Solicitation_Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to: (1) answ er questions received; (2) change Section L Instructions to offerors, paragraph 2.2.3.e to delete reference to the staff ing plan and paragraph 3.3.a to delete the last sentence of the paragraph; (3) replace Attachment J-1 Purchase Description NQ/PD 16-03 dated 17 May 2019 w ith Attachment J-1 Purchase Description NQ/PD 16-03B dated 29 Jul 2019 to incorporate the changes indicated in the Questions and Answ ers; (4) change NQ/PD 16-03 to NQ/PD 16-03B throughout the solicitation; (5) add Statement of Work (SOW) paragraph 3.8.8 Use and Care Manual; (6) add Use and Care Manual to SOW paragraph 4.0 Government Furnished Information; and (7) add CDRL A012 to Exhibit A for the submission of the Use and Care Manual. Please see Summary of Changes for Questions and Answ ers.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 29

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Aug-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6133119R0017

X 9B. DATED (SEE ITEM 11)

09-Jul-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Aug-2019

CODE

NSWC PANAMA CITY (L. HAWTHORNE)

LINDA.HAWTHORNE@NAVY.MIL

850-235-5386

110 VERNON AVE

PANAMA CITY FL 32407-7001

N61331 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6133119R0017

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been added by full text:

QUESTIONS AND ANSWERS

1. Is the V0 velocity for the 357-Sig correct within the PD? The NIJ standard V0 velocity is 1470 +/- 30 feet/second and not 1440 +/- 30 ft/sec.

Answer: The PD accurately reflects the Navy requirement for V0 velocity.

2. Is the V0 velocity for the 44-Mag correct within the PD? The NIJ standard V0 velocity is 1430 +/- 30 feet/second and not 1400 +/- 30 ft/sec.

Answer: The PD accurately reflects the Navy requirement for V0 velocity.

3. Is the V0 shot pattern (shot to edge distance) correct? The NIJ standard calls for 357-Sig to be shot 2.0 inches + 19 mm from an edge and 44-Mag to be shot 3.0 inches + 19 mm from edge.

Answer: The PD accurately reflects the Navy requirement for shot-to-edge distance (PD paragraph 4.6.5).

4. Can the Navy provide a standard shot pattern for the V0 testing. As the shot pattern is wide open, with the exception of shot to shot distance, each test laboratory will test the armor panels differently. Different shot patterns could lead to different results.

Answer: Shot pattern will comply with PD paragraph 4.6.5(d) which stipulates both shot-to-edge distance and shot-to-shot spacing.

5. Based on your answers, I understand that the Navy's requirements refence the NIJ-0101.06 Standard but are modified.

As far as the shot locations go, I would highly recommend that the Navy create a standard shot pattern. Going over the PD again, the shot pattern is very open to interruption. From a proposal standpoint, Offeror A and Offeror B might test to two different shot patterns which could influence the ballistic rating factor. Additionally, results from development/PDM testing may lead to different results than FAT.

Answer: The Government will not make changes to the shot pattern.

6. In the appendix where the ballistic FAT protocol is found, under Table III, it stats that the V0 portion passes if no more than 1 of the 38 panels per threat experiences a perforation. Is this statement accurate? The Navy will allow no more than 1 complete penetration per threat during FAT. This would be the first time the US Government (across services) would allow a soft armor compete penetration.

Answer: The PD accurately reflects the requirement

7. Does the government intend to cut, poke, or otherwise puncture the heat sealed cover prior to or during environmental conditioning tests?

Answer: No

8. Will the Government please clarify the construction of the shoot pack carrier? It is not a standard construction.

The PD does not explicitly state the layup, nor is there a drawing. Will the Government please confirm that 1) the strike face is 1000D Cordura and 2) the pocket is 500D WR. Also, can the inner shell be mesh or 500D Cordura

WRT?

Answer: Attachment J-1, Paragraph 6.3 was updated to reflect the following language:

A Simulant/Surrogate Shoot-Pack system of MAS body armor may be used to represent the ballistic resistant materials of the MAS. The base vest surrogate shoot-pack systems shall consist of a base vest ballistic filler packet and a ballistic filler carrier with insert pocket.

The ballistic filler packet for MAS base vest will be 15 x 15 inches in size consisting of X plies proposed ballistic material system used in MAS base vest (3.5.2.1). The ballistic packet will be stitched diagonally across the 4 corners with a 5-inch line of 50 TEX Aramid thread at 5 to 10 stitches per inch. When the ballistic filler is an asymmetric system of different materials, the filler packet will be labeled to clearly indicate the strike face from the back face.

The ballistic filler carrier will consist of the same front outer shell fabric used in the construction of the MAS base vest. The ballistic filler carrier back cover shall consist of the same fabric used in the construction on the MAS inner shell yoke and plate pocket. The face fabric and back cover of the ballistic filler carrier will be stitched together on 3 sides with nylon or polyester thread to form a pocket to hold the ballistic filler packet(s). The fourth side will remain unstitched but will have a minimum of 5 inches of not less than 0.5-inch hook and loop fastener centered and stitched to the top. Each ballistic filler carrier will be individually serialized and clearly labeled to indicate the strike face.

