Amendment_4_N4523A-15R-0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to revise:

1. Section C:

2. Section L:

3. Section M:

All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Apr-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4523A-15-R-0003

X 9B. DATED (SEE ITEM 11)

06-Mar-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Apr-2015

CODE

PUGET SOUND NAVAL SHIPYARD CODE 400

1400 FARRAGUT

CONTRACTING CODE 440

BREMERTON WA 98314-5001

N4523A 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4523A-15-R-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

1. SCOPE:

1.1. Title: Provide SUBSAFE/Level 1 Journeyman Marine Mechanic Supervisors/Work Leaders and

Journeyman Marine Mechanics Trade Support.

2. REFERENCES:

2.1. 29 CFR 1910 Hazardous Material/Hazardous Communication Standards

2.2. 29 CFR 1915 Shipyard Industry

2.3. Code 106 Memorandum Subject: Updated Environmental, Safety, and Health

2.4. Standard Work Practices for Alteration Installation Team (AIT)

2.5. Contractors at the Bremerton Naval Complex, Ser 106-0077 dated 10 May 13

2.6. NAVSEAINST C5511.32, Disclosure and access to the Naval Nuclear Propulsion Information

(NNPI)

2.7. NAVSEA NOTICE 5000, Activities Authorized to Perform SUBSAFE Work.

3. REQUIREMENTS:

PERIOD OF PERFORMACE: The Period of Performance of the contract will start on 13 July 2015, with

Marine Mechanic and Marine Chemist services to be provided as shown in Attachment (A) Figure -1 (13

July 2015 to 24 December 2015).

3.1 Provide Journeyman Marine Mechanics per Attachment A, Figure-1 in support of efforts onboard the USS SEAWOLF (SSN-21), USS CONNECTICUT (SSN-22), USS KENTUCKY

(SSBN-737), USS NEBRASKA (SSBN-739), USS OHIO (SSGN-726) and USS MICHIGAN

(SSGN-727) located at Puget Sound Naval Shipyard and Intermediate Maintenance Facility

(PSNS&IMF.)

3.2 The following experience and proof of current qualifications shall be required for employees and submitted, on an official Company Letterhead, to the C/413 Contracting Officer’s

Representative (COR) two weeks prior to the start of work:

3.2.1 Journeyman Marine Mechanic Supervisors/Work Leads and Journeyman Marine

Mechanics must have 3 years minimum experience, and shall be qualified in:

SUBSAFE/Level 1

Precision Measurement

Mechanical Joint Make-up

Fall Protection

Confined Space Entry

Limited Asbestos

Half or Full Face Respirator

3.2.2 Verification that personnel have been trained in accordance with 2.1. and 2.2. in:

Lockout/Tag-out Energy Control Plan (LOTP)

Confined spaces

Gas free

Asbestos awareness

Occupational Safety & Health Awareness (OSHA)

Lead/Cadmium awareness

Sexual Harassment

Firewatch

Hearing conservation

Eye safety awareness

Proper use of personal protective equipment (PPE)

Hazardous communication and environmental training

3.2.3 Proof of qualifications and training in paragraph 3.2.1 of this Statement of Work (SOW) shall be current through the period of performance and verifiable by C/413 COR two weeks prior to the period of performance.

3.2.4 The Contractor shall provide on official Company Letterhead verification that personnel have been trained by the Contractor. Qualification records shall contain the individual’s

Name and Expiration Date for each required qualification listed in paragraph 3. Submit copies of all applicable medical certification clearances.

3.2.5 All records shall be made available upon request to the C/413 COR during the period of performance. Contractor is responsible to keep all qualifications and training requirements current through the period of performance.

3.3 Period of Performance: The required level of effort will be as shown in the authorized signed order of this contract.

3.4 Hours of Work: Typical assigned task hours shall be worked during a 5-day work-week

(Monday – Friday), working eight (8) hour shifts, as indicated by the specific requests in

Attachment (A) Figure-1. Those hours may either be on Day shift (07:20 – 1602) or Swing shift

(15:30 to 0000/Midnight.) Overtime is considered to be any hours worked in excess of a 40 hour work week.

3.4.1 PSNS&IMF reserves the right to determine the priority of work within the assigned shift and adjust the work hours within shift schedule to accommodate confinement and availability of shipboard spaces, work progress, and conflicting repair operations.

3.4.2 The Contracting Officer reserves the right to alter the period of performance of specific tasking in the event of execution problems/delays that cause a significant work stoppage.

3.4.3 The Contractor shall observe the same holidays, curtailments, and other work shutdowns as the Government.

3.4.4 Saturday work is authorized on this order, but is not guaranteed and shall be project approved via email to the assigned COR and Contractor Project Manager on this task/delivery order, with a minimum of 48 hours notice. (e.g., Thursday notice for

Saturday work.)

3.4.5. Sunday work is NOT authorized!

3.4.6. The Resource Manager shall request any overtime hours, via e-mail to the COR, by

NOON Thursday, (for any overtime work on the following Saturday, and/or any work for the up-coming week.)

3.5. All Contractors are required to receive orientation briefing(s) from C/413 COR and S/38 representative prior to the start of any work.

3.6 If an employee is to be replaced, the Contractor shall notify the COR and will have twenty (20) working days from the time the personnel change is initiated, to identify the replacement, provide required certifications for approval, and obtain badging for the new employee. Orientation briefing(s) will be scheduled by the assigned COR.

