A-E Synopsis 25R8002_rev01.pdf

Revised Aug 2024

Revision 01

N62470-25-R-8002 INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT FOR

ARCHITECT-ENGINEER (A&E) SERVICES FOR UTILITY ENGINEERING, UTILITY

INFRASTRUCTURE MANAGEMENT, UTILITY OPERATION AND MAINTENANCE,

AND UTILITY MANAGEMENT SERVICES WORLDWIDE

ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A

STANDARD FORM SF 330, ARCHITECT ENGINEER QUALIFICATIONS IS

CONTAINED HEREIN. THERE IS NO SEPARATE REQUEST FOR PROPOSALS (RFP)

PACKAGE TO DOWNLOAD.

Attachments: (a) Past Performance Questionnaire

(b) Small Business Subcontracting Plan Template

This procurement will result in one Indefinite Delivery/Indefinite Quantity (IDIQ) contract for multi-discipline Architect-Engineer (AE) services related to utility engineering, utility infrastructure management, utility operation and maintenance, and utility management services worldwide. These services will be procured in accordance with 40 USC Chapter 11, Selection of Architects and Engineers, as implemented by FAR Subpart 36.6. The IDIQ contract will be for a base period of one year and four one-year option periods (if exercised). The total fee for the contract term shall not exceed $80,000,000.00. The guaranteed minimum for the contract term (including option years) is $10,000.00. Firm-fixed price task orders will be negotiated for this contract. There will be no dollar limit per task order and no dollar limit per year. Estimated start date is February 2026. Work may be required on multiple contract task orders simultaneously, in multiple geographic areas, and with little advance notice.

This proposed contract is being solicited on an UNRESTRICTED basis. The Small Business size standard classification is North American Industrial Classification System (NAICS) Code

541330, Engineering Services. The Government seeks the most highly qualified firm to perform the required services, based on the demonstrated competence and qualifications, in accordance with the selection criteria.

The market research study (Sources Sought Number: N62470-25-R-8002) conducted by

NAVFAC Atlantic, included an assessment of relevant qualifications and capabilities of potentially qualified firms. As a result of the market research analysis, a determination was made to solicit this procurement on an unrestricted basis inviting full and open competition.

The NAVFAC Atlantic’s small business office concurs with this decision.

The primary tasks anticipated under this contract include support of the Navy’s Utility

Engineering, Utility Infrastructure Management, Utility Operation and Maintenance, and Utility

Management Services worldwide.

The types of Utility Engineering, Utility Infrastructure Management, Utility Operation and

Maintenance, and Utility Management Services expected to be performed under this contract are:

A. Utility Engineering, Infrastructure Management, Operation and Maintenance, and

Utility Management Services are required for an Indefinite Quantity Contract. These services will support electrical generation, transmission, and distribution systems; water supply, transmission, treatment, and distribution systems; and wastewater collection and treatment systems; steam generation, transmission, and distribution systems;

compressed air generation and distribution systems; natural gas transmission and distribution systems.

B. Utility Engineering services may include but are not limited to: producing utility system master plans, engineering studies, surveying and production of utility mapping, field testing, hydraulic modeling, recommended treatment and distribution improvements, electric load and demand modeling, arc-flash and safety hazard analysis, relay coordination, life cycle cost analysis, 1391 documentation and design.

C. Infrastructure Management services may include but are not limited to: development and implementation of standard processes to inventory (clean and CCTV gravity lines) and manage utility assets, collect direct condition ratings, perform risk assessment on functional groups of utility assets, create a risk-based investment strategy, and capital improvement plans.

D. Operation and Maintenance services may include but are not limited to: development of standard operating procedures, preventive maintenance plans, and operator training, process and instrumentation drawings/electric system one-line drawings for utility systems, development of Geographic Information Systems for utilities using GPS and mobile field data collection.

Firms and personnel may be required to have physical access to Navy or DoD installations and other properties which may be owned, occupied or otherwise of interest to the Government.

Contractor is required to identify and make necessary arrangements sufficiently in advance of any such onsite work to ensure that contractor personnel and vehicles/equipment will be admitted to the site(s) without impact to cost or schedule. This includes (as appropriate) all necessary documentation, clearances, passes, etc. including passports, citizenship documentation, security clearances, special insurance, driver’s licenses or equivalent

Government-issued identification cards, guest passes, and/or escorts for personnel and vehicles, and/or DoD-issued Common Access Cards (CACs). Information on DBIDS can be found at http://dbids.dmdc.mil/.

