Attachment (i) Section H - Rev 1.pdf

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SECTION H – SPECIAL CONTRACT REQUIREMENTS

Acoustic Research Detachment, NSWCCD Bayview

1. Facility Information

1.1. The project work site is located at Acoustic Research Detachment, NSWCCD Bayview. This project will be to remove the existing crane and install one new fifteen ton electro-hydraulic, telescoping pedestal mounted crane suitable for use on a barge. An escort is required to be present in the contractor work area at all times. Cutting, burning, grinding, and welding within the confines of the complex requires permission from the activity, which must be obtained in advance. The contractor will be required to post a fire watch for any such activities. The facility will provide a rail survey in according with CMAA #70.

2. Operations Affecting Existing Work

2.1. Operations affecting existing facilities at the construction sites shall be conducted with care not to damage facilities that are to remain in place. All existing facilities damaged by such operations shall be rectified promptly without additional cost to the Government. Where existing facilities must be changed, or where new facilities adjoin, connect to, or abut existing facilities, the existing facilities shall be altered only as necessary and approved in a substantial, neat, and workmanlike manner. All alterations require government approval prior to work initiation.

3. Work Outside Regular Hours

3.1. Regular working hours are defined as 7:00 am and 3:30 pm, Monday through Friday, excluding Government Holidays. Recognized Federal holidays include New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day. When a holiday falls on a Saturday, the holiday will be observed on the preceding Friday. When a holiday falls on a Sunday, the holiday will be observed on the following Monday.

3.2. Thanksgiving holiday falls within a work curtailment from the Wednesday prior to Thanksgiving through the following Sunday. Christmas and New Year’s holidays will fall within a work curtailment from 24 December through 2 January.

3.3. If the Contractor decides that it will be necessary to conduct work outside regular hours or on Saturdays, Sundays, or holidays, at any of the Government sites identified in the delivery orders issued, the Contractor shall submit a written request to the naval activity authorities, as well as a copy to the Contracting Officer. Such requests shall be provided 15 days prior to such work for approval and, if authorized, shall allow ample time to enable satisfactory arrangements to be made by the Government to authorize such work and for inspecting the work in progress. At night, the Contractor shall light the different parts of the work in an approved manner. All utility cut-overs shall be made after normal working hours or on weekends. No additional costs shall be authorized for such work..

4. Security Requirements

4.1. Foreign Nationals. Due to increased security requirements, foreign national access to the base will not be allowed except under extreme circumstances. Approval of access by foreign nationals requires a significant amount of time. The following information must be provided to the delivery site representative a minimum of 30 calendar days before a visit:

a. Name

b. Country of Origin

c. Firm/Contract Number

d. Area to be visited

e. Reason for visit

f. Exact dates when visit will occur.

(1) When/if approval is received, the individual(s) must be escorted at all times by a NSWCCD Bayview designated individual.

4.2. Badge Requirements. Identification Badges are required for access to each naval activity. The badges can be obtained at the Pass and I.D. Office located at the naval activity. Identification badges shall be

Page H-2 Rev. 1 worn at all times while on the activity and shall be in plain view in a conspicuous place above the waist.

Wearers of identification badges shall maintain a picture I.D. on their person. All contracting personnel will be required to have a pre-job brief on security awareness. Materials delivered by other than the Contractor's personnel who have identification badges, will require a bill-of-lading and an escort for the vehicle and its driver into and out of the facility. See Section H paragraph 1 for additional building specific information.

4.3. Requirements for Access to Navy Installations. Commander, Navy Installations Command (CNIC), has established the Defense Biometric Identification System, (DBIDS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials. Further information regarding DBIDS can be found at www.cnic.navy.mil/om/dbids.html, The Contractor shall estimate a minimum of 30 days for DBIDS processing.

4.4. COVID Requirements for Access to Navy Installations. Contractor is responsible to contact NSWCCD Bayview to determine COVID requirements for Contractor personnel to access government facilities.

