N6134019R1203_Atch_L-8_Consolidated_Matrix_of_ACTS_IDIQ_RFP_QandAs_FINAL_20190220.pdf

General Subject Reference Document Question Response

Deadline for questions RFP, Para. 1.0, page 64, Para.

91., page 68 Is the deadline for questions 10 days or 15 days after final RFP release? 15 days after Final RFP release.

Past Performance information submittal deadline

RFP Para. 4.0, page 66 "It is requested that Volume 2 Past Performance information be submitted not later than 21 days after the final

RFP release date." Is this a requirement and is there any penalty for failing to meet this date?

Response time period is desired, not required, and there is no penalty for submitting PP data up through the proposal due date

Past Performance

Sources

RFP, Para. 2.0, page 71, page L-

In Attachment L-3, Past Performance Information Form, the form indicates that a “Principle Subcontractor” may submit the form and serve as a reference. In accordance with Attachment L-3 and FAR 15.305(a)(2)(iii), can the

Agency please confirm that one past performance reference may be submitted for each Principle

Subcontractor included in an offeror’s proposal? See FAR 15.305(a)(2)(iii), stating that under a past performance evaluation the “evaluation should take into account . . . subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.”

Neither Attachment L-3 or the referenced documents address principle subcontractors. As set forth in the RFP, the government will limit its past performance evlautions to primes and/or Joint Ventures who are submitting proposals, as those offerors would be ultimately responsible for performance of the contract should they be awarded the contract.

Pate numbering of Cover

Page RFP, Para. 2.0, page 64 “All pages should be numbered with section and page numbers. “ Does this include the Cover Page?

Proposal cover pages do not need to be numbered. Front pages and indexes are not included in the document page count.

Copy numbers RFP, Para, 3.0, page 65 The Government requires that each volume shall contain a copy number. Can the Govt explain what is meant by

“copy number?” In addition to the Paper Copies, should the Paper Original have a designated copy number?

Should the Electronic Original have a designated copy number?

Copy number refers to Original Copy and Copy 1, Copy 2, etc.

The Electronic Copy shall be designated as Volume <number>

Original.

PAM Labor Categories PAM, page 1 Are the labor categories in the PAM being dictated as the only labor categories or can the offeror include additional categories and/or break out labor categories by level (e.g. Technical Writer I & Technical Writer

II, vice Technical Writer).

Offerors may propose additional labor categories. However, if proposed, offerors shall also includ a labor category description, qualifications & experience adn educational background information (see PAM table sample in Section L., Part B). In addition, an explanation of why the additional category(ies) is/are being offered, as it relates to satisfying 1) the DO 01 requirement and 2) future requirements within scope of the ACTS IDIQ SOW.

RAM Fixed Factor Rates PAM, page 1

"The fixed factor rates listed below are only applicable to travel, material and other direct costs for Software

Product Development (FFP) CLIN 0001 and Contracted Systems Integration (FFP) CLIN 0003. The fixed factor shall account for appropriate overhead, G&A and profit applicable to materials/hardware CLIN 0005 and travel

CLIN 0006, and other direct costs.” Does this imply that it is possible to have two different factor rates for travel (within the same CLIN) depending on whether the traveler is supporting an FFP or CPFF task?

For DO 01 only, travel shall be proposed on a FFP basis.

Multiple factors for travel within the same CLIN is prohibited.

Estimated travel proposed on delivery orders by the successful awardee shall be reflected on one COST CLIN.

CLIN 0007 RFP, page 5

CLIN 0007 Documentation. A significant portion of a SETR based development effort includes refining and updating the requirements and documentation. Is the intent of this CLIN to account for any and all effort related to creating, maintaining and delivering these documents? Or is the intent to only include the effort to package and deliver the CDRLs?

This CLIN is only for Logistics documentation CDRLs in the

C, D, E, and F series CDRLs. "A" series Engineering CDRLs shall be delivered at the appropriate SETR events and according to the individual CDRL requirements on the primary software development CLIN 0001 and should be priced there.

