FY-20_099-12NW_CH-1.pdf

NWRMC

LOCAL STANDARD ITEM

FY-2020 (CH-1)

ITEM NO: 099-12NW

DATE: 19 APR 2019

CATEGORY: I

1 of 12 ITEM NO: 099-12NW

FY-2020 (CH-1)

EXPORT CONTROLLED DATA: This document contains technical information whose export is governed by U.S.

International Traffic in Arms Regulation (ITAR). This information must not be transferred to a foreign person/entity without proper authorization of the U.S. Government. Violations may result in administrative, civil, or criminal penalties.

1. SCOPE:

1.1 Title: General Requirements for Service Contracts; accomplish

1.2 Location of Work:

1.2.1 None

1.3 Identification:

1.3.1 Not Applicable

2. REFERENCES:

2.1 Standard Items

2.2 29 CFR 1910, Occupational Safety and Health Standards

2.3 29 CFR 1915, Occupational Safety and Health Standards for Shipyard Employment

2.4 46 CFR 164.009, Noncombustible Materials for Merchant Vessels

2.5 COMFLTFORCOMINST 4790.3, Joint Fleet Maintenance Manual

2.6 0924-LP-062-0010, Submarine Safety (SUBSAFE) Requirements Manual

2.7 S0400-AD-URM-010/TUM, Tag-out User’s Manual

3. REQUIREMENTS:

3.1 Comply with the requirements of 2.1, as well as current applicable federal, state, and local laws, codes, ordinances, and regulations.

3.1.1 Coordinate all regulatory interaction with the Government, via the Contracting Officer’s Representative (COR).

3.2 Comply with the fall protection requirements of 2.2 and 2.3.

3.3 Notify the COR and accomplish the requirements of 2.3, 2.5 (Volume IV, Chapter 10) and 2.7 prior to working aloft.

3.4 Ensure all contractor and subcontractor employees wear Contractor supplied Personnel Protective Equipment (PPE) in accordance with 2.2 and

2.3 and hard hats are marked with employee and company name.

3.4.1 Ensure each employee is equipped with and carries a working flashlight or head lamp onboard all navy vessels.

3.4.2 Attend a Government safety briefing prior to working onboard naval vessel. Coordinate date/time with the Contracting Officer’s Representative (COR). (See Note 4.3)

3.5 Notify immediately, by verbal means, of the circumstances for each incident (accident, injury, fire, flooding, and electrical shock) occurring on the vessel, dry dock or pier/berth involving contractor/subcontractor personnel and environmental mishap

2 of 12 ITEM NO: 099-12NW

EXPORT CONTROLLED DATA: This document contains technical information whose export is governed by U.S.

International Traffic in Arms Regulation (ITAR). This information must not be transferred to a foreign person/entity without proper authorization of the U.S. Government. Violations may result in administrative, civil, or criminal penalties.

incidents/events (actual and potential) to the Contracting Officer’s Representative (COR) and the Contracting Officer. Provide, within 24-hours, a written report regarding each occurrence containing the following:

3.5.1 Identity of Contractor/subcontractor employees involved and witnesses (name and badge number) of each injured or affected person;

descriptive location of incident/mishap (e.g. ship name and hull number, space, compartment name, compartment location, frame number, etc.); type of incident/mishap (e.g. accident, collision, fire, fall, environmental spill, etc.); date and time of the accident, injury, and mishap; description of the incident/mishap including occurrences and conditions leading up to the incident/mishap; extent of each personal injury or property damage sustained; whether personal injuries required medical treatment or property damage required immediate repair to prevent further damage or injury to personnel or property.

3.5.2 Secure and preserve the scene until released by the COR.

3.5.3 Submit one legible copy, in approved transferrable media, of Attachment A, covering the incident to the COR within 24 hours of events requiring medical treatment, electrical shock, fire, or any environmental incident. Provide daily updates, until the final report is submitted.

3.5.4 Cooperate with Government environmental, health, safety, and accident/mishap investigation(s).

3.6 Prohibit employee tobacco use and carrying of e-cigarettes/power supplies onboard naval vessels. Smoke in designated areas established only on pier or dock. Use of smokeless tobacco is prohibited at all Government facilities.

3.7 Operate all motor vehicles in accordance with state laws, yielding right of way to Government cranes / material handling equipment, and prohibit vehicle movement during work shift turnover at Government facilities.

3.7.1 Comply with posted speed limits on Government facilities and piers (3-5 MPH).

3.7.2 Obtain permission from the Government rigger in charge of directing crane movement on piers, around dry docks in areas of crane operations, and near material handling equipment for entry into these areas, at Government facilities.