9. Section L 3.1 VOLUME 1: Legal Offer (f) (page 103) requests "Signed SF33 and acknowledgment of all amendment(s) by submitting a signed copy of each SF30 amendment." Section L 3.3 VOLUME III (e) (page 107) requests "Submit a copy of the completed SF33 and signed amendments (if any)."

Question: Can the Government please confirm that a signed SF 33 and all amendments should be provided with BOTH volumes?

Answer: Submit a signed copy of each SF33 amendment with Volume III.

10. Section L 2.2.3 (e) (Page 101) states "No graphics or pictures (brochuremanship) other than required or necessary graphs/tables/charts are allowable in any volume of the proposal, with the exception of the staffing plan."

Question: A staffing plan is not requested anywhere else in the solicitation . Does the Government want offerors to include a staffing plan in the Volume 2 Factor 3? If so, will the government provide additional pages to include the additional data?

Answer: A staffing plan is not applicable. The Section L Instructions to Offerors, paragraph 2.2.3(e) has been changed to remove reference to the staffing plan.

11. Section L-219-H001 SUBMISSION OF SMALL BUSINESS SUBCONTRACTING PLAN (NAVSEA) (JAN 2019) (Page 99) states "Offeror shall submit as part of its proposal a subcontracting plan in accordance with the clause entitled "Small Business Subcontracting Plan" (FAR 52.219-9) (Deviation 2018-O0018)."

Question: Does the Government want the SB Subcontracting Plan included in one of the Volumes or submitted as a stand-alone document in a separate email.

Answer: Submit the small business subcontracting plan with Volume III.

12. Volume II Factor 4 (page 106) states "In addition to the Past Performance information required by Factor 4, Offerors may utilize Attachment J-4."

Question: Can the Government please confirm that Attachment J-4 is not required, but can be utilized if offeror's desire?

Answer: The use of Attachment J-4 is not required.

13. Section L.3.3.a (page 107) states "Pricing information shall be submitted by completing the SF 33 in its entirety.

Offerors shall provide a price for each CLIN."

Question: Does the Government want offeror's to provide Sections A-K of the RFP to address this requirement?

Answer: Paragraph 3.3.a has been amended to the following: “Pricing information shall be submitted by completing Section B of the SF 33 in its entirety. Offerors shall provide a price for each CLIN. $0.00 is not acceptable.

14. Section L.3.3.a (page 107) states "Pricing information shall be submitted by completing the SF 33 in its entirety.

Offerors shall provide a price for each CLIN."

Question: Does the Government want offeror's to provide only Section B of the RFP to address this requirement?

Answer: Offerors shall submit Section B of the RFP in its entirety to address the pricing requirement.

15. Can the Government please confirm that a cost narrative is not desired?

Answer: A cost narrative is not desired.

16. NQ/PD 16-03 Page 6, 3.2.3 does not have a color for the Cloth ballistic panel and buoyancy cover.

Question: What colors are acceptable?

Answer: Any light shade that provides translucency is acceptable. Historically both tan and gray have provided in translucent material.

17. NQ/PD 16-03 Page 6, 3.2.6 references Nylon Black and Tan thread.

Question: We use Kevlar TX 50 for Ballistics which is yellow. Is this acceptable?

Answer: Paragraph 3.2.6 refers to thread used in construction of the outer vest assembly and not for any required thread used within the ballistic inserts.

18. NQ/PD 16-03 Page 9, 3.4.3 references a Use and Care Manuel.

Question: What content needs to be on this? Can they elaborate on material, size, info. needed, etc?

Answer: Inclusion of the Use and Care Manual with the PDM is not required; however, it will be required post award. The solicitation has been amendment to address the requirement of the Use and Care Manual and its due date.

19. NQ/PD 16-03 Page 15 3.6.4-2 references a NSN.

Question: Do we need these for PDM submission?

Answer: No. The government will provide NSNs post-award. Inclusion with PDM is not required.

20. NQ/PD 16-03 Page 15 3.6.4-3 references a Design code.

Question: Do we need to request it?

Answer: No. The design code should be the internal part number assigned to the model by the manufacturer.

21. NQ/PD 16-03 Page 33 5.1 references Packing.

Question: What are the box/pallet/packing/label requirements?

Answer: Per solicitation Section D, packaging and marking requirements are outlined in MIL-STD-129R.

22. Section C SOW/0017 Page 46, 3.4.1 references assigning serial numbers to each ballistic component and buoyancy

Question: Does that mean these will not be assigned 1 serial number/kit?

Answer: Not necessarily, serialization of components/systems will be discussed in more detail post-award.

Depending on awardee internal serialization procedures, the government may assign batches of serial numbers for use to preclude duplication. Additionally, each component may be assigned a serial number prefix to ease in identification (e.g., FBP-000001 for initial production system Front Ballistic Panel).