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IMS RFP, Para. 3.2 page 73

“The offeror shall provide an integrated master schedule (IMS) and a Basis of Estimate (BOE) with their proposal.”

This is the only place in the RFP that references an IMS. All other guidance is to deliver a CWBS. Is it the

Government’s intent that the offeror provide a CWBS in the Technical volume, but an IMS with the Price volume?

The two documents may be combined. The CWBS is derived from the IMS, but there is no preference regarding how they are presented in the proposal.

Personnel Allocation

Matrix

RFP Section L, Part B, Element

1.1.A, page 69

RFP Section L. Part B. Element 1.1A states “If the offeror proposes a subcontractor or teaming approach, identify the same level of detail for subcontractors.” If an offeror uses a teaming approach (with subcontractors), do the labor categories in the Personnel Allocation Matrix for each team member have to be identical, or can there be unique (and different) labor categories for each team member?

A column may be added, to the right of those in the template, depicting the subcontractor labor category name corresponding to the defined qualification criteria.

SMP, SDP and SEMP

RFP, Section L, Part A, 3.0, page 65; Section L Part B, 1.2.1.3, page 70

RFP Section L, Part A.3.0 states “*Page limitation does not include front matter such as title page, table of contents, list of figures, etc., glossary (if used), personnel allocation matrix, Configuration Management Plan (CMP), Software Development Plan (SDP) nor System Engineering Management Plan (SEMP), if provided.” RFP Section

L. Part B,1.2.13 call out for the submission of a SDP, but not a CMP or SEMP. Please confirm that a CMP and

SEMP are not required to be submitted as part of the proposal.

The CMP and SEMP are not required to be submitted as part of the proposal. The items were suggested in consideration that the offeror’s may desire to use existing documentation as part of their proposal.

Exhibit 2 CLIN 0004 Exhibit 2 CLIN 0004 in Exhibit 2 is referenced to as an FFP CLIN. Should this be a CPFF CLIN?

Yes. The referenced text should read "CPFF" vice "FFP. (see second line of text in the paragraph above the 3rd table in

Exhibit 2 - Resource Allocation Matrix); the RAM has been edited.

MRTS 3D "Application

Marketplace"

Classification Level

Exhibit 1a, Para. 3, page 10 What is the anticipated classification level of materials provided by the Contracted Systems Integrator (CSI) through the "cloud based 'application marketplace'", since this program is designed to support the retention of classified SECRET assets?

It is anticipated, but cannot be guaranteed, that throughout the life of the ACTS contract, all cloud-based distribution will be of an UNCLASSIFIED nature.

CRM RFP, page 66 Are the labor categories in the PAM being dictated as the only labor categories or can the offeror include additional categories and/or break out labor categories by level (e.g. Technical Writer I & Technical Writer

II, vice Technical Writer)

See Response to Question #6

TFS Reference TBOE, page 1 The government TBOE lists a tasking of “TFS Management” in multiple phases. Assuming this stands for Team

Foundation Server, does this indicate the government’s desire for contractors to use Team Foundation as a source management tool?

TFS does stand for Microsoft’s Team Foundation Server. Most existing MRTS 3D software is maintained in TFS. Because source code repositories can be made available as a pull from the TFS database, it is not a hard requirement from offeror’s.

However, using TFS aids in retaining source code file history and configuration management.

Test Process for DO 0001 VA ICL SOW The VA ICL SOW, and the TBOE, ends the SETR process at the DT-3 and TRR-2 events. This seems to indicate that the contractor has no requirement to perform any duties at the government facility for actual installation and final testing. Is this the case?

Correct. Delivery of the software will be to the lab only.

Delivery to site will be performed through other means.

Hardware for DO 0001 VA ICL SOW The VA ICL SOW does not seem to indicate any hardware acquisitions for this effort, nor any installation of hardware at government facilities. Is this the case?

Correct. Delivery of the software will be to the lab only.

Delivery to site will be performed through other means.

