RRL FY22 CC Industry Day Slides 16Dec20_Presented.pdf

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Sailor 2025 RRL

FY22 Content Conversion Pre-Solicitation Conference

16 December 2020

Presented to: Industry Partners

Presented by: FY22 RRL Acquisition Team

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• Please silence/mute all devices

• No recordings

• Please sign in by entering your name, title, and company in the chat box

• Please follow the Rules of Engagement provided to all attendees by email for this meeting

Welcome

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CAPT Rob Gallagher Training Systems Program Manager (TSPM)

Mary Driskel Deputy TSPM

Eric Pfefferkorn Execution Lead

Kathleen Dougherty TSPM Acquisition Lead

Randy McRae Acquisition ISD Lead

Ricardo Elias Procuring Contracting Officer

LCDR Maura Betts FY22 IPT Lead

Virginia Marquez FY22 IPT Contract Specialist

Vince Flango FY22 IPT TPOC

Government Team

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Introduction TSPM

RRL Program Overview Eric Pfefferkorn

Ground Rules Ricardo Elias

Pre-Solicitation Activities

Solicitation Overview

FRD/Requirements Explanation Randy McRae

Wrap-up/Q&As RRL Team

Agenda

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Presented by CAPT Gallagher

Introduction

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Presented by Eric Pfefferkorn

RRL Program Overview

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Presented by Ricardo Elias

Ground Rules/Pre- Solicitation Activities

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• Primary Purpose – understanding the content of the draft solicitation

• All information released to date and during this conference is to be considered draft and for informational purposes only.

• Internal source selection plans and procedures will not be discussed.

• Today’s remarks by Government officials involved in the RRL FY22 Content Conversion procurement should not be considered a guarantee of the Government’s course of action in proceeding with the project.

• The information shared today reflects current Government intentions and is subject to change based on a variety of circumstances, including internal and external comments. The formal (final) solicitation is the only document that should be relied upon in determining the Government’s requirements.

Ground Rules

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• The Government may answer questions as the presentation progresses.

• All questions may not be answered today due to time constraints.

• After today, questions should be submitted to Virginia Marquez via email at virginia.maul@navy.mil.

• Do not wait for final RFP release to submit questions and concerns

• It is the Government’s intention to formally release answers to draft RFP questions. If necessary, changes will be made via the final RFP release.

Ground Rules mailto:virginia.maul@navy.mil

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Pre-Solicitation Activities

• Completed

• Sources Sought/IDIQ Announcement (15 July 2020)

• Monthly PALTs and Industry Days

• Released draft RFP, with Sections L&M (4 December 2020)

• Pre-solicitation/Industry Day Conference (16 Dec 2020)

• Planned

• Draft RFP questions DUE (4 January 2021)

• Release of final RFP (late March 2021)

• Award FY22Q2

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• Contract Type: Single Award Indefinite Delivery Indefinite Quantity (IDIQ), predominately Firm Fixed Price (FFP) CLINs

• Unrestricted Competition under FAR Part 15

• Evaluation Factors

• Past Performance

• Price

• Small Business

Solicitation/Contract

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Solicitation Highlights Section B

• Estimated CLIN Quantities will be provided at RFP release

• Ceiling amount of the IDIQ Contract is currently estimated at $196M.

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Section F

• The Basic IDIQ Contract has a four (4) year ordering period from the time of award.

• Orders will be placed utilizing the FFP unit prices within the corresponding ordering period

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• Ordering Procedures

• The Government will provide the FY22 RRL Content

Conversion contractor with a Delivery Order Statement of Work to include the quantity of hours of Interactive Media Instruction

(IMIs), by level/type and the Functional Requirements

Document (FRD) (Appendix A) that is available for the rating.

• DO Award is anticipated 7 calendar days after the Government has provided the contractor with the DO SOW, Appendix A, and hours of IMI by level/type.

• Train the Trainer and Pilot CLINs will be negotiated separately after DO award via a modification.

Section H

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Notional Ordering Schedule

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Evaluation Criteria

Factor 1: PAST PERFORMANCE

Factor 2: PRICE

Factor 3: SMALL BUSINESS

• The Past Performance Factor is significantly more important than the Price Factor.

• The Small Business Factor will be evaluated on an “acceptable/unacceptable” basis. The Small Business Factor must be acceptable to be eligible for award.

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Evaluation Criteria – Past Performance

• Establish a Performance Confidence Assessment Rating that will reflect the Government’s confidence that the offeror will successfully perform the requirements in the solicitation, based upon the offeror’s recent and relevant past and present performance record.

• Two aspects to Past Performance Assessment:

• Relevancy

• Demonstrated Past Performance

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• Up to five (5) references

• Up to three (3) of the five (5) most relevant Government or commercial past performance contract references may be from principal subcontractors, with a maximum of two (2) references provided for a single principal subcontractor.

• Principal Subcontractor = least 20% of the total contract price

• Recency is defined as performance occurring within five (5) years of the RFP release date

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• Relevancy

• Scope - Supporting SOW paragraphs

• Instructional Media Design Package (SOW 3.5.1)

• IMI Media Types (SOW 3.5.2)

• Performance Support and Structured On-the-Job

Training Media Types (SOW 3.5.3)

• Complex Media Types (SOW 3.5.4)

• Train the Trainer (SOW 3.5.7)

• Course Pilot (SOW 3.5.8)

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• Relevancy

• Statements contained in an offeror’s Past Performance

Contract Reference Worksheet need to be able to be verified in an offeror’s supporting documentation.