23. Question: What are the min/max qty for Lot sizes?

Answer: Attachment J-3, page 71 addresses the min/max quantities for lot sizes.

24. Question: Can we mix sizes within a Lot?

Answer: Yes. LAT sample quantities will be reflective of each sizes representation within the lot.

25. Question: Who pays for LAT?

Answer: The government pays for initial testing of each production lot.

26. Question: What lab will LAT be performed at?

Answer: All ballistic testing will be performed at Aberdeen Test Center. Non-ballistic testing will be performed by both Navy Clothing and Textile Research Facility (NCTRF) and Army Combat Capabilities Development Command (CCDC) Soldier Center (SC) at Natick.

27. Due the time required to achieve NIJ certification, can a concern submit a non-NIJ certified product for source selection provided we are able to submit the NIJ certification prior to First Article Testing (FAT)?

Answer: No, NIJ certification has to be submitted at the time of proposal submission.

28. Can the program office please provide the shade reference for black 3244?

Answer: It is acceptable for the PDMs for the offeror to substitute the shade of black they already have for black 3244. A color standard will be provided upon to award to MAC awardees.

29. We require clarification as to which fabric requires FR or both (i.e. 1000D, 500D). Please note 1000D and 500D would require different FR requirements due to the fabric properties. Note: Page 22 calls out and FR Test method (No requirements) TABLE I-A does not show any FR Requirement

Answer: There is no requirement for FR. The product description is amended to remove paragraph 4.5.13 along with reference to ASTM D 6413.

30. After pattern review, the sizes received were S/M patterns only. Does this denote that these the patterns are for size Medium? If not, we would like to request the size Medium and Large patterns which are the sizes required for this opportunity.

Answer: The pattern size S/M is for size Medium. The solicitation pattern is amended to include size L/XL, which is for size Large.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

STATEMENT OF WORK

FOR

MARITIME ARMOR SYSTEM (MAS)

1.0 SCOPE

NAVSEA has a requirement to outfit U.S. Naval personnel with the Maritime Armor System (MAS). This Statement of Work (SOW) defines the efforts required for the production and delivery of the MAS, to outfit U.S.

Naval personnel aboard Navy ships, and at Naval Activities, US Navy Military Sealift Command and other DoD activities. The MAS is a critical safety item. The MAS body armor is a modular unisex body armor system providing multiple levels of ballistic protection depending on the system configuration. Qualification and eligibility for any production task orders under this contract is contingent upon the contractor’s successful completion of First Article Test (FAT) in accordance with NQ/PD 16-03B Maritime Armor System Purchase Description, Attachment J-1.

1.1 Acronyms

CAR Corrective Actions Report CI Configuration Item CM Configuration Management CoC Certificate of Conformance COTS Commercial Off-The-Shelf CSA Configuration Status Accounting DAC Days After Contract Award DAEO Days After Exercising Option DCMA Defense Contract Management Agency DoD Department of Defense ECP Engineering Change Proposal EPA Environmental Protection Agency ESOH Environment, Safety, and Occupational Health FAT First Article Testing HHA Health Hazard Assessment HMMP Hazardous Materials Management Program IPR In-Process Review LAT Lot Acceptance Testing

MAS Maritime Armor System MSDS Material Safety Data Sheet NCTRF Navy Clothing and Textile Research Facility NDI Non-Developmental Item NEPA National Environmental Policy Act NOR Notice of Revision ODC Ozone Depleting Chemical ODS Ozone Depleting Substance PCA Physical Configuration Audit PCO Procuring Contracting Officer PD Product Description PMO Program Management Office QA Quality Assurance QALI Quality Assurance Letter of Instruction QAR Quality Assurance Representative QASP Quality Assurance Surveillance Plan RFV Request for Variance SOW Statement of Work

2.0 APPLICABLE DOCUMENTS

The following documents, of the exact issue shown, form a part of this statement of work (SOW) to the extent specified herein. In the event of conflict between the documents referenced and the contents of this SOW, the SOW shall supersede. Second tier and lower references, (i.e., those referenced in the primary references) shall be used for guidance only.

2.1 Military Standards

a) FED-STD-313F Material Safety data, Transportation data, and 12 Oct 2018 Disposal Data for Hazardous Materials Furnish to

Government Activities

b) MIL-STD-129R, Change 1 Military Marking for Shipment and Storage 24 May 2018

c) MIL-STD-882E System Safety

11 May 2012

2.2 Military Specifications

None

2.3 Other Documents

a) ANSI/ASQ Z1.4-2003 (R2018) Sampling Procedures and Tables for Inspection by Attributes

b) ASME Y14.34 Associated Lists 01 Aug 2008

c) ASME Y14.100 Engineering Drawing and Related Documentation

30 Jan 1998 Practices

d) EIA-649-B Configuration Management Standard 04 Mar 2015

e) MIL-HDBK-61A Configuration Management Guidance 07 Feb 2001

f) NAS 411 Materials Hazardous Management Program 11 Mar 1994

g) NQ/PD 16-03B Product Description, Body Armor, Maritime Armor 29 Jul 19 System (MAS) (Attachment J-1), 75 pages,

h) MAS Quality Assurance Letter of Instruction, 4 pages (Attachment J-2)

3.0 REQUIREMENTS

3.1 Fabrication Support

3.1.1 Maritime Armor System (MAS)

The Contractor shall provide all facilities, materials and labor to fabricate and deliver the MAS.