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Past Performance, SOWs

Section L, 3.0, Page 65, Content and Volumes; Section

M 2.0, page 79, Performance

(b)

On Page 65 in the Table provided Volume 2Annex 1 is labeled Past Performance Statements of Work (SOWs). On

Page 79 Section M 2.0 Factor B Past Performance (b) “To assess scope and complexity the government will rely primarily on the page and paragraph numbers the offeror cites in its past performance contract’s Statement of

Work, Performance Work Statement, Specification, or contract. While the government may review other portions of the offeror’s past performance contract for context, the offeror should not rely on the government to try to find relevant past performance within other components of its proposal.” Can the Government please confirm if the offeror should provide the overall IDIQ SOW, and also the SOWs for each individual DO?

Per Section M, 2.0 Factor B - Past Performance (a), "...CPARS will only be evaluated at the filing level stipulated in the proposed effort (i.e. filed at basic IDIQ or order level)

Notwithstanding, an IDIQ CPARS or CPAQ will not be evaluated or compared at both the basic and order level, if an order under the IDIQ is submitted for evaluation." Submit the

SOW which corresponds to the contract or order (not both) for which past performance data is submitted.

Solicitation Number RFP, Section L 4.0, Page 66, Proposal Submission

Please confirm that N61340-18-R-1203 in the proposal delivery instructions should be N61340-19-R-1203 as shown on the SF33?

Use the updated (to fiscal year) number N61340-19-R-1203 on proposal submissions. The RFQ has been corrected.

IDIQ SOW IDIQ SOW, 3.1.1.2-2)L, page 20

The offeror shall perform tasks as a Contracted Systems Integrator, performing configuration management and integration of the family of products under the ACTS umbrella. The contractor shall propose new ideas for future models, software applications and hardware improvements. Within the CSI role the contractor shall perform tasks including, but not limited to: (lists all items under 1) a thru d, and 2) a through l.). Will the Government be supplying the GFE for the test environment?

The contractor shall provide resources to maintain the listed

CSI roles. Testing for specific application conformance testing shall be done according to the testing requirements of the delivery order that produces the application, and it is a function of the delivery order to ensure the testing environment is adequate. The government will provide GFE to support a limited Systems Integration Laboratory (SIL), but it cannot be determined at this time if this SIL will be adequate to test every application. The contractor may supplement this function with their own resources to ensure success.

For wide area network (WAN) testing and distribution, the contractor shall propose test environments to accomplish the testing. To meet the requirements of this WAN environment, the actual configuration of the WAN test environment may be a mix of Government and Contractor resources, to be determined as part of an overall Government delivery order on this IDIQ to create the final test environment. The contractor shall be responsible for those components they own and contribute to this environment.

VA ICL GFI VA ICL SOW, 3.2.2.2, page 7

VA ICL SOW on Page 7 Section 3.2.2.2 states that "Some of the GFI supplied will be confidential and possibly secret, the training application shale be at a maximum level of For Official Use Only (FOUO). The desired classification level is unclassified." Can the Government please provide the VA ICL classification guide prior to the proposal due date so the offeror can validate that information to develop and deliver an

FOUO/unclassified MRTS 3D(R) VA ICL Trainer can be stripped from provided GFI and provide a reasonable training capability?

The VA ICL system classification is UNCLASS FOUO per

NAVSEA OD44979 Vol 2 Pt 14 which will be provided as GFI for this DO.

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Conference Agenda CDRL

B002 and Conference

Minutes CDRL B003

VA ICL SOW, 3.2.2.8., page 8

The VA ICL SOW Page 8 Section 3.2.2.8 states “The contractor shall conduct, attend, and participate in meetings and reviews to be held at both the contractor and Government facilities. The specific locations, dates, and duration of the meetings shall be as specified in the DO. Meetings and reviews will be chaired by a Government representative. The contractor shall be prepared to explain the reasoning, assumption, and methodologies in arriving at particular conclusions, recommendations, or alternatives in the accomplishment of the tasks required by the contract. The contractor shall prepare drawings and other data to aid in the presentations. The contractor shall have key personnel and support available to carry out the meeting. Subcontractors shall attend meetings and reviews when required to address key elements. The contractor shall prepare the Conference Agenda (CDRL

B002), Conference Minutes (CDRL B003), and Presentation Material appropriate for the meetings and reviews.

