N6134020R0054 Mod 1 Modification PACNORWEST RFP Amendment 032020.docx

N6134020R0054

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

5252.215-9522 ALT 1 This provision has been replaced with the fully tailorable Section L provision below.

L – [ 1 ] CONTENT OF PROPOSALS (SERVICES)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal into the resulting contract.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing weaknesses and/or deficiencies.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may result in the assessment of a deficiency to the proposal.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least 20% of the proposed total price/cost (excluding the Offeror’s profit/fee), for the contract or provides one or more Key Personnel. “JV Team member” is defined as one of the entities that make up a joint venture (JV) formed for the purpose of responding to this solicitation.

Questions: Offerors may submit questions requesting clarification of solicitation requirements to Virginia Marquez, Contract Specialist, at Email: Virginia.Maul@navy.mil It is required that all questions be received within 10 calendar days of the date this solicitation is issued.

NAWCTSD will perform an on-site inspection of the offeror’s facility to ensure it meets the requirements in the PWS. The facility inspection is NOT part of the PAC NW source selection process. It will be conducted at some time before award of the PAC NW IDIQ contract. NAWCTSD in conjunction with Naval Education and Training Command (NETC) will be inspecting the facility of the prospective contractor to assist the Procuring Contracting Officer (PCO) in determining contractor responsibility in accordance with the provisions of FAR Part 9.1. NAWCTSD will provide the potential contractor a survey/inspection list prior to arriving at their facility/plant. Examples of facility features that may be inspected are included as Attachment: L-1 – NETC Firefighting Checklist.

2.0 PROPOSAL FORMAT

Written proposals must be formatted using a Times New Roman 12 pt Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. When foldout pages are used they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as 1 page. Graphs and tables shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented.

The Offeror will provide one complete copy of the proposal to the Procuring Contracting Officer (PCO) as electronic files fully compatible with Microsoft Office 2016 and for information not supported by MS Office products, with the latest Adobe Acrobat reader on a CD-ROM. The Offeror will ensure that the Price/Cost Volume is provided on a separate CD-ROM. Each CD-ROM is to be labeled for content and the Offeror’s name. If a discrepancy exists between the original paper copy of the proposal and the disk copy, the paper copy will take precedence.

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its Volume/paragraph number matches the Proposal Instructions Volume/paragraph number provided in section “Part B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.

Each volume of the proposal shall be submitted as one original and additional copies as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. All volumes of the original proposal shall be delivered to the address provided in Section 4.0 prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit. Any pages submitted exceeding the page limit shall be disregarded and NOT evaluated.

Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B Specific Instructions. Page limitations for Annexes, if any, are specified below. The authorized Annexes are summarized in the table below.

No page limit

1 Paper Original/4 Paper Copies; 1 electronic copy

Each volume shall contain the following information:

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information. The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

Volume 1 Technical Example: Para 3.1 Note: This column shall address all paragraphs in Sections xx and xy of the PWS/PWS.

Volume 1 Technical

Volume 1 Technical

4.0 PROPOSAL SUBMISSION:

Clearly mark all packages with the solicitation number. The submission date for all Volumes shall be no later than the date and time specified in Block 9 of the SF 33 of the RFP.

Offeror shall submit proposals via United States Postal Service or through a commercial carrier using the address provided below. Offeror shall not submit proposals by facsimile or electronically via email.

Contract Specialist: Naval Air Systems Command

Orlando, FL 32826 Solicitation Number: N6134020R0054

Contracting Officer: Naval Air Systems Command

Orlando, FL 32826 Solicitation Number: N6134020R0054

Hand carried proposals may be delivered to the address above, attention (PCO) and/or (Specialist).

Due to the unprecendented COVID-19 situation, hand carried proposals shall not be accepted. Proposals shall only be accepted via United States Postal Service or through a commercial carrier as described above.

5.0 PROPOSAL PACKAGING:

The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents submitted as part of Volume 3 Cost/Price.

Each box should include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each box should be stamped or marked “For Official Use Only” and “Source Selection Information – See FAR 2.101 and 3.104.”

IMPORTANT NOTICE: All packages entering the Consolidated Mail Facility building at the Naval Air Warfare Center Training System Division are being scanned. If the contents of the box/package contain electronic components or media, or otherwise should not be scanned because of potential damage to the contents, the sender/vendor shall mark the box/package with a “DO NOT SCAN” sticker.

