relevant to:

Government Response

DATE RECEIVED

DATE TO KTR

Amendment Number

Section L

Solicitation N6247322R3432 Range Sustainment and Remediation Environmental Services at Department of Defense and other Governmental Agencies was issued this morning through Sam.gov. The SF33 does not include the proposal due date, number of required copies for the submittal , or the deadline for the submittal of RFIs.

Other; Please specify in the next column

Clarity needed

The proposal due date is included as part of the SAM.Gov notification. It is 05 May 2022 by 1300 Pacific Daylight Savings Time. The Government is accepting only copies of proposals via the Solicitation Module in the Procurement Integrated Enterprise Environment (PIEE). If your company/organization does not have access to this system, access will need to be organized prior to the solicitation deadline. Because the Government will only accept electronic proposals uploaded to PIEE (not emailed copies), no hard copies are required and therefore only one copy is required for the submittal. Deadline for submittal of RFIs is: 20 APRIL 2022. Section L of the solicitation will be updated via Amendment to reflect the above. Thank you for clarifying.

4/5/22

4/6/22

TBD

Section L

Exhibit C

Is the Contractor allowed to make minor adjustments to the formatting of Exhibit C to allow for space (assuming that the content and sequence of required information remains intact)?

Other; Please specify in the next column

Formatting

Yes, the Contractor may make minor adjusttments to the formatting of Exhibit C to allow for space (as long as the content and sequence of required information remains intact).

4/6/22

4/8/22

N/A

Section L

Exhibit C

In Exhibit C, may we delete the description of work performed to allow space for relevant content?

Other; Please specify in the next column

Formatting

Yes, the description may be deleted but the Contractor will still be held accountable to following the instructions within the description.

4/6/22

4/8/22

N/A

Section L

Exhibit B has a requirement to return the Finanical Questionnaire in a sealed envelope to the offerer to turn in. Since we are submitting electronically, how should we handle the form?

Intent needs clarification

If "Others" - include info under Column E Clarification Request

Thank you for the question. Please submit electronically. If the contractor is concerned about the security of the electronic transmission, please indicate that on the proposal and mail the sealed envelope to the attention of: Courtney Severino, 750 Pacific Highway, 11th Floor, San Diego, California 92132

4/8/22

N/A

Can we Bid on only California or is those for all locations listed?

The RFP does not provide for geographic limitation, but rather states as follows “The work to be ordered under this contract will be performed at various locations within Naval Facilities Engineering Command, Southwest (NAVFAC SW) footprint, as well as in certain additional states. Work may be located in Alaska, Arizona, California, Colorado, Nevada, New Mexico, Oregon, Utah, and Washington. Although these are the principal geographical areas of performance, the contractor may be required to perform work at other Naval and Marine Corps or other DoD activities within the NAVFAC area of responsibility, both CONUS and OCONUS. The specific location of work under this contract will be designated in each individual task order.”

4/7/22

4/18/22

N/A

Section L

Attachment JL.1

N/A

Several of the labor rates (e.g. UXO Tach 1, 2 and 3, as well as Equipment Operator) are positions covered by the Service Contract Act. As such, the base labor rate can vary depending on the geographical area where the work is being performed. Will the Government provide an appropriate Wage Determination for the prospective bidders to use in developing the fully burdened labor rates? This ensure that each contractor is bidding the same SCA rate and prevents an offeror from using the lowest SCA rate on the price model while others are using higher rates.

Other; Please specify in the next column

Clarity needed

The JL.2 Price Model spreadsheet addresses this concern, and the JL.1 Labor Rates will be updated with the same instruction for clarity.

4/12/22

4/18/22

TBD

Section C

5.8

5.8.1

In section 5.8.1 under the heading "Contractor Daily Production Report" the ninth bullet mentions “independent 3rd party UXO QA”. Please clarify if the solicitation requires an independent 3rd party UXO QA in support of this opportunity?

The requirement of an Independent 3rd Party UXO QA will be contract task order (CTO) specific.

4/12/22

4/18/22

N/A

Section L

Tab A

Per Section L of the RFP, under Factor 1, Tab A, the Offeror shall submit a minimum of eight projects with 100% fieldwork complete. If the project’s fieldwork is 100% complete with the exception of minor punchlist items that cannot be addressed until access to the range is available, is it acceptable to submit this project under Factor 1? This example of the Offeror’s project work represents our most recent, relevant experience, which could be beneficial for the Navy’s evaluation.

Intent Needs Clarification

Past Performance

Fieldwork is not considered to be 100% complete if there are minor punchlist items to be resolved. There has been some confusion throughout some of the RFIs about whether the five-year requirement is measured by date of solicitation submittal or proposal submittal. The solicitation will be amended for clarity and to allow for 100% fieldwork complete by date of proposal submittal.

4/12/22

4/18/22

TBD

Section L

Factor 4

Tab A

“Will the Government accept previously completed PPQs provided that they follow the format of the Past Performance Questionnaire included in Exhibit A. This reduces the burden on our clients to complete multiple PPQs for the same project.”

