0001Amendment01212020.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is issued to clarify solicitation language.

1. CONTRACT ID CODE PAGE OF PAGES

Z 1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Jan-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6247020R5000

X 9B. DATED (SEE ITEM 11)

23-Dec-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Jan-2020

CODE

COMMANDER NAVFAC ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

N62470 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6247020R5000

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

SCOPE OF WORK

GENERAL REQUIREMENTS

This contract is to obtain professional services in support of Naval Facilities Engineering Command (NAVFAC) DoN’s Real Property management system (iNFADs), and DoN’s financial management systems. The work is located in various locations, performed predominately in NAVFAC’s area of responsibility (AOR) to include overseas locations.

Specific locations will be designated within each order. This award will be a Labor Hour, Indefinite Delivery Indefinite Quantity (IDIQ) contract with provisions for Firm Fixed-Priced orders. This solicitation is a competitive WOSB set-aside that will result in a single award Labor Hour Indefinite Delivery/Indefinite Quantity (ID/IQ) contract with provisions for Firm-Fixed Priced Orders . The selected firm will provide the required services by the issuance of individual Task Orders. The estimated value of the total orders issued under this contract is not to exceed $40,000,000, inclusive of all options, if exercised. The workload may fluctuate with changes in the number and types of projects in various stages of implementation and in response to DoN’s decisions to expand the program. The contractor must be flexible and able to surge to respond to these workload challenges.

The contractor shall bring professional knowledge, skills, and experience to include but not limited to Real Property accountability. The contractor shall provide advice and assistance to the DoN and conduct the necessary research and analysis to present DoN decision-makers with accurate and relevant information. The contractor will bring best business practices from the private sector to assist the DoN with all aspects to manage all real property, from initial acquisition and receipt, through accountability and custody, until formally relieved of accountability (i.e. through disposition, or through a completed evaluation and investigation for property loss). This includes any system support to Navy’s real property management system (iNFADS), Regional Shore Installation Management System (RSIMS), ieFACMAN, InventoryRES, and financial management systems (FIS, SABRS, CEFMS, Navy ERP). The work includes technical advisory services to the NAVFAC headquarters and the NAVFAC component commands for the purpose of providing professional services and support in the accountability of real property to include physical inventory and financial impacts.

The contractor will provide innovative recommendations to changing circumstances consistent with the DoN approach; assisting and drafting procedural guidance; recommend strategies to respond to a variety of stakeholders; prepare briefings; participate in meetings; and provide information technology support for databases, web-enabled solutions and other information resources as necessary for capturing reporting data, benchmarking future decision making, and institutionalizing lessons learned.

C.1 Real Property Accountability Background

(a) Executive Order (EO) 13327 (Federal Real Property Asset Management) defines real property as “any real property owned, leased, or otherwise managed by the Federal government, both within and outside the U.S., and improvements on federal lands. Per Title 10 United States Code §2721 Real Property Records, property records will be maintained on a quantitative and monetary basis. Implementing policy in DoDI 4165.14 (Real Property Inventory and Forecasting) requires that the Military Departments and Washington Headquarters Service (WHS) will maintain an accurate and complete RPI for all unclassified real property assets (land and facilities) in which they have a legal interest.

(b) Implementing policy and guidance contained in SECNAV Memorandum (Real Property Accounting Interim Guidance: Accountability Threshold and Prefabricated Structures, dated 16 Nov 2018), CNICINST 11010.5A (Real Property Inventory Management and Accounting) and DoDI 4165.14 (Real Property Inventory and Forecasting) requires maintenance of an accurate and complete inventory for all unclassified real property assets in which the DoN has a legal interest.

(c) internet Navy Facilities Asset Data Store (iNFADS) is the Accountable Property System of Record for NAVFAC and its job is to provide the Department of Defense with authoritative real property inventory data for DoN real property.