Submission of telegraphic, facsimile, or electronic commerce offers is not authorized for this solicitation. Proposals shall be submitted either by mail or hand carried as specified above. If the proposal or final proposal revision (if and when the final proposal revision is requested, is hand carried, the Offeror shall notify the cognizant Contract Specialist at least one (1) business day prior to the closing date/time specified in paragraph L.A.4.0 or as specified in the amendment /letter requesting final proposal revisions. Offerors will be required to supply the Contract Specialist (or alternate POC listed in paragraph L.A.4.0) with the name, citizenship, and telephone number of all the individual that will be present to hand deliver the proposals in order to prepare the necessary Visitor Requests(s) prior to arrival. NAWCTSD is a secure facility and all visitors will be stopped by security personnel upon entrance. Only authorized visitors will be permitted to enter. Upon admittance, Offerors are required to report to the lobby of the DeFlorez Building and contact the cognizant Contract Specialist to accept the proposal submission (a telephone is available in the lobby to place calls within the building). Please note center security personnel are not authorized to accept proposals. The Contract Specialist will provide the Offeror with documentation reflecting the date and time the proposal submission was received for the Offeror’s record.

Due to the unprecendented COVID-19 situation, hand carried proposals shall not be accepted. Proposals shall only be accepted via United States Postal Service or through a commercial carrier as described above.

6.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

7.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to www.beta.SAM.gov.

PART B SPECIFIC INSTRUCTIONS

Cost or pricing information shall only appear in the Price/Cost volume.

1.0 VOLUME 1: TECHNICAL

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation. The Offeror shall address the following in the proposal:

1. The offeror’s proposal shall describe how the offeror proposes to meet the requirement to implement the mobilization plan to start up operations and be fully operational to meet the requirements of the PWS 30 days from issuance of contract award and prior to commencement of training in accordance with PWS paragraph 4.0.1.

2. The offeror’s proposal shall describe how the offeror proposes to meet the requirement for facilities, transportation, and equipment in accordance with PWS paragraphs 8.0 through 8.7.

4. The offeror’s proposal shall demonstrate how the offeror proposes to meet the requirement for student instructor ratios as identified in the Training Course Control Documents (TCCD) and PWS paragraph 5.6.

5. The offeror’s proposal shall demonstrate how the offeror’s staff meets the training and instructor qualification requirements that are outlined in PWS paragraph 7.0.

6. The offeror’s proposal shall demonstrate how the offeror proposes to meet the requirement for safety that are outlined in PWS paragraph 9.0 through 9.5.

2.0 VOLUME 2: PAST PERFORMANCE

2.1 General

a. The following is a list of Section L Attachments that the offeror shall utilize to provide information for this volume:

b. Sources of past performance evaluation information include information provided by the Offeror in response to the solicitation, information obtained from questionnaires, and any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information Systems, Electronic Subcontract Reporting System, or other databases; the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

c. The Offeror shall complete the Past Performance Information Form, Attachment L-2, for each past performance reference performed within three years of the solicitation release date. The Offeror shall submit no more than five Past Performance Information Forms as the Prime Contractor, no more than two forms for each principal subcontractor, and/or no more than two forms for each Joint Venture (JV) team member. The Offeror shall submit written consent from its principal subcontractor(s) and JV team member(s) that will allow the Government to coordinate any past performance issues directly with the Offeror. If the Offeror does not submit the written consent, the Government will address any past performance issues directly with the principal subcontractor or JV Team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractor and JV team member that does not provide the written consent, the Offeror shall provide the name, address, phone number, and email address with whom the Government may address any past performance issues.

d. The primary source of past performance information will be PPIRS. If a Contractor Performance Assessment Report (CPAR) exists for multiple years for the same contract/order, all periods of performance within the recent period specified above, for that contract/order, will be used for evaluation. In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ), Attachment L-3, to the Program Manager who is the Assessing Official. The Offeror shall include instructions for the Program Manager to send completed questionnaires within two weeks of its receipt via e-mail to Virginia Marquez, Contract Specialist, at Email: Virginia.Maul@navy.mil, thereby allowing the customer approximately two weeks to complete their response. All CPAQs should be received by the Government concurrently with the Offeror’s proposal submission.