The MAS shall be manufactured in two (2) sizes: Medium (M) and Large (L). The Contractor shall provide and deliver MASs in accordance with the form, fit, and functional requirements as described in this Statement of Work and Purchase Description NQ/PD 16-03B (Attachment J-1). Specific quantities of each item are specified in Section B of this contract.

3.1.2 Commercial Products/Standard Parts

The Contractor shall use commercial products, processes, and practices when possible to reduce production and operation support costs unless a material or part is specified in NQ/PD 16-03B. In any case where not specified in the PD, and it is technically and economically feasible, a standard part will be used rather than a non-standard part. A standard part is one that is routinely available in the Government inventory, or commercial supply channels and is not sole source or proprietary in nature. Any non-standard part shall be identified to the Government for written approval to use that part.

3.1.3 Product Improvements

Future improvements in system design which provide improved fit, durability and impact performance or reduce cost are encouraged during the contract term through the use of Engineering Change Proposals (ECP), Manufacturing Technology, and Operation Support Cost Reduction. Product improvements may be proposed by either the Contractor or the Government to eliminate operational shortcomings, improve operational effectiveness, accommodate fielding requirements, or provide savings to the Government. Product improvements will not be considered prior to contract award.

3.2 Test and Evaluation

3.2.1 First Article Test (FAT)/Performance Based Qualifications

3.2.1.1 The Government will conduct First Article Tests in accordance with FAR 52.209-4 First Article Approval- Government Testing. The Government will evaluate the First Articles in accordance with Attachment J-1 NQ/PD 16-03B.

3.2.1.2 The Contractor shall deliver production MAS systems for non-ballistic and ballistic requirements and verifications within 60 days of contract award in accordance with Attachment J-1 NQ/PD

16-03B. Delivery address is provided in Section F of this contract. The contractor shall provide all certification/compliance documentation with the MAS systems.

3.2.1.3 Of the 90 first article MAS units, three of each size will be used for end item inspection, three of each size will be used for buoyancy verification, three of each size will be used for webbing and hardware testing and the remainder will be used for ballistic qualification. The Government will pay for conducting the FAT and test articles that receive a notice of approval, or a notice of conditional approval. Should articles fail the initial FAT and receive a notice of disapproval, the Contractor shall pay for subsequent FAT test articles and the conduct of FAT prior to receiving any task orders.

3.2.1.4 The Government’s FAT may include verification of any or all of the requirements specified in Attachment J-1 NQ/PD 16-03B.

3.2.1.5 Any additional FAT required to validate revised or new designs shall be approved by the Procuring Contracting Officer (PCO).

3.2.1.6 The Contractor shall produce both the first article units and the production units at the same facility. Any facility changes must be approved by the Government.

3.3 Configuration Management

3.3.1 Raw Materials

All production quantities submitted after approval of the FAT shall be produced using the same raw materials, suppliers, materials, processes, procedures, equipment and facilities that resulted in the manufacture of the acceptable FAT items. This includes all raw materials or sub-components. Prior to any change, and within 30 days of the known change, in the production of the approved FAT test items, including a raw material supplier, production processes, and production locations, the contractor shall notify the Contracting Officer in writing. The Contracting Officer will determine if a new FAT is required prior to that change.

3.3.2 Standard Samples

Upon approval of FAT, the three MASs systems from each size for which end item inspection is completed (100% inspection for dimensional and quality defects) will have any and all defects corrected by the contractor. After correction by the contractor, the MASs will be signed as standard samples and will be retained by the NAVSEA, DCMA, and Navy Clothing and Textile Research Facility (NCTRF) to be used as a guide for all future quality inspections. These items are to be fabricated where the items are going to be produced in production and all future lots. If prime contractor uses multiple subcontractors for production of the end item, each subcontractor shall submit a set of standard samples as well.

3.3.3 Configuration Process and Control (CDRL A001)

The Contractor shall maintain a configuration management (CM) process for the control of raw material utilized in the ballistic filler designs and buoyancy compensation panel foam that are approved by the Government in accordance with FAT requirements. The Contractor shall furnish with each lot submitted to the Government, the associated ballistic filler and buoyancy compensation panel foam raw material traceability matrix, to include raw material supplier Certificates of Conformance (CoC) and lots of raw material used in each lot presented to the Government. MIL-HDBK-61A may be used for guidance. The Contractor’s CM process shall consist of configuration identification and configuration control of all raw materials utilized in the production of ballistic filler and buoyancy compensation panel foam. The CM process shall interface with other acquisition requirements such as design review, quality assurance, and other program related disciplines shall be addressed.

