Section_J_Annex_180000_Amendment_0002.pdf

N62473-14-R-1402 Annex 180000 – Environmental/Natural Resources

Section J_Annex 18000_Amendment 0002, dated 13 February 2014

ANNEX 1800000 - 3.0

1800000 – Environmental/Natural Resources

Spec Item Title Performance Objective Related Information Performance Standard

3.0 Pre-Established

Fixed Contract Prices

The Contractor shall develop and prepare products that will be used to satisfy Government need for exotic plant species abatement and management, e.g. to identify potential biological constraints associated with proposed operations/training and/or construction projects; to provide a framework for natural resource management; to support United States Fish and Wildlife Service (USFWS) formal section 7 consultation; to comply with existing law, policy or regulation, etc., as specified in the Task Order.

None Contractor’s preparation of specified product(s) supported the Performance Objective of Spec Item 3.0.

3.0.1 Draft/Final

Exotic Plant Species Abatement and Management Document /Plan

The Contractor shall develop an exotic plant species abatement and management document / plan that integrate Department of Defense (DoD) and Department of the Navy policies, instructions, etc. pertaining to exotic plant species control with applicable laws, policy and regulations in a way that is consistent with and supports the DoD mission. This exotic plant species abatement and management plan shall include a site description, habitat management strategies, inventory and/or identification of relevant exotic plant species, priorities for treatment and a description of potential projects to implement.

Up to five bound copies and

The Government will make documents/items available to the Contractor as specified in the Task Order.

The exotic plant species abatement and management document / plan is free of typos, grammatical errors, inappropriate “cut and paste” inserts, formatting inconsistencies, incorrectly labeled Tables and Figures, etc. If five or more errors are found, the document / plan will be rejected.

The Exotic Plant Species Abatement and Management Document/Plan provides proper citations for all documents referenced. If the Exotic Plant Species Abatement

1800000 – Environmental/Natural Resources

Spec Item Title Performance Objective Related Information Performance Standard five electronic copies of the Exotic Plant Species Abatement and Management Document /Plan shall be delivered to the Navy Technical Representative (NTR) as specified in the Task Order or identified in the Work Plan.

The Contractor shall submit revisions of the Exotic Plant Species Abatement and Management Document /Plan with comments incorporated no later than 21 days after receipt of comments, or as otherwise specified in the Task Order.

Five bound copies and five electronic copies of the Final Exotic Plant Species Abatement and Management Document /Plan shall be delivered to the NTR, unless otherwise specified in the Task Order.

and Management Document/Plan contain incorrect citations, the document / plan will be rejected.

Government-provided documents were appropriately integrated into the management document / plan;

otherwise, the document will be rejected.

Graphics are professionally presented and easily interpreted;

otherwise, the document will be rejected.

The Exotic Plant Species Abatement and Management Document/Plan incorporates other pertinent documents obtainable by the Contractor (but not necessarily provided by the Government) including, but not limited to, Biological Assessments, Biological Opinions, Federal Register Notices, USFWS Recovery Plans, National Environmental Policy Act (NEPA) documents, Spec Item Title Performance Objective Related Information Performance Standard existing academic and technical literature;

otherwise, the document / plan will be rejected.

The Exotic Plant Species Abatement and Management Document/Plan proposes measures which are consistent with and support the DoD and installation mission; otherwise, the document / plan will be rejected.

The Exotic Plant Species Abatement and Management Document/Plan is consistent with applicable laws, policies and regulations;

otherwise, the document / plan will be rejected.

3.0.1.1 Small

Draft/Final Exotic Plant Species Abatement and Management Plan

The Contractor shall prepare a plan for exotic plant species abatement that includes a site description, habitat management strategies, inventory and/or identification of relevant exotic plant species, priorities for treatment and a description of potential projects to implement.

The Contractor shall detail the necessary steps to accomplish the Performance Objectives detailed in Spec Items 3.0 and 3.0.1

Small Exotic Plant Species

The Exotic Plant Species Abatement and Management Plan met the Task Order requirements.

Spec Item Title Performance Objective Related Information Performance Standard

Abatement Plan Minimal field investigations Small maps, few attributes in the Geographic Information System (GIS) with little to no additional GIS data development, though incorporation of existing GIS data may be required

Presents results without discussion (i.e.

descriptive synopsis of field effort such as dates, times, methods, observations)

Describes a single field effort (i.e. report focuses on single survey effort)

No data analysis is required

Context is a small project area with uniform site conditions

No coordination with outside entities is required (such as stakeholders or subject matter experts)

3.0.1.2 Medium

Draft/Final Exotic Plant Species Abatement and Management Plan

The Contractor shall prepare a plan for exotic plant species abatement that includes a site description, habitat management strategies, inventory and/or identification of relevant exotic plant species, priorities for treatment and a description of potential projects to implement.

