N6247319Q5012_N62473-19-Q-5012_-_Amendment_0003.pdf

N62473-19-Q-5012

Amendment 0003

Amendment 0003 extended the due date for the quote from 13 November 2018 at 2:00 PM PST to 15

November 2018 at 2:00 PM PST. See revised Combined Synopsis-Solicitation for more information.

The following are the answers to the Request for Information (RFIs) received:

Q6) RE: Synopsis, Page 4 of 14

“(b) Price. All vendors shall provide pricing for the ELIN Schedule identified and a total overall price.

See FAR 13.004 Legal Effect of Quotations for information pertaining to offer and acceptance of a binding contract. Please note, funds are not presently available for the following locations: NAF El

Centro, MCAS Yuma, MCLB Barstow, and MCRD Barstow. Offerors shall not propose prices for these locations unless otherwise notified via amendment to the solicitation. The Government reserves the right to add these locations to the contract via modification in the event funds become available post award subject to FAR 52.232-18, Availability of Funds (Apr 1984).”

Question: If we do not quote these, how do we address the non-op sites listed on the Inventory List, which reside at these bases? And, if we do not include these bases, how are they included in future Option years?

A6) No condition assessment study will be required on the non-op systems at these bases until they decide to be included in the future years options. When those bases sign on for future years option with funding, a condition assessment study will be performed.

Quotes are not required for the bases without funding. However, please consider that the bases without funding in the recurring ELINS are still authorized to place orders for the non-recurring IDIQ ELINs portion. For non-recurring IDIQ ELINs, consider all bases stated in the PWS 0100000 – General

Information, section 1.2 “Project Location”.

Q7) RE: Attachment J-1502000-03, Item B. Service Schedule, page 101 of 111

“Semi-Annual PM: Perform and complete semi-annual PM services in the months of November and

December, and April and May applicable to each performance period.

Annual PM: Perform and complete Annual PM preventive maintenance services during the months of

November and December applicable to each performance period.

Perform an assessment of each system at the time of each scheduled service. Submit an Equipment

Conditions Report for each system as part of the Semi-Annual/Annual Report.

Question: Is the intent for Annual PMs to be done November and December, and Semi-Annual PMs in

April and May?

A7) No Semi-Annual PMs will be performed, only annual PMs will be required.

Q8) RE: Attachment J-1502000-03, Item C. #3. Corrective Maintenance, page 101 of 111

The Contractor shall develop and maintain a Solar PV Monitoring Traceability Report which collects and compiles the data analytics received from the respective service provider’s platform. The report shall incorporate the daily status of each Solar PV system identified in Attachment J-1502000-02 “Solar PV

Inventory.” The Monitoring Traceability Report shall be submitted as part of the Monthly Report.

Question: Assuming numerous locations do not currently transmit data, how would they be treated for reporting purposes? Or, is there a requirement for all locations to be monitored?

A8) No Solar PV Monitoring Traceability Report will be required. The only report deliverable is the

Preventative Maintenance Report.

Q9) RE: Attachment J-1502000-03, Item D. #3. Preventive Maintenance, page 102 of 111

Each of the Solar PV systems and it system components identified in Attachment J-1502000-02 differ from one another. The Contractor shall obtain all of the O&M’s for each Solar PV system’s components to be used as a basis for their PM Plan. The O&M’s shall be made available for review by the KO / COR upon request.

Question: Some inverter companies are out of business and manuals may not be available. Are other industry standards acceptable or does the Navy have all older manuals?

A9) If O&M are not available, use industry recommendations. NAVFAC SW will provide O&M manuals for Satcon, PV Powered, Aurora, SMA Sunny Boy, Trace, XANTREX, Yaskawa.

Q10) RE: Attachment J-1502000-03, Item E. #2b. Inspections and Reports, page 103 of 111

Closeout Re-Commissioning Report: At the completion of the re-commissioning, the Contractor shall submit a Closeout Re-Commissioning Report that includes a location map of each solar PV system and its components, photographs of existing components, photographs of defective and aged components, photographs of damage to systems and components, security issues, indications of any recent operations and maintenance activities, and documentation of the findings found as a result of the pre-functional and functional testing performed. The Closeout Re-Commissioning Report shall include all of the Monitoring

Traceability Reports which are a compilation of the daily status of each Solar PV system and all monitoring preformed.

Question: Is there a sample format for this report? Would this be some sort of an atlas for each site?

A10) No Close-out Re-commissioning Report will be required. The only report deliverable is the

Preventative Maintenance Report. Infrared-thermal scans photographs of existing components, photographs of defective and aged components, photographs of damage to systems and components can be submitted via CD with Preventative Maintenance Report.

Q11) RE: Attachment J-1502000-03, Item E. #2d. Inspections and Reports, page 103 of 111

Monitoring Traceability Reports: Submit reports for each solar PV system. The reports shall be a monthly compilation of the daily status of each Solar PV system and all troubleshooting and diagnostic testing that has been performed.

Question: Again, assuming numerous locations do not currently transmit data, how would they be treated for reporting purposes? Or, is there a requirement for all locations to be monitored?

A11) No Solar PV Monitoring Traceability Report will be required. The only report deliverable is the

Preventative Maintenance Report. Navy will monitor systems internally.

Q12) RE: J-1502000 Attachment 05 (PM Reports), per amendment

Question: Is the supplemental attachment intended to be used as a list of required PM activities? The scope included in this report seems to expand beyond the FFP scope identified in the original PWS and section J items.

A12) The only report deliverable is the Preventative Maintenance Report.

Q13) Do we have to have all three certifications listed? C-10, C-46 and NABCEP PV Pro?

A13) Not all certifications are required. Any of the three Certification or Licenses will be permitted.