Combined Synopsis.docx

Combined Synopsis

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number N4215827QC002 is issued as a request for proposals (RFP) for two 60-ton chill water rental system. The NAICS code is 532490 and the PSC is W035.

This acquisition is a total 100% set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The Norfolk Naval Shipyard Contracting Department requests responses from qualified sources capable of providing:

Daily Rate:

Weekly Rate:

Daily Rate:

Weekly Rate:

Daily Rate:

Weekly Rate:

Total:

Shipping term shall be FOB Destination; therefore, quote SHALL include shipping cost.

Delivery [Period of performance] is:

Base - January 1, 2027 – January 6, 2028 Option 1 – January 7, 2028 – July 6, 2028 Option 2 – July 7, 2028 – January 6, 2029

Delivery Location is Norfolk Naval Shipyard.

This announcement will close at 9:00 am EST on November 17, 2027. Contact Melissa White who can be reached at 757-967-3005 or email melissa.e.white13.civ@us.navy.mil. McKayla Clark at mckayla.b.clark.civ@us.navy.mil. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include price(s), FOB point, a point of contact, name and phone number, GSA contract number if applicable, business size, and payment terms. An award will be made based on Lowest Price Technically Acceptable (LPTA). Each response must clearly indicate the capability of the quoter to meet all specifications and requirements.

FAR 52.212-1 Instructions to Offerors

1) Interested vendors may send the quotation to the Navy by replying via email to melissa.e.white13.civ@us.navy.mil

2) Proposal content and instructions when submitting a quote shall consist of:

a. Technical Capability

b. Price Submission

c. Acknowledgement of any amendments

3) Technical Capability:

To be technically acceptable, each offeror shall provide a specification sheet of the equipment and a signed statement affirming that they are in compliance with the required certifications and qualifications outlined within Attachments of the solicitation. The information provided should be presented in such a manner as to enable the government to make a thorough and complete evaluation and arrive at a sound determination as to whether or not the products proposed and described will satisfy the requirements of the Government as stated in this request for quote.

4) Price Submission:

a. The offeror must provide daily, weekly, and monthly rates. In the event the rental is returned prior to the agreed-upon term, the total price will be prorated based on the daily rate for the days the equipment was rented. Price for each line item being quoted with best delivery in accordance with the schedule. While the primary performance period is anticipated to be billed on a monthly (30day) basis, in the event the Government requires the equipment for a partial month—or if performance begins or ends mid-billing cycle—billing for that fractional period will be prorated utilizing the contractor-provided daily or weekly rates, whichever represents the lowest cost (most advantageous) to the Government.

Please fill out these rates in the table of the main combo page.

The estimated amount for each line item will be added together to determine the total estimated price, which will become the evaluated price.

****Include estimated delivery time from with quote****

b. Price quote should be valid for 60 days.

QUESTIONS:

Offerors may submit questions regarding clarification of solicitation requirement to Melissa White by email at melissa.e.white13.civ@us.navy.mil by November 10th @ 12:00 PM EST. ANY QUESTIONS RECEIVED AFTER THIS DATE MAY NOT BE ANSWERED.

To be considered for this opportunity, all quotes shall be submitted in either Microsoft Word, Excel spreadsheet or Adobe PDF. Quote must include price(s), FOB Destination, point of contact name and phone number, business size, and payment terms. An award will be made based on Lowest Price Technically Acceptable (LPTA). Each quote must clearly indicate the capability of the vendor to meet all specifications and requirements in the SOW. Offerors must submit all information required by these instructions in the format specified. The Government will evaluate only those proposals that conform fully to the solicitation instructions. Failure to submit any portion of the required technical capability information, including the required signed statement, by the solicitation closing date and time, will render the proposal non-responsive and unacceptable.

FAR 52.212-2 Evaluation

The Government will award a contract resulting from this solicitation to the responsible offer that will be most advantageous to the Government under the selection criteria set forth in this solicitation. The Government intends to evaluate proposals and award based on initial proposals. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost/price standpoint.

The Offeror’s proposal shall be in the form prescribed by and shall contain a response to each of the areas identified in the solicitation. The award decision will be made to the Lowest Price Offeror that receives an acceptable rating in technical capability.

(1) Factor 1 - Technical Capability

(a) Technical acceptability will be determined by reviewing the technical certifications submitted for each item to ensure that all of the technical requirements identified are met. Technical acceptability will be defined as follows:

Technical Evaluation Ratings:

Contractors who fail to possess acceptable technical capability will not be considered for award and the other elements of their quotation will not be evaluated.