3.4 Lot Acceptance Test and Evaluation

3.4.1 Procedures

The Contractor shall provide measurements and Certificates of Conformance for all in-process material inspections needed to meet the minimum requirements of the performance specification. End item testing shall be conducted on all lots presented to the Government in accordance with Attachment J-1 NQ/PD 16-03B. Only the ballistic system and buoyancy compensation foam that has successfully completed FAT per Attachment J-1 NQ/PD 16-03B shall be used. The Contractor shall assign lot and serial numbers to each ballistic component and buoyancy compensation panel produced and shall be able to track those serial numbers back to Lot Acceptance Testing and raw materials. Defense Contract Management Agency (DCMA) Quality Assurance Representative (QAR) and/or Technical Warrant Holder shall identify randomly selected serial number components to be pulled from production for purposes of Lot testing.

3.4.1.1 The Quality Assurance Letter of Instruction (QALI) (Attachment J-2) is intended to be implemented by the Defense Contract Management Agency (DCMA) at the contractors manufacturing facility. This document stipulates the requirements and expectations of the Program Management Office (PMO) for production process monitoring, in-process material inspection, sampling procedures and finished end item evaluations. DCMA will develop and submit a Quality Assurance Surveillance Plan (QASP) to be coordinated with the PMO.

3.4.1.2 For components that are found to be non-acceptable, the contractor shall conduct

100% inspection of that component. Based on the severity of the non-conformity and direction by the government, those components will either be removed from the finished lot and replaced, or nonconformities corrected, prior to re-inspection by the QAR, at the contractor’s expense.

3.4.2 Examination of Ballistic Fillers (CDRL A001)

The Contractor shall conduct 100 percent in-process visual examination of ballistic filler assemblies in accordance with Attachment J-1, paragraph 4.5.1, and Table II-B, #7. Furthermore, the Contractor’s Configuration Management process shall maintain all CoCs stipulated in Attachment J-1, Appendix B, Table I-B associated to each lot submitted to the Government. CoCs shall be provided to the Government upon request.

3.4.3 Testing Submissions

Lot size inspection shall be in accordance with Attachment J-1 NQ/PD 16-03B, Appendix F and derived per OSD protocol and ANSI/ASQ Z1.4-2008 - Sampling Procedures and Tables for Inspection by Attributes.

3.4.4 Designated Authority

The Designated Authority (below) shall be placed in box 17 of all DD Form 1222 (Request for and Results of Tests), and the test lab shall provide the results of all testing directly to the designated authority. No lots shall be released from the Contractor’s facility prior to release of end item testing notification of acceptance from the Government (DCMA, contracting agency, or designated authority). The Designated Authority for this contract is provided in Section G.

3.4.5 Additional Testing

While the scope of QA testing is limited in requirements, threat, and conditions tested, it does not relieve the Contractor from full requirements of this contract and all associated specifications or the statement of work. Nor shall it permit the Contractor to present to the Government any items that are known or suspected to be substandard merely on the basis of acceptable lot test results or the possibility of acceptable results if tested. The Government reserves the right to conduct varied or additional QA and/or verification tests against any or all requirements of the contract and/or its specifications at any time as a condition of acceptance.

3.5 Program Management

The Contractor shall designate a Program Manager. This individual shall serve as the primary point of contact between the Government and the Contractor, and shall be responsible for the coordination of all Contractor activities related to the contract.

3.6 Post Award Conference

A Post Award Conference will be held by the Government at the Contractor’s facility within 30 days of contract award. The purpose of the conference is to ensure mutual understanding of contract requirements, dispute resolution procedures, and identification of points of contact from contractor and government organizations.

3.7 In-Process Reviews (IPRS)

The Contractor shall host and participate in IPRs, as required. Initially, IPRs will be conducted on a quarterly basis at a minimum. The IPR reviews the progress of the MAS program until production ramp-up is complete and monthly production is running consistently. After reaching and sustaining full production, IPRs will be held when deemed appropriate by the Government. IPRs shall be conducted on dates mutually agreeable to the Contractor and the Government. The Contractor shall brief on the production status and schedule, and any issues related to contract execution.

3.8 Technical and Support Documentation

In support of the MAS fabrication effort, the Contractor shall submit the following technical and support documentation as specified below.

3.8.1 Contract Status Report (CDRL A002)

During periods of fabrication of MAS (First Articles or production), the contractor shall prepare a monthly status report that documents the status of contractor effort towards achieving contract objectives. The report shall identify accomplishments to date and difficulties encountered, and compare the status achieved to planned goals and the resources expended.

3.8.2 System Safety and Environmental Information Report (SSEIR)

3.8.2.1 System Safety (CDRL A003)

The Contractor shall identify and evaluate environmental, safety, and health hazards, define risk levels, and establish a program that manages the probability and severity of all hazards associated with development, use, and disposal of the system in accordance with MIL-STD-882. Residual risks will be evaluated by the Government in accordance with MIL-STD-882 and accepted as appropriate prior to exposing people, equipment, or the environment to known system related Environment, Safety, and Occupational Health (ESOH) risks. The Contractor must identify all explosive safety risks as such in the system safety documentation.