C.2. Financial Systems

The Assistance Secretary of Navy, Financial Management and Comptroller (FM&C) has recently notified NAVFAC that the DoN will be eliminating STARS-FL and that NAVFAC must migrate to the US Marine Corp Standard Accounting Budgeting and Reporting System (SABRS). This transition will significantly modify the use of FIS to support NAVFAC’s project/contract management process, complicates the management and direction of FIS, FIS data warehouse (COGNOS BI and COGNOS TM1) and associated computer data system interfaces, e.g., project scheduling (eProjects), building maintenance tracking (Maximo), Expeditionary equipment maintenance system (EXMIS) and contract award system (eContracts) etc. FIS is a specialized management information system unique to NAVFAC’s mission and business processes; all data tables and transaction records within FIS must be able to crosswalk between SABRS and all of its approved interfaces and the legacy system STARS-FL to support multiple years accounting records.

C.3. Scope and Objectives

(a) The contractor shall provide project/program management support services as defined in this Performance Work Statement (PWS). The contract will be issued and administered by NAVFAC Atlantic, Norfolk, VA. Warranted contracting officers within the NAVFAC AOR may request ordering authority.

(b) The contractor shall provide project/program management support services to assist with oversight and management of real property inventory.

(e) The contractor shall provide requisite skills and experience in systems implementations, along with extensive functional and technical knowledge of FIS and NAVFAC financial management processes. In addition, the contractor shall assist with the SABRS transition. The contractor must have qualified personnel on staff with extensive SABRS and DoN financial system implementation experiences.

C.4. General

(a) Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the contractor assures that work complies with the requirements of the contract.

(b) Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

(c) Contractor Workforce: The contractor is fully responsible, within the limitations of this contract, to organize, furnish, maintain, supervise and direct a workforce at its home and field offices, and, as required, at NAVFAC Headquarters and field offices, which is thoroughly capable of effectively performing the work set forth in this contract. The contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this statement of work to meet the government’s needs. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

(d) Security Requirements: Key Personnel must have current Secret clearance at time of award.

(e) Physical Security: The contractor shall be responsible for safeguarding all government property provided for contractor use. The contractor shall be responsible for safeguarding all government and private partner business sensitive information at all times.

(f) Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

(g) Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor employees with assigned duties requiring on-site performance must meet the requirements to obtain a Department of Defense building pass. Contractor employees requiring use of government computers/networks must meet the criteria required to obtain a Common Access Card.

(h) Contractor Travel: Contractor personnel may be required to travel OCONUS and CONUS.

Contractor travel shall be subject to amounts, limitations and restrictions specified in Section B.

Task orders that require a contractor employee to travel away from the normally assigned duty station for periods of more than 30 days may be authorized periodic return travel to the normal duty station at government expense. Round trips will be negotiated on individual task orders.

The government may authorize more or less frequent return travel based on costs or mission requirements. Travel for personal convenience to and from work, and travel from the contractor’s office(s) to Government offices in the greater metropolitan Washington area or local commuting area for the NAVFAC field offices, shall not be reimbursed.

C.5. Statement of Work

SPECIFIC CONTRACT TASKS

C.5.1. Basic Services: The contractor shall provide Professional Support to the Naval Facilities Engineering Command to include Headquarters, Echelon 3 (NAVFAC Atlantic and NAVFAC Pacific), Echelon 4 (Facilities Engineering Command), and Public Works Department (PWD) personnel as defined in this performance work statement. Work will be performed at the NAVFAC HQ and Echelon 3 and 4 offices, various Navy and Marine Corps installations, and other locations as they may be necessary to accomplish required tasks.

C.5.1.1. Innovation: Given the evolving nature of technology, the contractor shall identify innovative concepts for capturing and maintaining DoN Real Property. Contractor shall demonstrate initiative by promoting best practices and making recommendations related to management, policy, procedure that will improve program operations and objectives.

C.5.1.2. Professional Expertise: Contractor shall provide critical assistance and analyses to oversee and account for DoN Real Property throughout the life-cycle. The Contractor shall bring to the program the professional knowledge, skills, and experience in accounting for and managing real property inventory. Contractor shall provide advice and assistance to the government in decision making regarding DoN Real Property and related processes, procedures, policies and guidance. The Contractor shall conduct necessary research and analysis to present decision makers with accurate and relevant information on which to adopt courses of action.