The Contractor shall detail the necessary steps to accomplish the Performance Objectives detailed in Spec Item 3.0 and 3.0.1

The Exotic Plant Species Abatement and Management Plan met the Task

Spec Item Title Performance Objective Related Information Performance Standard

Medium Exotic Plant Species Abatement Plan Moderate field investigations Some maps incorporating existing GIS data and some GIS data development

Literature review Discusses, not just presents, results (i.e.

includes development of land use recommendations based upon survey findings)

Describes a multifaceted, but not complex, field effort (i.e. report includes more than one species)

Data analysis is limited (i.e. descriptive statistics such as means and standard deviations versus multivariate statistics)

Context may be a small project area with varied site conditions OR large project area with more uniform site conditions

May require some coordination with outside entities (such as stakeholders or subject matter experts)

3.0.1.3 Large

Draft/Final Exotic Plant Species Abatement and Management Plan

The Contractor shall prepare a plan for exotic plant species abatement that includes a site description, habitat management strategies, inventory and/or identification of relevant exotic plant species, priorities for treatment and a description of potential projects to implement.

The Contractor shall detail the necessary steps to

The Exotic Plant Species Abatement and Management Plan met the Task

Spec Item Title Performance Objective Related Information Performance Standard accomplish the Performance Objectives detailed in Spec Items 3.0 and 3.0.1

Large Exotic Plant Species Abatement Plan Extensive field investigations Literature review Involves multifaceted projects, e.g. erosion, revegetation, habitat restoration

Will require extensive maps that incorporate existing GIS data and GIS data development

May require coordination with outside entities (such as stakeholders or other subject matter experts)

Requires extensive discussion (i.e.

discusses findings within larger regional, regulatory or multiple (and conflicting) land use context)

Describes multi-faceted complex field effort (i.e. exotic plant species abatement combined with surveys for sensitive species followed by on site restoration and monitoring).

Data analysis is extensive (i.e.

multivariate analyses of spatial or temporal data)

Requires literature review

Context is a large project area with diverse site conditions

3.0.1.4 Additional

Copies of

The Contractor shall provide an additional

The price will be on the basis of one

The Contractor provided an

Spec Item Title Performance Objective Related Information Performance Standard

Exotic Plant Species Abatement and Management Plan printed and electronic copy of the Draft or Final Exotic Plant Species Abatement and Management Document /Plan, including all accompanying data, in the formats required by this contract and as specified in the Task Order.

additional hard copy and one additional electronic copy. The minimum order will be one additional electronic and hard copy.

additional printed and electronic copy of the Draft and Final Work Plan as specified in the Task Order.

3.0.1.4.1 Additional

Copies of Small Draft/Final Exotic Plant Species Abatement and Management Plan

The price will be on the basis of one additional hard copy and one additional electronic copy. The minimum order will be one additional electronic and hard copy.

The Contractor provided an additional printed and electronic copy of the Draft and Final Work Plan as specified in the Task Order.

3.0.1.4.2 Additional

Copies of Medium Draft/Final Exotic Plant Species Abatement and Management Plan

The price will be on the basis of one additional hard copy and one additional electronic copy. The minimum order will be one additional electronic and hard copy.

The Contractor provided an additional printed and electronic copy of the Draft and Final Work Plan as

3.0.1.4.3 Additional

Copies of Large Draft/Final Exotic Plant Species Abatement and Management Plan

The price will be on the basis of one additional hard copy and one additional electronic copy. The minimum order will be one additional electronic and hard copy.

The Contractor provided an additional printed and electronic copy of the Draft and Final Work Plan as

3.0.2 Reports The Contractor shall prepare

Reports as specified in the Task Order (e.g., Safety Plan; Work Plan; Progress Report(s); Pesticide Report(s); Draft/Final Report; etc.), to accomplish the Performance Objective detailed in Spec Item 3.0.

Report submittal dates are specified in the Task Order

Unless otherwise indicated, each report shall be printed on

8.5 x 11-inch paper with color graphics/figures and bound separately with the report title, date, Contract number/Task Order number and author clearly and permanently affixed

The report included all information specified in the Task Order.

The report was free of typos, grammatical errors, inappropriate “cut and paste” inserts, formatting inconsistencies, incorrectly labeled

Spec Item Title Performance Objective Related Information Performance Standard to the spine. The number of hard copy final reports shall be five unless otherwise specified in the Task Order.

Maps - If the report contains maps, maps shall be presented as figures or attachments to the report. All maps shall be of reproducible quality and shall include a legend referencing the originating base map, scale, north arrow, definition of all symbols used, subject of map and the project name. If U.S. Geological Survey maps are utilized as base maps, the most current edition must be used.

All data forms, electronic data (including GPS and GIS data) and databases, other electronic files (including text files), photographs, etc.

generated as part of the Task Order shall be submitted with both the draft and final deliverables.

The Contractor shall prepare a Windows based CD-ROM that consolidates all deliverables (including final GIS data and final reports)

Tables and Figures, etc. If five or more errors are in the report, the report will be rejected.

Report provided proper citations for all documents referenced;

otherwise, the report will be rejected.

Government-provided documents appropriately integrated into the report.

Graphics were complete, professionally presented, and easily interpreted.

Report incorporated other pertinent documents including, but not limited to, Biological Assessments, Biological Opinions, Federal Register Notices, USFWS Recovery Plans, NEPA documents, existing academic and technical literature.

