AMENDMENT_0004_-_CIS_PRESERVATION.pdf

N5523615R0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

REF: CIS PRESERVATION

The purpose of this amendment is to:

1. Extend the solicitation close date from 23 JAN 2015 at 11:00AM to 27 JAN 2015 at 11:00 am.

2. Replace the contract data requirements list (CDRLS), w ith signed, approved CDRLS, attached.

All other terms and conditions remain unchanged. See continuation page(s).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Jan-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N55236-15-R-0004

X 9B. DATED (SEE ITEM 11)

01-Dec-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Jan-2015

CODE

SOUTHWEST REGIONAL MAINTENANCE CENTER

CODE 410 3755 BRINSER STREET, STE 1

SAN DIEGO CA 92136

N55236 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N55236-15-R-0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PROPOSAL PREPARATION INSTRUCTIONS

1.0 General

This soliciation is a total small business set-asise under NAIC code 336611. To compete for the contract described in this solicitation, offeror(s) must submit a proposal that includes the following: (1) an offer, (2) relevant information concerning offeror(s) past performance and (3) written statement that pertains to offeror’s technical capability. Only one (1) offer will be accepted from each offeror. The Government will not accept any alternate proposals. The Government will not entertain nonconforming proposals. If the offeror (A) fails or refuses to assent to any of the terms and conditions of this solicitation, (B) proposes additional terms or conditions or (C) fails to submit any of the information required by paragraph (2.0), then the Government will consider the offer to be unacceptable, which will make the offeror ineligible for contract award.

The only way that an unacceptable offer could be made acceptable would be through discussions (see FAR

15.306(d)). However, the Government intends to award a contract without discussions, as permitted by FAR

15.306(a) and 52.215-1.

The Government will consider any significant failure to comply with these instructions to be indicative of what could be expected during contract performance. The offeror should contact the contract specialist listed on the cover page of this RFP with any questions.

In the event any portion of the proposal is prepared or written by anyone who is not a bona fide employee of the firm submitting the proposal, a certificate to this effect shall be furnished. The certificate shall be signed by a responsible officer of the offeror and shall also identify the person’s name, employment capacity, the name of the person’s firm, the relationship of that firm to the offeror, and the portion of the proposals written by that person.

2.0 Solicitation Response Requirements

The following information is required in response to the solicitation

Section 3.0 Offer Original, Plus One (1) Hard Copy, Electronic Copy in Excel

Format

Section 4.0 Technical Capability Statement Original, Plus Five (5) Hard Copies, Electronic Copy

(CD ROM)

Section 5.0 Past Performance Information At least Three (3)/Maximum of Five (5) Relevant Reference

Information Sheets (RIS) (Hard Copy)

Section 6.0 Quality Assurance Information Original, Plus One (1) Hard Copy

Technical Capability proposals shall contain no classified material. It is the sole responsibility of the offeror to ensure that proposals are submitted to the Government in accordance with Section 3.0.

3.0 Offer Your offer must consist of the following:

The offer is the document that will be used to make an award to the successful offeror(s) and must consist of the following:

a. Standard Form SF33, “Solicitation, Offer, and Award” with blocks 12 through 18 completed by the offeror.

b. Standard Form SF33 – Offerors must provide a unit price and total amount for all priced contract line item numbers (CLINS) in this RFP. Not separately priced (NSP) CLIN may be left blank. If an offeror is uncertain whether a specific CLIN is priced or for informational purposes only, the offeror shall contact the contract specialist.

The electronic version of your offer must match the hardcopy submitted and shall be compatible with Microsoft

Excel 2010.

c. RFP Section J, Exhibits A-E.

d. RFP Section K, “Representations, Certifications, and Statements of Offerors”

e. Solicitation Amendment(s) (if any) - The offeror shall submit a signed completed copy of each amendment.

NO FACSIMILE PROPOSALS OR PROPOSALS UPLOADED TO THE NAVY ELECTRONIC

COMMERCE ONLINE WEB SITE WILL BE ACCEPTED. IT IS THE OFFEROR’S RESPONSIBILITY

TO ENSURE THEIR PROPOSALS ARE RECEIVED BY THE CONTRACT SPECIALIST NO LATER

THAN THE SPECIFIED CLOSING DATE AND TIME.

Proper completion and submission of the above items of information will constitute an offer to perform in accordance with the terms and conditions of this solicitation, including attachments and documents incorporated by reference. The offer must communicate unconditional assent to the terms and conditions of this solicitation, its attachments, and documents incorporated by reference. The Government’s acceptance of an offer will create a binding contract between the offeror and the Government.

4.0 Technical Capability Statement

The technical capability statement should clearly demonstrate a thorough understanding and capability to perform the efforts described in the Statement of Work of this solicitation. The Government recognizes not all technical elements can be detailed in advance, but the proposal must be sufficiently detailed to describe the organization/management and resources the offeror proposes to use to accomplish the effort described in the

Statement of Work. The proposal shall also include a detailed description of the offeror’s relevant experience in preservation services. Evaluations of written information will consider completeness and clarity, degree of compliance with the solicitation, and the offeror’s approach to meeting the Government’s needs. Statements that the prospective offeror understands and can or will comply with the contract requirements, or paraphrasing the contract

Statement of Work or parts thereof, without demonstrating a concerted effort to independently create a sufficiently detailed description of the offeror’s technical capability are considered inadequate.