3.7.3 Employees are prohibited from wearing portable headphones, earphones, or other listening devices at Government industrial facilities.

3.7.4 Ensure employees use designated walkways, sidewalks and crosswalks.

3.8 Accomplish confined Space Entry, Certification, Fire Prevention and Housekeeping per the requirements of 2.1 and 2.3 for spaces requiring Competent Person Testing and Inspection prior to entry of personnel.

3.8.1 Treat the below listed shipboard spaces as confined areas, at

3 of 12 ITEM NO: 099-12NW

EXPORT CONTROLLED DATA: This document contains technical information whose export is governed by U.S.

International Traffic in Arms Regulation (ITAR). This information must not be transferred to a foreign person/entity without proper authorization of the U.S. Government. Violations may result in administrative, civil, or criminal penalties.

Puget Sound Naval Shipyard, in addition to those meeting the criteria of a confined space of 2.3, requiring testing prior to entry:

JP-5 Pump Rooms

Storage rooms with Vertical Ladders

Shaft Alleys

Re-boiler Rooms

Number 1 and 2 Catapult Accumulator Rooms

Steering Gear Rooms

3.8.2 Coordinate confined space work between Contractor, Government, and Ship’s Force to de-conflict work requirements on a daily basis.

3.8.3 Perform gas free certifications (initial and recertification) ensuring certifications are valid for no greater than 24 hours.

3.8.3.1 Ensure the gas free certification sheet states, at a

minimum, the vessel name and hull number, compartment number, date and time, competent person name and signature, badge number, conditions and comments, and atmospheric condition. Note on the certification if HAZMAT usage or painting is authorized.

3.8.4 Post a copy of the marine chemist certificate or industrial hygienist test/inspection record, or competent person test/inspection record at each access to the affected compartment while work is in progress and remove certificates and logs at completion of all work in the compartment.

3.8.5 Maintain free access to exit routes for personnel egress.

3.9 Verify there are no other personnel within a securable space prior to locking or installing a cover by completing a 100 percent visual space check.

3.9.1 Post a "person working inside a securable space placard" at the entrance (preferably on the locking mechanism) prior to entering a securable space.

3.9.1.1 Write name(s) of persons in the space on the placard.

3.9.1.2 Remove the placard upon leaving the space.

3.9.2 Utilize an outside/topside safety watch, at the entrance to the securable space to identify that personnel are working inside and prevent the space from being closed and locked as an alternative to placards.

3.10 Notify the Ship’s Quarterdeck and the COR immediately of any situation determined to be an immediate threat to human health or the environment and if necessary notify emergency dispatch at 911.

3.11 Minimize pollution or hazardous waste (HW) generation at the source.

3.11.1 Complete and provide an initial inventory of hazardous materials to be used by completing Contractor Hazardous Material

4 of 12 ITEM NO: 099-12NW

EXPORT CONTROLLED DATA: This document contains technical information whose export is governed by U.S.

International Traffic in Arms Regulation (ITAR). This information must not be transferred to a foreign person/entity without proper authorization of the U.S. Government. Violations may result in administrative, civil, or criminal penalties.

Inventory (CHMI) for work at Puget Sound Naval Shipyard. Provide trade name, manufacturer, process type and container type/size. This includes a copy of the latest Safety Data Sheet (SDS) for each product and a copy of the Product Data Sheet (PDS) or Technical Data Sheet (TDS) for Marine coatings.

3.11.2 Allow 10 working days for processing of the CHIMI, prior to the contractor bringing any hazardous material onto the Government facility.

3.11.3 Prohibit Contractor solid waste transport onto the job site by removing packing and other materials prior to deliveries when possible.

3.11.4 Empty vacuum cleaner contents prior to arrival at Government facilities.

3.11.5 Identify all wastes to be generated or produced during performance of this contract to the COR prior to generation.

Identification of wastes shall be through the submission of an Electronic Waste Information Sheet (E-WIS) to the COR for work at Puget Sound Naval Shipyard.

3.11.5.1 Obtain the latest E-WIS revision via the COR.

3.11.6 Schedule a meeting with the COR, 14 calendar days prior to generating bulk waste to discuss the following:

3.11.6.1 Reduction of the generation of HW or waste not be

amendable to on-site treatment.

3.11.7 Identify waste and request designation as follows:

3.11.7.1 Complete Section I of the E-WIS for each type of waste generated or produced. Instructions for completing the E-WIS are provided with the form.

3.11.7.2 Provide any supporting documentation (e.g., SDS number, sampling/laboratory analysis, or manufacturer’s product information) upon request.