Submitted documents not meeting the minimum quality criteria listed above

Spec Item Title Performance Objective Related Information Performance Standard in electronic format submitted under the Task Order. The number of CD copies shall be five unless otherwise specified in the Task Order.

will be returned to the Contractor for correction.

3.0.2.1 Draft/Final

Safety Plan/Accident Prevention Plan

Contractors must be familiar with and comply with the

EM 385-1-1

(http://publications.usace.ar my.mil/publications/eng-manuals/EM_385-1- 1_languages/EM_385-1- 1_English_2008/toc.html), including submitting a project-specific Safety Plan, Accident Prevention Plan, and Activity Hazard Analysis.

A Draft/Final Safety Plan/Accident Prevention Plan shall be completed for each project, unless otherwise specified in each Task Order, or as directed by the

NTR.

Safety Plan, Accident Prevention Plan, and Activity Hazard Analysis complied with the

EM 385-1-1

(http://publications.

usace.army.mil/pub lications/eng-manuals/EM_385- 1- 1_languages/EM_3 85-1- 1_English_2008/to c.html),

3.0.2.2 Draft/Final

Work Plan/Pesticide Application Plan

The Contractor shall prepare a Work Plan and/or Pesticide Application Plan to accomplish the Performance Objective detailed in Spec Item 3.0.

Report submittal dates are specified in the Task Order.

The Work Plan and/or Pesticide Application Plan shall include:

(1) Introduction

(2) Proposed methodology to accomplish Task Order objective, including pesticides used and timing of application

(3) Schedule with milestones and dates for completion of services and associated deliverables

(4) Methods for dealing with cut biomass remaining on site

(5) A consideration of threatened or

The Work Plan and/or Pesticide Application Plan included all information required under Task Order.

The Work Plan and/or Pesticide Application Plan was free of typos, grammatical errors, inappropriate “cut and paste” inserts, formatting inconsistencies, incorrectly labeled Tables and Figures, etc.

Work Plan and/or Pesticide Application Plan provided proper citations for all documents

Spec Item Title Performance Objective Related Information Performance Standard endangered species and/or sensitive habitats which occur in the area to be treated

(6) List of personnel and a description of the roles they will fill for this Task Order with detailed resumes outlining their qualifications

(7) (If applicable) Annotated Table of Contents for Draft / Final Report

(8) Copies of any required permits and/or licenses

The Contractor shall begin field work after Government approval of the final work plan, as specified in the Task Order.

Up to five bound copies and five electronic copies of the Draft Work Plan shall be delivered to the Navy Technical Representative (NTR) no later than 30 days after the Kick-off Meeting, or as otherwise specified in the Task Order.

The Contractor shall submit revisions of the Draft Work Plan with comments incorporated no later than 21 days after referenced.

Government-provided documents were appropriately integrated into the Work Plan and/or Pesticide Application Plan.

Graphics were complete, professionally presented, and easily interpreted.

Work Plan and/or Pesticide Application Plan incorporated other pertinent documents including, but not limited to, Biological Assessments, Biological Opinions, Federal Register Notices, USFWS Recovery Plans, NEPA documents, existing academic and technical literature.

Spec Item Title Performance Objective Related Information Performance Standard receipt of comments, or as otherwise specified in the Task Order. Five bound copies and five electronic copies of the Final Work Plan shall be delivered to the NTR, unless otherwise specified in the Task Order.

3.0.2.2.1 Additional

Copies of Draft/Final Work Plan/Pesticide Application Plan

The Contractor shall provide an additional printed and electronic copy of the Draft or Final Work Plan/Pesticide Application Plan as specified in the Task Order.

The price will be on the basis of one additional hard copy and one additional electronic copy. The minimum order will be one additional electronic and hard copy.

The Contractor provided an additional printed and electronic copy of the Draft and Final Work Plan as specified in the Task Order.

3.0.2.3 Draft/Final

Progress Report

The Contractor shall prepare Progress Report(s) detailing incremental accomplishment of all Performance Objectives of the Task Order. The Contractor shall provide these Progress Reports to the NTR in an interval, frequency, and date(s) (e.g.

weekly, monthly, quarterly, etc.) as specified in the Task Order.

Progress Report(s) shall include the following:

(1) Project Title

(2) Contractor name, Contract and Task Order number

(3) Date of report

(4) Work completed to date (include photographs and table showing dates of site visits or survey, personnel attending each visit, findings, etc).

(5) Difficulties / problems encountered and resolutions

(6) Work proposed for next reporting period

(7) Approximate percentage of work completed

The Progress Report(s) included all information consistent with the objectives specified in the Task Order.

Spec Item Title Performance Objective Related Information Performance Standard

Progress Report(s) shall be submitted to the NTR via e-mail no later than the date(s) specified in the Task Order.

3.0.2.4 Draft/Final

Report

The Contractor shall prepare a Draft/Final Report as specified in the Task Order detailing the accomplishment of all Performance Objectives of the Task Order.

Unless otherwise specified in the Task Order, the Draft/Final Report shall conform to the following outline:

1) Introduction -location of project and project description.

2) Methods - detail exactly how the project was accomplished (both mechanical and chemical exotic plant species abatement and all other aspects of the project). This shall include type and quantity of herbicide and time of application.

