Section H Rev.1.pdf

Section H Page 1 of 7 Rev. 1

SECTION H - SPECIAL CONTRACT REQUIREMENTS

SENAN Naval Maintenance Center, Panama City, Republic of Panama

1. GENERAL

The project work site for CLIN 0001 is located at the Aeronaval Service (SENAN) Naval Maintenance Center on Amador Causeway, Panama City, Republic of Panama. This project will install one (1) 200 metric ton mobile boat hoist at the site. The installation site is:

SERVICIO NACIONAL AERONAVAL

ASTILLERO NAVAL SUB. TTE. CASTILLO

CALZADA DE AMADOR

CORREGIMIENTO DE BALBOA

PROVINCIA DE PANAMA

Coordinates:

Latitude: 8 Degrees, 55.045 Minutes North / (8.917421) Longitude: 79 Degrees, 31.645 Minutes West / (-79.527424)

1.1. Operations Affecting Existing Work

Operations affecting existing facilities at the construction sites shall be conducted with care not to damage facilities that are to remain in place. All existing facilities damaged by such operations shall be rectified promptly without additional cost to the Government. Where existing facilities must be changed, or where new facilities adjoin, connect to, or abut existing facilities, the existing facilities shall be altered only as necessary and approved, in a substantial, neat and workmanlike manner.

1.2. Work Outside Regular Hours

If the Contractor decides that it will be necessary to conduct work outside regular hours or on Saturdays, Sundays, or holidays, at any of the Government/SENAN sites identified in the delivery orders issued, the Contractor shall submit a written request to the SENAN authorities, as well as a copy to the Contracting Officer. Such requests, if authorized, shall allow two weeks to enable satisfactory arrangements to be made by the SENAN/Government to authorize such work and for inspecting the work in progress. For work during periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer. All utility cut-overs shall be made after normal working hours or on weekends. No additional costs shall be authorized for such work. Regular work hours are defined as 0730-1600, Monday through Friday, excluding government holidays.

1.3. COVID Requirements for Access

Contractor is responsible to contact SENAN and local government authorities to determine COVID requirements for Contractor personnel to access government facilities. Contractor is responsible to follow all facility and in-country COVID requirements and will be denied access to the facility at Contractor’s expense if the access requirements are not met.

2. SECURITY REQUIREMENTS

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2.1. Requirements for Access

The access of foreign contractors on base requires coordination with the Ministry of Public Security (MINSEG) and SENAN leadership. This coordination must be completed through the Office of Defense Cooperation (ODC) in the U.S. Embassy, Panama. The following information must be provided to the ODC at least 30 days prior to the visit:

a) Names of contractors visiting the sites

b) Area to be visited

c) Reason for visit

d) Dates when the visit will occur

e) Duration of access required per day

2.2. Cameras

No cameras, including cell phone cameras, are allowed inside the SENAN Naval Maintenance Center.

2.3. Portable Computer Equipment:

Authority to operate computer systems inside the SENAN Naval Maintenance Center must be granted by base security.

2.4. Prohibited Items:

Contractors are prohibited from bringing onto federal property the following items:

a) All forms of alcohol and illegal drugs.

b) Shotguns, handguns, machineguns, firearm silencers, ammunition of any type, blasting caps or similar items of explosive material (i.e. fireworks), starter or flare pistols, pellet or BB guns, dynamite, teargas and their dispensing devices, and other similar devices.

c) Construction tools that require use of explosive materials are authorized if they are required to perform approved duties. Contractors who require one of the prohibited items listed above may bring the item onto the installation in performance of the contract (i.e., bird control, wild life management, etc.), but only when specified in the contract.

d) Any blades in excess of four inches, switch blade knives, underwater spear guns, bows and arrows, crossbows, slingshots and blowguns, throw blade knives, blackjacks, nightsticks, clubs, brass knuckles, tomahawks, swords, bolas, fighting sticks, throwing discs, chains, and other similar items that can be used as a weapon.

e) Cameras, camcorders, cell phones with cameras, computers or tablets with cameras, etc.

f) Smoking is only permitted in designated areas.