Contractor is responsible to follow all facility COVID requirements and will be denied access to the facility at Contractor’s expense if the access requirements are not met.

4.5. Vehicle Permits. All vehicles entering any naval activity are required to obtain a permit in accordance with facility regulations. The vehicle permits can be obtained from the Pass and I.D. Office. Vehicles will be required to have a company logo or identification visible on both sides. All Contractor vehicles and equipment, when not in use, shall be locked or removed from the facility or otherwise disabled or secured preventing unauthorized operation.

4.6. Cameras. No cameras, including cell phone cameras, are allowed inside Acoustic Research Detachment, NSWCCD Bayview. Photography by the Contractor is prohibited. Construction progress photos, and all other necessary photo documentation, will be provided by authorized Government personnel only.

4.7. Portable Computer Equipment. Authority to operate computer systems on Acoustic Research Detachment, NSWCCD Bayview must be granted by base security.

4.8. Prohibited Items. Contractors are prohibited from bringing onto federal property the following items:

a. All forms of alcohol and illegal drugs.

b. Shotguns, handguns, machineguns, firearm silencers, ammunition of any type, blasting caps or similar items of explosive material (i.e. fireworks), starter or flare pistols, pellet or BB guns, dynamite, teargas and their dispensing devices, and other similar devices.

c. Construction tools that require use of explosive materials are authorized if they are required to perform approved duties. Contractors who require one of the prohibited items listed above may bring the item onto the installation in performance of the contract (i.e., bird control, wild life management, etc.), but only when specified in the contract.

d. Any blades in excess of four inches, switch blade knives, underwater spear guns, bows and arrows, crossbows, slingshots and blowguns, throw blade knives, blackjacks, nightsticks, clubs, brass knuckles, tomahawks, swords, bolas, fighting sticks, throwing discs, chains, and other similar items that can be used as a weapon.

e. Cameras, camcorders, cell phones with cameras, computers or tablets with cameras, etc.

f. Smoking is only permitted in designated areas.

4.9. Computer Access. If a laptop or tablet computer is required for performance of this statement of work, NSWCCD Bayview information security must approve admission of the computer to the shipyard. The contractor shall submit a written and signed request on company letterhead at least 5 days prior to start date. The request shall contain the following information:

http://www.cnic.navy.mil/om/dbids.html

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a. Shipyard point of contact: (Name, Code and Phone number)

b. Purpose for request: (Provide detailed explanation)

c. Area where equipment will be used:

(1) Shop/engineering Codes

(2) Facility/Crane location on installation

d. Type of equipment

(1) Type (Laptop, Tablet, etc.)

(2) Make, Model and Serial numbers

(3) Company asset number (if any)

(4) How the equipment will be delivered (Hand carried, mail)

e. Duration of visit (arrival date - departure date)

5. Naval Activity Regulations

5.1. The Contractor, employees and subcontractors shall become familiar with and obey all facility regulations including fire, traffic and security regulations. All personnel employed on the work site shall keep within the limits of the work (and avenues of ingress and egress), and shall not enter any restricted areas unless required to do so and are cleared for such entry. The Contractor’s equipment shall be conspicuously marked for identification.

6. Work Schedule

6.1. The Contractor shall submit a work schedule as required by the contract for each delivery order issued to the Contracting Officer and the appropriate naval activity personnel prior to commencing work since circumstances at any particular site may dictate the need to modify the contractor’s work schedule.

Attention is invited to the fact that other Contractors may be engaged in work at each site and there may be the need for close cooperation in order to avoid conflicts. The Contractor shall cooperate and schedule work to avoid conflicts with and interruption of the work of others insofar as practicable. In the case of conflicts with other Contractors that cannot be resolved satisfactorily, the matter shall be referred to the Contracting Officer for resolution.