3.7. Provide Marine Chemist: Number of visits shall not exceed (6) visits.

3.7.1. Additional visits require a contract modification and additional funding.

3.7.2. Gas Free certification: The Contractor shall be responsible for the safety of Contractor employees and assumes all responsibility for both the initial Gas Free certification of all confined spaces and for all subsequent updates of the certification. Initial Gas Free

Certification and subsequent updates shall be performed in accordance with the requirements of 29 CFR 1915. Certifications shall be valid for no greater than 24 hours.

During the entire period of performance, a Competent Person shall be available during the 8 hour day shift for maintenance of certifications and changes of a confined space.

3.7.3. Gas Free Certification Sheet: The gas free certification sheet shall state, at a minimum, the vessel, compartment, hull, space number, date, time, Competent Person’s name, Competent Person’s signature, badge number, conditions and comments, atmosphere, and condition codes (example: SW-Safe for workers or ER- entry with restrictions)

Additionally, if any HAZMAT or painting is authorized it shall be noted on the certificate.

3.7.4. Contractor training: The Contractor shall provide initial and updated annual training for Competent Persons by utilizing a National Fire Protection Association (NFPA)

Certified Marine Chemist or NFPA Instructor. The length of the initial training class shall be at least 24 hours. Certifications shall be maintained current during the task/delivery order period of performance.

3.7.5. The Contractor shall maintain a current roster of designated Competent Person(s) and copies of certificates of completion for the training required. Submit legible copies, in approved transferrable media, of the specific documents when requested by the PSNS &

IMF POC. The Contractor shall post a copy of the Marine Chemist's certificate (MCC), Certified Industrial Hygienist's test/inspection record, or Competent Person's test/inspection record at each access to the affected space while work in the space is in progress.

3.7.6. Contractor, Shipyard, and Ship’s Force coordination: The Contractor, Shipyard, and

Ship’s force shall coordinate confined space work so that conflicting operations do not occur at the same time. The Contractor’s Competent Person shall coordinate with the project’s Tank Coordinator on a daily basis. Current confined space status shall be provided to the Contractor by the Government. The Contractor shall provide to the Tank

Coordinator a POC list in case of changed conditions or modifications needed for a confined space.

3.8. Contractor shall be responsible for their own management and administration of the work required and bear sole responsibility for complying with any and all PSNS&IMF processes, technical, schedule, or financial requirements of constraints attendant to the performance of the contract.

3.8.1. The Contractor's Supervisor shall provide oversight of the Contractor's workforce accomplishing the work tasks for the entire working day. A stand-in Contractor Supervisor may be identified to the COR in the absence of the Contractor Supervisor.

3.8.2. The Contractor shall be responsible to utilize controls (e.g. containments and barriers) necessary to prevent damage to ship’s equipment during work performance.

3.8.3. Work assignments to the Contractor shall be via the designated Government Supervisor for dissemination to the Contractor’s workforce. The designated Government Supervisor will provide technical work documents in the form of Task Group Instructions (TGIs ) or applicable portions thereof to the designated Contractor Supervisor (or Work Lead) prior to each task assignment.

3.8.4. The Contractor’s Supervisor/Work Lead shall review the TGI prior to execution to confirm the Contractor’s employees can execu te the work as specified and provide TGIs back to the designated PSNS&IMF POC for final quality assurance (QA) review and closure.

3.8.5. The Contractor’s Supervisor/Work Leader and employees will be required to attend a

Readiness/Interactive Assessment Briefings (RAB/IAB) with the designated Government

Supervisor and associated shipyard personnel, prior to accomplishing any SUBSAFE work.

3.8.6. Contractor Supervisor/Work Leader and Contractor Employee conflict resolution and/or administrative actions shall be between the Contractor Supervisor/Work Leader and Employee.

3.8.7. Government has the right to inspect, accept or reject the work.

3.8.8. Contractor shall comply with directions of the Contracting Officer (KO), or the duly authorized representative (COR) of the KO as is necessary to ensure accomplishment of the contract objectives.

3.8.9. The Contractor shall manage lodging and travel for their personnel.

4. Contractor employees shall complete PSNS&IMF orientation briefings prior to performing work on this contract. During the PSNS&IMF orientation briefings, the following items will be addressed and will be scheduled by the PSNS&IMF POC.

4.1. Pre-Shift Briefing Requirements.

4.2. Task Group Instruction (TGI) Usage (Technical Work Documents).

4.3. Work Control Compliance, (Lockout/Tagout).

4.4. Pre-Shift Briefing, Hazardous Material Requirements and Environmental Compliance.

4.5. Ship Safety Requirements (Coordinated with the Workforce Integration Manager (WIM.)

4.6. Deficiency Reporting Forms/Work Control Procedures.

4.7. Casualty Control (CASCON) Procedures.

4.8. Coordination of confined space and enclosed space certification.

4.9. Submarine & Surface Ship Safety (8259)

4.10. Non-Nuclear Quality Control (NNQC) and Sub-Safe Quality Control (SSQC.)

NOTE:

1.) A Knowledge test will be administered for NNQC and SSQC classes.

2.) Each Supervisor/Work Leader shall score a minimum of 80% to pass the test.

3.) Each Marine Mechanic shall score a minimum of 75% to pass the test.

4.) Any person that fails the test will be given a review and then will have one (1) chance to retake.