C.5.1.3 Expansion and Surge Capabilities: Contractor shall be able to provide one or more field teams at various DoN locations for limited time periods to accomplish assigned tasks as requested. Multiple teams may be required to simultaneously execute tasks at different installations. The workload will fluctuate as priorities change in response to demand signals. The Contractor must be flexible and able to surge to respond to these workload changes.

C.5.2 Task One (1): Real Property Program Support. The Contractor shall assemble a team of experts with knowledge and experience in large-scale real property accountability and inventory management to support to NAVFAC Asset Management and Financial Management.

C.5.2.1 The contractor shall provide program management and administrative support to the DoN’s Real Property accountability program.

C.5.2.2 Provide system support to Navy’s real property initiative, to include real property management system (iNFADS), and other systems such as RSIMS, ieFACMAN, and InventoryRES.

C.5.2.3 Recommend concepts, strategies, opportunities, business practices, planning, scheduling, and management processes.

C.5.2.4 Recommend solutions and provide recommendations to assist the Government in its drafting of procedural guidance, polices, and processes.

C.5.2.5 Create and maintain databases and other information resources as references for benchmarking, future decision making, and capturing and institutionalizing lessons learned.

C.5.2.6 Recommend strategies and information that respond to a variety of stakeholder issues related to DoN Real Property.

C.5.2.7 Assist in preparation of written or oral responses to inquiries, concerns, and requests for information from audit agencies, Department of Navy leaders, Office of the Secretary of Defense (OSD), Office of Management and Budget (OMB), Financial Management Office (FMO), Congress, federal agencies, and private industry.

C.5.2.8 Assist DoN for visits to and at Echelon III, IVs, PWDs, and other locations as requested, to include assisting with coordination meetings, site tour, discussions with installation and staff, documentation of successes and problems, and recommendations for sharing success, resolving issues, and making process improvements.

C.5.2.9 Review and analyze reports, report summary of findings and highlight areas of concern.

Provide technical advice and recommendations to government personnel.

C.5.2.10 Assist the Government in its updating of Standard Operating Procedures, Business Management System processes, Real Property procedures, trainings, and other guidance resulting from lessons learned and process updates.

C.5.2.11 Assist in the development of comprehensive real property accountability presentations/briefs, ad hoc briefs, information papers, analysis and reports with supporting documentation for senior leadership.

C.5.2.12 Develop, modify, and/or improve key metrics for Real Property Accountability.

C.5.2.13 Provide status of asset evaluations, and other key metrics for the DoN portfolio and each location. Analyze variance from expectations and reasonableness, trends, and other key indicators. Highlight successes and good news stories, as well as areas of concern. Provide technical advice and recommendations to government personnel.

C.5.2.14 Participate in meetings, conferences, training, and other types of forums, but participation shall be limited to that of a consultant, stopping short of acting in a policy development, decision-making or managerial nature.

C.5.2.15 Advise, train, and assist teams and others in overseeing and managing the Real Property portfolio.

C.5.2.16 Develop communications plan, Real Property Information Bulletin, and other means to provide communications throughout the Real Property community, to Senior Leadership, and Support Commands.

C.5.3 Task Two (2): Financial Systems Support. Provide on-going support for NAVFAC HQ transition from the current legacy environment (STARS-FL) to the to-be environment, e.g., SABRS, CEFMS, Navy ERP, including year-end closing and new fiscal year start up procedures.

C.5.3.1 Support on-going financial transaction reconciliation, funding document clean-up and close out, tri-annual review.

C.5.3.2 Analyze financial data and recommend course of actions to ensure a successful financial system implementation.

C.5.3.3 Create/develop new financial system documentation, including but not limited to:

execution reports, training documents, business process, FAQs etc.

C.5.3.4 Develop recommendations of procedures for all Capital Improvement Projects (CIP) for non-MILCON projects and support all phases of financial system audit testing in accordance with Financial Information System Control Audit Manual (FISCAM).