3.8.2.2 Health Hazard Assessment (CDRL A003)

The Contractor shall perform and document a Health Hazard Assessment (HHA) to identify health hazards, evaluate proposed hazardous materials, and propose protective measures to reduce the associated risk to a level acceptable by the Government. The HHA shall include the minimum hazard probability and severity reporting thresholds and any selected hazards, hazardous areas, hazardous materials, or other specific items to be examined or excluded.

3.8.2.3 Hazardous Materials Management Program & Pollution Prevention

(CDRL A003)

The Contractor shall implement a Hazardous Materials Management Program (HMMP) and Pollution Prevention (P2) in accordance with NAS 411. The Contractor shall avoid the use of toxic chemicals, hazardous materials, and ozone depleting substances (ODS) in the design, operational support and disposal of the MAS where possible. The HMMP shall establish a process to manage all requirements for asbestos, radioactive materials, cadmium, hexavalent chromium, and extremely toxic or hazardous materials in design, production, operation, and support. The use of Class I or Class II Ozone Depleting Chemicals (ODCs) is prohibited in the design or operational support of the system without specific written approval of the Contracting Officer. More information on chemicals and hazardous materials to be avoided can be obtained from the Environmental Protection Agency (EPA). The Contractor shall make this information available to the Government upon request.

3.8.2.4 Material Safety Data Sheets (CDRL A003)

The Contractor shall provide all Material Safety Data Sheets (MSDS) to the Government for review (a) at Post Award Conference and (b) anytime thereafter if their vest material in support of the vest product baseline changes. A copy of the MSDS is required in accordance with FED-STD-313F.

3.8.2.5 Environmental Considerations (CDRL A004)

The Contractor shall provide information on the potential for any adverse environmental impacts from the manufacturing, operation, maintenance, and disposal of the vest. This information will be used to assist the Government in making a preliminary National Environmental Policy Act (NEPA) decision and in the preparation of formal NEPA documents, which include CATEX, EA, and EIS. Such environmental impacts include air, soil, wetlands, water, flora, fauna, endangered species, emissions and toxic waste resulting from development, maintenance (coatings and primers), operation, disposal, etc.

3.8.3 Configuration Management

3.8.3.1 Configuration Management Process (CDRL A005)

The Contractor shall maintain a configuration management (CM) process for the control of all MAS configuration documentation, media and parts representing or comprising the MAS. The principles contained in EIA-649B and MIL-HDBK-61A may be used for guidance. The Contractor's CM process shall consist of configuration identification, configuration control, configuration status accounting, and configuration audits.

Consideration for interfacing with other acquisition requirements such as design review, quality assurance, and other program related disciplines shall be addressed. The Contractor shall notify the Government of any changes at the Contractor's facility, which affect the Contractor's established CM process.

3.8.3.2 Configuration Identification (CDRL A005)

At the Post Award Conference, the Contractor shall propose Configuration Items (CIs) to be managed by the Government and those to be managed by the Contractor at a lower level/tier. For those CIs that have been identified for Government control, the Contractor shall provide form, fit, function, and interface documentation necessary for configuration status accounting. The Contractor shall establish management practices for those lower level/tier CIs.

3.8.3.3 Configuration Status Accounting (CDRL A005)

The Contractor shall establish and maintain a Configuration Status Accounting (CSA) database, which represents the configurations of the MAS. All baselines and changes shall be documented in the Contractor’s CSA database. The Contractor's CSA database shall permit acceptance of commercial product information; however, if requirements to report data outside of the Contractor's CSA database or format exist, the information may be delivered as a supplement to prevent disruption to their existing system. The Contractor's CSA database shall reconcile any differences between the supplier information and Contractor practices to provide the Government with clear accountability of product information. Additionally, the CSA database shall provide a reliable source of configuration information to support test activities, including program management, systems engineering, logistics support, and modification/maintenance actions. The Government may request a report from the CSA database as needed.

3.8.4 Physical Configuration Management Meetings/Audits (CDRL A006)

The Physical Configuration Audit (PCA) shall be performed to verify the MAS and its configuration items (CIs) are accurate, complete, compatible, and that the CI has achieved the performance and functional characteristics defined in the functional configuration baseline. The Government and the Contractor shall conduct the PCA jointly, at a time and place mutually agreed upon, with the Government chairing the audit. The PCA shall verify the drawings reflect the "as-built" configuration of all newly developed or modified portions of the system; accurate form, fit, function information is provided on control drawings for non-developmental/commercial off-the-shelf items; and confirm the drawings accurately represent the "as-built" production configuration.