5.) If the person does not pass the retest, he/she shall be replaced by the contractor within 10 calendar

Days at no cost to the Government.

5. Prior to starting work, the contractor employees shall be required to demonstrate proficiency by performing the following tasks under government observation to demonstrate the knowledge and ability to accomplish the work to be accomplished under this delivery order. Contractor employees who do not demonstrate proficiency will be considered unacceptable for work under this delivery order. PSNS&IMF will administer proficiency testing along with a Contractor Representative. The Contractor employee shall be required to demonstrate proficiency in the following task:

5.1. Precision Measurement (PMT)

5.2. A Precision Measurement Competency test will be administered for each Supervisor/Work Leader and mechanic.

5.3. The competency test shall consist of the following information:

5.3.1. Accomplish accurate readings/measurements with the use of precision measuring devices:

Outside Micrometer (± 0.001")

Inside Micrometer (± 0.002")

Depth Micrometer (± 0.001")

Intramik (± 0.0006")

Dial Caliper (± 0.002")[Both inside and outside dimensions]

Vernier Caliper (± 0.002")[Both inside and outside dimensions]

Dial Indicator

Thrust measurement (± 0.002")

Perpendicularity (Face) and circular runout (Rim) (± 0.001")

Universal Bevel Protractor (± 30')

Feeler Gage (± 0.002")

Thread Gage [No error allowed]

Small Hole Gage (± 0.003")

Telescoping Gage (± 0.002")

Press/Temp/Vac. Gages

Read a gage [No error allowed]

Know how to determine Red Hand Readings/Settings

Know how to determine the range of a gage

5.3.2. Torque Wrenches:

Determine when a torque wrench setup will require a single point calibration check.

Be able to calculate the working range of a torque wrench.

Be able to calculate the middle of the working range of a torque wrench.

Be able to select the correct torque wrench in accordance with UIPI 5050-904.

Must be qualified in Precision Measurement, Occupational, Safety & Health

Administration (OSHA), lockout/tag-out energy control, hearing conservation, and eye safety awareness.

NOTE:

1.) A Knowledge test will be administered for each class. Each Supervisor/Work Leader shall score a minimum of 85% to pass the test.

2.) Each Marine Mechanic shall score a minimum of 80% to pass the test.

3.) Any person that fails the test will be given a review and then will have one (1) chance to retake.

4.) If the person does not pass the retest, he/she shall be replaced by the contractor within 10 calendar days at no cost to the Government.

6. All Contractor personnel working at PSNS&IMF in support of this contractual agreement shall be citizens of the United States of America and cleared for a NAVSEA Red Security Badge prior to commencing work.

6.1. Shop 38 will provide Material Safety Data Sheets (MSDS) or Safety Data Sheets (SDS) to the

Contractor Supervisor/Work Leader.

6.2. Contractor employees will be briefed by PSNS&IMF Supervisors on the requirements for hazardous material and hazardous waste management.

6.3. All hazardous material shall be controlled by PSNS&IMF. Hazardous waste generated by the

Contractor shall be turned over to a PSNS&IMF designated person daily.

6.4. The Contractor shall be responsible to comply with all local, state, and federal laws regarding environmental, hazardous waste, and safety requirements of reference 2.3 and immediately report any issues to C/413 COR.

6.5. The Contractor Supervisor/Work Leader will be notified by PSNS&IMF when Government sample results indicate toxic metal (lead, cadmium etc.) work controls are required in accordance with

Occupational Safety and Health Administration (OSHA) regulations and standards. The

Government Code 400 COR upon request will provide the LOE Contractor with the Sample

Survey Report (SSR). The Contractor shall be ultimately responsible for determining hazards and the appropriate controls for their employees. If no sample results are available, or the contractor considers them insufficient, the contractor shall take samples as considered necessary to make determinations for compliance with 29 CFR 1915 requirements.

7. Timesheets: The Contractor shall submit a completed timesheet (Attachment (B) Figure 1); listing all employees and hours worked for the period of performance on a daily basis to the PSNS&IMF Supervisor. After the PSNS & IMF Supervisor validates the timesheet with a signature, a copy will be retained by the PSNS & IMF

Supervisor. The Contractor shall retain the original documentation to be submitted with invoices for payment.

7.1. All changes to the timesheet shall be corrected by a single line out and will be initialed by the

Contractor Work Leader and Government Supervisor.

8. Specific Tasking:

8.1. In accordance with References 2.1 through 2.5 the Supervisors/Work Leaders shall:

8.1.1. Provide oversight and supervision to effectively manage the work of this order and ensure proper execution.

8.1.2. Not supervise themself and must oversee at least one contractor employee.

8.1.3. Resolve Contractor personnel conflicts.

8.1.4. Maintain a timesheet that tracks the amount of contract man-hours expended, date completed, and ensure signature of Contractor and Government Supervisor upon completion. A copy of the timesheet(s) shall be provided to the PSNS & IMF Supervisor.

8.1.5. Review the work order and/or TGI prior to performance to confirm that the Contractor’s employees can perform the work as specified.

8.1.6. Coordinate corrections of QA forms and Job Tracking sheets for correctness/completeness.

8.1.7. Arrange/ coordinate gas free and/or marine chemist services as required.

8.1.8. Prior to assigning work involving hazardous material for the first time, Contractor

Supervisors/Work Leaders shall ensure employees have been briefed on the Material Safety Data

Sheet (MSDS) or Safety Data Sheet (SDS) requirements for the management and control of hazardous material and hazardous waste.