Except where noted herein, meetings and reviews shall be considered fulfilled when the following items are completed: A. A formal meeting has been conducted and the meeting and reviews are presented to the Government.

B. Topics required for discussion and presentation have been covered.

C. Action items requiring contractor response have been resolved.

D. The Government has accepted the meeting minutes." Can the Government please explain what meetings will require Conference Agenda (CDRL B002) and Conference Minutes (CDRL B003)? For example, will frequent, regularly scheduled meetings like Technical Interchange Meetings require these CDRLs?

The government will remove CDRL B002 and CDRL B003 from this delivery order. Future delivery orders may require

CDRLs B002 and B003 and will specify the meetings they are required on. The DO SOW has been updated.

(None listed) VA ICL SOW, Para. 3.2.2.8.1.3, pages 11-12

VA ICl SOW Pg 9 3.2.2.8.1.3 states “

The contractor shall conduct a PDR in-plant. The purpose of the PDR is for the Government to formally review the activities and work products generated by the contractor during the performance of the preliminary design stage in order to develop the allocated baseline, and to verify that the approach for the system design is ready to proceed into the detailed design phase. The contractor shall present and describe the proposed training system design and program status. The following items shall be topics of discussion and presentation at the PDR:

A. Training system software design, including:

1. Instructor Operator Station (IOS) IAW SDK IOS Framework

2. Trainee station

3. Computational systems

4. SDK Subcomponents

i. Network

ii. Software tools

iii. Trainer databases

iv. Design modularity and commonality

v. Simulation Based Model

5. Software development files

6. Software interfaces

B. Contractor facility and integration lab planning

C. Logistics design aspects and concerns

D. T&E

E. Security and IA, including systems security design, initial security risk assessment, security test approach, security training approach, and any other security and IA relevant information.

F. Program problem and risk areas, recommended solutions, and evaluation of alternatives

G. Updated RTVM.”

For the purposes of this DO, we assume the SDK subcomponents will be used as non-developmental items (NDI) as-is. Can the Government please clarify specifically what SDK components should e included as part of the PDR presentation?

As part of the award of this DO, within the context of the larger

ACTS IDIQ award, the contractor shall be responsible for maintaining the MRTS 3D Middleware and SDK and shall continuously monitor development efforts to expand and improve upon the MRTS 3D M&SDK. The provided list

(items A.4.i – A.4.v) is a high level list of SDK components.

As part of the design process, the contractor shall analyze the

MRTS 3D SDK and determine the specific SDK components required to be used in the design of the VA ICL software application. The Government will at PDR concur or disagree with the contractor’s proposed solution. Offerors may use the existing GFI SDK documentation as a means of estimating the scope of the effort.

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CDR

IVA ICL SOW, Para. 3.2.2.8.1.4, page 13-14

The contractor shall conduct a CDR in-plant. The purpose of the CDR is for the Government to formally review the activities and work products generated by the contractor during the performance of the critical design stage in order to develop the product baseline, and to verify that the system is ready to proceed into the hardware-software coding, assembly, and integration phase. The contractor shall present and describe the finalized training system design and program status, and address the design changes made since the PDR. The following items shall be topics of discussion and presentation at the CDR:

A. Training system software design, including:

1. Instructor Operator Station (IOS) IAW SDK IOS Framework

2. Trainee station

3. Computational systems

4. SDK Subcomponents

i. Network

ii. Software tools

iii. Trainer databases

iv. Design modularity and commonality

v. Simulation Based Model

5. Software development files

6. Software interfaces

B. Contractor facility and integration lab planning

C. Logistics design aspects and concerns

D. T&E

E. Security and IA, including systems security design, initial security risk assessment, security test approach, security training approach, and any other security and IA relevant information.