7. Government Activities

7.1. The Government will continue its normal activities during the Contractor’s work at each site, and the Contractor shall carry on work with the least possible interference to Government activities. The Contractor shall schedule work as to cause the least amount of interference with naval facility operations. Work schedules shall be discussed with naval activity personnel as required. Permission to connect or interrupt any roads, railroads and/or utility service shall be requested in writing a minimum of 15 calendar days prior to the desired date of interruption. The Contractor shall make reasonable efforts to provide secure boundaries and sign postings around the designated work site to prevent entry of unauthorized personnel and vehicles.

8. Government Work and Material

8.1. The Contractor shall perform the final acceptance tests of the crane as described in the contract. The government will provide the test weights, rigging gear, and power, to perform the tests.

9. Safety Requirements

9.1. See Appendix E (Safety) contained in this contract. Also, Contract Data Requirements for the Accident Prevention Plan, Contractor mishap reporting, Activity Hazard Analysis, Critical Lift Plan, Equipment Inspection Report, Crane Operator’s Qualification, and Certification of Compliance.

10. Crane Mobilization, Assembly, Installation and Testing Plan

10.1. The contractor shall submit a plan detailing the logistics involved in crane mobilization to the assembly site, installation and testing of the crane. The plan shall include the type of equipment necessary for crane mobilization to the assembly site, required storage and protection of crane components, coordination of crane installation and testing. The plan shall contain enough detail so that all topics are covered including maximum loading and maximum wheel loading for mobilization equipment. See Appendix D.

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a. The Contractor is required to submit Contractor Mobile crane entry a minimum of seven days prior to desired entry date consisting of the following:

(1) Weight handling equipment (WHE) or multi-purpose handling equipment (MHE) annual and quadrennial inspection records.

(2) Copies of operator’s medical certificate and qualifications by a source that qualifies Crane Operators.

(3) Personnel designated and qualified by the Crane Contractor conducting weight handling operations to perform rigger in charge duties as identified in NAVFAC P-307. The personnel designated to perform as the rigger in charge shall be qualified as defined per 29 CFR 1926.32(m).

(4) Copy of the load chart for the specific crane or MHE.

(5) Crane Data sheet

(6) Job site ground loading conditions and cribbing plan.

(7) Crane Certificate of Compliance of Appendix E.

(8) Waterfront operational permit, if applicable.

(9) Major component lift plan required by Appendix D. This plan shall include a list of rigging gear to be used and OEM specifications for the gear.

b. After the Contracting Officer provides approval of the submitted Contractor Mobile Crane Entry Package, the Contractor must submit the request for mobile crane entry at least 48 hours prior to desired entry.

c. The Contractor shall comply with the following requirements pertaining to crane safety and operations:

(1) The crane operator will not leave the crane cab with a load suspended

(2) The crane hook must be positioned directly over the load. Side loading of the crane is prohibited.

(3) A barricade must be positioned to prevent personnel from entering the tail swing area.

(4) “Lift-off” of tires when working on rubber or lift off of outriggers when used will not be permitted.

(5) Ground loading limitations must be adhered to at all times.

d. Contractor’s mobile crane will only be operated after lift plan approval and the Contractor receives the Crane Operating Permit from the Government.

e. Should project inspections cause a deficiency to be noted during WHE/MHE and documentation review, or while monitoring WHE/MHE operations, a contractor WHE/MHE oversight discrepancy form will be recorded. A written WHE/MHE discrepancy response to identify the root cause(s) and any corrective actions taken to prevent recurrence is required within 5 days of notification of deficiency.

f. Crane accident reports shall be submitted as specified in Appendix E.

10.2. The government will provide a laydown area adjacent to the cranes.

11. Storm Protection

11.1. Should warnings of wind of gale force or stronger be issued, the Contractor shall take every practicable precaution to minimize danger to persons, the crane and to adjacent property. These precautions shall include closing all openings as appropriate, removing all loose materials, tools and equipment from exposed locations and removing or securing scaffolding and other temporary work.