2.5. Computer Access

If a laptop or tablet computer is required for performance of this statement of work, Government Information Security must approve admission of the computer to the site. The contractor shall submit a written and signed request on company letterhead at least 5 days prior to start date. The request shall contain the following information:

a) Government point of contact (name and phone number)

b) Purpose for request (provide detailed explanation)

c) Type of equipment including type (laptop, tablet, etc.), make, model number, serial number, and company asset number (if applicable).

d) How the equipment will be delivered (hand-carried, mail)

e) Duration of visit (arrival date - departure date)

3. SENAN ACITIVITY REGULATIONS

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The Contractor, employees, and subcontractors shall become familiar with and obey all facility regulations including fire, traffic and security regulations. All personnel employed on the work site shall keep within the limits of the work (and avenues of ingress and egress), and shall not enter any restricted areas unless required to do so and are cleared for such entry. The Contractor’s equipment shall be conspicuously marked for identification.

4. WORK SCHEDULE

The Contractor shall submit a work schedule as required by the contract for each delivery order issued to the Contracting Officer and the appropriate SENAN personnel prior to commencing work since circumstances at any particular site may dictate the need to modify the contractor’s work schedule. Attention is invited to the fact that other contractors may be engaged in work at the site, and there may be the need for close cooperation in order to avoid conflicts. The Contractor shall cooperate and schedule work to avoid conflicts with and interruption of the work of others insofar as practicable. In the case of conflicts with other contractors that cannot be resolved satisfactorily, the matter shall be referred to the Contracting Officer for resolution.

5. GOVERNMENT ACTIVITIES

SENAN will continue its normal operations during the Contractor’s work onsite, and the Contractor shall carry on work with the least possible interference to SENAN operations. The Contractor shall schedule work as to cause the least amount of interference with facility operations.

Work schedules shall be discussed with activity personnel as required. Permission to connect or interrupt any roads, railroads and/or utility service shall be requested in writing a minimum of 15 calendar days prior to the desired date of interruption. The Contractor shall make reasonable efforts to provide secure boundaries and sign postings around the designated work site to prevent entry of unauthorized personnel and vehicles.

6. GOVERNMENT WORK AND MATERIAL

The Contractor shall perform the final acceptance tests of the crane as described in the contract.

Certified test weights and rigging gear for testing shall be provided by the Contractor.

For Contractor-supplied test weights, each test weight shall be marked with a unique identification number and the weight in pounds. The weight marked shall be the actual weight taken from the scale or other measuring device. Solid weights shall be measured using calibrated equipment traceable to the National Institute of Standards and Technology (NIST), with a minimum accuracy of +/- two percent (i.e., indicated weight shall be within +/- two percent of actual weight). Water bag type weights may be used, subject to approval by the Contracting Officer. Water bag type weights shall be used and stored in accordance with manufacturer recommendations. The metering device/gauge used to determine the amount of water in the bag shall be calibrated within the past year using equipment traceable to NIST and shall ensure that the weight has a minimum accuracy of +/- two percent. Alternatively, a load indicating device (LID) meeting the above calibration and accuracy requirements may be used in lieu of a metering device. A list of test weights, with identification numbers and weights, shall be retained. The list shall include the type and serial number (or other identifier) of the weighing device(s) used to weigh the test weights. Where a lifting attachment supports multiple test weights (e.g., stacked weights or multiple weights suspended from a padeye), the total capacity shall be marked on the attachment.

7. CRANE MOBILIZATION, MBH RE-ASSEMBLY, INSTALLATION AND TESTING

PLAN

The Contractor shall submit a plan detailing the logistics involved in, mobilization, mobile crane set-up, lifting and rigging, and mobile boat hoist re-assembly onsite. The plan shall include the type

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Section H Page 4 of 7 Rev. 1 of equipment necessary for crane mobilization to the assembly site, required storage and protection of crane components, coordination of crane installation and testing. The plan shall contain enough detail so that all topics are covered including maximum loading and maximum wheel loading for mobilization equipment. See Appendix D.

Ground loading for installation equipment shall not exceed the design wheel loads for the fully-loaded mobile boat hoist.