3.11.7.3 Write the document number from the approved Contractor Hazardous Material Inventory (CHMI) form in Block 11 of the E-WIS form.

3.11.7.4 Utilize the waste designation provided on a previously authorized E-WIS for excess hazardous material, cured mixed and unused material, or an empty container may be used for disposing of the exact same waste as listed in the E-WIS for all work without submitting a new E-WIS for designation.

3.11.7.5 Submit a new E-WIS if the formulation or manufacturer of the product changes, for designation, through the COR.

3.11.7.6 Process wastes as designated for each availability and process by submitting an E-WIS via the COR and receiving an authorized designation prior to generating process waste.

3.11.8 Submit E-WIS’s via the COR, at least five working days prior to waste generation.

5 of 12 ITEM NO: 099-12NW

EXPORT CONTROLLED DATA: This document contains technical information whose export is governed by U.S.

International Traffic in Arms Regulation (ITAR). This information must not be transferred to a foreign person/entity without proper authorization of the U.S. Government. Violations may result in administrative, civil, or criminal penalties.

3.11.9 Submit E-WIS’s at least ten working days prior to waste generation when sampling and laboratory analysis is necessary.

3.11.10 Manage each waste stream in accordance with the direction provided in Section IV of the designated E-WIS and the contract.

3.11.11 Submit a new E-WIS for each new excess or unused product and or process waste.

3.11.12 Record the new CHMI document number in Block number 11 of the E-WIS.

3.11.12.1 Turn over to the Government, any existing E-WIS for an excess or unused product or their empty containers, for disposal with a completed WIS attached that identifies the original designation E-WIS serial number in Section I, Block 9.

3.12 Obtain designation of all wastes collected in nonnuclear vacuum cleaners used in an industrial environment prior to vacuuming.

3.12.1 If the waste was designated as HW, then HW requirements apply to the vacuum cleaner.

3.13 Manage Hazardous Waste as follows:

3.13.1 Do not remove HW from the Government premises as the

Government will retain ownership of all HW.

3.13.2 Do not bring HW generated ashore on board any vessel.

3.13.3 Close and/or seal all containers or poly bags of HW to prevent the emission of air pollutants or spillage of the container's contents, unless actively adding or removing waste.

3.13.4 Notify the COR prior to the start of any work which will result in the generation of HW, unless a contractor specific HW accumulation area (AA) has been arranged on-site.

3.13.5 Turn in contractor generated HW to a Government operated HW accumulation area by the end of the shift the waste was generated.

3.14 Prohibit contractor employees from attempting to check out tools from the Government Tool Rooms.

3.15 Coordinate temporary service installation with Ship’s Fire Marshall to ensure services are correctly installed through fire boundaries and do not interfere with ship’s emergency response workers.

3.15.1 Identify all temporary services with durable unique markings including maintenance activity name, service type, location, and shore side shut-off points. Locate tags (at a minimum) at the source, point of entry aboard ship, at each connection point (including quick disconnects), and termination point.

3.15.2 Ensure markings or tags utilized endure the repair process stay attached and readable until the vital temporary service is no longer in service.

3.15.3 Utilize temporary support trees or ship’s structural members, such as beams, braces, and welded brackets to rig temporary services, such as but not limited to hoses, electrical lines, welding leads, 6 of 12 ITEM NO: 099-12NW

EXPORT CONTROLLED DATA: This document contains technical information whose export is governed by U.S.

International Traffic in Arms Regulation (ITAR). This information must not be transferred to a foreign person/entity without proper authorization of the U.S. Government. Violations may result in administrative, civil, or criminal penalties.

and temporary lights to keep services clear of the decks and arranged to minimize tripping and other safety hazards and to allow free access through doors, hatches, and passageways.

3.15.4 Run temporary services outboard of the ship to keep

passageways clear.

3.15.5 Evaluate services/temporary systems to be installed running through spaces and over water and provide leakage/spray protection for fittings and couplings.

3.15.6 Suspend temporary services using non-combustible high

temperature devices, brackets, or material meeting the test requirements of 2.4.

3.15.6.1 Prohibit use of plastic tie wraps, string, rope, or

other combustible material.

3.15.6.2 Utilize fire retardant temporary ventilation ducting.

3.15.6.3 Provide documentation of ducting fire retardant testing for review upon request of COR.

3.15.6.4 Install temporary ventilation ducts that support hot work (at a minimum), both supply and exhaust, with fire resistant materials.

3.15.6.5 Label all ducting with manufacturer’s markings or

identify with "FR" or "Fire Resistant". The labels shall be legible on each installed duct segment.

