3. STATEMENT OF WORK - REEFER TRUCK - 20240624.pdf

STATEMENT OF WORK

FULL-SERVICE LEASE FOR REEFER TRUCK

24 June 2024

1. SCOPE/OBJECTIVES: Establish a full-service lease for one (1) Reefer truck as per below specifications to be delivered, plated and turned over to SUBSAT Representative. Contractor will provide all parts, labor, tools, materials, insurance, and transportation requirements for the reefer truck.

2. TERM: This severable, non-personal service requirement is for a term of one (1) base year plus four (4) one year option periods. The specific term dates are outlined in the subject contractual document CLIN schedule.

3. TYPE: Firm Fixed Price

4. PAYMENT: The contractor shall invoice monthly IAW DFARS 252.232-7006 Wide Area Work Flow

Payment Instructions. This clause is incorporated in the contract.

5. REQUIREMENTS/SPECIFICATIONS - ONE (1) NON-CDL REEFER TRUCK:

• Truck Year: 2022 or newer model

• Body Dimensions (L x W x H): (MINIMUM) 19’ x 7.5’ x 7’, E Track

(MAXIMUM) 26’ x 8.5 x 8.6’, E Track

• Features: Tuck under lift gate, A/C, power windows, power mirrors, radio

• Lift gate capacity: up to 3000lbs

• Fuel Tank capacity: 50 - 90 gallons

• Payload Capacity: 5000lbs – 8000LBS

• Wheelbase: 200 – 254 inches

• Transmission: Automatic

• Engine: 6 cylinders

• Reefer unit temperature range: -13 degrees to 77 degrees Fahrenheit

• Fuel: Gas or Diesel vehicle is acceptable

• Optional: back up camera

6. OPERATOR: While in the Government’s possession, the vehicle will only be driven by

Government or contractor employees with a valid state issued license.

7. MAINTENANCE SCHEDULE: The contractor shall provide a manufacturer’s maintenance schedule for the vehicle upon delivery. The contractor shall provide the Government written notice no later than one (1) month of upcoming required maintenance. The Government shall provide the contractor any mileage data as requested in writing. In addition to the required scheduled service, the contractor shall conduct the following checks of the vehicle and repair or adjust as necessary to comply with manufacturer’s specifications:

• Check all fluid levels

• Check all vehicle external lights and signals

• Check tire thread wear and tear and inflation level

• Check vehicle for any leaks

• Check brake pads for wear

In addition, to the maintenance of the truck, the contractor shall inspect the refrigerant unit as well for any signs of wear and tear, leaks, or damaged components. As part of the maintenance schedule the contractor shall conduct the following inspections of the vehicles refrigeration system and repair or adjust necessary to comply with the manufacturer’s specifications:

• Check condenser, compressor, evaporator, and electrical connections.

• Check condenser coil, air filters, drain pans, and tubes.

• Check gaskets, pressure controls, oil levels, and refrigerant lines.

• Follow manufacturer’s recommendations for procedures to keep the unit operating smoothly.

8. UNSCHEDULED MAINTENANCE: Unscheduled maintenance is maintenance required to return the vehicle into compliance with all specifications required under the acquisition as a result of unforeseen breakdown of equipment. The Government shall identify any and all maintenance or safety problems with the vehicle and provide the contractor written notice within 24 hours of discovery or the next business day. The contractor shall coordinate with the Government and provide a maintenance plan within 24 hours of receipt or the next business day. A maintenance plan can be an email in nature as long as it addresses the problem, how the contractor intends to diagnose the problem, and anticipated timelines to solve the problem. If timelines are unknown, this plan should also address how a replacement vehicle will be provided should downtime extend past 7 calendar days.

9. EXTENDED MAINTENANCE/INOPERABILITY: If the vehicle maintenance period is anticipated for a minimum of 7 calendar days or if the vehicle is still in maintenance (required or otherwise) for at least 7 calendar days, the contractor shall communicate with the Government. A replacement vehicle may be required at the contractor’s expense. If required, the replacement vehicle shall meet the minimum specifications outlined in this document and be provided within a reasonable amount of time or no later than 3 calendar days to mitigate mission impacts. A replacement vehicle may be required up until the primary reefer truck is returned from maintenance and is serviceable. The same requirements pertain to a vehicle that remains inoperable for a period of 7 calendar days from the Government’s initial written notification to the contractor.