Whenever possible, the PCA shall be conducted incrementally, concurrent with hardware fabrication and assembly of the first production MAS. The Contractor shall provide an approach and proposed schedule for conducting the PCA and identification of the CIs to be audited at first article production. The Contractor shall participate and assist the Government in the development of the PCA, using the guidelines contained in MIL-HDBK-61A, section 8. The Contractor shall document the results of the PCA after each audit and shall correct all audit discrepancies documented in the configuration audit summary reports. In the event the Government finds evidence the drawings and/or documents do not adequately represent the equipment, the Government reserves the right to stop production until all discrepancies are corrected and the Government approves the configuration audit summary report. The product baseline will be established upon completion of the PCA and resolution of audit discrepancies.

3.8.5 Configuration Control

The Contractor shall implement configuration control methods and procedures which maintain the integrity and traceability of an established baseline. Changes to established baselines shall only be made after Government approval of Engineering Change Proposals (ECP) and Requests for Variance (RFV). Sufficient supporting data to evaluate the proposed change, such as drawings, supplemental drawings, sketches, specifications, or manufacturer's data sheets, shall be submitted with ECP's and RFV's. Changes shall be identified to the affected assembly serial number, or if not part of an assembly, to the affected equipment serial number. The Contractor's configuration control process shall be available for Government review. ECP, deviations, or revisions may require a new FAT. Nearly all changes to the MAS shall require a new FAT. FAT determination will be made on a case by case basis.

3.8.5.1 Engineering Change Proposals (CDRL A007)

Engineering Change Proposals (ECP) shall be submitted by the Contractor, and shall be limited to those which are necessary or offer benefit to the Government. MIL-HDBK-61A, Section 6.2, provides guidance concerning the classification of ECP’s. The Government will review each ECP upon receipt and notify the Contractor in writing of approval/disapproval. Major engineering changes prior to the establishment of the product baseline shall be approved by the Program Office and Contracting Officer at In Process Reviews (IPR).

Technologies that reduce the overall system weight (without degradation of other performance characteristics), and/or increases performance, durability, and service life are a priority.

3.8.5.2 Requests for Variance (CDRL A008)

The Contractor shall process Requests for Variance (RFV) from current approved configuration documentation. Authorized deviations are a temporary departure from the requirements and do not constitute a change in an approved baseline. Submission of recurring deviations is discouraged and shall be minimized. Where it is determined that a change should be permanent, the Contractor shall process an ECP. MIL- STD-3046 provides guidance concerning the classification of RFVs.

3.8.5.3 Notices of Revision (CDRL A009)

The Contractor shall generate and submit Notices of Revision (NOR) concurrently with ECPs when technical documentation controlled by another Contractor or Government agency requirement changes following approval of an ECP.

3.8.6 Engineering Drawings (CDRL A010)

The Contractor shall develop a complete product drawing package and provide it to the

Government at FAT or with any approved ECP after FAT. This process may require the revision and update of existing drawings, and/or development of new drawings to meet the requirements of product drawings/models and associated lists. Revised and newly created drawings shall be developed to document any design change and shall reflect all changes resulting from Government approved ECPs. Existing, revised, and new product drawings and associated lists shall be used as the engineering data for procuring, controlling, and using materials, parts, and assemblies whether produced in-house or supplied by the Contractor. The drawings shall be used for the assembly, provisioning, inspection, testing, and configuration management of the materials, parts, modules, subassemblies, and assemblies of the equipment covered under this contract. The product drawings shall also include control drawings for all commercial off the shelf (COTS) items that do not conform to recognized Government or industry specifications, non-developmental items (NDI) and items developed at private expense for which the Government had not acquired unlimited rights. These control drawings shall provide the applicable performance specification of form, fit, and function and provide interface information needed for competitive re-procurement of that item or an interchangeable item. New product drawings/models shall conform to ASME Y14.100 and ASME Y14.34.

3.8.7 Test and Evaluation Documentation (CDRL A011)

First Article Test approval remains in effect and production may continue unless:

The Contractor fails Lot Acceptance Testing (LAT) requirements on two (2) consecutive lots.

Should this occur, the Contractor will immediately cease production (Stop Work) and conduct a Failure Analysis and provide such reports as required to facilitate the completion of a Corrective Actions Report (CAR) as directed by the Defense Contract Management Agency (DCMA) Quality Assurance Representative (QAR). The CAR will then be submitted to the QAR and the Contracting Officer for review no later than 15 calendar days after occurrence. The QAR and Contracting Officer will determine within five (5) working days after receipt of the CAR if production of the approved First Article Test configuration may resume or if the Contractor must conduct a new First Article Test for the issuance of a new First Article Test Approval Letter. If a new First Article Test is required, the Contractor will submit the number of samples required to conduct a new First Article Test (at the Contractor’s expense) as directed by the Contracting Officer, for the issuance of a new First Article Test Approval Letter. All First Article Test Reports remain the property of the Government.

3.8.8 Use and Care Manual (CDRL A012)

The contractor shall prepare and submit a Use and Care manual. The contractor shall provide the manual with each body armor system. The Use and Care manual shall be printed on a durable man made, synthetic paper capable of multiple use under harsh field conditions. The format and content of the manual shall be in accordance with a template provided as Government Furnished Information (GFI). The Government will provide the template within ten days after contract award.