C.5.3.5 Responsible for drafting financial system related corrective action plans for Government’s consideration and adoption

C.5.3.6 Support HQ-CIO in all re-certification requirements for financial system interfaces

C.5.3.7 Support FM or other business line in budget execution, e.g. process funding document, budget formulation, program management reports and budget submission

C.5.4 Task Three (3): Innovation Support. Contractor shall bring best business practices of the private sector to assist with design, implementation, appropriate expansion and continuous improvement of tools and methodologies to oversee and monitor the DoN’s real property inventory, to include buildings, structures, linear structures, land, utilities, privatized housing to include privatized unaccompanied personnel housing, BRAC, enhanced use leasing and other real property assets.

C.5.4.1 The contractor shall recommend, and/or develop as necessary, performance metrics and standards, as well as measurement and evaluation techniques, to ensure the Government has accurate and relevant information with which to make decisions regarding management, oversight and monitoring of the inventory.

C.5.4.2 Train government personnel in purpose and application of oversight and monitoring concepts, tools, processes and procedures.

C.5.4.3 Recommend appropriate expansion and continuous improvements to the real property portfolio management, oversight and monitoring metrics, guidelines, policies, processes and procedures.

C.5.4.4 Provide innovative advice and recommendations to government personnel.

C.5.4.5 Provide recommendations on electronic enabled solutions on reporting data bench marking decisions and institutionalizing lessons learned.

C.5.4.6 Identify needs for information collection and reporting systems for Real Property inventory monitoring, operations and management duties and develop database and web-enabled solutions for use across a wide geographic area (NAVFAC Echelon II, III and IV components and well as other DoN client locations).

C.6 Government-Furnished Information and Release of Information

(a) The contractor will have access to business sensitive and source selection sensitive information in the performance of this contract. The contractor agrees that it shall not divulge information beyond designated Government representatives without prior written approval of the Contracting Officer. The contractor also agrees to restrict access to such information to individuals who have been identified as having a "need to know." Two copies of any information proposed to be released must be submitted to the Contracting Officer for security and policy review and clearance 30 days prior to release.

(b) For the purposes of this clause, "information" includes, but is not limited to, news releases, articles, manuscripts, brochures, advertisements, still and motion pictures, speeches, trade association meetings, symposia, published professional papers, internet web pages, etc.

(c) Following completion of this contract, the contractor agrees that it will not disclose business and other information acquired under this contract and specific task orders.

(d) All government furnished information and contractor provided work products in response to Task Orders under this contract shall remain the property of the Government.

(e) Government Furnished Facilities, Equipment, Materials and Services: No Government furnished facilities, equipment or utilities are expected to be provided under this contract. In the event that contractor personnel are required to work directly from NAVFAC offices, Government furnished workstations and/or equipment may be provided. All facilities and equipment provided will be specified in the Task Order and shall remain the property of the Government.

(f) Contractor Furnished Items: The contractor shall furnish all facilities, equipment, materials, supplies and tools necessary for the performance of the work under this contract unless otherwise specified in the Task Order. Non-expendable supplies that may be required to complete services under a Task Order (i.e., cameras, video equipment, etc.) shall be identified by the contractor for each Task Order and shall be turned over to the Government upon completion/termination of this contract. Expendable/office supplies (i.e., stationery, files, etc.) and other items needed to adequately stock an office shall be included in the contractor's overhead costs.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address:

https://www.acquisition.gov/

(End of provision)

ADDENDA

INSTRUCTIONS FOR SUBMITTAL OF PROPOSALS

Interested contractors shall submit their proposal to the Navy by:

Commercial courier (i.e. FEDEX or UPS) to the following address:

Commander Naval Facilities Engineering Command Atlantic Attention: Rochelle Lee, Code ACQ35 6506 Hampton Boulevard

Norfolk, VA 23508-1278

Proposals must be received by the Government by 12:00 p.m. EDT, 31 January, 2020. The cutoff date for questions is January 24, 2020.

SECTION M - EVALUATION FACTORS FOR AWARD

52.217-5 EVALUATION OF OPTIONS (JUL 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

This solicitation is a competitive WOSB set-aside that will result in a single award Labor Hour Indefinite Delivery/Indefinite Quantity (ID/IQ) contract with provisions for Firm-Fixed Priced Orders

Evaluation Factors

1. This solicitation requires the evaluation of price and the following non-price factors.

Factor 1 – Corporate Experience Factor 2 – Technical Approach/QC Program Factor 3 – Qualification of Key Personnel

Factor 4 – Past Performance

The distinction between experience and past performance is that experience pertains to the type and volume of work completed by a contractor that are comparable to the types of work described under the definition of recent, relevant projects, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

The relative order of importance of the non-price evaluation factors is the technical factors (Factors, 1, 2, and 3) are of equal importance to each other and, when combined are equal in importance to the past performance, Factor 4.