8.1.9. Maintain total program oversight.

8.2. In accordance with References 2.1 through 2.7. The Outside Marine Machinists Shall:

8.2.1. Operate machinery, hydraulics, set up and align portable tools in the trade.

8.2.2. Remove, repair, and install propelling machinery, auxiliary motors, pumps, valves, launchers, discharge machinery, ventilation equipment, steering and diving gear, evaporators, heaters, pumps, condensers, propulsion plants, torpedo tubes, shutter doors, antennas mast mechanical groups (MMG), and periscopes.

8.2.3. Remove, repair, and install various types of SUBSAFE systems such as main and auxiliary machinery including but not limited to: capstan, shaft seals, snorkel induction, snorkel exhaust, mast, and various types of pumps, resilient mounts, valves and valve sub components.

8.2.4. Accomplish accurate readings/measurements with the use of precision measuring devices that may include but not limited to: Outside Micrometer, Inside Micrometer, Depth Micrometer, Intramik, Dial Caliper, Vernier Caliper, Dial Indicator, Thrust measurement, Perpendicularity

(Face) and circular runout (Rim), Universal Bevel Protractor, Feeler Gage, Thread Gage, Small

Hole Gage, Telescoping Gage, Press/Temp/Vac. Gages, Torque Wrenches.

8.2.5. Determine when a torque wrench setup will require a single point calibration check.

8.2.6. Be able to calculate the working range of a torque wrench.

8.2.7. Be able to calculate the middle of the working range of a torque wrench.

8.2.8. Be able to select the correct torque wrench in accordance with UIPI 5050-904.

8.2.9. Accurately record readings/measurements and complete documentation for the repair using precision measurement standards that include shop math and measurement systems.

8.2.10. Make-up and torque various mechanical joints as required per the TGI.

8.2.11. Properly interpret drawings/blueprints, technical manuals and specifications and apply manual skills in disassembling, repairing and building equipment and machinery.

8.2.12. Test and inspect installed machinery and equipment.

8.2.13. Properly fill out job tracking sheets and SUBSAFE documentation and maintain objective quality evidence (OQE), as required by the TGI.

8.2.14. Broom clean and dispose of debris and foreign matter generated as a result of assigned trade specific task.

8.2.15. Duties may include lifting and carrying of material weighing up to 50 pounds.

9. Government Support Services :

9.1. PSNS&IMF will provide forklift services, crane lift, and rigging services.

9.2. Technical Work Documents (TWD’s) will be issued by PSNS&IMF (provided when specific job is assigned).

9.3. PSNS&IMF will provide all quality assurance and engineering support that may be required in the assigned tasking.

9.4. PSNS&IMF shall provide calibrated tooling such as torque wrenches, dial calipers, micrometer, gages, etc.

9.5. PSNS&IMF shall provide consumables not specified as contractor furnished material in section 9

(Cleaning supplies, waste bags and/or containers, Grease, Oil, Lock-Tite, Alcohol, Permatex, Silicone, Neolube, and Blueing, etc.)

9.6. Contractor personnel are not authorized to use the PSNS&IMF tool room.

10. Contractor Furnished Material (CFM) Tools :

The Contractor shall provide tools which will include but is not limited to:

10.1. Outside Marine Machinist tools for each Contractor:

Combination wrenches set: 1/4” to 1-1/4.”

Ratchet wrenches set: 1/4”, 3/8” and 1/2” (drives, Socket size 1/4” to 1-1/4” to accommodate ratchet wrench.)

Crescent (adjustable) wrenches: 6”, 8”, and 10.”

Allen wrenches.

Standard and Phillips (cross point) screwdrivers.

Pliers and Vice Grips.

10.2. Personal Protective Equipment (PPE): The Contractor shall supply all PPE in accordance with

Occupational Safety and Health Administration (OSHA) Standards. The PPE shall include but is not limited to: Steel-toed shoes, safety glasses, hard hats, earplugs and muffs, flashlights, protective clothing

(coveralls), fall protection, respiratory protection equipment (half and/or full), and all additional consumables required to maintain PPE.

10.3. The Contractor shall provide secure storage of tools such as tool boxes or Job boxes.

10.3.1. A location for the boxes will be provided by the PSNS&IMF POC within a ten (10) day advance notice.

11. Injury Reporting: Contractor management shall inform the PSNS&IMF Code 400 Contracting Officer

Representative (COR) and the on-site supervisor of any injuries to contractor personnel as soon as Contractor supervision or management becomes aware of the occurrence.

11.1. The Contractor shall cooperate with any safety investigations.

11.2. A written report of all injuries or accidents resulting in medical treatment shall be provided to the

COR and the Code 132 QA/ESH Director within twenty-four (24) hours of the incident. The Code 132

QA/ESH Director, Mr. Tim Brorson, can be reached at (360) 476-4326. The report shall contain the name of each injured person, date and time of incident/fire, extent of each personal injury or property damage, contractor/sub-contractor name, Job Order/Work Item Number, type of incident/fire, location of event

(ship name and hull number, space, compartment), a brief description of the event including occurrences leading up to the incident/fire, equipment involved, Contract Number, witness and/or individuals involved, short term and long term corrective action, and root cause analysis.