Interested firms are advised to ensure System of Award Management (SAM) registration is current at time of proposal submission and at time of award. For instructions on registering with

SAM, see the SAM website at https://www.sam.gov/.

Interviews may be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to clarify information contained in the SF330 submittal. Elaborate presentations are not desired.

SELECTION CRITERIA:

Firms responding to this synopsis will be evaluated to determine the most highly qualified firms http://dbids.dmdc.mil/ to perform the required services in accordance with the published selection criteria. Failure to comply with instructions or provide complete information may affect the firm’s evaluation or disqualify the firm from further consideration. Evaluation Criteria (1) and (2) are considered most important and are equal among themselves; Criteria (3) and (4) are slightly less important and considered equal among themselves; Criteria (5) and (6) are of lesser importance still and considered equal among themselves; Criterion (7) is the least important and will be used as a tiebreaker among technically equal firms. SF330s will be evaluated to determine the most highly qualified firm based on criteria responses. Selection of Architect and Engineers Statute

(PL 92-582) and Federal Acquisition Regulations (FAR) Subpart 36.6 selection procedures apply. Specific selection criteria include:

1. Specialized Experience

2. Professional Qualifications

3. Past Performance

4. Quality Control

5. Program Management Capacity, and Firm Location

6. Commitment to Small Business

7. Volume of Work

Criterion 1- Specialized Experience (SF330, Part I, Section F):

Firms will be evaluated on specialized experience in performance of services similar to those anticipated under this contract through evaluation of experience in the following five Primary

Service Areas:

Area 1 – Utility System Plans and Analysis: Preparing utility system master plans and engineering analyses with recommended production, treatment, and distribution improvements, and life cycle cost analysis.

Area 2 – Utility Condition and Utility Risk Assessment: Experience performing risk assessment on functional groups of utility assets, creating risk-based investment strategies, and capital improvement plans

Area 3 – Utility SOPs, PM, and Training: Developing standard operating procedures (SOPs), preventive maintenance (PM) plans, and utility systems operator training.

Area 4 – Utility GIS: Creating and updating utility Geographic Information Systems (GIS) to include field surveying and collection of equipment attribution.

Area 5 – Utility Technical Studies: Performing technical studies of utility systems such as arc-flash and safety hazard analysis, hydraulic modelling, inflow and infiltration studies, and electric load and demand modelling.

Submission requirements: Provide a maximum of five (5) projects with a cost of $200K or more and completed within the past five (5) years immediately preceding the date of issuance of this notice that best demonstrate specialized experience of the proposed team in the primary service areas outlined above. A project will be considered complete based on the project completion date provided in Block 24 of the project description. Sufficient information to determine the date of completion of the project must be included in the project description or the project will not be considered. If more than the maximum number of projects is submitted, the Government will only evaluate projects up to the maximum number authorized in the order submitted.

On each submitted project, firms should identify which Primary Service Areas are demonstrated by that project and describe the work performed and how it demonstrates the firm’s experience performing the expected services of this contract. Contracts or Task Orders that demonstrate experience with multiple services may be submitted, although as noted below an IDIQ contract may not be submitted as a single project.

All projects provided in the SF330 must be completed by the actual office/branch/regional office/individual team member proposed to manage and/or perform work under this contract.

Projects not meeting this requirement will be excluded from consideration in the evaluation. To enable verification, firms should include the Unique Entity Identification number along with each firm name in the SF330 Part 1, Section F, block 25, “Firm Name.” Include a contract number or project identification number in block 21. Include an e-mail address and phone number for the point of contact in block 23(c). In block 24, include in the project description the contract period of performance, award contract value, current contract value, and a summary of the work performed that demonstrates relevance to specialized experience as outlined above. For projects performed as a subcontractor or a joint venture involving different partners, specifically indicate the value of the work performed as a subcontractor or by those firms proposed for this contract, and identify the specific roles and responsibilities performed as a subcontractor or by those firms on the project rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration.

NOTE: If the firm is a joint venture, projects performed by the joint venture should be submitted;

however, if there are no projects performed by the joint venture not to exceed a total of five (5) projects. At least one project shall be submitted from each JV partner. Firms failing to provide projects from all joint venture partners will be considered to have not met the requirements of the criterion.