3.15.7 Evaluate condition of temporary services daily and

immediately correct identified discrepancies.

3.15.8 Remove temporary services from the ship when work is

completed.

3.16 Accomplish the requirements of 2.1 for Non-Nuclear work on a Nuclear Vessel, paragraphs 3.2 through 3.7.4, conducting a joint on-site walkthrough and briefing with Ship's Force and the Government.

3.17 Accomplish the requirements of paragraph 3.2 through 3.5.4 of 2.1 for Non-SUBSAFE Work on SUBSAFE-Certified Vessel, conducting a walk-through of the work site to identify components and systems.

3.18 Prohibit employee access, unless specifically stated in the contract statement of work, to any area onboard ship that requires personal monitoring of radiation by wearing a Thermo-Luminescent Dosimeter (TLD).

3.19 Prohibit contractor employees from handling radioactive materials, performing nuclear work, or performing work on radiological controlled systems

3.19.1 Attend a briefing provided by Government to become familiar with radiological controlled boundary markings.

3.19.2 Prevent material (permanent or temporary) from contact with nuclear piping/components unless specifically authorized by the Government in writing to include cleaning fluid sprays, dripping grease or liquids, inadvertent paint splatter, attaching rope or

7 of 12 ITEM NO: 099-12NW

EXPORT CONTROLLED DATA: This document contains technical information whose export is governed by U.S.

International Traffic in Arms Regulation (ITAR). This information must not be transferred to a foreign person/entity without proper authorization of the U.S. Government. Violations may result in administrative, civil, or criminal penalties.

strings, wood, tape, plastic bags, temporary contractor’s services that contact hot or cold nuclear piping and components.

3.20 Prohibit the following items from being brought onboard any SUBSAFE-Certified Vessel and any nuclear powered vessel or nuclear support vessel:

3.20.1 Any mercury bearing equipment such as mercury thermometers, portable fluorescent lights, black lights or any other items containing mercury.

3.20.2 Nickel-Cadmium fasteners.

3.20.3 Any device that contains a source of radioactivity.

3.20.4 Bright yellow tools, bags, or equipment.

3.21 Provide a written training plan, to the COR, for accomplishing non- SUBSAFE work on SUBSAFE-certified vessels, using Volume IV, Chapter 10 of

2.5 and 2.6 for guidance.

3.21.1 Submit one legible copy, in approved transferrable media, of the training plan to the COR no later than 15 days prior to start of work date.

3.21.2 Submit revisions to the training plan to the COR for review and acceptance prior to use.

3.21.3 Train all employees (including subcontractor employees) assigned to perform work on SUBSAFE-certified vessels in accordance with the approved training plan, using Volume IV, Chapter 10 of 2.6 and 2.7 for guidance prior to start of work (See Note 4.4).

3.21.4 Submit one legible copy, in approved transferrable media, of a list of trained contractor and subcontractor employees to the COR no later than 5 days prior to start of work. Include company name, badge number, and date training was provided, along with certification documentation showing that training requirements have been met.

3.21.5 Submit updates to the list as changes occur throughout the period of performance.

3.22 Ensure all industrial material and equipment brought onboard surface ships and submarines meet flammable and combustible requirements in accordance with 2.6, chapter 5, paragraph 5.1.

3.23 Mark or tag material and equipment brought aboard naval facilities and vessels and ensure marking or tags endure the repair process, stay attached and remain legible.

3.23.1 Display the company name, point of contact, phone number, item description and contents on marking tags.

3.24 Provide the COR a complete list of subcontractors (e.g., company name) hired by the contractor prior to commencing work aboard naval facilities or vessels to include a listing of inspectors and special qualifications of employees.

3.25 Coordinate and review work authorization forms (WAF) and tag-outs with Government in accordance with paragraph 1.3.3 and 1.6.3 of 2.6 and

8 of 12 ITEM NO: 099-12NW

EXPORT CONTROLLED DATA: This document contains technical information whose export is governed by U.S.

International Traffic in Arms Regulation (ITAR). This information must not be transferred to a foreign person/entity without proper authorization of the U.S. Government. Violations may result in administrative, civil, or criminal penalties.

Volume IV Chapter 10, paragraphs 10.4.2 and 10.4.5 of 2.7. (See Note 4.4)

3.25.1 Review work authorization form (WAF) with the Government to ensure understanding of authorized work areas and hazards involved prior to starting work.

3.25.2 Ensure the isolation, de-energization, of electrical and electronic components, including stored energy components, and depressurization/drainage of mechanical systems has been accomplished.