12. Security and Access Requirements :

12.1. For access to the Bremerton Naval Station or to the Puget Sound Naval Shipyard, each Contractor employee is REQUIRED to present proof of citizenship (i.e. Birth Certificate, Social Security Card, State

Driver’s License, or equivalent) for on-site verification (not retention) at Pass and ID prior to obtaining a badge. This is a requirement for access into the CIA (Controlled Industrial Area) at PSNS&IMF, Bremerton, WA. All Contractor employees requesting access shall be U.S. citizens.

12.2. Immediately notify the C/402 Security Official Ms. Sandy Ball at (360) 476-4245 or email sandra.ball@navy.mil and the C/413 COR for any access problems. Failure to do so might result in a delay at the Contractor's expense.

12.3. Naval Base Kitsap Naval Installations Contractor badge applications may be obtained from t he

Code 402 Security Official.

12.4. Lack of a proper I.D. badge will result in denial of access to the Naval Installation, and/or the ship, resulting in a delay at the Contractor's expense.

12.5. Badges shall be displayed on the outermost garment above the waist at all times. The only exception would be if the Contractor employee is engaged in work that could cause a safety hazard if the badge were worn while performing the work.

12.6. Lost or misplaced badges shall be reported immediately to Code 402 Security Official and the

C/413 COR.

12.7. Security reporting: Contractor Management shall inform C/413 COR of any security violations by

Contractor personnel as soon as Contractor Supervision or Management becomes aware of the occurrence.

The Contractor shall cooperate with any security investigations.

12.8. Contractor personnel shall comply with all current badging and security procedures required to gain access to any Government site. Access to Naval Installations sites may only be gained by obtaining a badge (either permanent or temporary) from the security office.

12.9. It is the Contractor’s responsibility to check for and obtain changes and updated information at each installation on a continual basis. Further information can be found at the individual Naval Installation websites.

12.10. Commander, Navy Installations Command (CNIC), has established the Navy Commercial Access

Control System (NCACS/ RAPID Gate program system) a standardized process for granting unescorted access privileges to vendors, contractors, suppliers, and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to, and can provide justification to, enter

Navy installations and facilities.

12.11. Visiting vendors may obtain daily passes directly from the individual Navy Installation by submitting identification credentials for verification and undergoing a criminal screening/background check. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials at the vendor’s own cost through a designated independent contractor NCACS service provider. Credentials will be issued every five years and access privileges will be reviewed

/renewed on an annual basis. The costs incurred to obtain Navy Installation access of any kind are not reimbursable, and the price(s) paid for obtaining long-term NCACS credentials will not be approved as a direct cost of this contract.

13.12. Further information regarding NCACS can be found at:

http://cnic.navy.mil/navycni/groups/public/@hq/@cacpmo/documents/document/cnicp_a230766.pdf

12.13. Contractor personnel are authorized to retain temporary badges until the badge expiration date or termination of employment.

12.14. Upon badge expiration date, termination of employment, or completion of contract, the

Contractor is required to immediately notify Code 402 Security Official and C/413 COR and return all badges.

mailto:sandra.ball@navy.mil http://cnic.navy.mil/navycni/groups/public/@hq/@cacpmo/documents/document/cnicp_a230766.pdf

12.15. All additional badging or access requirements will be identified on a case-by-case basis for the individual delivery order.

12.16. PSNS&IMF CONTROLLED INDUSTRIAL AREA (CIA): Contractor Access Control

Policy. Contractor personnel entering through Burwell or Bremerton turnstiles will no longer have access without having in their possession one of the three credentials listed below:

12.16.1. Common Access Card ( CAC). Contractors who have a need to access a government computer system may be eligible for a contractor CAC card; most contractors are not eligible for a CAC.

12.16.2. .Single Day Pass. Contractors requiring infrequent access may apply for a single day pass, requiring a new pass for access each day. Passes are issued by Naval Base Kitsap

( NBK). The Federal Bureau of Investigation ( FBI's) National Crime Information Center

( NCIC) criminal database and the FBI Terrorist Watch List will be checked d aily prior to entry.

In addition , Naval Base Kitsap must check the Navy’s Conso lidated Law

Enforcement

Operat ions Center (CLEOC ) database to ensure an unescorted visitor has no objectionable criminal record, is not on the terrorist watch list, and has not been previously debarred from entry onto any Navy installation.

12.16.3. Navy Commercial Access Control System (NCACS). A third option is the

Commander Navy Installations Command (CNIC) sponsored NCACS program. Under this program contractors may, for a fee, apply for an NCACS credential which allows base entry.

The NCAS system is operated by a contractor on behalf of CNIC and applies to initial and subsequent follow-on checks of criminal and other databases.

12.17. Contractor employees must be U.S. citizens to access NNPI machinery spaces shipboard. Security

Clearance information, including confirmation of required red badges, shall be submitted with contractor proposal to C/402 Security Official Sandy Ball Sandra.ball@navy.mil. There are no other known requirements for access to restricted areas or information connected with the performance of this task.

12.18. As a contractual requirement, the Contractor shall prepare a Visitor Badge Request List for all personnel required to access Naval Vessels in the CIA. The Visitor Badge Request list shall be restricted to only those employees who have a "need to access" in the execution of the contract requirements.

12.19. The prime contractor shall bear full responsibility for the accuracy of the Visit Request List. With good cause, as determined by the CONTRACTING OFFICER or appropriate SECURITY PERSONNEL, access requests may be refused or amended. Updates to the Visit Request List shall be made on an as needed basis.