Projects shall be submitted on the SF-330 at Part I, Section F and shall be completed projects.

Projects not completed will be excluded from evaluation consideration. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not submit an IDIQ contract as an example project. Instead, list relevant task orders or stand-alone contract awards that fit within the definition above. The Government will not evaluate information provided for an IDIQ contract. Examples of project work submitted that do not conform to this requirement will not be evaluated.

All information for Criterion 1 must be submitted in the SF330, Part I, Section F. The

Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluation of Criterion 1.

Criterion 2- Professional Qualifications (SF330, Part I, Sections E & G):

Firms will be evaluated on professional qualifications, competence, and experience of the proposed key personnel in providing services to accomplish the tasks required under this contract, including participation in example projects as outlined in the SF330, Part 1, Section G. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Specific positions/disciplines that must be included in key personnel are Program Manager, Quality Control personnel, Project Managers, and multi-discipline engineers with facility sustainment experience.

Submission Requirements:

SF330, Part I, Section E. Provide resumes for all proposed key personnel that illustrate experience in the work proposed under this contract. Resumes are limited to two (2) single-sided pages and should indicate: professional registration, certification, licensure and/or accreditation in appropriate disciplines; cite recent (within the past five years) project-specific experience in work relevant to the services required under this contract; and indicate proposed role in this contract.

Indicate participation of key personnel in example projects in the SF330, Part 1, Section G.

Criterion 3- Past Performance (SF330, Part I, Section H):

Firms will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in

Past Performance Questionnaires (PPQs) or CPARS for Criterion 1 projects and may include customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria. NOTE: Past performance information for projects listed under Criterion 1 may be given greater weight.

Submission Requirements:

SUBMIT A COMPLETED CPARS EVALUATION FOR EACH PROJECT UNDER

CRITERION 1. IF A COMPLETED CPARS EVALUATION IS NOT AVAILABLE, the Past

Performance Questionnaire (PPQ) (Attachment (A)) included in this notice is provided for the firm or its team members to submit to the client for each project included under Criterion 1, Specialized Experience. DO NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS

AVAILABLE.

IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF330. If the firm is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, firms should complete and submit with their responses the first page of the PPQ (Attachment (A)), which will provide contract and client information for the respective project(s). Firms may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Firms should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the

Government's point of contact, Naval Facilities Engineering Systems Command Atlantic, Code

CON36, Attn: Jamie Oyelowo via email at Jamie.l.oyelowo.civ@us.navy.mil, prior to the response date. Firms shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Firms may provide any information on problems encountered and the corrective actions taken on projects submitted under Criterion 1 Specialized Experience. Firms may also address any adverse past performance issues. Information shall not exceed two double-sided pages (or four single-sided pages) in total.

Awards, letters of commendation, certificates of appreciation, etc., shall not be submitted and will not be considered in the evaluation.

Criterion 4- Quality Control Program (SF330, Part I, Section H):

Firms will be evaluated on the strength of the quality control program proposed by the firm to ensure quality products and services under this contract and means of ensuring quality services from their consultants/subcontractors.

Submission Requirements:

Describe the quality control program that will be utilized for all deliverables of this contract and the management approach for quality control processes and procedures. The description shall:

1. Explain the quality control program including an example of how the plan has worked for one of the projects submitted as part of SF330, Section F or how the plan will work if it has not been used previously.

2. Provide a quality control process chart showing the inter-relationship of the management and team components.

3. Describe specific quality control processes and procedures proposed for this contract.

4. Identify the quality control manager and any other key personnel responsible for the quality control program and a description of their roles and responsibilities.

5. Describe how the firm’s quality control program extends to management of subcontractors.

Criterion 5- Program Management and Capacity and Firm Location (SF330, Part I, Section H):

Firms will be evaluated on the firm’s ability to plan for and manage work under the contract, the capacity to accomplish the work in the required time, and locations of their office(s) that will be performing the work under this contract, and demonstrated knowledge of the primary geographic areas in which projects could be located.

Submission Requirements:

1. Provide an organizational chart for the team and discuss the management plan for this contract and personnel roles in the organization. Describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable.