3.9 Service Life

The Contractor shall provide a five-year service life for the MAS for workmanship, materials, design, and compliance with the performance specifications.

4.0 GOVERNMENT FURNISHED INFORMATION

All GFI required to complete statement of work tasking will be provided with the Request for Proposal (RFP), except GFI for Use and Care manual.

5.0 SECURITY

This contract effort is UNCLASSIFIED. Performance under this contract will NOT require access to nor generation of classified information.

5.1 Release of Information

(a) Release of information shall be in accordance with Section I, DFARS Clause 252.204- 7000, Disclosure of Information.

(b) All technical data provided to the contractor by the Government will be protected from public disclosure in accordance with the markings contained thereon. All other information relating to the items to be delivered or services to be performed under this contract may not be disclosed by any means without prior approval of the appropriate NSWC PCD authority. Dissemination or public disclosure includes, but is not limited to, permitting access to such information by foreign nationals or by any other person or entity; publication of technical or scientific papers; advertising; or any other proposed public release. The contractor shall provide adequate physical protection to such information to preclude access by any person or entity not authorized such access by the Government.

5.2 Controlled Unclassified Information (CUI)

Controlled unclassified information (CUI) is official information that requires the application of controls and protective measures for a variety of reasons and has not been approved for public release, to include technical information, proprietary data, information requiring protection under the Privacy Act of 1974, and Government-developed privileged information involving the award of contracts. CUI is a categorical designation that refers to unclassified information that does not meet the standards for National Security Classification under Executive Order 13526, but is (a) pertinent to the national interest of the United States or to the important interests of entities outside the Federal Government, and (b) under law or policy requires protection from unauthorized disclosure, special handling safeguards, or prescribed limits on exchange or dissemination.

5.3 Minimum Requirements for Access to Controlled Unclassified Information (CUI)

Prior to access, Contractor personnel requiring access to Department of the Navy (DoN) controlled unclassified information (CUI) or "user level access to DoN or DoD networks and information systems, system security and network defense systems, or to system resources providing visual access and/or ability to input, delete or otherwise manipulate sensitive information without controls to identify and deny sensitive information" contractors must have clearance eligibility, or submit an Electronic Questionnaire for Investigation Processing (SF

86) to NSWC PCD Security for processing and subsequent adjudication by the DoN Central Adjudication Facility.

5.4 Minimum Protection Requirements for Controlled Unclassified Information

Security classification guides and unclassified limited documents (e.g., For Official Use Only (FOUO), Distribution Statement Controlled) are not authorized for public release and, therefore, cannot be posted on a publicly accessible webserver or transmitted over the Internet unless appropriately encrypted.

5.5 For Official Use Only (FOUO)

FOUO is a document designation, not a classification. This designation is used by Department of Defense (DoD) and a number of other federal agencies to identify information or material, which although unclassified, disclosure to the public of the information would reasonably be expected to cause a foreseeable harm to an interest protected by one or more provisions of the Freedom of Information Act (FOIA). This includes information that qualifies for protection pursuant to the provisions of the Privacy Act of 1974, as amended. FOUO must be marked, controlled and safeguarded in accordance with DoDM 5200.01, Vol. 4, DoD Information Security Program:

Controlled Unclassified Information (CUI), February 24, 2012

5.6 Security of Unclassified DoD Information on Non-DoD Information Systems (DoDI 8582.01) DoD Policy

Adequate security shall be provided for all unclassified DoD information on non-DoD information systems.

Appropriate requirements shall be incorporated into all contracts, grants, and other legal agreements with non-DoD entities.

Information Safeguards are applicable to unclassified DoD information in the possession or control of non- DoD entities on non-DoD information systems, to the extent provided by the applicable contract, grant, or other legal agreement with the DoD.

5.6.1 Information Safeguards

Unclassified DoD information that has not been cleared for public release may be disseminated by the Contractor, grantee, or awardee to the extent required to further the contract, grant, or agreement objectives, provided that the information is disseminated within the scope of assigned duties and with a clear expectation that confidentiality will be preserved. Examples include:

a. Non-public information provided to a Contractor (e.g., with a request for proposal).

b. Information developed during the course of a contract, grant, or other legal agreement

(e.g., draft documents, reports, or briefings and deliverables).

c. Privileged information contained in transactions (e.g., privileged contract information, program schedules, contract-related event tracking).

It is recognized that adequate security will vary depending on the nature and sensitivity of the information on any given non-DoD information system. However, all unclassified DoD information in the possession or control of non-DoD entities on non-DoD information systems shall minimally be safeguarded as follows:

a Do not process unclassified DoD information on publically available computers (e.g., those available for use by the general public in kiosks or hotel business centers).

b. Protect unclassified DoD information by at least one physical or electronic barrier (e.g., locked container or room, logical authentication or logon procedure) when not under direct individual control of an authorized user.

c. At a minimum, overwrite media that have been used to process unclassified DoD information before external release or disposal.

d. Encrypt all information that has been…