F. Program problem and risk areas, recommended solutions, and evaluation of alternatives

G. Updated RTVM For the purposes of this DO, we assume the SDK subcomponents will be used as non-developmental items (NDI) as-is. Can the Government please clarify specifically what SDK components should e included as part of the CDR presentation?

As part of the award of this DO, within the context of the larger

ACTS IDIQ award, the contractor shall be responsible for maintaining the MRTS 3D Middleware and SDK and shall continuously monitor development efforts to expand and improve upon the MRTS 3D M&SDK. The provided list

(items A.4.i – A.4.v) is a high level list of SDK components.

As part of the design process, the contractor shall analyze the

MRTS 3D SDK and determine the specific SDK components required to be used in the design of the VA ICL software application. The Government will at CDR concur or disagree with the contractor’s proposed solution. Offerors may use the existing GFI SDK documentation as a means of estimating the scope of the effort.

TRR

VA ICL SOW, para. 3.2.2.9.1.6, This paragraph states that "TRR-2 will be conducted at the customer site by the Government…" What participation is expected from the contractor during this event since it does not appear to be a contractor event?

The SOW will be amended to read “at the contractor’s facility…” The contractor shall present to the Government the results of the DT-3 testing (paragraph 3.2.2.9.1.6.E will be amended to ‘DT-3’). Other modifications to this section include the striking through of items F, G, I, J, and M in the list of terms in the SOW.

DT-4

VA ICL SOW, para. 3.2.2.9.1.6, VA ICL SOW Pg 20 3.2.2.9.1.6 E states “

“DT-4 (CFI) test results (including SI test results) and deficiencies” DT-4 is not specified in the SETR section

(3.2.2.8.1) of this SOW. Can the Government please clarify DT-4 requirements?

Item E will be modified to read “DT-3 (GFI) test results

(including SI test results) and deficiencies”

RAM Attachment 5

The description for the second table on the Resource Allocation Matrix states, “The fixed factor rates listed below are only applicable to travel, material and other direct costs for Software Product Development (FFP) CLIN 0001 and Contracted Systems

Integration (FFP) CLIN 0003. The fixed factor shall account for appropriate overhead, G&A and profit applicable to materials/hardware CLIN 0005 and travel CLIN 0006, and other direct costs.” Please confirm which CLINs these fixed factor rates apply to. Do they only apply to CLINs 0001 and 0002, or do they also apply to CLINs 0005 and 0006? CLIN 0006 is a COST line item for Travel. Clause B3 states that the Government will not allow profit on travel expenses, but the instructions state that the fixed factor shall account for appropriate overhead, G&A, and profit. Will the fixed factor be adjusted to remove profit on

CLIN 0006, and if so, how does the Government intend to make this adjustment?

The Resource Allocation Matrix or RAM is RFP Exhibit 2 and the cited text has been edited to read as follows: "The fixed factor rates listed below are only applicable to travel, material and other direct costs for Software Product Development (FFP)

CLIN 0001, Contracted Systems Integration (FFP) CLIN 0003 as well as materials/hardware CLIN 0005 and travel CLIN

0006, and other direct costs. The fixed factor shall account for appropriate overhead and G&A applicable to proposed/appropriate delivery order costs."

RAM Attachment 5

The description for the third table on the Resource Allocation Matrix states, “The fixed factor rates listed below are only applicable to travel, material and other direct costs for Software Product Development (CPFF) CLIN 0002 and Contracted Systems Integration (FFP) CLIN 0004.” CLIN 0004 is a CPFF CLIN. Please confirm the description for CLIN 0004 should be CPFF.

See response to question #12.