When the proposal is evaluated as a whole, the technical factors and past performance combined (i.e., the non-price evaluation factors) are approximately equal to price.

The importance of price will increase if the Offerors’ non-price proposals are considered essentially equal in terms of overall quality, or if price is so high as to significantly diminish the value of a non-price proposal’s superiority to the Government. Award will be made to the responsible Offeror(s) whose offer conforms to the solicitation and represents the best value to the Government, price and non-price factors considered.

2. Basis of Evaluation and Submittal Requirements for Each Factor.

The proposal shall consist of three parts: (1) a written technical submission (2) past performance information and

(3) price. Offerors shall not incorporate any portion of pricing into the technical proposal.

The Non-Price (Technical Factors and Past Performance) and Price Proposals shall be submitted in separate binders, tabbed appropriately, and must include a cover page with the name of the prime contractor(s), DUNs number(s), addresses, phone and fax numbers, email addresses, solicitation number, and point of contact. Should there be a discrepancy between paper and electronic information provided, the paper copies shall govern.

Offerors are requested to number the pages consecutively for each factor.

Volume I shall contain all non-price information (the written technical and past performance), Volume II shall contain pricing information.

Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected though discussions. Proposals may be found to have either a significant weakness or multiple weaknesses that impact either the individual factor rating or the overall rating for the proposal.

All offerors proposing team members (including a joint venture or key subcontractor) whose resources are relied on in response to the requirements of the RFP shall submit the following information in the front of the technical and price proposals:

Provide a listing of the team members’ corporate name (no abbreviations), address, point of contact, phone number, DUNS Number, and Cage Code. Additionally, include a letter of commitment, JV agreement or teaming agreement, appropriately signed, demonstrating commitment of the parties to pursue the work under this solicitation. This information should be provided in both the technical and price proposals.

Contractors must submit required information for technical and price proposals as follows:

VOLUME I

Non-price Factors: (Technical Factors and Past Performance): Submit one (1) original, five (5) copies in 8-1/2 x 11 format, font size 12. Tables and charts can be in landscape format, font size 10. Offerors may submit a one page quality management chart (under Factor 2) in 11x17 format, font size 10. Proposals will be submitted in three ring binders and tabbed appropriately by major evaluation factors. Double-sided pages are encouraged to conserve paper. In addition, submit a complete copy of the non-price proposal on CD (bookmark all sections the same as the tabs in paper copies.) The document should be submitted as both and Adobe Acrobat file (.pdf) and as an MS Word file. (Note: Cover page, letters of commitment, JV agreements, and past performance questionnaires may be submitted in Adobe only). Offerors are requested to number the pages consecutively for each factor.

Non-Price/Technical proposals shall not encompass any elements of price and shall be organized in the general format as follows:

- Cover page

- Listing of team member corporate names, DUNS number, and point of contact information

- Team member corporate name (no abbreviations)

- Address

- Point of Contact

- Phone number

- DUNS number

- CAGE Code

- Introductory Sheets (e.g. Table of Contents, List of Figures, List of Acronyms)

- Copies of letters of commitment from the team members

- Copies of joint venture agreements, or other teaming arrangement agreements

- Factor 1 – Corporate Experience

- Factor 2 – Technical Approach/QC Program

- Factor 3 – Qualification of Key Personnel

- Factor 4 – Past Performance

(a) Non-price Factors:

Factor 1 – Corporate Experience

Solicitation Submittal Requirements:

The offeror shall provide (a) up to four (4) specific project examples of contracts where the Offeror has performed similar services to this RFP in support of large scale real property accountability and inventory management (“Real Property Inventory Projects”) and (b) one (1) specific project example demonstrating experience in systems implementation, along with extensive functional and technical knowledge of financial management systems and processes (“Systems Implementation Project”). These project examples should be recent and relevant.

