PIEE Vendor Access Instructions.pdf

PIEE SOLICITATION VENDOR ACCESS INSTRUCTIONS

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PIEE vendor access instructions are provided below:

These instructions are provided to assist vendors in using the Solicitation Module available within Procurement Integrated Enterprise Environment (PIEE) at https://wawf.eb.mil/piee-landing/. It is the vendor’s responsibility to contact the PIEE helpdesk for issues impeding access.

Instructions for obtaining access to and using the Solicitation Module are provided below:

Offerors and quoters are required to be registered in System for Award Management (SAM) (https://sam.gov/SAM/pages/public/index.jsf) and their SAM account must include certain criteria PRIOR to obtaining access to the PIEE website and using PIEE’s Solicitation module. The General Steps required to obtain PIEE access include:

Step 1. Register with SAM. (This is a mandatory step.)

Step 2. Establish an Electronic Business (EB) Point of Contact (POC) in SAM. (This is a mandatory step.)

• If your firm already has an active SAM account, validate that an EB POC is identified by accessing https://www.sam.gov/ (External Link) and click on "Search SAM". Where prompted, enter your Dun & Bradstreet Data Universal Numbering System (DUNS Number) or Commercial and Government Entity (CAGE) Code or Company Name and click the "Search" button. If you are presented with a list of DUNS numbers, pick the specific location and click on the Detail link. Scroll to the bottom of the Inquiry Results page. There you can see if anyone is listed as the EB POC. If no one is listed, the company has not identified an EB POC yet. Contact your company SAM POC and ask them to update the company's registration to include the EB POC.

Step 3. Ensure the CAGE Code is added to the PIEE Vendor Group Structure. (This is a mandatory step.)

• Note: Your CAGE Code must be added to the PIEE Vendor Group Structure BEFORE any personnel can self-register for applications in PIEE. To establish a vendor group for a CAGE Code, someone in your company needs to either call the Customer Support Center 1-866-618-5988 or send an email to Defense Information Systems Agency (DISA) Ogden at disa.global.servicedesk.mbx.eb-ticketrequests@mail.mil. If your organization has multiple CAGE Codes, the PIEE Customer Support Center will assist in adding all your CAGE Codes to your Vendor Group Structure in PIEE. Phoned in requests will be activated immediately. Emailed requests will be processed within 48 business hours after receipt.

Step 4. Establish an Organizational Email Address. (This is a Wide Area Workflow (WAWF) step only.)

• Note: If you do not set up an organizational email address, the personal email address of the first person who self-registers from your CAGE/DUNS Code will be used as the organizational email address.

Step 5. Designate a Contractor Administrator (CAM). (This is a mandatory step.) Vendors must appoint a CAM to manage their PIEE accounts. It is recommended that the EB POC be the CAM. If you appoint a CAM that is not your EB POC, then they are required to submit their CAM appointment letter, signed by their EB POC, via email to the Ogden Customer Support Center at disa.global.servicedesk.mbx.eb-ticketrequests@mail.mil. A sample CAM appointment letter is available at https://wawf.eb.mil/documentation/CAMVendorAppointmentLetter.pdf

Step 6. Determine if batch feeds for data input is necessary. (This is WAWF step only.)

Step 7. Set up PCs to Access applications in PIEE.

PIEE SOLICITATION VENDOR ACCESS INSTRUCTIONS

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Step 8. Self-Register CAM. (This is a mandatory step - there must be a CAM to activate vendors.)

• When registering as a CAM, Vendor User Roles will not be allowed, only add Administrative User Roles. Important: If the CAM's account has not been activated within two (2) business days, notify the PIEE Customer Service.

Step 9. Have all users for the CAGE Code(s) self-register on the PIEE web site for one of the available Vendor Roles.

• Once the EB POC (CAM) has been activated, all company users will need to self-register. Every user must self-register on the PIEE web site by completing the online registration form. Note: User accounts will not be activated until the CAM activates the accounts.

Step 10. Complete the Web Based Training for the applications you will use in PIEE. To utilize the PIEE Solicitation Module, register for an Account at https://www.eb.mil/; select vendor, create a user ID and password [Note you cannot change your user ID once registered]. Ensure you register for both Proposal Manager and Proposal View roles. Once activated by the CAM, search for the solicitation, using the Search link and solicitation number N44255-25-R-2001. Using the Proposal Manager role, select the Offer tab, then select the applicable CAGE Code for which submitting an offer. Upload the proposal using the Add Attachment link. (Attachment file names cannot contain spaces and cannot exceed 1.9 GB per attachment. After uploading your proposal, select the Post Offer button to submit your proposal. The system displays a message recording the date and time your offer is posted. Keep that for your records.

Additional and more detailed information regarding posting offers is available here:

https://wawftraining.eb.mil/wbt/sol/Posting_Offer.pdf. NOTE that the submission of any proposal must be completed no later than the time indicated above. The PIEE Solicitation module will record the date and time of package submittal. The date and time of package submittal recorded in PIEE shall govern the timeliness of any proposal submission.

Offerors shall allow adequate time to upload files, which may be slower for non-DoD users, and to avoid other technical difficulties that may be encountered. Offerors are also responsible for submitting files in the format specified consistent with requirements stated elsewhere in this solicitation. Files that cannot be opened or are otherwise missing the required content are the responsibility of offerors.

It is the sole responsibility of the Offeror to obtain the A-E criteria, along with any amendments, from the Solicitation Module within PIEE (https://wawf.eb.mil/piee-landing/). Unprotected editable electronic file copies of the A-E criteria documents, including Word, Excel, and/or Adobe files will not be provided.

Please plan accordingly.