12.20. The prime contractor shall submit a DD-254 and Visit Badge Request List, with a cover letter on

Company Letterhead, to the Code 402 Security Official Sandy Ball via email @ sandra.ball@navy.mil.

The cover letter shall be a formal request for badging and access during the contract or delivery order period of performance. The letter shall be signed by the Contractor's Facility Security Officer and shall be received by the C/402 Security Official no less than Five (5) working days prior to access being granted.

The letter shall include the following information:

(1) Purpose for access.

(2) Dates of validity (period of performance.)

(3) Contract Number and Delivery Number.

12.20.1. The Visit Request List shall be organized ALPHABETICALLY BY LAST NAME and contain the following information in column form:

mailto:Sandra.ball@navy.mil mailto:sandra.ball@navy.mil

NAME (Last, First, MI)

DATE OF BIRTH

PLACE OF BIRTH (City & State)

SSN

CITIZENSHIP

COMPANY (Prime Contractor or Sub-contractor)

12.20.2. Badges may be picked up at the PSNS&IMF Pass & ID office, and requires Contractor employees to provide identification of citizenship. Valid forms of citizenship are:

Certified Birth Certificate (not a copy)

Un-expired Passport/Passport Card

Alien Registration Card

Enhanced Driver’s License

Naturalization Papers

Statement of Birth Born Abroad

12.20.3. If Contractor employees are providing a document with no photo, they shall also be required to present state issued photo identification (e.g. Driver’s License or ID card).

12.21. For Contractor individuals that require secret or above NAVSEA Red Security Badge requirements (access to Nuclear Work Areas (NWA)) or Controlled Nuclear Information Areas (CNIA) areas), the Contractor’s Facility Security Officer shall:

12.21.1. Input each individual’s information into the Joint Personnel Adjudication System

(JPAS) Security program.

12.21.2. Submit a completed DD-254 and separate Visit Request List to Code 402 using the PSNS&IMF Security Management Office (SMO) number 002515.

12.22. To grant Contractor Vehicle Access to the PSNS&IMF CIA, a list of vehicles, a copy of each vehicle registration and a justification for access shall be submitted for processing via PSNS&IMF Form

5530/25.

12.23. Contractors are required to stop at PSNS Pass & ID Office with proof of a valid, current Driver’s

License, vehicle registration, and proof of insurance, prior to receiving access.

12.24. Contractor owned computers shall have a PSN&IMF Form, AIS Security Survey for Visitor

Computer Equipment on site at all times.

12.25. Lap-top Computers and/or cell phones equipped with cameras are STRICTLY PROHIBITED in

Naval Base Kitsap (NBK) and PSNS&IMF CIA areas.

12.26. ALL portable electronic devices are STRICTLY PROHIBITED onboard submarines, (e.g.

phones, mp3 devices, computing devices, recording equipment, removable storage media, etc.)

ATTACHMENT (A)

FIGURE-1

TITLE BADGE

Men

Per

Day

Start Date Completion Date Total Hours

Marine Mechanic, Supervisors

“Day-Shift”

40 Hour Work-Week

R 4 13 JULY 2015 24 DEC. 2015 3,680

Marine Mechanic, Supervisors

“Day-Shift”

Overtime/Additional Hours

R 4 13 JULY 2015 24 DEC. 2015 736

Marine Mechanic, Journeymen, 40 Hour Work-Week

R

16 13 JULY 2015 24 DEC. 2015 14,720

Marine Mechanic, Journeymen, 16 13 JULY 2015 24 DEC. 2015 2,944

Supervisors

“Swing-Shift”

1 13 JULY 2015 24 DEC. 2015 920

Marine Mechanic, Supervisors

1 13 JULY 2015 24 DEC. 2015 184

Journeymen, 4 13 JULY 2015 24 DEC. 2015 3,680

Marine Mechanic, Journeymen, 4 13 JULY 2015

24 DEC. 2015

Marine Chemist Visits

R NOT TO EXCEED SIX (6) VIISITS.

ATTACHMENT (B)

FIGURE-1

TIME CHARGE RECORD FOR CONTRACT# N4523A – XX – X - XXXX (T.B.D.)

Shop-38 SUBSAFE Marine Mechanics

The person’s signature below verifies that all charges are true and correct:

Contractor Work Leader Signature Badge Number

The person’s signature below verifies that all charges are true and correct:

PSNS Supervisor Signature Badge Number

SHIFT: DAYS________SWING_______

BADGE # MECHANIC WORKER NAME: SIGNATURE HOURS

NOTE: ALL changes must be corrected by a single line out and shall be initialed and dated by the Contractor

Work Leader and the Government Supervisor.

Any changes made after the Government Supervisor signature shall void the signature.

BADGE # SUPERVISOR/WORK LEADER

NAME:

SHIP DATE HOURS

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

PROPOSAL REQUIREMENTS

1. INFORMATION

a. Instructions: Offerors must submit a written proposal for Government evaluation. Offerors shall submit their proposals in accordance with the following preparation instructions. The Government will consider any failure on the part of an offeror to comply with both the letter and spirit of these instructions to be an indication of the quality of performance it can expect during contract performance.

b. General Requirements: The proposal offered must be complete and clear in all respects without the need for additional explanation or information, and in sufficient detail and scope to permit the Government to evaluate it against the technical evaluation factors set forth in Section M of the solicitation. Offerors are cautioned against general, vague or unsubstantiated statements that cannot be evalua ted. General, unqualified statements (e.g., “The offeror understands the problem and can or will comply with the requirements)” shall be considered inadequate. Data even though previously submitted or presumed to be known by the Government, cannot be considered as part of the offeror’s proposal unless physically submitted as part of the proposal.