• Magnitude: The prime or principal subcontractor shall compare the total relevant dollar amount of the past performance contract in reference to the amount it is proposing to complete for the instant solicitation requirement (this amount shall match the amount identified in Section L Part B Volume 2 (Price) 2.1(a)(i) Offeror Summary Table).

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• Relevancy

• Past Performance Relevancy Ratings

• Very Relevant

• Relevant

• Somewhat Relevant

• Not Relevant

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• Demonstrated Past Performance

• CPARS – Contractor Performance Assessment Reports

• CPAQs – Contractor Performance Assessment

Questionnaires

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• Once the Government has compiled assessments of the Relevance and Demonstrated Past Performance for each submitted contract reference, the Government will assign a Performance Confidence Assessment Rating.

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• Performance Confidence Assessment Ratings:

• Substantial Confidence

• Satisfactory Confidence

• Unknown Confidence (Neutral)

• Limited Confidence

• No Confidence

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• Required Attachments

• L-3, Vol 2 PPCR: Past Performance Contract Reference

Worksheet

• L-4, Vol 2 CPAQ: Contractor Performance Assessment

Questionnaire

• L-5, Vol 2 Rel_Info_PP: Vol 2 Past Performance Relevancy Info

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Evaluation Criteria – Price/Admin

• Offeror Summary Table

Contractor Name

(Indicate Prime, JV Team

Member, or Sub)

CAGE CODE/DUNS

Brief Work Description and/or Program

Responsibility

% of Total

Proposed Price e.g. ABC Inc., $20,000,000 12345 ICW Courseware

Development

20% (assumes

$100M total proposed price)

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• Provide FFP Unit Pricing by IMI type

Complete Attachments L-6 CLIN Pricing Form The sum prices for each CLIN as outlined in Attachment L-6 CLIN Pricing

Form will represent the Total Evaluated Price for evaluation purposes.

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• Administrative Requirements Exceptions and Deviations

Notice of Potential Organizational Conflict of Interest (OCI) Offerors must affirm whether an OCI or Potential OCI exists among themselves or any proposed subcontractors.

If potential Prime or Subcontractor has a Potential OCI, please contact the PCO to discuss if the OCI or Potential OCI is mitigatable. The final RFP plans to have an OCI Provision that outlines how to address OCI(s) or Potential OCI(s)

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• Price Reasonableness

• Anticipated to result based on adequate price competition

• Balanced Pricing

• Proposals will be evaluated to determine if CLINs are materially unbalanced IAW with solicitation

• Completeness

• Evaluation to ensure all information requested in

Section L Part B 2.0 is provided

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Evaluation Criteria – Small Business

• Each offeror (Large and Small Businesses) shall complete the Small Business Participation Commitment Document (SBPCD) provided as Attachment L-2

• The SBPCD shall identify a minimum small business participation goal of 25% of the total evaluated price and list the planned small business participants.

• Completeness

• Evaluation to ensure all information requested in Section L Part B

3.0 is provided

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Evaluation Criteria – Small Business

• Acceptable

• Unacceptable

• The offeror’s Small Business Evaluation rating must be “Acceptable” to be eligible for award.

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• Proposal Instructions are not followed

• Information not provided as requested

• Too much information that wasn’t requested or desired

• Statements in the proposal are not well supported

• Proposals are not well organized

• Does not follow Proposal Instructions structure and makes the evaluator hunt for the information

Typical Proposal Issues

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• Past Performance POCs are not current

• Not signing RFP or acknowledging all amendments

• Not providing the appropriate Exceptions and Deviations Statements as outlined in the solicitation

Typical Proposal Issues

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Presented by Randy McRae

FRD/Requirements Explanation

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Content Conversion Goal &

Media Model

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RRL Content Conversion Goal a

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Content Conversion Considerations

Content Conversion is more than content migration.

• Program misconception

Technology insertion = automagical increase in training effectiveness

• Truth a

Modernization is the infusion of proven learning strategies with technology to bolster the Sailor’s experience

Appropriate Media

Technology Insertion

Modern Design

Training Effectiveness

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Media Characteristics; Expanded Definitions

• RRL Media/Fidelity Model incorporates innovative data output with more specificity

• FRD recommended requirements are media characteristics per LO

• IMI levels provided in SOW Appendix A; for example:

a

SOW Appendix I:

Media Type Characteristics

IMI Description Unit Qty.

(Hrs.)

IFIT – IMI 1 (Includes PS Materials) 100 IFIT – IMI 2 (Includes PS Materials) 2500 IFIT – IMI 3 (Includes PS Materials) 30 SDIT – IMI 1 (Includes PS Materials) 12 SDIT – IMI 2 (Includes PS Materials) 200 SDIT – IMI 3 (Includes PS Materials) 300 Complex Media 40

SOW Appendix C:

RRL CC Terms and Definitions:

Complex Media, Content Conversion, IMI, Innovative, Modernized Technologies…

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Media Characteristics Level 1 IMI a

Aviation Boatswain’s Mate

Aircraft Handling A School

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Familiarization of Carrier Flight Deck

Operations

Level 1 IMI

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E28 Land-Based Emergency Arresting Gear Maintenance

Level 2 IMI

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Flight Deck Handler

Operations

Level 3 IMI

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LCS Mobicon Operations

Complex Media (Simulation)

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Where to Find Media Characteristics in GFI a

FRD Report

Appendix A: Supporting Data Workbook

Overall Recommendations Tab

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RRL Team

Provide written questions to Virginia.Maul@navy.mil by close of business 4 January 2021.

Wrap Up and Q&A mailto:Virginia.Maul@navy.mil