2. Describe the firm’s present workload and the availability of the project team

(including consultants) for the specified contract performance period. Describe the workload/availability of the key personnel during the anticipated contract performance period and the ability of the firm to provide qualified backup staffing for key personnel to ensure continuity of services. General statements of availability/capacity may be considered less favorably.

3. Provide the location of the office(s) that will be performing the work, including main offices, branch offices, and offices of team members. Evaluation of firms will include consideration of their location within the primary geographic area of the anticipated projects, primarily geographic areas in which projects could be located. Firms will be evaluated on the locations of their office or offices that will be performing the work under this contract and demonstrated knowledge of the general geographic areas in which projects could be located. Due to the coverage of this contract, offices in multiple locations may be considered more favorably.

Criterion 6—Commitment to Small Business (SF330, Part I, Section H):

Firms will be evaluated in terms of the extent to which they have identified and committed to

Small Business (SB), Small Disadvantaged Business (SDB), Women-Owned Small Business

(WOSB), Historically Underutilized Business Zone Small Business (HUBZoneSB), Veteran-

Owned Small Business (VOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB), and if applicable, Historically Black Colleges or Universities and Minority Institutions

(HBCU/MI) in performance of this contract, whether as a joint venture, teaming arrangement, or subcontractor. The Government will evaluate proposals based on: (A) Past performance in utilization of small business concerns, and (B) Participation of small business concerns for this requirement.

In support of (A), all firms shall provide historical data on utilization of SB, SDB, WOSB, HUBZoneSB, VOSB, SDVOSB and HBCU/MI. In support of (A) Large Businesses (LBs) shall submit three (3) “final” or “most recent” Individual Subcontracting Reports (ISRs) for similar contracts of comparable size which show compliance with utilizing the various types of small business firms noted above. If ISRs are not FINAL or MOST RECENT they will not be considered. The MOST RECENT reporting period is 30 September 2024; therefore, any ISR submitted that is not FINAL must be from the 30 September 2024 reporting period to be considered. Failure to provide three (3) ISRs that comply with the requirements will result in a

NOT MET for this criterion, unless ISRs for similar contracts of comparable size are not available. If ISRs for similar contracts of comparable size are not available, LBs shall submit other documentation which shows their utilization of the various types of small business firms for similar contracts of comparable size. If subcontracting goals were not met, provide a detailed explanation for each unmet goal.

In support of (A) Small Businesses (SBs) shall submit documentation which shows their utilization of the various types of small business firms for similar contracts of comparable size.

In support of (B), large businesses shall submit a draft Small Business Subcontracting Plan, in which they will be evaluated on the extent to which they identify and commit to the published

Small Business Subcontracting Program. The Secretary of the Navy has assigned the Naval

Facilities Engineering Systems Command goals for FY2025 in terms of percentages of total planned subcontracting dollars for utilization of small businesses. Demonstrate the plan to meet these goals:

FY2026 FY2027 FY2028 FY2029 FY2030

SB 40.00% 40.00% 40.00% 40.00% 40.00%

HubZone 3.00% 3.00% 3.00% 3.00% 3.00%

SDB 5.00% 5.00% 5.00% 5.00% 5.00%

WOSB 9.00% 9.00% 9.00% 9.00% 9.00%

SDVOSB 5.00% 5.00% 5.00% 5.00% 5.00%

If a LB firm is selected for award, a Small Business Subcontracting Plan in accordance with

FAR Subpart 19.7 and DFARS Subpart 219.7 will be required and incorporated into the contract award. The attached Small Business Subcontracting Plan template shall be used by LBs to complete the draft subcontracting plan. Firms shall submit their “draft” Small Business

Subcontracting Plans utilizing this template, and ONLY this template. A draft Small Business

Subcontracting Plan is not required from SBs; however, in support of (B), SBs shall submit similar information on the extent to which they identify and commit to subcontracting to large business (LB), SB, SDB, WOSB, HUBZoneSB, VOSB, SDVOSB, and HBCU/MI if applicable in the performance of this contract.

The Small Business size standard classification is NAICS 541330, Engineering Services, size standard $25,500,000.

Criterion 7—Volume of Work (SF330, Part 1, Section H)

Firms will be evaluated in accordance with DOD Federal Acquisition Regulation Supplement

(DFARS) Procedures, Guidance and Information (PGI) 236.602-1, from data extracted from the

Federal Procurement Data System (FPDS). Firms will be evaluated in terms of work previously awarded to the firm by DOD within the past twelve months with the objective of effecting an equitable distribution of contracts among qualified A&E firms including small, disadvantaged business firms, and firms that have not had prior DOD A&E contracts.