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RAM Attachment 5

The description for the third table on the Resource Allocation Matrix states, “The fixed factor rates listed below are only applicable to travel, material and other direct costs for Software Product Development (CPFF) CLIN 0002 and Contracted Systems Integration (FFP) CLIN 0004. The fixed factor shall account for appropriate overhead, G&A and profit applicable to materials/hardware CLIN 0005 and travel CLIN 0006, and other direct costs.” Please confirm which CLINs these fixed factor rates apply to. Do they only apply to CLINs 0002 and 0004, or do they also apply to CLINs 0005 and 0006? CLIN 0006 is a COST line item for Travel. Clause B3 states that the

Government will not allow profit on travel expenses, but the instructions state that the fixed factor shall account for appropriate overhead, G&A, and profit. Will the fixed factor be adjusted to remove profit on CLIN 0006, and if so, how does the Government intend to make this adjustment?

The Resource Allocation Matrix or RAM is RFP Exhibit 2 and the cited text has been edited to read as follows: "The fixed factor rates listed below are only applicable to travel, material and other direct costs for Software Product Development

(CPFF) CLIN 0002, Contracted Systems Integration (CPFF)

CLIN 0004 as well as materials/hardware CLIN 0005 and travel CLIN 0006, and other direct costs. The fixed factor shall account for appropriate overhead and G&A applicable to proposed/appropriate delivery order costs." Profit shall not be assessed on travel (See contract Section B, B3). Profit, in the form of fixed-fee, is allowed on CPFF orders as constrained in contract Section B, B2 and H, H1.

RAM Attachment 5

The description for the third table on the Resource Allocation Matrix states, “The fixed factor rates listed below are only applicable to travel, material and other direct costs for Software Product Development (CPFF) CLIN 0002 and Contracted Systems Integration (FFP) CLIN 0004. The fixed factor shall account for appropriate overhead, G&A and profit applicable to materials/hardware CLIN 0005 and travel CLIN 0006, and other direct costs.” Clause

B2 states, “Proposed fixed-fee on any delivery order awarded as CPFF shall not exceed 8 percent. Please confirm if the Government intends for the fixed factor rates to include profit, or if the fixed fee will be negotiated during the proposal.

Fixed-factor rates shall not include profit. Profit, in the form of fixed-fee, is allowed on CPFF orders as constrained in contract

Section B, B2 and H, H1. In addition, profit shall be an integral component of FFP labor rates.

RAM & H1 Attachment 5, H1, page 23

Clause H1 states, “All proposed labor, whether provided by the prime contractor or a subcontractor, shall fall within the labor categories and labor rates established in the PAM and RAM.” Do these rates apply to subcontractors that are identified in our proposal, or do they also apply to any subcontractor that may be used on this program?

Labor categories in the PAM are inclusive of those provided by the Prime or a subcontractor. More than one RAM may be proposed (e.g. prime rates, subcontractor rates) with proposed rates applicable across the term of the contract.

Number of Past

Performance Citations

RFP, Section L, Part B, 2.0, Volume 2; Factor B - Past

Performance 2.2, Page 71, and

Section M, Part A 2.0

Evaluation Process, page 77

Page 71 Section L Part B 2.0 Volume 2: Factor B – Past Performance 2.2 states “Total PPIFs submitted shall not exceed three (3), whether proposing as a Prime Contractor, or, if proposing as a Joint Venture (JV), no more than one form for each JV team member.”

On Page 79 Section M 2.0 Evaluation Process (b) “When proposals are received from joint ventures, specifically formed by the offeror to propose on a particular acquisition, the past performance evaluation will consider each

(one minimum per JV member, maximum four total) individual JV team member’s relevant past performance.”

Can the Government please confirm the number of expected past performance citations for each company within a Joint Venture? Is it exactly one from each company?

The total number of past performance submissions is three, to include those of JV members, if applicable. Text in Section M.

2.0 has been corrected.

OCI None

Would there be an Organizational Conflict of Interest (OCI) issue for any small business, should thy be on the winning team of ACTS, to participate in the Multi-purpose Reconfigurable Training System (MRTS) multiple award contract (MAC) IDIQ? Do these rates only apply to subcontractors that are identified in our proposal, or do they also apply to any subcontractor that may be used on this program?

The Government does not anticipate the existence of any apparent OCI issues which preclude a company, delivering products under the ACTS single-award IDIQ delivery order contract, from competing any MAC IDIQ for ACTS type products.

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