3) Results - maps and figures as appropriate relating to the effectiveness of exotic plant control.

The Contractor shall at a minimum annotate the site map provided in the Task Order, or provided later by the NTR, to indicate density and location of target plants. Quantitative or qualitative estimates of success/failure of

The Draft/Final Report adhered to the outline provided.

The Draft/Final Report presented, synthesized and analyzed the data and information as specified in the Task Order.

Text lines were numbered in the Draft Report.

The Draft/Final Report included applicable tables, figures, appendices, etc.

Conclusions in the Draft/Final Report were substantiated with available data and the relevant scientific literature, planning and regulatory documents (not all of which will necessarily have been provided by the NTR).

All Government comments on the Draft Report were incorporated into the next Final document iteration, and an explanation

Spec Item Title Performance Objective Related Information Performance Standard control methods shall be provided in this section. Recovery of native and/or riparian vegetation will be addressed. This section shall include color photographs documenting progress.

4) Discussion of Results - evaluation of the success of the treatment prescribed in the Task Order.

Problems encountered during the Task Order performance period and suggestions for how to avoid those problems in the future shall be enumerated. This section shall also address potential climatic influences on the results.

5) Appendices - Shall include photographs documenting each aspect of the work.

Shall also include copies of any pesticide use reports prepared during the execution of the project.

If applicable, reports shall incorporate all “Specific Data Collection Requirements”, “Specific Graphics Requirements” and “Specific Requirements for of how each comment was specifically addressed in comment/response-to-comments matrix; otherwise the deliverable will be rejected.

All Government comments on the Draft Report were integrated in the Final Report.

Spec Item Title Performance Objective Related Information Performance Standard

Additional Deliverables” specified under each Spec Item.

Each line of text on each page of the Draft Report shall be numbered sequentially in the left-hand margin, and each page shall be numbered.

The Draft Report is due within 90 days following completion of field work, or as otherwise specified in the Task Order.

The number of bound copies and electronic copies of the Draft Report shall be submitted to the NTR as specified in the Task Order. The NTR may distribute the Draft Report to external reviewers.

The Contractor shall, in tabular format, list all Government comments received on the Draft Report and specify, for each comment, from whom the comment was received, the page and line reference in the Draft Report for the comment and provide a short response detailing how each comment was addressed in the Final Report as well as

Spec Item Title Performance Objective Related Information Performance Standard provide the page number in Final Report on which the revision can be found.

The Final Report shall be submitted to the NTR within 21 days after receipt of Government comments on the Draft Report or as otherwise specified in the Task Order.

Five bound copies of the Final Report shall be submitted to the NTR as indicated in the Task Order. In addition to bound copies, the Contractor shall submit five CD electronic copies of the Final Report as well as of all databases, GIS files, photographs, etc.

generated under Task Order as specified in the Task Order.

3.0.2.4.1 Small

Draft/Final Report

Small Report Presents results without discussion (i.e.

descriptive synopsis of field effort such as dates, times, methods, observations)

Describes a single field effort (i.e. report focuses on single survey effort)

No data analysis is required

Context is a small project area with uniform site conditions

No coordination with outside entities is

The Draft/Final Report fulfilled the performance objectives of sections 3.0.2 and

3.0.2.4.1 as

Spec Item Title Performance Objective Related Information Performance Standard required (such as stakeholders or subject matter experts)

3.0.2.4.2 Medium

Draft/Final Report

Medium Report Discusses, not just presents, results (i.e.

includes development of land use recommendations based upon survey findings)

Describes a multifaceted, but not complex, field effort (i.e. report includes more than one species)

Data analysis is limited (i.e. descriptive statistics such as means and standard deviations versus multivariate statistics)

Context may be a small project area with varied site conditions OR large project area with more uniform site conditions

May require some coordination with outside entities (such as stakeholders or subject matter experts)

The Draft/Final Report fulfilled the performance objectives of sections 3.0.2 and

3.0.2.4.2 as specified in the Task Order.

3.0.2.4.3 Large

Draft/Final Report

Large Report Requires extensive discussion (i.e.

discusses findings within larger regional, regulatory or multiple (and conflicting) land use context)

Describes multi-faceted complex field effort (i.e. exotic plant species abatement of a large site combined with surveys for sensitive species followed by on site restoration and monitoring)

The Draft/Final Report fulfilled the performance objectives of sections 3.0.2 and

3.0.2.4.3 as

Spec Item Title Performance Objective Related Information Performance Standard

Data analysis is extensive (i.e.

multivariate analyses of spatial or temporal data)

Requires literature review

Context is a large project area with diverse site conditions

Requires coordination with other entities (such as stakeholders and/or subject matter experts)

3.0.2.5 Additional

Copies of Draft and Final Reports

The Contractor shall provide an additional printed and electronic copy of the Draft or Final Reports, including all accompanying data, in the formats required by this contract and as specified in the Task Order.

The price will be on the basis of one additional hard copy and one additional electronic copy. The minimum order will be one additional electronic and hard copy.

The Contractor provided an additional printed and electronic copy of the Draft and Final Reports, including all accompanying data, in the formats required by this contract and as specified in the Task Order.

