Attachment N_PreProposal Conf Slides.pdf

NAVFAC Northwest

May 11, 2022 Slides revised on May 17, 2022 (revisions shown in red type)

N44255-21-R-2001 8(a) Small Business

Multiple Award

Construction Contract

8(a) MACC

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WELCOME

• Introductions

– Amanda Bonus, Contract Specialist (previous)

– Jake Lewis, Contract Specialist (Primary)

Email: jason.a.lewis34.civ@us.navy.mil

Phone: 360-315-8319

– Stephanie Avery Guillory, Contracting Officer

– Nancy Coffee, Contract Specialist (2nd 8a MACC POC)

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QUESTIONS

•Please hold all questions until the end!

•If a question cannot be answered during this pre-proposal conference:

– Submit your question via the provided PPI form

– Responses will be provided to all firms via

Amendment

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AGENDA

• Solicitation Overview

• 8(a) MACC Solicitation

– Contents

– Attachments

– Evaluation Factors

– Phase I and Phase II

– Milestones

– Reminders

– PTAC

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8(a) MACC SOLICITATION

•Full Set-Aside for 8(a) Small Business

–Anticipate Awarding Approximately up to 8 Contracts

–Selection is Best Value Trade Off

–3 year Base Period and a 5 year Option Period (96 months)

–Aggregate Value of All Contracts Awarded is $400M Over the Life of the Contract

–Anticipated typical Task Order Range $100K - $10M but may be lower or higher

•Minimum Guarantee for Each Contract is $5K

–If funds are not available to award the Seed Task Order, the Government reserves the right to award approximately up to 8 contracts with only the minimum guarantee.

–The seed project may be awarded at time of the basic contract award or at a later date.

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8(A) MACC SOLICITATION

Area of Responsibility (AOR) Includes Washington, Oregon, Idaho, Montana, Wyoming, Alaska, Iowa, Minnesota, North Dakota, South Dakota, and

Nebraska

– Primary work under this contract will be at the following locations:

Naval Base Kitsap Bangor

Naval Base Kitsap Bremerton

Naval Air Station Whidbey Island

Naval Station Everett

Note that work may be ordered by other

NAVFAC Commands at other locations

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8(a) MACC Solicitation

• This a 2-Phase solicitation

– 100% 8(a) Small Business set-aside

– Your firm must be rated ACCEPTABLE in Factor 1 to move to Phase 2

– The number of firms moving to Phase II may be limited due to the number of offers received

• Do not be late!

– Submit your proposal in sufficient time

– See FAR 52.215-1

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8(a) MACC Solicitation, Continued

• Verify any page limitations

• Review & address all criteria elements

• Past performance: Consider addressing less than satisfactory elements/projects upfront in your proposal

• Does your Lead Design Firm(s) have satisfactory past performance?

• Know your partners

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8(a) MACC Solicitation Continued

– IAW the solicitation, discussions are often not necessary for the solicitation to advance to Phase II due to the number of proposals received that do not require discussions to move forward

– Omissions may result in a failure to advance to Phase II or receiving an Award.

~Please review your proposal~

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MACC Solicitation Continued

• Prospective offerors are advised that the solicitation will remain unchanged unless it is amended in writing

• Submit all questions to the Contract Specialist

– Via email, utilizing the PPI form

– Submit PPIs in MS WORD (not pdf)

– Submit one question per PPI form

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8(a) MACC Solicitation – Phase II

• All Phase II documents will be emailed directly and will NOT be posted online.

• Ensure your email address(es) are and remain valid or update if necessary

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CONTENTS OF SOLICITATION

• SF1442 – Basic Contract

• SF30 – Amendments

SECTION TITLE

00 00 00 Procurement & Contracting Requirements

00 01 10 Table of Contents

00 10 00 Solicitation & CLIN Schedule

00 20 00 Instructions for Procurement

00 21 13 Instructions to Bidders

00 21 16 Instructions to Proposers

00 45 00 Representations & Certifications (Reps & Certs)

~Not inclusive of all sections contained in the RFP~

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SOLICITATION LIST OF ATTACHMENTS

• A – Construction and Design Experience Data Sheet

• B.1 – Past Performance Questionnaire – Construction Experience

• B.2 – Past Performance Questionnaire – Design Experience

• C – Bid Schedule (Seed Project – Phase Two)

• D – Surety and Financial Questionnaire Form

• F – Pre Proposal Inquiry (PPI) Form

• G – PIEE Solicitation Module - Instruction for Vendors

• H – (Provided in Phase TWO) HOOH Accounting Data Spreadsheet

• I – (Provided in Phase TWO) FOOH Accounting Breakdown Spreadsheet

• J – (To be provided in Phase One Amendment) Task Order Pre-Award

Small Business Contractor’s Self-Performance Certification and

Notification of Subcontracting

• K – Contract Post-Award 8(a) Contractor’s Limitation on Subcontracting Certification

• L – Task Order Editable Clauses See update List with Amendment 0003

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EVALUATION FACTORS

• Phase I Evaluation:

– Factor 1 Technical Approach

– Factor 2 Experience

– Factor 3 Past Performance

– Factor 4 Safety

• Phase II Evaluation:

– Factor 5 Technical Solution (PTO 0001)

– Price (Planned Task Order)

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Phase I evaluates Factors 1, 2, 3, and 4

Phase I Factor 1 is rated

– ACCEPTABLE

– UNACCEPTABLE

Your firm cannot move to Phase II with an

UNACCEPTABLE Factor 1 rating

Phase II will evaluate:

– Factor 5 (Technical Solution)

– Price

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• Phase II

– Review the Price proposal submission requirements

– If there are questions submit a PPI

• Ensure Each of the Following:

– Submit pricing for all CLINS

– Acknowledge all amendments in your proposal

– Signer of the proposal has the authority to bind your firm

– Your bid bond is properly executed

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Phase II Best Value considers Factors 2, 3, 4, 5, and Price

• Technical factors (Factors 2, 4, and 5) are approximately equal in importance to each other and, when combined, are approximately equal in importance to the past performance evaluation/performance confidence assessment factor (Factor 3)

• Technical Factors + Past Performance are approximately equal to Price

• Award will be made to the Offeror(s) whose proposal(s), conforming to the RFP will be most advantageous to the Government resulting in the Best

Value, price and other factors considered

~THE GOVERNMENT INTENDS TO AWARD WITHOUT DISCUSSIONS~

Submit your best proposal with each Phase

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PROCUREMENT MILESTONES

• Phase I

– RFP was issued on 5/4/22

– Pre-proposal inquiries currently due 5/15/22

– Proposals currently due 06/03/22

• Phase II

– Seed Task Order Amendment planned for issue by 8/10/22

– Pre-proposal inquiries currently due 8/24/22

– Proposals currently due 9/7/22

– Anticipated Award date is April 2023

Always check your email & PIEE for Amendments!

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ADDITIONAL INFORMATION

• Offerors must:

– Register in the System for Award Management (SAM) prior to award of a DoD contract. (SAM website at http://www.sam.gov)

– Register in the VETS 4212 database

– Include NAICS Code 236220 in its Reps & Certs for verification of size standard

– Complete the Supplementary Reps & Certs in Section 00 45 00 of the Solicitation and provide as stated in the RFP

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WA Kitsap Economic Development Alliance

Procurement Technical Assistance Center

• PTACs are a Valuable Resource for Contractors

– Questions about SAM or VETS?

– Provides no-cost, confidential, one-on-one technical assistance

(they will review your proposal) to Washington firms

• PTAC can also provide referrals for firms outside of

Washington

• The Kitsap PTAC is familiar with NAVFAC NW solicitations and can answer many questions!

– Contact them at (360) 377-9499

– HTTPS://washingtonptac/org

– kitsap@washingtonptac.org

Seed Project Task Order

Design-Build Interior Expansion Regional Dispatch

Center, Building 1103, Naval Base Kitsap, Bangor, Silverdale, WA

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SEED TASK ORDER

• Site visit information will be provided with the

Phase II Amendment

– Estimated date: 8/17/22

• Be prepared for a quick turnaround to register and provide documentation for attending the site visit

• Required documents to obtain a badge:

2 forms of government ID (i.e. Driver’s license, Passport)

Birth Certificate

Social Security Number

8(a) MACC Administration

Overview

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MACC OVERVIEW

• NAICS Code 236220 – Commercial and

Institutional Building Construction

• Types of Task Orders

– Design-Build

– Design-Bid-Build

• A Task Order Statement of Work and task order specific information including provisions and clauses will be provided with each RFP

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MACC OVERVIEW CONTINUED

• After Basic Award:

– New projects will be competed among all MACC awardees, unless a a fair opportunity exception is applied

– Task Order Basis of Evaluation:

Price Only

Low Price Technically Acceptable (LPTA)

Best Value - Tradeoff

– Withdrawing from submitting task order proposals:

Provide rationale to the soliciting office and copy the CORE KO

Awardees who systematically withdraw from proposing may impact future consideration for proposed task orders and may not have their contract renewed for the option period

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• Overhead:

– Home Office Overhead (HOOH) will be negotiated at the contract level for use on all MACC task orders

– Field Office Overhead (FOOH) will be negotiated by the field office for each task order

• Task Order Bonding and Insurance Requirements:

– Bid bonds are required. See FAR 52.228-15

– Performance and Payment Bonds are required. See FAR 52.228-1

– Minimum Insurance is required for each task order.

Failure to submit Bonds and Insurance within the required timeframe may delay task order start and is not grounds for additional time

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• Task Order Specific Clauses

– MACC contract clauses are applicable to awarded

Task Orders

– Task Order specific provisions and clauses such as

52.236-4 Physical Data, will be provided with the

Task Order RFP

– New required clauses or deviations may be modified into your contract bi-laterally at any time during the contract

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• Bonding Requirements:

– For all Task Order RFPs valued at over $150K, a Bid

Bond is required with each proposal

– For all Task Order Awards valued over $150K, Performance and Payment Bonds are required within 10 days after notice of award

Reminder:

Please read and submit PPIs if you require clarification

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Thank you for attending the

NAVFAC Northwest

8(a) MACC

Pre-Proposal Conference

Questions?