Intent Needs Clarification

Past Performance

Yes, provided the PPQs are for relevant projects and the full PPQs are included with the proposal (not incorporated by reference to another RFP).

4/12/22

4/18/22

N/A

Section L

RFP Exhibit C

The COVID 19 pandemic significantly impacted SB workloads from 2020-2022, including RSR services. As an example, the SBA is currently extending the 8(a) program for 2 years due to the work impacts caused by the pandemic. Will NAVFAC consider a similar approach and allow projects (fieldwork) to be completed within the last 8-10 years from RFP issuance?

Other; Please specify in the next column

To allow greater SB participation in this solicitation

The Government will extend consideration to projects that have been completed within the last 10 years from the proposal submittal date. The solicitation will be amended to reflect the timeline change -- both in number of years (10 vice 5) and point of measurement (Proposal submittal date vice RFP issuance).

4/11/22

4/18/22

TBD

Section C

Section 1.3 Scope of Work

Aircraft Mishaps is one of the three specific tasks that are listed in Section 1.3 that the Contractor should be familiar with, understand, and have experience in performing. We request that the Navy consider allowing one or more of the 8 projects required in Section L to focus on the Aircraft Mishaps and HTRW experience

Other; Please specify in the next column

Allow Contractors to show experience for all specific tasks included in this solicitation

Factor 1 - Recent, Relevent Experience will remain unchanged

4/12/22

4/18/22

N/A

Section L

Will the government allow offers to include up to 2 projects from key teaming partner where the team member served as the prime contractor?

The Government is not accepting Teaming Partner arrangements for the purpose of this solicitation. If a Teaming Partner has served as the prime contractor on projects in the past and wishes to bid as a prime contractor, the Teaming Partner may do so.

4/11/22

4/18/22

N/A

Section L

Volume 2/Tab A

Tab B Key Personnel requests resumes for a total of 8 key personnel with a 2 page limit for each resume. This Tab is allotted a total of 18 pages. Please confirm if the 18 pages is correct or if this Tab is limited to 16 pages.

18 pages is acceptable, if the contractor needs to use two (2) more pages for a coversheet or general summary/explanation. Each resume shall not exceed two pages.

4/11/22

4/18/22

N/A

Section L

Factor 1

Within the last five years, there have been limited Range Sustainment & Remediation (RSR) projects within the NAVFAC SW AOR, particularly for Small Business firms. As such, will NAVFAC please consider allowing projects with 100% fieldwork to be completed within the past 10 years from date of RFP issuance?

4/11/22

4/18/22

TBD

Factor 1

On active range RSR projects, we have found that the work almost always includes an HTRW component as well as MMRP. As such, would you consider allowing 1-2 projects that have an HTRW aspect as well as MMRP? Currently, there is no consideration for HTRW.

Factor 1 - Recent, Relevent Experience will remain unchanged

4/11/22

4/18/22

N/A

Please consider a 2-week extension to the proposal due date after the RFI responses have been completed so that offerors have time to react and adequately address key changes to the solicitation.

The Government will not extend the proposal due date at this time.

4/11/22

4/18/22

N/A

Section L

FACTOR 1, TAB A

Tab A project Data Sheet, RFP Exhibit C states: “The Offeror shall submit a minimum of eight (8) Projects”.

Please confirm that the Offeror consists of the Prime contractor and its major Team Subcontractors.

As defined in Section L of the RFP, an Offeror consists of a prime contractor who self-performed relevant projects and “self-perform” is defined as a contractor who managed its own employees in performance of relevant projects. A Prime Contractor plus Major Team Subcontractor is not considered an Offeror for the purposes of this solicitation.

4/11/22

4/18/22

N/A

Section L

The Navy’s five-year requirement for projects is restrictive for Small Businesses and results in prohibiting Small Business firms from participating in this contract, which we feel is not in the best interest of the Government. As such, would the Government consider revising Factor 1,TAB A – Project Data up to 100% completed fieldwork within ten (10) years of the solicitation due date? This change would result in a higher quality submittal and increased competition, which is always in the best interest of the Government.

4/11/22

4/18/22

TBD

Section L

Section L, Factor 4, Tab A, CPARS + PPQs

Please confirm that CPARS and PPQs are not page counted.

Other; Please specify in the next column

Clarity needed

Confirmed. CPARS and PPQs are not page counted.

4/11/22

4/18/22

N/A

Section L

Section L, Factor 4, Tab A, CPARS + PPQs

If a previously prepared PPQ for a completed project is current (within 5 years), is it acceptable to include into the proposal, rather than ask the same Govt PM to prepare a new PPQ?

Other; Please specify in the next column

Clarity needed

Yes, provided the PPQs are for relevant projects and the full PPQs are included with the proposal (not incorporated by reference to another RFP).

4/11/22

4/18/22

N/A

Section L. Volume 1: Price Proposal - (1) Proposal Submission Requirements page 82 of 101 Re: JL.1

RFP states: The solicitation package will include spreadsheets pre-populated with labor hours (see JL.2) and contractors will be asked to complete the equations by entering their proposed maximum labor rates per profession, occupation, or role (see JL.1). These rates will be the ceiling for future task order awards.