3.0.2.5.1 Additional

Copies of Small Draft or Final Reports

The Contractor shall provide an additional printed and electronic copy of the Draft or Final Reports, including all accompanying data, in the formats required by this contract and as specified in the Task Order.

The price will be on the basis of one additional hard copy and one additional electronic copy. The minimum order will be one additional electronic and hard copy.

The Contractor provided an additional printed and electronic copy of the Draft and Final Reports, including all accompanying data, in the formats required by this contract and as specified in the Task Order.

3.0.2.5.2 Additional

Copies of Medium Draft or Final Reports

The Contractor shall provide an additional printed and electronic copy of the Draft or Final Reports, including all accompanying data, in the formats required by this contract and as specified in the Task Order.

The price will be on the basis of one additional hard copy and one additional electronic copy. The minimum order will be one additional electronic and hard copy.

The Contractor provided an additional printed and electronic copy of the Draft and Final Reports, including all accompanying data, in the formats required by this

Spec Item Title Performance Objective Related Information Performance Standard contract and as specified in the Task Order.

3.0.2.5.3 Additional

Copies or Draft and Final Large Reports

The Contractor shall provide an additional printed and electronic copy of the Draft or Final Reports, including all accompanying data, in the formats required by this contract and as specified in the Task Order.

The price will be on the basis of one additional hard copy and one additional electronic copy. The minimum order will be one additional electronic and hard copy.

The Contractor provided an additional printed and electronic copy of the Draft and Final Reports, including all accompanying data, in the formats required by this contract and as specified in the Task Order.

3.0.3 Geographic

Information Systems (GIS)

United States Navy Requirements

Every Task Order requiring GIS deliverables for Navy, Air Force, Army, or Other Service Branch Funded Project (except the Marine Corps) shall include GIS data to support the project and project goals, in accordance with the guidelines below.

GIS Requirements Spatial data shall be usable upon delivery. The delivered data layer(s) shall be provided with x,y domain precision of 1000 (unless otherwise specified in the Task Order).

The DoD utilizes the Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE).

GIS data shall be delivered in two personal Geodatabases in ArcGIS v9.3 or the current version used within the DoD. Both geodatabases shall include the same level of metadata as described below.

One database shall utilize

All data forms, electronic data (including GPS and GIS data) and databases, other electronic files (including text files), photographs, etc.

generated as part of the Task Order shall be submitted with both the draft and final deliverables.

All submittals shall conform to the current installation data dictionaries.

All geographic data prepared under this contract shall be digitized and delivered in an ARC/GIS 8.3 or later geodatabase format.

GIS data delivery requirements will vary by installation, and shall be specified in the Task Order.

The Government may approve alternative delivery formats if it

The Contractor provided GIS services in accordance with the Spec Item and Task Order requirements.

The Contractor developed a data structure in accordance with the latest data model as specified in the Task Order and clearly described this structure as part of the Work Plan.

The format, fields, and content of data fields were thoroughly discussed during the work planning process and clearly outlined in the Work Plan by the Contractor.

Geodatabases were supplied, as specified in this

Spec Item Title Performance Objective Related Information Performance Standard the Navy natural resources (NR) adaptation of SDSFIE version 3.0. Information about the feature classes and metadata standards can be found on the website http://www.sdsfieonline.org/ PublicPages/Branches/Navy .aspx. The Navy reserves the right to add up to ten

(10) data fields to or alter the template during the work planning/initial stages of a project. This database should contain a summary of the results of the study (e.g. the individuals or nests seen over the course of the study and their fates).

The other geodatabase shall serve as a project specific database to allow incorporation of information at a higher, project-specific level of detail (such as information on each survey visit, including weather, and other data collected on industry or regulatory standard/protocol forms).

The Contractor shall determine cooperatively with the Government the format of this database during the work planning/initial stages of a project. This database will be based on Installation needs and the questions to be answered by the project.

Each project-specific GIS database may include up to 1000 data fields cumulatively across multiple layers. In addition to these requirements, the Contractor shall provide GIS track logs for all surveys upon request.

is determined that the format will not compromise the spatial accuracy or structure of the delivered data. All geographic information shall be developed in a structure consistent with the latest release (currently v2.31) of the SDSFIE/FMSFIE data standard. The Government may approve modifications to the Standard if it is determined that SDSFIE/FMSFIE do not adequately address subject data sets. All required

SDSFIE/FMSFIE

metadata fields and any other field requested by the Government shall be completed and incorporated in the geodatabase. All geographic data sets shall be delivered on

CD-ROM.

Any maps, drawings, figures, sketches, geospatial data, spreadsheets, or text files prepared for the Task Order shall be provided in digital form as final products under the Task Order.

All digital copies of final products (except where not appropriate, such as for videos or databases) shall be

Spec Item and during the work planning process and outlined in the Work Plan.

GIS data was in the formats and projections specified, at the resolution and accuracy specified, with sufficient metadata to enable use of the data into the future by folks without prior knowledge of the project.

GPS data collection activities were logged with the Installation GIS Office prior to initiation.