1) The Contractor is required to submit Contractor Mobile crane entry a minimum of seven days prior to desired entry date consisting of the following:

a) Weight handling equipment (WHE) or multi-purpose handling equipment (MHE) annual and quadrennial inspection records.

b) Copies of operator’s medical certificate and qualifications by a source that qualifies Crane Operators.

c) Personnel designated and qualified by the Crane Contractor conducting weight handling operations to perform rigger in charge duties as identified in NAVFAC P-307. The personnel designated to perform as the rigger in charge shall be qualified as defined per 29 CFR 1926.32(m).

d) Copy of the load chart for the specific crane or MHE.

e) Crane Data sheet

f) Job site ground loading conditions and cribbing plan.

g) Crane Certificate of Compliance of Appendix E.

h) Waterfront operational permit, if applicable.

i) Major component lift plan required by Appendix D. This plan shall include a list of rigging gear to be used and OEM specifications for the gear.

2) After the Contracting Officer provides approval of the submitted Contractor Mobile Crane Entry Package, the Contractor must submit the request for mobile crane entry at least 48 hours prior to desired entry.

3) The Contractor shall comply with the following requirements pertaining to crane safety and operations:

a) The crane operator will not leave the crane cab with a load suspended

b) The crane hook must be positioned directly over the load. Side loading of the crane is prohibited.

c) A barricade must be positioned to prevent personnel from entering the tail swing area.

d) “Lift-off” of tires when working on rubber or lift off of outriggers when used will not be permitted.

e) Ground loading limitations must be adhered to at all times.

f) Contractor’s mobile crane will only be operated after lift plan approval and the Contractor receives the Crane Operating Permit from the Government.

g) Should project inspections cause a deficiency to be noted during WHE/MHE and documentation review, or while monitoring WHE/MHE operations, a contractor WHE/MHE oversight discrepancy form will be recorded. A written WHE/MHE

Section H Page 5 of 7 Rev. 1 discrepancy response to identify the root cause(s) and any corrective actions taken to prevent recurrence is required within 5 days of notification of deficiency.

h) Crane accident reports shall be submitted as specified in Appendix E.

The Government will provide a laydown area adjacent to the crane. The Contractor shall notify the Contracting Officer of need for laydown area a minimum of two weeks prior to need date.

8. STORM PROTECTION

Should warnings of wind of gale force or stronger be issued, the Contractor shall take every practicable precaution to minimize danger to persons, the crane and to adjacent property. These precautions shall include closing all openings as appropriate, removing all loose materials, tools and equipment from exposed locations and removing or securing scaffolding and other temporary work.

9. SANITATION

If adequate sanitary conveniences are not available at the site, the Contractor shall be responsible for such conveniences of any approved type for the use of persons employed on the work and properly secluded from public observation and shall be constructed and maintained by the Contractor in such a manner and at such points as shall be required or approved by the appropriate authority at the SENAN facility. These conveniences shall be maintained at all times without nuisance and their use shall be strictly enforced. Upon completion of the work, they shall be removed from the premises, leaving the premises clean and free from nuisance.

10. ENVIRONMENTAL PROTECTION

The Contractor shall comply with all applicable federal, state and local environmental protection laws regulations and standards. The Contractor shall coordinate all environmental protection and hazardous waste disposal matters with the Contracting Officer. The Activity Environmental Protection Coordinator or authorized officials may inspect any of the facilities operated or maintained by the Contractor at any time and without prior notice. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by the Contractor, the Contractor shall reimburse the Government for all associated costs, including the amount of the fine. The Contractor shall also clean up any oil or chemical spills that result from the Contractor’s operations at his own expense. The Contractor shall comply with the instructions of the cognizant local authorities with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military or civilian personnel.

11. PUBLIC RELEASE OF INFORMATION

There shall be no public release of information or photographs concerning any aspect of the materials or services relating to this contract or other documents resulting therefrom without the prior written approval of the Contracting Officer. The Contractor shall insert the substance of this paragraph in each subcontract and purchase order.

12. SERVICES OF A MANUFACTURER’S REPRESENTATIVE AT SITE OF DELIVERY

The Contractor shall provide a representative at the site specified in the contract who shall coordinate all work during the entire period of delivery, erection, field testing and Government inspection. This representative shall have the technical expertise and authority to resolve problems in a timely manner, and shall be an employee of the Contractor whether the site work is performed by the prime or by subcontractor(s).

13. PRE-INSTALLATION CONFERENCE

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A pre-installation conference shall be scheduled for prior to site mobilization. This conference shall be held at SENAN Naval Maintenance Center or remotely by teleconference at the discretion of the Government. The purpose of this conference is for the Government to provide clearance information required by the Contractor for access to the facility for personnel and vehicles, security on the facility and to discuss the Contractor’s preliminary mobilization, erection and testing plan as shall be formally provided under DD Form 1423, Contract Data Requirements List, Delivery and Mobilization Plan.