12. Sanitation

12.1. If adequate sanitary conveniences are not available at the site, the Contractor shall be responsible for such conveniences of any approved type for the use of persons employed on the work and properly secluded from public observation and shall be constructed and maintained by the Contractor in such a manner and at such points as shall be required or approved by the appropriate authority at the Government facility. These conveniences shall be maintained at all times without nuisance and their use

Page H-5 Rev. 1 shall be strictly enforced. Upon completion of the work, they shall be removed from the premises, leaving the premises clean and free from nuisance.

13. Environmental Protection

13.1. The Contractor shall comply with all applicable federal, state and local environmental protection laws regulations and standards. The Contractor shall coordinate all environmental protection and hazardous waste disposal matters with the Contracting Officer. The Activity Environmental Protection Coordinator or authorized officials may inspect any of the facilities operated or maintained by the Contractor at any time and without prior notice. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by the Contractor, the Contractor shall reimburse the Government for all associated costs, including the amount of the fine. The Contractor shall also clean up any oil or chemical spills that result from the Contractor’s operations at his own expense. The Contractor shall comply with the instructions of the cognizant Navy Medical Department with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military or civilian personnel.

14. Public Release of Information

14.1. The Contractor shall not make public release of any information relating to all or any part of this contract without prior approval of the Contracting Officer.

14.2. For the purpose of this clause, “information” includes but is not limited to news releases, articles, manuscripts, brochures, advertisements, still and motion pictures, speeches, trade association meetings, symposia, published professional papers, internet web pages, etc.

14.3. Two copies of any information proposed to be released must be submitted to Contracting Officer for security and policy review and clearance 45 days prior to release. Information copies will also be sent to the administrative Contracting Officer, if applicable, and the COR.

14.4. Nothing in the foregoing shall affect compliance with the requirements of the clause of this contract entitled “Security Requirements”.

14.5. The Contractor further agrees to include this clause in any subcontract awarded as a result of this contract.

15. Services of a Manufacturer’s Representative at Site of Delivery

15.1. The Contractor shall provide a representative at the site specified in the contract who shall coordinate all work during the entire period of delivery, erection, field testing and Government inspection. This representative shall have the technical expertise and authority to resolve problems in a timely manner, and shall be an employee of the Contractor whether the site work is performed by the prime or by subcontractor(s).

16. Pre-Installation Conference

16.1. A pre-installation conference shall be scheduled for prior to site mobilization. This conference shall be held at a facility to be identified by the Contracting Officer. The purpose of this conference is for the Government to provide clearance information required by the Contractor for access to the facility for personnel and vehicles, security on the facility and to discuss the Contractor’s preliminary mobilization, erection and testing plan as shall be formally provided under Contract Data Requirements List, Delivery and Mobilization Plan.

17. Radio Transmitter Restrictions

17.1. To preclude accidental actuation of sensitive electronic equipment, the Contractor shall conform to the restrictions and procedures for the use of radio transmitting equipment as delineated by the activity.

Under no circumstances shall transmitters be used without prior approval of the appropriate naval facility authorities.

18. Utilities Services

18.1. The Contractor shall make arrangements for any and all utility services required. The Contractor shall be responsible for providing utility services for installation until the crane is checked out and testing begins.

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Once checkout and testing begin, electricity for crane operation will be supplied through normal crane power supply circuits.

18.2. Telephone Service. The Contractor shall make arrangements for telephone services, as available.

18.3. Water. The location of temporary tie-ins will be as approved by the Contracting Officer. All temporary tie-ins to the facility water system require meters, low-pressure back-flow preventors and shut off valves.

Fire hydrants shall not be used for water supply. The present charge for potable water is $1.00 for 1000 gallons, unless otherwise indicated by the activity.

18.4. Solid Waste. Dumpster: If a dumpster is needed, the Contractor must make all provisions for installation, dumping, removal, and clean-up.

19. Personnel Safety Requirements

19.1. Pre-Job Brief. A job safety briefing shall be performed prior to beginning any work on or with a crane or other equipment. The job safety briefing shall include both contractor and shipyard personnel required to assist the contractor throughout the duration of work performed. The job safety briefing shall include all crane and equipment operations required to complete the contractor’s tasks. NSWCCD Bayview shall ensure the required shipyard personnel are available for the safety briefing and is also responsible for assisting with scheduling this work on the equipment.