Projects submitted by offerors shall collectively demonstrate experience in all of the following areas:

• large scale real property accountability and inventory management over a wide geographic area;

• large scale real property accountability and inventory management projects for federal, state, or local agencies;

• comprehensive research and analysis of real property inventory issues;

• experience with the military environment, culture, and protocol; and

• experience in systems implementation.

Failure to provide projects which collectively demonstrate experience in all of the above areas will be assessed a deficiency.

At least one project (either a Real Property Inventory Project or a Systems Implementation Project) must have been performed by the Prime Offeror (the entity with whom the Government will contract).

If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects completed by the individual Joint Venture members may be submitted. Offerors are still limited to a total of five (5) projects. Offerors who fail to demonstrate experience of either the JV entity or its constituent members may be rated lower.

If an Offeror is utilizing experience information of affiliates/subsidiaries/parent/LLC/LTD member companies (name is not exactly as stated on the technical proposal or DUNS number is different from the Offeror submitting the proposal) (“Affiliates”), the proposal shall specifically address the extent and manner in which that entity will be meaningfully involved of the performance of this contract, and shall provide a letter of commitment that clearly demonstrates that the Affiliate will have meaningful involvement in the performance of the contract in order for that experience to be considered. Failure to demonstrate how the Affiliate will be meaningfully involved in the performance of this contract will result in the Government declining to consider the Affiliate’s experience.

A “Key Subcontractor” is defined as a subcontractor that performed major and/or critical aspects of work submitted as a project under this factor. The Offeror may utilize experience of a Key Subcontractor to demonstrate experience under this evaluation factor. The Offeror must provide a letter of commitment and an explanation of the extent and manner in which the Key Subcontractor will have meaningful involvement in performance of this contract. Failure to demonstrate how the Key Subcontractor will be meaningfully involved in the performance of this contract will result in the Government declining to consider the Key Subcontractor’s experience.

For each project, the attached Project Data Sheet (Attachment D) is mandatory and shall be used.

Basis of Evaluation:

The Government will evaluate the extent to which the proposal demonstrates relevant experience and depth of experience in performing services similar to this RFP in support of real property accountability and inventory management projects, and systems implementation/financial management and systems. The Government will evaluate the Offerors’ experience to determine if the submitted projects collectively demonstrate experience in all of the following areas:

• large scale real property accountability and inventory management over a wide geographic area;

• large scale real property accountability and inventory management projects for federal, state, or local agencies;

• comprehensive research and analysis of real property inventory issues;

• experience with the military environment, culture, and protocol; and

• experience in systems implementation.

Failure to provide projects which collectively demonstrate experience in all of the above areas will be assessed a deficiency.

The assessment of the Offeror’s relevant experience will be used as a means of evaluating the capability of the Offeror to successfully meet the requirements of the RFP. The Government will only review the first five (5) projects in the Offeror’s proposal. Any projects submitted in excess of the five (5) will not be considered. Proposals that fail to provide required and complete information may be rated lower and may receive a deficiency for failure to provide the required minimum level of experience. Offerors may be rated more favorably by demonstrating the following:

• Working knowledge of Navy Database Systems such as internet Navy Facility Assets Data Store (iNFADS) may be viewed more favorably than offerors without such experience.

• Significant functional and technical knowledge of DoN-employed financial management systems and processes, including use of FIS, CFMS, and SABRS

• Experience performing the other requirements outlined in the Statement of Work that are above and beyond those required to meet the minimum standard may be rated more favorably than offerors who only meet the minimum standard.

• Relevant experience performed by the Offeror as a prime contractor may be considered more favorably than experience performed by the Offeror as a subcontractor.

• Relevant experience that occurred within the last three (3) years may be considered more favorably than older experience.