10. CONTRACTOR RESPONSIBILITY: The contractor shall be responsible for scheduling and/or performing all unscheduled maintenance which includes all labor, equipment, parts and material. The contractor shall provide any required oil, coolant, or other necessary chemicals to ensure proper operation of the reefer truck. The Government shall provide any and all required fuel for reefer truck operation while performing the requirements outlined in this document.

This does not include fuel required to transport the truck to and from maintenance facilities or any contractor locations. Examples of unscheduled maintenance include but are not limited to the following:

• Broken drive belt

• Vehicle failing to start

• Air conditioner outage

• Batteries

• Broken windshield

• Electrical maintenance problems

11. REPAIR OF FLAT TIRES: The repair or replacement of failed tires which are a result of any items that renders a tire unserviceable under normal driving conditions by nail, screw, glass, plastics, or other similar item shall be repaired or replaced by the contractor.

12. DAMAGES: The contractor shall be responsible for repairs resulting from normal wear and tear.

Damages such as door dings or minor scratches are considered normal wear and tear. Damages resulting from the contact of two vehicles (one or both in the process of movement) or the leased vehicle striking an immovable object while being driven shall be reported to the contractor in writing within 24 hours of incident or the next business day. These incidents may not consider normal wear and tear and will be subject to coordination between the contractor and the Government. The Government shall provide the contractor visual representation of the damage upon request. Further, the government shall make the vehicle available to the contractor for assessment upon written request. The government may not be able to provide the vehicle on the exact day requested due to mission priorities. In such instance, the government will coordinate with the contractor an alternate acceptable day. Additionally, the

Government may coordinate to prolong repair until a later point if the damage appears to be cosmetic in nature. The Government will discuss with the contractor before making this decision.

13. GOVERNMENT NEGLECT: If the contractor feels that any damage reported is the result of

Government neglect, they shall notify the Contracting Officer immediately prior to scheduling any maintenance actions or reserving a replacement vehicle (if required). The contractor will not schedule any maintenance actions or a reserve vehicle until written direction is provided by the Contracting Officer to do so. The contractor will have the burden of proof to outline how the damage was caused by extraneous use and abuse of the vehicle by providing written justification to the Government. This action may require a bilateral modification to the contract.

14. ANNUAL MILEAGE: Vehicle under this contract shall be provided to the government with

10,000 limited miles. If the annual mileage is anticipated to exceed 10,000 limited miles, the

Government and the contractor shall coordinate and document any required changes to the contract and lease.

15. CONDITION OF LEASED VEHICLE: Vehicle furnished under this contract shall be a 2022 or newer model. The vehicle shall comply with safety regulations applicable to the vehicle. The

Government shall accept or reject the vehicle promptly after receipt at the destination. The contractor will provide insurance on the vehicle to meet the minimum standards for road worthiness. The contractor should provide delivery of the Reefer truck within 2 weeks of contract award, or by a date coordinated in writing with the Government POC and the

Contracting Officer.

16. COORDINATION OF LEASED VEHICLE: The contractor shall deliver the vehicle to Puget Sound

Naval Station (PSNS) - Bremerton, WA 98314 or to an agreed upon location with the

Government’s written approval. The place of operation will be at Naval Base Kitsap (NBK) -

Silverdale, WA 98315 or surrounding areas. Any requirements to mobilize the vehicle outside of normal operation in the primary operating location, shall be coordinated between the contractor and the Government and at the contractor’s expense.

All coordination and communication between the contractor and the Government shall be addressed to both the Government POC and the Contracting Officer in writing (Email acceptable). The Government POC’s shall be designated in writing upon awarding of the contract. Any changes to either the Contracting Officer or the Government POC shall be provided to the contractor via written correspondence. Upon contract award, the contractor shall provide the Government, at a minimum the name and contact information for both its

Contracting POC and designated coordination POC.

17. INITIAL DELIVERY: The contractor shall provide initial delivery of the Reefer Truck within four (4) calendar days after the contract effective date.

18. DOCUMENTS TO BE PROVIDED BY CONTRACTOR: The contractor shall provide the Contracting

Officer or the Government POC the following information for the reefer truck upon delivery:

• Registration information

• Owner’s manual

• Anticipated Maintenance Schedule

19. BASE ACCESS: Contractor or designated personnel may be required to access Naval Base Kitsap

– Bangor during the performance of this contract. It is the contractor’s responsibility to coordinate base access and to ensure all provided personnel are allowed on base at the time required. Base access requirements may change without notice. The Government may help in this coordination; however, it is the contractor’s responsibility to ensure compliance and access as required.