19.2. Lockout Tags Plus Program (Hazardous Energy Control). Contractor and Non Government Agencies (NGAs) are hereby informed that their employees or representatives present on property under NSWCCD Bayview cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified by NSWCCD Bayview, when performing work under contract. All HEC work to be performed by Contractors and NGAs requires that NSWCCD Bayview Technical Point of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of the HEC work requires NSWCCD Bayview TPOCs and/or CORs be informed of the change/deviation. Contractors and NGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NSWCCD Bayview LOTC. HEC locks shall be provided by the contractor or NGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the NSWCCD Bayview LOTC to the contractor or NGA for their use if machinery, equipment, or systems (MES) cannot be locked out. The general safety practices will be decided by the contractor and NSWCCD Bayview assigned Subject Matter Expert (SME) during the job safety briefing.

19.3. Personal Protective Equipment (PPE). All personnel while in a posted industrial area inside or outside the NSWCCD Bayview work area will wear mandatory PPE at all times. Mandatory PPE includes a hard hat that shall be identified with the name of the respective contractor, safety glasses with side shields, safety-toed shoes, and hearing protection on their person at all times in case they need it. In addition, all personnel shall wear any additional PPE as appropriate to control hazards of the work being performed.

Personal Floatation Devices (PFDs) will be required for each person working in the area between an unguarded waterfront edge and closest crane rail or when working on the deck of a Yard Derrick crane.

PPE shall be discussed during the job safety briefing.

a. Non-Hazardous Streets and Pedestrian Walkways. Streets and marked pedestrian walkway/aisles within the CIA do not normally require the use of mandatory PPE. Employees using these areas for passage only are encouraged to use PPE as specified in this chapter, but its use is not mandatory.

Due to the dynamic nature of industrial operations in the NSWCCD Bayview work area, hazardous operations may occur intermittently in these exempted areas. Personnel present in these areas, whether equipped with PPE or not, should remain alert at all times for operations which might create a hazard which exposure would be reduced by the proper use of PPE. In these cases, personnel should immediately leave the area of the hazard. Where the hazard cannot be avoided due to the nature of the employee's work assignment, the employee should immediately obtain and use the necessary PPE before returning to the area. This exemption does not apply on piers, dry docks, Page H-7 Rev. 1 and in areas around or between dry docks.

19.4. Fall Protection. The contractor shall provide and utilize proper guarding around every open-sided platform and work surface edge or shall use other means of fall protection to include a fall protection safety harness and lanyard, fall restraint system, safety nets, or other appropriate protection against fall hazards meeting the requirements of 29 CFR 1910, 29 CFR 1915, and 29 CFR 1926. Personal fall arrest systems are required whenever working on an unguarded surface 5 feet or more above the next level or when a possibility exists to fall from ANY height onto a lower level which could cause bodily injury (i.e.

impalement). Fall protection shall be discussed during the job safety briefing.

19.5. Fire Safety. When starting work in the facility, Contractors shall require their personnel to familiarize themselves with the location of the nearest fire alarm boxes and place in memory the Emergency Phone Number. The Contractor shall report immediately to the responsible Fire Division any fire, no matter how small.

19.6. Emergency Response. The Contractor shall immediately contact the Fire Division/Emergency Medical Services via the Emergency Phone Number upon witnessing flooding, fire, injury to personnel, or any other incident or casualty requiring emergency response and provide the location and other pertinent details.

19.7. Hazardous Chemical Exposure. Contractors are informed that their employees present on property under Norfolk Naval Shipyard cognizance may be exposed to hazardous chemicals as a result of shipyard operations. Information on the materials may be obtained from the appropriate Safety and Health officials for NSWCCD Bayview.

10.2. The government will provide a laydown area adjacent to the cranes.