Factor 2 – Technical Approach/QC Program

Solicitation Submittal Requirements: The offeror shall clearly demonstrate its understanding of current industry standards, policies, procedures, and processes utilized in accomplishing the complexity and magnitude of service requirements set forth in the Description of Supplies/Services of the Statement of Work. The offeror shall address each of the following components separately.

a. Technical Approach

The Contractor shall provide a concise narrative of how they will support the NAVFAC Asset Management Business Line in utilizing industry knowledge and best practices to:

• assist in the preparation of processes and training materials to perform real property inventory on an annual basis, addressing the inventory results that require corrections to the real property management system (iNFADS), and ensuring the corrected data is maintained and sustained in iNFADS;

• address gaps in policy and guidance supporting the transition to and improvements of the Real Property Accountability Program;

• bring best business practices from the private sector to assist the DoN with all aspects to manage all real property, from initial acquisition and receipt, through accountability and custody, until formally relieved of accountability (i.e., through disposition, or through a completed evaluation and investigation for property loss).

This includes any system support to Navy’s real property management system

(iNFADS), Regional Shore Installation Management System (RSIMS), ieFACMAN, InventoryRES, and financial management systems (FIS, SABRS, CFMS, Navy ERP). The work includes technical advisory services to the NAVFAC headquarters and the NAVFAC component commands for the purpose of providing professional services and support in the accountability of real property to include physical inventory and financial impacts, and

• develop strategic communication plan to provide information to include, but not limited to, changes in policy, guidance, and direction effectively and expeditiously to the Echelon 3, 4 and 5; Supported Commands, and other Business and Support lines.

b. Quality Control System (QC) Program

Provide a summary of the proposed QC program, including a quality management chart with lines of authority, inspection/surveillance methodology, corrective procedures and follow-up that will be used to ensure success of the contract. Describe the quality management processes (practices, resources, and activities), minimum controls and methodology and how quality management processes will address and ensure the following:

• Accurate documentation of work processes, procedures, and output measures;

• Accurate documentation of quality inspections and surveillance conducted throughout the execution of work;

• Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

Basis of Evaluation:

The minimum standard is met when the offeror demonstrates an adequate understanding of current industry standards, policies, procedures, and processes utilized in accomplishing the complexity and magnitude of requirements set forth in the Description of Service in the Performance Work Statement (PWS). The Government will also evaluate the proposal to determine the degree to which the offeror’s approach/methodology demonstrates the following: (1) adequate understanding of the scope of services to be performed under this contract; and (2) employs a comprehensive quality management program.

Factor 3 – Qualification of Key Personnel

Solicitation Submittal Requirements:

The Government will evaluate the qualifications and experience of the Offeror’s key personnel proposed for the contract. Resumes shall be submitted for each of the identified Key Positions below and each resume should be no more than two (2) pages in length. For each person submitted, at a minimum, provide the education, other qualifications, experience in relevant contracts, role expected to play in this contract, and roles played in the contract(s) submitted under Factor 1 Corporate Experience (if applicable). If a resume is submitted for a person who is not currently an employee of the Offeror, a letter of commitment from the proposed employee shall be provided.

Failure to include a letter of commitment for a proposed employee will result in that resume not being evaluated, and failure to submit a resume capable of evaluation for any of the below-identified Key Positions, shall be evaluated as a deficiency.

Refer to NAVFAC Language titled “Substitutions of Key Personnel” in the solicitation for information on the process for proposing substitutions during performance.

KEY PERSONNEL POSITIONS

Program Manager - Experience shall include a minimum of ten (10) years’ experience in overall organization, direction, and management of real property programs, including budgeting, time schedules, management of contractor interface with the senior levels of DoD organization, and liaising with multiple Governmental commands or agencies on the same program, with more favorable consideration given to DON experience. General experience shall include asset management, with a preference for experience with real property, and financial management.

Experience with real property involving DoD or other federal agencies, development of program metrics, communications plans and strategies, data analysis, and information systems program management are of particular importance. Minimum education: Bachelor degree in Business Management, Accounting, Finance, or Business System Management or similar required.

Geographic Information System (GIS) Professional Level IV - Experience shall include a minimum of ten (10) years’ experience translating geospatial business needs into enterprise program and solution architecture recommendations. Ability to define multiple solution options to business problems associated with enterprise geospatial system integration. The individual proposed for this position shall have extensive knowledge and experience of asset management, geospatial standards, and enterprise geographic information systems (GIS).

