SFO 13860 Questions as of 12 12 22 As Posted.docx

SFO-13860 Questions as of 12/12/22

1. Q. Is there any additional information on this opportunity?

A. No. All available information is contained in the SFO.

2. Q. Would all units need to be available on 1 March, 2023 or would it be a staggered start and if so when would the final date be for availability?

A. Please refer to Paragraph 1, 3 and 4 of the SFO. Definite occupancy requirements are not determined at this time, with March 1, 2023 being the anticipated initial occupancy date. The offer form should include the number of buildings and units that would be leased and the GOVERNMENT will award based on its occupancy needs and unit configuration.

3. Q. Can a company bid for only part of the need, or does one company have to handle the whole request?

A. Please refer to Paragraph 4 and Enclosure 1 of the SFO. The offer form should include the number of buildings and units that would be leased so that they may be reviewed for possible award. Award could be to one or multiple offerors depending on the offer.

4. Q. Enclosure 3 – US Government Lease for Real Property Item #4 states “ the Government may terminate this lease in whole or part at any given time by giving at least 30 days notice in writing.” This solicitation is asking for apartments with 1-year leases, if the Government decides to terminate the lease prior to the 1-year period, the vendor would be financially responsible for the remaining months left on the lease as the vendor who signs the lease is obligated to meet the terms of their lease with the up to 1-year. Subsequently, the vendor would be financially responsible for whatever months are remaining on the lease. How can a vendor avoid an early termination by the Government? What recourse would a vendor have to recoup the financial obligation of the early terminated lease?

A. Please refer to Paragraph 7 of the SFO. The GOVERNMENT only has a contractual relationship with the lessor, and has no involvement in any primary lease agreement that a lessor may be subject to.

5. Q. We have experienced some issues with apartments owners requiring background checks on the occupants of the apartments, will the US Navy provide the necessary information needed to conduct a background investigation?

A. No. The Navy will not provide any information for background investigation. The GOVERNMENT does not permit background checks to be performed on the occupants by the lessor.

6. Q. The Solicitation does not address periodic cleaning, only cleaning during the change in personnel occupying the units, was that an oversight? If not, who will be responsible for the cleaning the units on a periodic basis?

A. There is no requirement to provide periodic cleaning. However, a general cleaning of the units may be required in accordance with Paragraph 6 of Enclosure 3 and General Clause 13 of Exhibit A. The residents are responsible for ensuring their units are clean during their occupancy.

7. Q. If leases are awarded, will the Navy fully commit to a 1-year lease? If so, why does is Item 4 of the US Lease For Real Property state “The GOVERNMENT may terminate this lease IN WHOLE OR IN PART at any time by giving at least 30 days’ notice in writing to the LESSOR”?

A. Please refer to Paragraph 7 of the SFO.

8. Q. Will renewal leases cover 1-year also?

A. Please refer to Paragraph 7 of the SFO.

9. Q. Will you consider properties outside of the mapped area within a certain mile radius?

A. No. Please refer to Paragraph 2.A.i and Enclosure 2 of the SFO.

10. Q. The solicitation does not state a need for cleaning services, who will be responsible for cleaning the units?

A. There is no requirement to provide periodic cleaning. However, a general cleaning of the units may be required in accordance with Paragraph 6 of Enclosure 3 and General Clause 13 of Exhibit A. The residents are responsible for ensuring their units are clean during their occupancy.

11. Q.What is the anticipated rotation schedule for Navy personnel who will occupy the apartments?

A. That is at the Government’s discretion.

12. Q. Is there a price threshold for the Newport News, Hampton and York County area? A. Please refer to Paragraph 6 of the SFO.

13. Q. When will the unit configuration be established to determine the number of units needed in March?

A. Please refer to Paragraph 1 and 3 of the SFO. Definite occupancy requirements are not determined at this time, with March 1, 2023 being the anticipated initial occupancy date.

14. Q. Requirements state Carpet in Bedroom & Living Room (If Applicable) but later says Resilient tile, wood or engineered flooring is acceptable. Is it EITHER/OR????

A. Please refer to Paragraph 2.B.vii of the SFO.

15. Q. In the SFO under "How To Offer" section 4, Number 9 it asks for evidence... What classifies as "Evidence of the offeror's ability to meet all specifications?

A. Please refer to Paragraph 2 and Enclosure 1 of the SFO.

16. Q. Does this contract have an incumbent? If so what is the company name, contract # and what was the value of previous award?

A. No. This is a new SFO.

17. Q. Can you confirm if 1 occupant per bedroom or will you require at times 2 occupants per bedroom?”

A. That is at the Government’s discretion. However, at this time all units are anticipated to house 1 person per bedroom.

18. Q. Can you confirm if the requirement is for 1 queen/full or 2 twins per bedroom in all units?

A. Please refer to Exhibit C of the SFO.

19. Q. What are the criteria to determine how leases will be awarded to providers?

A. Please refer to Paragraphs 5 and 6 of the SFO.

20. Q. Please provide specific number of personnel requiring housing starting March 1st, at this time.

A. Please refer to Paragraph 1 and 3 of the SFO. Definite occupancy requirements are not determined at this time, with March 1, 2023 being the anticipated initial occupancy date.

21. Q. Paragraph 3 Offers. Need clarification on 5 year pricing, For any leases secured Years 1- Years 5 would each year be applicable for any lease secured during that year or 12 month period?

A. Rental rates for each year of possible award should be offered. Year 1 rental rates will be applicable for all leases, regardless of the lease date. Upon renewal, the rental rates for the following years (i.e. Year 2, etc.) will be used.

22. Q. Is the government looking for pricing for each year, year 1-5?

A. Please refer to Paragraph 3 of the SFO. Rental rates should be offered for each year of possible award and must be valid for a 12 (twelve) month lease term.

23. Q. The offer form seeks pricing for Year 1, Year 2, Year 3, Year 4, Year 5. Is that applicable for the contract years 2023, 2024, 2025, 2026, 2027, 2028. Can you provide examples of how leases will be priced per actual occupancy?

A. Rental rates for each year of possible award should be offered. Year 1 rental rates will be applicable for all leases, regardless of the lease date. Upon renewal, the rental rates for the following years (i.e. Year 2, etc.) will be used.