GPS data collection tied into the Installation GPS Base Station, with checks made to the existing Survey Control Monuments around the area of work.

Checks made to control points were recorded in the final deliverables, including any discrepancies.

Final map products were submitted in accordance with the contract formats and specifications.

Spec Item Title Performance Objective Related Information

The structure of both databases (layers, how they relate, fields, specific field content, GPS/GIS data accuracy, metadata needed, etc.) will be thoroughly discussed at Pre- Performance Conferences and thoroughly described and a database template (inclusive of a data dictionary) provided in the Work Plan.

The Contractor shall fit collected GIS data into the named feature classes and populate feature attribute information into provided fields.

If a map viewing service was used, the details need to be provided so the Navy can access the data.

A further discussion of data layers, specific attribute fields, and metadata relating to this Task Order will be discussed during the kick off meeting or prior to the commencement of work.

Contractor Requests for GIS Data: GIS Navy Facilities data for the Southwest Region is available upon request. Examples of facility data are Installation boundaries, buildings, roads, recreation areas, air fields, bunkers and may include natural and cultural data. Release of sensitive data requires permission from the appropriate business line. The NTR must submit a STS ticket provided as both an Adobe Acrobat .PDF file and an editable Microsoft Word, Microsoft Excel, Microsoft Access, or geodatabase file (as appropriate to the type of data).

The following standards for digital submissions and databases shall be used as a minimum standard for both Navy and United States Marine Corps (USMC) projects:

Text, Spreadsheet, and Database Files:

Final Reports and other text documents shall be provided in Microsoft Word 2007 format AND Adobe Portable Document Format (PDF).

Spreadsheet files shall be provided in Microsoft Excel 2007 format. Databases shall be provided in Microsoft Access format, unless specified otherwise, as approved by the Government. Prior to database development, the Contractor shall provide the Government with a Technical Approach Document (can be part of the Work Plan, if applicable) for approval, which describes the Contractor's technical

Geodatabases and map products supported the key findings and recommendations of the Draft and Final Reports.

Adequate GIS data was collected to support the project goal.

Spec Item Title Performance Objective Related Information Performance Standard through the NAVFAC portal and the Contractor shall sign release forms.

Geospatial Data Projection:

Geographic data (regardless of format) shall be provided in U.S. Survey Feet and projected into the appropriate State Plane projection system. The maps and data shall use the Geodetic Reference System from 1980 (GRS 1980) spheroid and the North American Datum 1983/World Geodetic System 1984 (NAD83/WGS84). Epoch

1991.35 shall be used. The vertical datum shall be North American Vertical Datum of 1988 (NAVD88).

This projection requirement applies to all GIS data layer deliverables as well as all Computer-Aided Design and Drafting (CADD) program output and drawings such as as-designed and as-built project plans. Each data set shall have a projection file if appropriate based on format.

Data Collection with Global Positioning System (GPS):

Contractor shall utilize conventional and other methods, such as GPS for field data collection. At a minimum, the contractor shall provide resource grade GPS collection at a horizontal accuracy level of +/- 1m and shall use differential correction or other methods to approach accuracies of +/- .5 m. GPS data collection activities approach to designing and developing a database(s) inclusive of any GIS associated databases (i.e., geo-databases). All text, spreadsheet, and database files shall be delivered on a Compact Disk read-only memory (CD- ROM), Digital Versatile Disc read-only memory (DVD- ROM). Note: should the Navy or USMC convert to Microsoft Office 2010 during the study period, the contractor shall submit deliverables in Office 2010 format.

Spec Items, Task Orders and project planning will address more specific GIS needs and requirements.

The Draft and Final Reports for each Task Order shall include GIS geo-databases as described below (3.0.3for Navy, Air Force, Army and Other Service Branch Funded Projects and

3.0.4 for USMC projects).

The Contractor shall assign a GIS Professional to each Task Order with GIS data to oversee the database design and

Spec Item Title Performance Objective Related Information Performance Standard will be based on a post-processed environment using an accurately sighted base station.

Metadata: Metadata must be included in the draft and final GIS deliverables.

Metadata for each individual dataset shall be populated to meet basic data population standards as identified in the ESRI standard template and the SDSFIE NR adaptation template requirements and as attributes within the layer. Additional metadata may be required as specified in the Task Order. Metadata should include, but is not limited to:

The source of the data, including persons collecting, project name and contract and Task Order numbers, as well as equipment used, Data quality information such as accuracy and appropriate time period of content (e.g. estimation of how long the data is good for before a follow-up survey is likely to be needed), The GPS and field equipment used, The data collection method or survey protocols used (a report citation can suffice)

A definition of all codes used in the conduct quality assurance checks of the Task Order GIS databases in accordance with the guidelines below.

At the end of each Task Order, the Contractor shall send a link for the final, NTR approved, Task Order GIS databases (including metadata) to the IDIQ Contracting Officer’s Representative (COR), with courtesy copy to the NTR, for annexation to the

NAVFAC SW

regional SDSFIE NR adaptation database, unless stipulated otherwise in writing by the NTR. The email shall be titled, “Action Needed:

Annexation to SDSFIE Database.”