Experience with Government entities, DoD or other federal agencies use of geospatial technology is of particular importance. Minimum education: Bachelor’s Degree in Geography or related geoscience field is required. Master’s degree in Geography or related geoscience field is preferred.

Basis of Evaluation:

The Government will evaluate the extent to which the Offeror’s submitted resumes demonstrate that it possesses a team that meets the above qualifications. Offerors whose key personnel exceed the minimum requirements above may be rated more favorably than those who do not.

Factor 4 – Past Performance

a. Solicitation Submittal Requirements:

If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted with the proposal for each project included in Factor 1, Corporate Experience. If there is not a completed CPARS evaluation then submit Past Performance Questionnaire (PPQ Attachment E) for each project included in Factor 1. The Offeror should provide completed PPQs in the proposal. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). Ensure correct phone numbers and email addresses are provided for the client point of contact.

The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, Offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. If the client request, questionnaires may be submitted directly to the Government’s point of contact, Rochelle Lee via email at Rochelle.lee@navy.mil. The Government reserves the right to contact referenced for verification or additional information. The Government’s inability to contact any of the Offeror’s references or the references unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

Offerors may provide any information on problems encountered and the corrective actions taken on projects submitted under Factor 1 – Corporate Experience. Offerors may also address any other adverse past performance issues. The narrative should be submitted after the past performance questionnaire(s).

Performance awards, letters of commendations or similar additional information submitted by the Offeror is not desired and will not be considered.

b. Basis of Evaluation:

The Government will evaluate how well the Offeror performed on the contracts submitted under Factor 1 – Corporate Experience, considering the recency and relevance of those contracts, as well as performance on other recent and relevant contracts documented in known sources. For purposes of this evaluation, a project will be evaluated for recency and relevance using the parameters established in Factor 1 as guidelines.

The Government may also evaluate the degree other past performance information reviewed by the Government (e.g., PPIRS, Federal Awardee Performance and Integrity Information System (FAPIIS), and information obtained from any other source) reflect a trend of satisfactory performance considering:

- A pattern of successful completion of tasks

- A pattern of deliverables that are timely and of good quality

- A pattern of cooperativeness and teamwork with the Government at all levels (task

- managers, contracting officers, auditors, etc.);

- Tasks that are identical or similar to, or related to the task at hand ; and

- A respect for stewardship of Government funds

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the offeror’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of the Offeror’s past performance will be used as a means of evaluating the Offeror’s probability to successfully meet the requirements of the RFP.

Offerors lacking relevant past performance history, or whose record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, will not be evaluated favorably or unfavorably in past performance and will receive an Unknown Confidence rating.

VOLUME II

Price

It is understood and agreed that the number of hours shown in the Exhibit (Attachment G) are estimates and are utilized for evaluation purposes only and shall not limit the use of hours in any task under this contract. Accordingly, in the performance of this contract, the contractor shall be allowed to adjust the quantity of labor hours provided for within the tasks specified, provided, that in so performing the contractor shall not in any event exceed the ceiling price of the contract, including modifications thereof. Variation between the labor line item, materials and other direct costs line item, and travel line items is prohibited.

**Note: Variations to the quantity of labor hours provided for within the tasks specified in task orders issued under the resultant contract shall not be permitted unless authorized by the Contracting Officer.

Material and Other Direct Costs (ODCs) - Material includes the Government estimate of miscellaneous material and equipment costs incidental to the task CLINs in the Exhibit (Attachment G). G & A, overhead, profit and other handling fees are not allowed on Travel costs. ODC’s and other Specialty Subcontractors may include applicable markup (G&A etc, but no profit) in accordance with your accounting practices. If a markup is utilized, the Offeror must identify what the markup is for (e.g., G&A or handling fee etc).

Solicitation Submittal Factors:

Offeror shall submit one original and one (1) copy of the price proposal in a three ring binder, tabbed appropriately.

In addition, submit two (2) complete copies on the price proposal on CD. Spreadsheets should be in Microsoft Excel. Electronic documents should be fully compatible with Microsoft Office 2010 and fully editable to allow Government evaluators to make price adjustments.

All pricing information shall be furnished in the price proposal binder.