In evaluating an offeror’s technical proposal, the Government may consider info rmation (other than price) provided with the offeror’s pricing proposal. Similarly, in evaluating an offeror’s price proposal, the

Government may consider information provided with the offeror’s technical proposal. Any inconsistency, whether real or apparent, between projected performance and price, must be explained in detail by the offeror. The burden of demonstrating technical merit and realism rests with the offeror.

To maximize efficiency and minimize time for proposal evaluation, it is required that all offerors submit their technical proposals in accordance with the format and content specified below, and with the specified page/time limit constraints.

The offeror shall have a facilities security clearance at the "SECRET" level, and shall be capable of providing a workforce which is cleared at the “SECRET” level as required.

The offeror shall complete form DD-254 (See Attachment 2, Section J) of the solicitation as proof of facilities security clearance and level of safeguarding of “SECRET”.

c. Proposal Requirements : The offeror’s proposal shall be organized and ass embled into three (3) volumes:

Volume Title General Requirements Original Copies Electronic/CD

I Legal Offer

1. Shall not contain any price data.

2. Shall be bound in a single 3-ring binder with sections identified by titled tabs.

1 1 1

II Technical

1. Shall not exceed 10 Pages, may include one (1) additional 11-page Technical

Proposal enclosure, and notate sections of the proposal that satisfy the various factors listed in

Section M of the Solicitation.

1 2 1

III

Price

Proposal

1. No page restriction.

1 1 1

N/A Past

Performance

1. Offeror Past Performance Evaluation will be conducted via Government

Assessment of Offeror CPARS.

N/A N/A N/A

Format and Size: Each volume shall be prepared on 8.5” x 11” paper and bound separately in three -ring binders (to permit removal of sections) with each major part tabbed. All pages and paragraphs shall be numbered so that its location is traceable to the appropriate volume and page.

Text shall be of at least 12-point type size and lines shall be double-spaced. Attachments and exhibits may be included to support the text and will be counted against the page limitation. No margins shall be less than 1 inch. The company name of the offeror and the solicitation number shall appear at the top of each page and may be included in the 1-inch margin. Pages shall be numbered at the bottom, either at the center or edge opposite the binding. The margin space may be used for document identification, page numbering and the offeror’s legend regarding disclosure of data in the proposal.

Oversized pages are to be foldout format, with each foldout counted as a single page. Foldout pages may be used for diagrams, charts or graphic material only and shall not exceed 11” by 17”. Foldouts may not be used for narrative text pages. Photo reductions are not permitted for narrative text material. Offerors are warned that pages in excess of the stated page limitations will be disregarded during the evaluation process.

Offerors are warned that the Government will NOT evaluate any portion of a proposal that exceeds the page limitations specified in Volume II & Volume III. A cover letter is not required, but may be included.

Each page shall be numbered by volume and page number. Each side of a piece of paper will be counted as one page toward the page limit except for the following items:

The first page of each volume shall be a title page containing the volume number and name, the company name of the offeror, and the offeror’s position regarding disclosure of proposal data. The next page(s) of each volume shall be a table of contents.

Any pages of a proposal volume, which are used solely for the purpose of separating sections of the proposal or as tabs.

NOTE: Pages, which are numbered by the offeror and designated with a marking such as “Intentiona lly

Left Blank”, or similar, such marking, will be counted against the page limitation.

d. Packaging & Marking: Each volume is to be submitted in sealed boxes or envelopes. The outside of the package shall clearly indicate the offeror’s name, solicitation number N4523A-15-R-0003, and contents of the package. Originals may be shipped in the same boxes as the copies to eliminate excess shipping costs.

However, originals shall be separately wrapped inside the container, and be clearly labeled, as applicable, on the exterior of the packaging. At a minimum, the exterior of each box/envelope shall be marked:

SOLICITATION N4523A-15-R-0003

FORWARD UNOPENED DIRECTLY TO BART FRANKLIN (Code 440)

e. Place of Submission: Proposals shall be delivered to the following address:

Puget Sound Naval Shipyard & IMF, NWRMC

Attn: Bart Franklin

808 Burwell Street

Bremerton, WA 98337-5001

f. Electronic Format Instructions: One copy of the proposal shall be in electronic format in addition to the hard copies specified above. The electronic format shall be in a Microsoft Products version 2003 or later

(Office, Excel, Word, PowerPoint, etc.). The electronic format data shall be submitted on a quality, virus scanned, virus-free CD, with an external label indicating (1) the name of the offeror, (2) the RFP number,

(3) a list of files contained on the disk, and (4) the application/software versions used to generate the files.