Question: should the fully burdened labor rates be inclusive of Profit?	Other; Please specify in the next column	Clarity needed	Yes, the fully-burdened labor rates should be inclusive of profit.	4/13/22	4/18/22	N/A
	22	Section L. Volume 1: Price Proposal - (1) Proposal Submission Requirements page 82 of 101 Re: JL.2		RFP States: Subcontractor costs and travel will be pre-populated with fixed amounts and Offerors will be required to propose combined General & Administrative (G&A) and Profit rates. These rates will be the ceiling for future task order awards.

Question: Should the contractor propose the Other Direct Costs with a combined G&A and Profit rate?

Other; Please specify in the next column	Clarity needed		Yes, the contractor shall propose the ODCs with a combined G&A and profit rate.	4/13/22	4/18/22	N/A
23	Section L		Volume 1	RFP page 82 of 101. The RFP refers to Volume I, Price Proposal and shows a single tab, Tab A, to be included in it. Can we assume that Factors 1-4 described on pages 83 – 93 of 101 should be included in a Volume 2? If so, what should Volume 2 be titled?		Formatting	Yes, Factors 1-4 should be included in Volume II. Title: VOLUME II: (NON-COST) TECHNICAL PROPOSAL. It is also listed on Page 82 of 101.	4/13/22	4/18/22	N/A
24	Section L		Factor 1	RFP page 83 of 102. The RFP states “Projects submitted by the Offeror shall be at least 100% physically complete with fieldwork (not counting final report deliverables) within the past five (5) years of the date of issuance of this RFP.” Would the Government please consider increasing the 100% physical completion date to 6 years so that experience gained under the current EMAC contract may be used as a PD, rather than the current 5 year completion requirement?		Potential change to criteria	The Government will extend consideration to projects that have been completed within the last 10 years from the proposal submittal date. The solicitation will be amended to reflect the timeline change -- both in number of years (10 vice 5) and point of measurement (Proposal submittal date vice RFP issuance).	4/13/22	4/18/22	TBD
25			Volume 2 - Factor 2/Tab A	Section 1.3.3-Aircraft Mishaps-is one of the 3 scope elements including 1. Range Sustainment 2. MMRP & Other Environmental Programs. Will the Navy consider allowing one or more of the 8 projects to focus on HTRW and Aircraft Mishaps experience.		Request to add element to scope	Factor 1 - Recent, Relevent Experience will remain unchanged	4/12/22	4/18/22	N/A
26	Section L		Factor 1	RFP page 84 of 102. The RFP states “Projects submitted by the Offeror shall be at least 100% physically complete with fieldwork (not counting final report deliverables) within the past five (5) years of the date of issuance of this RFP.” Active Range Operational Range Clearance projects often have a long-term Stand-By or On-Call UXO Construction Support component following the Range Clearance. While the Range Clearance might only last for 3mo to 6mo, UXO Construction Support can last for 12mo to 36mo after completion of the Range Clearance. Would the Government please consider making the requirement “100% physically complete with Range Clearance fieldwork”?	Other; Please specify in the next column	Potential change to criteria	The Government will extend consideration to projects that have been completed within the last 10 years from the proposal submittal date. The solicitation will be amended to reflect the timeline change -- both in number of years (10 vice 5) and point of measurement (Proposal submittal date vice RFP issuance). This change should also help address the issue raised in this question.	4/15/22	4/18/22	TBD
27	Section L	2	FI	The Navy’s five-year requirement for projects is restrictive for Small Businesses and results in prohibiting Small Business firms from participating in this contract, which we feel is not in the best interest of the Government. As such, would the Government consider revising Factor 1,TAB A – Project Data up to 100% completed fieldwork within ten (10) years of the solicitation due date? This change would result in a higher quality submittal and increased competition, which is always in the best interest of the Government.			The Government will extend consideration to projects that have been completed within the last 10 years from the proposal submittal date. The solicitation will be amended to reflect the timeline change -- both in number of years (10 vice 5) and point of measurement (Proposal submittal date vice RFP issuance).	4/11/22	4/18/22
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Drop Down List - EREST

RFI Topic Relevant to:	RFP Section	Reference	RFI Reason (for QA) - from KTR perspecrive
Architectural-related	Section A	1	Outdated Reference
Civil Engineering	Section B	2	Conflicting Information
Contracting	Section C	3	Attachments are referenced but missing/not provided
Electrical Engineering	Section D	4	Intent needs clarification
Environmental	Section E	5	Typo
Fire Protection	Section F	6	Other; Please specify in the next column
Geotechnical Engineering	Section G	7
Equipment	Section H	8
Landscape	Section I	9
Mechanical Engineering	Section J
Structural Engineering	Section K
Construction	Section L
Evaluation Factors	Section M
Price Model	If "Others" - include info under Column E Clarification Request
Safety
Management Approach
Past Performance
Technical Approach
Joint Venture

File details come from the government source that posted it. Updated Apr 18, 2022.