Submission Requirements:

Firms do not submit data for this criterion.

SF-330 SUBMISSION REQUIREMENTS:

Architect-Engineer firms desiring to be considered for this contract must submit a completed

SF-330 package. The SF-330 shall be typed, at least 11-point Times New Roman or larger. Part I shall not exceed 76, 8.5 by 11 inch pages (the page limit does not include ISRs, certificates, PPQs, licenses, or the draft subcontracting plan, as required by the Small Business

Subcontracting criterion, nor does the page limit include cover sheets, dividers, or other requested documentation (e.g., joint venture agreement, proof of AE firm registration) provided that these do not contain any substantive information submitted in response to the synopsis or intended to demonstrate the qualifications of the firm). Part I pages shall be numbered sequentially. The organizational chart may be one page single sided 11 by 17 foldout, using 11-point font or larger (font limitations do not apply to graphics, captions or tables). Please include your Unique Entity Identifier and CAGE numbers in Block 30 of the SF-330.

**In accordance with the FAR 36.601-4(b), contracting officers may award contracts for architect-engineer services to any firm permitted by law to practice the professions of architecture or engineering. Firms must submit proof that they are permitted by law as required by FAR 36.601-4(b). If a firm is in a jurisdiction that requires AE firm registration, the firm must provide proof of registration. If a firm is in a jurisdiction that does not require AE firm registration, the firm must provide proof eligibility to practice (e.g., a summary explaining eligibility under the laws of that jurisdiction). Failure to submit the required proof could result in a firm’s elimination from consideration.

**Firms who are offering as a joint venture should include with their submission a copy of the joint venture agreement. Failure to include the joint venture agreement may result in the firm’s elimination from further evaluation.

Architect-engineer firms that meet the requirements described in this announcement are invited to submit the SF-330 electronically as instructed below:

SF-330 files are to be submitted via the PIEE Solicitation Module. Hard copy delivery or facsimile submission will not be accepted. All responses must be received by the Government by the response due date and time specified below.

Submission, modification, revision and withdrawal of SF-330 files shall be via the Procurement

Integrated Enterprise Environment (PIEE) Solicitation Module at https://piee.eb.mil. SF-330 files received after the proposal due date and time will not be considered. It is the firm’s responsibility to confirm that their SF-330 files are received by the date and time posted in the solicitation and all associated amendments. The Government will not be responsible for any failure of receipt of the SF-330 files or any failure of the firm to verify receipt of their submittal. The electronic copies of the SF-330 files shall be submitted in a format readable by Microsoft (MS) Word 2016, Adobe Acrobat, or MS Excel 2016. Please note that any submissions by any other method in place of the PIEE Solicitation Module WILL NOT be accepted and will not be evaluated. In order to submit your SF-330 files on the PIEE Solicitation Portal, firms will first need to register for the PIEE ‘Contract Administrator’ role.

For step-by-step instructions, see “Vendors – Getting Access Help” at:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml.

Firms are further encouraged to contact the PIEE Helpdesk at 1-866-618-5988 for additional assistance. It is strongly recommended that firms register well in advance of the proposal due date, so that there is ample time to resolve potential registration issues that may arise.

The firm’s SF-330 files must include all data and information required and must be submitted in accordance with these instructions.

Firms responding to this announcement by 27 MAY 2025, 1400 NORFOLK LOCAL TIME will be considered. THIS IS NOT A REQUEST FOR PROPOSAL.

Late responses will be handled in accordance with FAR 52.215-1. The points of contact are either Jamie Oyelowo, Contract Specialist, at Jamie.l.oyelowo.civ@us.navy.mil or Ed Flint, Contracting Officer, at Edward.d.flint.civ@us.navy.mil.

If an SF 254/SF 255 is submitted for this solicitation, it will not be reviewed or considered. As required above, provide verifiable evidence that your firm is permitted by law to practice the professions of architecture or engineering (e.g., state registration number).

Inquiries concerning this procurement should include solicitation number and title and be forwarded via email to Jamie.l.oyelowo.civ@us.navy.mil.