The Contractor shall attach to the email a completed NCR Record Management form available from diane.silva@navy.mil ). The following information shall be included in the body of the email:

installation(s) covered by the project, project name, project EPR number, Contract and Task Order Numbers, NTR name and contact information, name and contact information for the

Spec Item Title Performance Objective Related Information Performance Standard data fields in the appropriate attribute definitions, A Contractor point of contact to provide answer to technical GIS questions

Scientific and Common name of identified species, The associated report citation, Data and access constraints (language may be provide by the NTR and SPOC)

Spatial Data Review: The digital geographic maps, related data, and text documents shall be included for review with the draft and final submittals. The data will be analyzed for discrepancies in subject content, correct format in accordance with these specifications, and compatibility with the existing GIS system. The Contractor shall incorporate review comments to data and text prior to approval of the final submittal.

MXD (ESRI Map Document) Format: All constructed maps shall have the associated MXD delivered to allow for future printing and modification.

MXDs shall use the relative paths option. The Table of Contents within the MXD shall be orderly and contain a logical naming structure.

Contractor and the Contractor’s Project Manager for the Task Order. Questions regarding this protocol shall be sent to NTR. GIS databases shall not be sent until they have received thorough quality assurance checks by the Contractor, and been reviewed and accepted as final by the NTR and SPOC.

Upon review and acceptance as final of the Final Report and Appendices (including data sheets, databases, and photographs included in digital submittals), the Contractor shall submit to the

NAVFAC SW

regional library via email a link with all final, approved digital submittals.

The Contractor shall attach to the email a completed NCR Record Management form which shall be provided to the Contractor by the NTR. The email shall be sent to diane.silva@navy.mil (with courtesy copy to the NTR). The email shall be titled, “Action Needed: NR Annexation to

NAVFAC SW

Library.” The following

Spec Item Title Performance Objective Related Information Performance Standard

Geospatial Data Deliverables: Electronic copies of geographic data shall be delivered on a CD- ROM or DVD-ROM.

Delivery of electronic copies via email or a secure file transfer site may suffice for draft deliverables.

information shall be included in the body of the email:

installation(s) covered by the project, project name, project EPR number, Contract and Task Order Numbers, NTR name and contact information, name and contact information for the Contractor and the Contractor’s Project Manager for the Task Order. Questions regarding this protocol shall be sent to diane.silva@navy.mil . Final digital submittals shall not be sent until they have received thorough quality assurance checks by the Contractor, and been reviewed and accepted as final by the NTR and SPOC.

Data obtained from external sources shall be thoroughly referenced and provided such that the Government is able to use it in the future, even if the external website (etc.) is no longer available.

Ownership: All digital files, final hard copy products, source data acquired for this project, and related materials, Spec Item Title Performance Objective Related Information Performance Standard including that furnished by the Government, shall become the property of the DoD and will not be issued, distributed, or published by the Contractor, unless otherwise stipulated in writing by the NTR with all appropriate Public Affairs Office(s) (PAO) approvals specific to the instance of distribution or publishing.

3.0.3.1 Small

Draft/Final United States Navy GIS Product

Describes a single field effort (i.e. data focuses on single survey effort, few data fields, few records, few non-complex layers, simple data model)

The range of magnitude of a small scale GIS product would be some combination of 15 layers, attributes, and records.

Less than 40 hours of GPS, GIS, data entry, data processing.

The Draft/Final GIS product fulfilled the requirements of section 3.0.3.

3.0.3.2 Medium

Draft/Final United States Navy GIS Product

Describes a multifaceted, but not complex, field effort (i.e. data includes more than one species, many data fields, many layers, non-simplistic data model, use of basic spatial analysis tools)

The range of magnitude of a medium scale GIS product would be some combination of 40 layers, attributes, and records.

The Draft/Final GIS product fulfilled the requirements of section 3.0.3.

Spec Item Title Performance Objective Related Information Performance Standard

41-100 hours of GPS, GIS, data entry, data processing.

3.0.3.3 Large

Draft/Final United States Navy GIS Product

Describes multi-faceted complex field effort (i.e. exotic plant species abatement of a large site combined with surveys for sensitive species followed by on site restoration and monitoring data, multiple layers and feature classes, complex data model, time series data, one-to-many data relationships, spatial analysis and spatial statistics).

The range of magnitude of a large scale GIS product would be some combination of greater than 40 layers, attributes, and records.

More than 100 hours of GPS, GIS, data entry, data processing.

The Draft/Final GIS product fulfilled the requirements of section 3.0.3.

3.0.4 Geographic

Information Systems (GIS)

GIS United States Marine Corps Requirements

Every Task Order requiring GIS deliverables for a USMC Installation shall include GIS data to support the project and project goals, in accordance with the guidelines below.

Maps, Drawings, and Sketches (Digital Geospatial Data):

Geospatial Data Software Format: Geographic data must be provided in a form that does not require translation, pre-processing, or post-processing before being loaded to the Installation’s regionally hosted geodatabase. The Contractor shall validate

All data forms, electronic data (including GPS and GIS data) and databases, other electronic files (including text files), photographs, etc.

generated as part of the Task Order shall be submitted with both the draft and final deliverables.