In the event that data contained on the CD submitted is inconsistent with the paper copies, the paper copies will be considered the intended data. Note that a secure means for offerors to submit large electronic information, other than on CD, is currently unavailable.

g. Subcontract Information: All offerors are responsible for informing their prospective subcontractors of the solicitation requirements. The Government will not advise prospective subcontractors as to the requirements of their transactions with offerors, nor will the Government respond to direct inquiries from prospective subcontractors concerning clarifications or solicitation requirements. ALL SUCH

REQUES TS FOR CLARIFICATION SHALL BE SUBMITTED TO THE GOVERNMENT

THROUGH THE PRIME CONTRACTOR (OFFEROR).

h. Requests for Clarifications: Offerors are expected to reach a reasonable understanding of the requirements of the solicitation by (i) careful examination and study of the schedule, the applicable statement of work, specifications, and plans, and (ii) by the application of qualified knowledge and experience.

In the event that such study and examination establishes a need for correction or clarification, such information should be brought immediately to the attention of the Contracting Officer, so that, if necessary, official dissemination of such information to all offerors may be made a part of the solicitation prior to submission of offerors.

Requests for clarifications shall be sent to the Contracting Officer no later than 4:00 P.M. (PST), Friday, March 27, 2015 in order to allow the Government sufficient time to prepare and issue answers. Submit request for clarification in writing on Attachment-1of Section J to this solicitation to Bart Franklin

(bart.franklin@navy.mil). The alternative point of contact (POC) is: Julie Thomas at

(julie.thomas@navy.mil). Responses to the request for clarifications will be posted as an amendment to the solicitation on FBO on or about Tuesday, March 31, 2015.

Failure of a prospective offeror to submit any questions will be construed to mean that the offeror fully understands all requirements of the solicitation. All prospective offerors are advised that no solicitation requirements, terms, or conditions will change unless issued as a formal amendment.

In order to ensure non-disclosure, all pages of the proposal should be marked as “Business

Sensitive/Proprietary Information”.

2. VOLUME I – LEGAL OFFER

a. Legal Offer: The legal offer consists of and shall include the following:

1. A complete copy of the solicitation consisting of Sections A through M with all attachments and acknowledgement of all amendments to include but not limited to:

Complete Standard Form 33, “Solicitation, Offer, and Award”, Blocks 12 through 18 (including

CAGE Code, Name, and Title of Person Authorized to Sign the Offer, Official Signature, and

Date).

Complete Section B of the Solicitation, providing proposed prices for each line item.

Complete all fill-in clauses, Section K Certifications/representation, and other submittals as required.

mailto:bart.franklin@navy.mil

Period for acceptance of offers. The offeror agrees to hold the prices in its offer for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

b. Notification/Exceptions: The proper completion and submission to the Government of the above items will constitute an offer. With respect to specific terms and conditions of this Solicitation, any exception to any of the terms and conditions shall constitute a deficiency, which may make the offer unacceptable.

3. VOLUME II – TECHNICAL PROPOSAL

Organization: The term “technical”, as used herein, refers to non-price factors other than past performance.

Volume II shall be bound separately and organized in the sequence conforming to the required proposal content.

The technical proposal under Volume II consists of two (2) subfactors under Technical Capability. Each subfactor shall be tabbed and labeled.

a. Technical Capability: Technical Capability consists of two (2) Technical Subfactors , and limited to 10 pages cumulatively, and may include one (1) additional 11-page Technical Proposal enclosure.

Technical Subfactors: The two (2) technical proposal subfactors are:

1. Submit documentation that demonstrates qualifications of supervisors and mechanics as detailed in

Section 3.2 of the Statement of Work and in the quantities requested in Attachment (A) Figure -1.

2. Submit proof of company’s NAVSEA Note 5000 certification as an ac tivity authorized to perform

SUBSAFE work.

4. VOLUME III – PRICE PROPOSAL

a. Offeror shall submit a complete price proposal that sets forth both unit prices and a total contract price, including a firm unit price for all CLINS. The price proposal shall be a separate volume/attachment.

NO pricing information shall appear in the Technical or Small Business Subcontracting Plan proposals.

The Offeror shall provide sufficiently detailed information as to allow the Contracting Officer to determine the reasonableness of the proposed prices.

b. Cognizant DCAA/DCMA Office: Offerors shall provide their DCMA Point of Contact information.

Information shall include name, telephone number, and email address. The Price Analysis

Team/Contract Specialist will conduct an evaluation of each offeror's price proposal using the evaluation methodology contained in Section "M" of the solicitation.

c. Since adequate price competition is anticipated in response to this solicitation, certified cost or pricing data is not required at this time. However, if only one proposal is received in response to the solicitation , then cost and pricing data information is required to ascertain that proposed prices are fair and reasonable as follows:

52.216-29 TIME AND MATERIALS/LABOR-HOUR PROPOSAL REQUIREMENTS—NON-

COMMERCIAL ITEM ACUISITION WITH ADEQUATE PROCE COMPETITION (DEB 2007)

(c) The offeror must establish fixed hourly rates using-

(1) Separate rates for each category of labor to be performed by each subcontractor and for each category of labor to be performed by the offeror, and each category of labor to be transferred between divisions, subsidiaries, or affiliates of the offeror under a common control.

d. The price proposal has no page limitation.

e. Proposed offeror’s are required to submit prices for all line items in Section B of this solicitation. Failure to submit a price for any line item may result in the offer being rejected as unacceptable. The prices will be compared to the Government Estimate, other offers received and/or other independent price cost information.

5. PAST PERFORMACE

Past performance is a measure of whether an offeror has satisfied customers in the past, relatable to performance that is recent and relevant to the requirements provided in Section C of this…