3.25.3 Request changes to isolation or work boundary to the via the COR, at least 5 days prior to needing changes.

3.26 Accomplish Fact Finding and Critique of Unplanned Events per the requirements of 2.1 when requested by the COR or Contracting Officer.

3.27 Accomplish (I), (V) and (Q) tests/inspections not having associated (G)-points, with qualified and/or currently certified personnel where required by the technical documents (e.g., NBPI, NACE, nondestructive testing, electrical cableway inspection, etc.) as follows:

3.27.1 (I) Inspections require verification and documentation by a separate individual, other than the person who accomplished the work that is qualified as an inspector.

3.27.2 (V) Inspections require verification and documentation by the qualified tradesperson, trade supervisor, or inspector.

3.27.3 (Q) Inspections require verification and documentation by a qualified Technical Representative.

3.28 Certify to the COR that work is complete and technically correct with all required Objective Quality Evidence (OQE) and provide a letter of completion at the Production Completion Date (PCD) milestone.

3.29 Prevent contamination and damage of the ship’s equipment, components, and spaces during contamination-producing operations by installing and maintaining blanks/plugs, wraps, covers and seals to prevent entry of foreign material and protect flanges and threaded areas.

3.29.1 The use of cloth, polyvinyl sheet, paper, tape, and rubber sheeting as FME is prohibited. All FME material must be applied with care, without using excessive force, to avoid damage to surfaces/components being protected.

3.29.2 Maintain cleanliness of the work site, including bilges, free from accumulation of industrial debris caused by contractor and/or subcontractor employees on a continuous basis throughout the availability. Work spaces include those areas immediately under and adjacent, and those areas where service lines are run, and bilge areas in vicinity of the work site.

3.29.3 Remove and dispose of industrial debris from the ship at the end of the shift at a minimum, on a daily basis.

3.29.4 Vacuum cleaners shall be emptied of all debris at the end of each shift at a minimum, on a daily basis.

3.29.5 Accomplish a daily cleanliness inspection whenever work is in progress made jointly with the COR and the Commanding Officer’s

9 of 12 ITEM NO: 099-12NW

EXPORT CONTROLLED DATA: This document contains technical information whose export is governed by U.S.

International Traffic in Arms Regulation (ITAR). This information must not be transferred to a foreign person/entity without proper authorization of the U.S. Government. Violations may result in administrative, civil, or criminal penalties.

designated representative. Provide a written report of any unclean work sites/spaces to the COR and Commanding Officer’s designated representative within 4 hours after completion of the inspection listing the responsible activity) contractors, ship, etc.) for each unclean site/area. Clean sites/areas determined as contractor responsible immediately.

4. NOTES:

4.1 Any reference to a specific portion of a federal, state, or local law, code, ordinance, or regulation in this document shall not be construed to mean that relief is provided from any other sections of the law, code, ordinance, or regulation.

4.2 PPE includes, but is not limited to: steel-toed shoes, safety glasses, hard hats (clearly identifying the company and individual employee’s name), earplugs and muffs, flashlights, protective clothing (coveralls), fall protection, respiratory protection equipment, and any specialty clothing and equipment to support the work type and all consumables required to maintain PPE.

4.3 The Government point of contact(s) will brief contractors on specific safety requirements that include the basic knowledge of tag-out and Work Authorization Form (WAF) procedures, how to recognize and initiate alarms, and actions to evacuate the ship.

4.4 For work at Puget Sound Naval Shipyard, the Government as the Naval

Supervisory Authority (NSA) and Lead Maintenance Activity (LMA) will act as the lead

Repair Activity (RA) and accept responsibility to act as the Repair Activity Representative (RAR) for contracted ship repair service contract work controls when included in the contract requirements.

10 of 12 ITEM NO: 099-12NW

EXPORT CONTROLLED DATA: This document contains technical information whose export is governed by U.S. International Traffic in Arms Regulation (ITAR). This information must not be transferred to a foreign person/entity without proper authorization of the U.S. Government. Violations may result in administrative, civil, or criminal penalties.

11 of 12 ITEM NO: 099-12NW

EXPORT CONTROLLED DATA: This document contains technical information whose export is governed by U.S. International Traffic in Arms Regulation (ITAR). This information must not be transferred to a foreign person/entity without proper authorization of the

12 of 12 ITEM NO: 099-12NW

EXPORT CONTROLLED DATA: This document contains technical information whose export is governed by U.S. International Traffic in Arms Regulation (ITAR). This information must not be transferred to a foreign person/entity without proper authorization of the