2.2 Past Performance Contract Information

a. Provide the information identified below in an MS Excel Table for each past performance contract identified. This table does NOT count against the page limitation.

1 As part of its Past Performance Volume, the offeror shall provide the CPARS in its paper and CD-ROM submissions that are referenced in the table. These CPARS do NOT count against the page limitation.

b. The Offeror shall provide a narrative on each Past Performance Information form in the “Contract Effort Description” area that clearly describes how each contract reference has relevant work effort that matches the relevancy definitions specified in Section M of the solicitation. Additionally, the Offeror shall provide one electronic copy of the Performance Work Statement/Performance Work Statement for each contract reference as Annex 1 to this Past Performance Volume.

c. Task or delivery orders awarded under Multiple-Award Contracts (MACs) will be considered standalone “contracts” for purposes of past performance evaluation. Thus, offerors may not propose an entire MAC as a past performance contract reference.

d. For a single-award indefinite delivery past performance contract, offerors may propose the entire basic contract as a past performance reference, or may propose a specific task or delivery order as a past performance reference. If an offeror proposes an entire single-award indefinite delivery contract as a past performance reference, however, the offeror must provide the past performance information below for each task or delivery order issued.

e.

Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all subcontractors and JV team members who will be involved with the performance of the contract and list all sites where the work will be performed. If a JV teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a principle relationship.

Contractor Name (JV Team Member)

3.0 VOLUME 3: PRICE/COST PROPOSAL

3.1 Volume Content:

a. This Volume shall contain the Contract Compliance information specified below as follows:

i. Signed SF33 or SF1449 for basic solicitation and acknowledgment of each amendment, including completion of any RFP clause or provision that requires a fill-in or response.

ii. Signed Representations, Certifications, and Acknowledgements and/or System for Award Management (SAM).

iii. Guarantee the length of proposal validity (for at least 180 days after proposal submission).

b. This Volume shall also contain a copy of Section B with the Contract Line Item (CLIN) Unit Prices and, for evaluation purposes, the Total Prices filled in using the estimated quantities value in the solicitation and the instructions below. Section B prices shall be provided separately in one digital data copy in MS Office 2010 Excel format on CD-ROM media. Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. If links are utilized, supply those referenced files. Spreadsheets shall not be protected.

c. All price/cost and price/cost supporting information shall be contained in Section B and the price/cost proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost proposal.

3.2 Ground Rules and Assumptions:

a. As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2.

b. The Offeror shall provide sufficient information to support its price/cost as well as an explanation of all ground rules and assumptions that affect the price/cost estimates.

c. If subcontractors are proposed, they shall provide the same information required for the prime contractor, unless otherwise noted below.

3.3 Price/Cost Information:

This solicitation is, and the resulting contract will be, subject to the Service Contract Act of 1965, as amended, and to FAR clause 52.222-41, contained in Section I of this solicitation. Offerors shall propose employee’s wages in accordance with the attached Wage Determination (Section J Attachment 3). As part of the cost/price proposal, the Offeror shall furnish the names of the proposed labor categories and the corresponding labor categories from the attached Wage Determination as well as documentation of compliance with the minimum monetary wages and fringe benefits for service employees as specified in the Wage Determination (provided as Attachment 3 in Section J of this solicitation). Offerors are required to submit a total compensation plan setting forth salaries and fringe benefits proposed for employees (including temporary and part time employees) who will work under the contract and are subject to the Act, and explain how the compensation plan complies with the Service Contract Act. Offerors are reminded that in accordance with FAR clause 52.222-43, proposals shall not include any allowance for any contingency to cover increased costs for which adjustment is provided under this clause.

If the Offeror’s proposed employees are under a collective bargaining agreement, the Offeror shall provide a copy of the agreement.

Limitation on Subcontracting (per 13 CFR §125.6(e)(2), compliance with the limitation on subcontracting shall be an element of responsibility).

This requirement is being set-aside for the small business program. Provide a breakout to demonstrate how the prime contractor will perform at least 50% of the cost of the contract incurred for personnel with its own employees for each period of performance in accordance with FAR clause 52.219-14. Cost of contract incurred for personnel includes direct labor cost, overhead that has only direct labor as its base, and the small business’s General and Administrative (G&A) rate multiplied by the labor cost.

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