Technical Capability Statement Format:

In order to maximize efficiency and minimize the time required for proposal evaluation, all offerors shall submit a technical capability statement in accordance with the format and content specified. The page count is limited to 30 pages. Both the printed and electronic copies shall meet the following format requirements:

The standard typed page of the proposal document, i.e., one sheet of paper with typing on one side, shall be 8 ½ x 11 inch paper

Single-spaced typed lines

Tables are allowed

1 inch Margins all around

12 point Times New Roman Font in text

No hyperlinks

Prime contractor’s name in header on each page of each document

Foldouts are limited to tables, graphics, photographs and charts (as opposed to text/narrative), they shall be 8 ½ x 11 inch in size when completely folded and single-spaced typed lines

The technical capability statement shall be arranged and outlined exactly as shown in the subfactors. For example, the paragraph describing the requirements for SUBFACTOR A, paragraph A1 shall be identified as A1 in the offeror’s proposal. At a minimum, offerors shall provide in their proposals detailed information organized as follows:

a. SUBFACTOR A: Experience

(A1) Provide a detailed discussion of the offeror’s organizational experience in all aspects of ship repairs. The offeror shall clearly identify in-house experience as well as the experience of cited subcontractors and/or team members. The offeror’s detailed discussion of organizational experience shall cover all relevant work performed during the last five (5) years and should demonstrate, at a minimum, specific experience in the conduct and/or management of ship interior/exterior preservation repairs, similar to the Statement of Work herein. Any discussion of experience should include relevant managerial, technical and financial aspects, which indicate the depth, currency and breadth of the experience. The Government is more interested in recent experience.

(A2) Provide a detailed discussion of the offeror’s operational experience in all aspects of ship interior/exterior preservation repairs. The offeror’s detailed discussion of operational experience shall cover all relevant work performed during the last five (5) years and should demonstrate, at a minimum, specific experience in ship interior/exterior repairs similar to the Statement of Work herein. The offeror should clearly identify each operation and specifically address the level of involvement during all phases of the operation; whether elements of the offeror’s organization participated as the prime contractor or as subcontractor(s) and/or team members; the actual effort performed; the operational scope and complexity; and the technical complexity.

b. SUBFACTOR B: Management/Performance Approach

(B1) Provide the overall approach, authority, functions, and responsibilities of the organization including:

- Management

- Planning

- Quality Assurance

- Subcontracting

- Scheduling

- On-Site supervisors

- Journey level tradesmen

(B2) Provide an organizational chart as it pertains to this solicitation demonstrating clearly defined lines of authority and control.

(B3) Provide your subcontractor’s selection and control methods, used for selection and management of subcontractors. The estimated percentage of total work based on labor hours to be performed by subcontractors shall be addressed and any special qualification which will enhance the subcontractor’s ability to handle the work requirements.

(B4) Provide names/addresses of any subcontractors to be used, the type of work that will be subcontracted, and the rationale for their usage.

(B5) Provide the offeror’s scheduling system plan for preparing production schedules in order to accommodate multiple tasking without jeopardizing the performance period dates.

(B6) Provide the offeror’s system for accurately tracking all requirements, and subsequently notifying the

Government early in the availability when it becomes known that performance dates, are in jeopardy.

(B7) Provide the offeror’s current quality control system in place, the offeror’s procedures for quality documentation, quality deficiency corrections and the performance approach the offeror will use to successfully accomplish the requirements of this solicitation.

c. SUBFACTOR C: Manpower Resources

(C1) Describe any plans to recruit, train, or otherwise obtain adequately trained personnel to fulfill requirements of this contract.

(C2) Provide specific and detailed information on your organization’s ability in terms of manning to routinely accept work at more than one area within the same time frame without jeopardizing the performance period dates. Include in your plan specifically how such work requirements will be met.

5.0 Past Performance Information

The offeror may provide in its proposal any information regarding past performance of contracts similar to the

Government’s preservation repair requirement herein, that it would like the Government to consider. Such information may include:

(1) Additional information which the Government has readily available, for example, data in Contractor

Performance Assessment Reporting System (CPARS).

(2) Relevant contract information as listed on the Reference Information Sheets (RIS), RFP attachment J-2.

(3) Information which the offeror considers essential to the Government’s evaluation; or

(4) Explanatory information of substandard or poor performance and the corrective actions taken to prevent a recurrence.

The contracts that you reference must be ongoing or have been completed within the last three (3) years. On the

RIS, include the names of references who can verify that you have done the type of work that is required under the contract contemplated by this RFP and who will provide information about the quality of your past performance. We may not contact all of your references; however, ensure that your reference information is up-to-date and that each reference will cooperate with us once contacted. Do not give us the names of a reference unless you have made sure that we can reach that reference at the telephone number, e-mail address, and postal address that you have provided, and that they will give us the required information.

NOTE: OFFERORS ARE REQUESTED TO NOTIFY CONTRACT SPECIALIST NAQUAN BOSTICK,

naquan.bostick@navy.mil and CONTRACT SPECIALIST DAWN RANDOLPH., dawn.randolph@navy.mil

BY E-MAIL OF THEIR INTENT TO SUBMIT AN OFFER AT LEAST TWO (2) WEEKS BEFORE THE DUE

DATE FOR RECEIPT OF OFFERS SO THE GOVERNMENT CAN BEGIN ITS PAST PERFORMANCE

EVALUATION. EARLY SUBMISSION OF EXPERIENCE AND PAST PERFORMANCE INFORMATION IS

STRONGLY ENCOURAGED.

6.0 Quality Assurance Information - Provide written confirmation of the offeror’s Quality Management System

(QMS) has been approved by SWRMC Quality Assurance Department or QMS has been submitted to SWRMC

Quality Assurance Department for review. See RFP Instructions to Offerors section entitled, “Quality Assurance

Information.”

(End of Summary of Changes) mailto:naquan.bostick@navy.mil mailto:dawn.randolph@navy.mil