14. RADIO TRANSMITTER RESTRICTIONS

To preclude accidental actuation of sensitive electronic equipment, the Contractor shall conform to the restrictions and procedures for the use of radio transmitting equipment as delineated by the activity. Under no circumstances shall transmitters be used without prior approval of the appropriate naval facility authorities.

15. UTILITIES SERVICES

The Contractor shall make arrangements for any and all utility services required. The Contractor shall be responsible for providing utility services for installation until the crane is checked out and testing begins. Once checkout and testing begin, electricity for crane operation will be supplied through normal crane power supply circuits.

15.1. Telephone Service

The Contractor shall make arrangements for telephone services.

15.2. Water

The location of temporary tie-ins will be as approved by the Contracting Officer. All temporary tie-ins to the facility water system require meters, low-pressure back-flow preventors and shut off valves. Fire hydrants shall not be used for water supply. The present charge for potable water is $1.00 for 1000 gallons, unless indicated otherwise by the activity.

15.3. Solid and Hazardous Waste

The Contractor is responsible for the proper collection and disposal of all waste materials generated during work. The Contractor is not authorized to discharge any unwanted materials or wastes to the domestic sewer, storm drains or ground on SENAN property without approval from the Contracting Officer. If a dumpster is needed, the Contractor must make all provisions for installation, dumping, removal, and clean-up.

No hazardous waste shall be disposed on SENAN property. No hazardous material shall be brought onto SENAN property that does not directly relate to the performance of this contract. Neither the Government nor SENAN is not responsible for disposal of Contractor material brought on the job site and not required in the performance of this contract. Removal of unused materials and equipment used to support the contract are the responsibility of the Contractor.

16. SAFETY REQUIREMENTS

Refer to Appendix E and Exhibit A (Contract Data Requirements) of this contract for general safety and safety-related submittal requirements, respectively.

16.1. Pre-Job Brief

A job safety briefing shall be performed prior to beginning any work on or with a crane or other equipment. The job safety briefing shall include Contractor, Government and SENAN personnel required to assist the Contractor throughout the duration of work performed. The job safety briefing shall include all crane and equipment operations required to complete the Contractor’s tasks.

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16.2. Personal Protective Equipment (PPE)

PPE is governed in all areas by the nature of the work the employee is performing. Use personal hearing protection at all times in designated noise hazardous areas or when performing noise hazardous tasks. Personal floatation devices are required for each person working on the finger piers. Safety glasses must be worn or carried/available on each person. Mandatory PPE includes:

a. Hard Hat

b. Long Pants

c. Appropriate Safety Shoes

d. Appropriate Class Reflective Vests

PPE shall be discussed during the job safety briefing.

16.3. Fall Protection

The Contractor shall provide and utilize proper guarding around every open-sided platform and work surface edge or shall use other means of fall protection to include a fall protection safety harness and lanyard, fall restraint system, safety nets, or other appropriate protection against fall hazards meeting the requirements of 29 CFR 1910, 29 CFR 1915, and 29 CFR 1926. Personal fall arrest systems are required whenever working on an unguarded surface 5 feet or more above the next level or when a possibility exists to fall from any height onto a lower level which could cause bodily injury (i.e. impalement). Fall protection shall be discussed during the job safety briefing.

16.4. Fire Safety

When starting work in the facility, the Contractor shall require their personnel to familiarize themselves with the location of the nearest fire alarm(s) and place in memory the following emergency phone numbers: 103 (Fire Department), 104 (Police Department), or 911 (Medical Emergency). The Contractor shall report any fire immediately to the responsible fire department, no matter how small.

16.5. Emergency Response

The Contractor shall immediately contact the relevant emergency services upon witnessing flooding, fire, injury to personnel, or any other incident or casualty requiring emergency response and provide the location and other pertinent details. The Contractor shall require their personnel to place in memory the following emergency phone numbers: 103 (Fire Department), 104 (Police Department), or 911 (Medical Emergency).

16.6. Hazardous Chemical Exposure

Contractors are informed that their employees present on property under SENAN cognizance may be exposed to hazardous chemicals as a result of Activity operations. Information on the materials may be obtained from the Contracting Officer.