All submittals shall conform to the current installation data dictionaries.

All geographic data prepared under this

The Contractor provided GIS services in accordance with the Spec Item and Task Order requirements.

The Contractor developed a data structure in accordance with the latest data model as specified in the Task Order and clearly described this structure as part of the Work Plan.

The format, fields, Spec Item Title Performance Objective Related Information Performance Standard any deviation from this specification in writing with the Government. Digital geographic maps and the related data sets shall be delivered in the following software format:

GIS: Personal or file geodatabase format using ArcGIS 9.3. The geodatabase must be importable to a multi-user geodatabase using ArcSDE

9.3. The delivered data

layer(s) shall be provided with x,y domain precision of 1000 (unless otherwise identified in writing by the

NTR).

Geospatial Data Structure:

GIS Data Sets: When developing/ delivering geospatial data, the Contractor shall develop the initial Structure consistent with the most current version of the GEOFidelis Data Model. The GEOFidelis Data Model shall be followed for geospatial database table structure, nomenclature, and attributes. The Contractor shall consult with the Government concerning modifications or additions to the GEOFidelis Data Model. The Government may approve modifications to the GEOFidelis Data Model if it is determined that the GEOFidelis Data Model does not adequately address subject datasets.

Feature Class Updates:

When delivering updates to existing feature classes, the Contractor shall obtain a contract shall be digitized and delivered in an ARC/GIS 8.3 or later geodatabase format.

GIS data delivery requirements will vary by installation, and shall be specified in the Task Order.

The Government may approve alternative delivery formats if it is determined that the format will not compromise the spatial accuracy or structure of the delivered data. All geographic information shall be developed in a structure consistent with the latest release (currently v2.31) of the SDSFIE/FMSFIE data standard. The Government may approve modifications to the Standard if it is determined that SDSFIE/FMSFIE do not adequately address subject data sets. All required

SDSFIE/FMSFIE

metadata fields and any other field requested by the Government shall be completed and incorporated in the geodatabase. All geographic data sets shall be delivered on

CD-ROM.

Any maps, drawings, figures, sketches, and content of data fields were thoroughly discussed during the work planning process and clearly outlined in the Work Plan by the Contractor.

Geodatabases were supplied, as specified in this Spec Item and during the work planning process and outlined in the Work Plan.

GIS data was in the formats and projections specified, at the resolution and accuracy specified, with sufficient metadata to enable use of the data into the future by folks without prior knowledge of the project.

GPS data collection activities were logged with the Installation GIS Office prior to initiation.

GPS data collection tied into the Installation GPS Base Station, with checks made to the existing Survey Control Monuments around the area of work.

Spec Item Title Performance Objective Related Information Performance Standard copy of the existing subject data in a personal geodatabase to use as a template for all subsequent data collection processes.

As Installations sometimes modify the GEOFidelis Data Model structure for many feature classes to accommodate operational needs, the GEOFidelis Data Model structure may not reflect the actual structure used in the live geodatabase.

If further modifications to Structure are required as a result of this Scope, the Contractor will consult with the Government for direction and final approval.

Geospatial Data Projection:

Geographic data (regardless of format) shall be provided in U.S. Survey Feet and projected into the California State Plane, Zone VI, FIPS 0406 projection system. The maps and data shall use the GRS 1980 spheroid and the North American Datum 1983/World Geodetic System 1984 (NAD83/WGS84). Epoch

1991.35 shall be used. The vertical datum used is NAVD88. This projection requirement applies to all GIS data layer deliverables as well as all CADD drawings such as as-designed and as-built project plans. Each data set shall have a projection file if appropriate based on format.

Geospatial Data Collection:

Survey grade GPS data collection shall be performed. Survey grade geospatial data, spreadsheets, or text files prepared for the Task Order shall be provided in digital form as final products under the Task Order.

All digital copies of final products (except where not appropriate, such as for videos or databases) shall be provided as both an Adobe Acrobat .PDF file and an editable Microsoft Word, Microsoft Excel, Microsoft Access, or geodatabase file (as appropriate to the type of data).

The following standards for digital submissions and databases shall be used as a minimum standard for both Navy and United States Marine Corps (USMC) projects:

Text, Spreadsheet, and Database Files:

Final Reports and other text documents shall be provided in Microsoft Word 2007 format AND Adobe Portable Document Format (PDF).

Spreadsheet files shall be provided in Microsoft Excel 2007 format. Databases shall be provided in Microsoft Access format, unless specified otherwise, as approved by the

Checks made to control points were recorded in the final deliverables, including any discrepancies.

Final map products were submitted in accordance with the contract formats and specifications.

Geodatabases and map products supported the key findings and recommendations of the Draft and Final Reports.

Adequate GIS data was collected to support the project goal.

Spec Item Title Performance Objective Related Information Performance Standard

GPS data collection shall at a minimum use the Geoid2003 CONUS epoch and spatial accuracy requirements for survey grade are 95 % of GPS points are within + 6 centimeter. Every effort shall be made to capture feature locations without using offsets unless obstructions are present.

All GPS data collection activities shall be logged with the Installation GIS Office prior to initiation.

GPS data collection shall tie into the Installation…