(2) Factor 2 - Price Reasonableness

(a) Price Reasonableness - The Government will evaluate the proposed price for reasonableness in accordance with Federal Acquisition Regulation (FAR)Subpart 12.2. The estimated amount for each line item will be added together to determine the total estimated price, which will become the evaluated price.

The vendor’s proposed price will be evaluated on the basis of price reasonableness. All prices must be considered fair and reasonable as determined by the Government. Price quote shall be held firm and valid for sixty (60) days

The following FAR provisions and clauses are applicable to this procurement:

52.212-1 Instructions to Offerors - Commercial Items

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

52.212-3 ALT 1 Offeror Reps and Certs – Commercial products and commercials services Alternate 1 52.212-4 Contract Terms and Conditions - Commercial Items 52.203-12 Limitation on Payments to Influence Certain Federal Transactions 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation.

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7 System for Award Management-Registration. (Deviation 2026-O0038) 52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.209-11 Representation by Corporations-representation 52.217-5 Evaluation of Options 52.217-9 Option to Extend the Term of the Contract 52.219-6 Notice of Total Small Business Set-Aside 52.219-28 Post Award Small Business Program Representation 52.222-3 Convict Labor. (Deviation) 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-35 Equal Opportunity for Veterans. (Deviation 2026-O0038) 52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026-O0038) 52.222-37 Employment Reports on veterans 52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. 52.232-33 Payment by Electronic Funds Transfer-System for Award Management.

52.232-39 Unenforceability of Unauthorized Obligations 52.247-34 FOB Destination 52.252-1 Solicitation Provisions Incorporated by Reference.

52.252-2 Clauses Incorporated by Reference 52.252-5 Authorized Deviations in Provisions.

52.252-6 Authorized Deviations in Clauses.

All clauses shall be incorporated by reference in the order. Additional contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating To Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating To Compensation of Former DoD Officials252.204-7003 Control of Government Personnel Work Product 252.204-7004 Antiterrorism Awareness Training for Contractor 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Information 252.204-7012 Safeguarding Covered Defense Info and Cyber Incident Reporting (DEVIATION 2024-O0013 REVISION 1) 252.204-7015 Disclosure of Information to Litigation Support Contractors 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.225-7048 Export-Controlled Items 252.225-7055 Representation Regarding Business Operations with the Maduro Regime 252-225-7056 Prohibition Regarding Business operations with the Maduro Regime 252.232-7003 Electronic Submission of Payment Requests And Receiving Reports 252.232-7006 Wide Area Workflow Payment Instructions 252.232-7010 Levies On Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.244-7000 Subcontracts For Commercial Items 252.247-7023 Transportation of Supplies by Sea.

C-202-H001 Additional Definitions--Basic (NAVSEA) (OCT 2018) C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA) (OCT 2018) C-211-H018 Approval by the Government (NAVSEA) (JAN 2019) G-232-H002 PAYMENT INSTRUCTIONS AND CONTRACT TYPE SUMMARY FOR PAYMENT OFFICE (NAVSEA) (JUN 2018)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND RESPONSIBILITIES (NAVSEA) (OCT 2018)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (JUL 2021)

Statement of Work

1. Scope:

1.1. Title: Chill Water System Rental Specifications

1.2. Purpose of Request: Service/Rental from vendor to provide Rental Chill Water System Capable of meeting the specifications outlined below.

1.3. Job Order/Key Op: 38DWR03506 A01

1.4. Location of work: Norfolk Naval Shipyard (NNSY), Portsmouth, VA 23709

1.5. Total of two (2) systems required to support the USS Vessel from 01/07/2027 to 1/6/2028 with two 6-month options January 7, 2028 – July 6, 2028 and July 7, 2028 – January 6, 2029.

2. General Specifications

2.1. Each system must be electrically powered, capable of starting and operating on a single 460/480V, 400-amp (maximum) circuit breaker. Male 500 mcm Camlock end connections are required.

2.2. Chiller Unit(s) must be capable of operating in an industrial environment where dust, dirt and sea air are present. The Chiller Unit(s) will be exposed to everyday weather. It is the contractor’s responsibility to provide any protective coverings for the units as necessary.

2.3. New or used equipment may be provided. NNSY reserves the right to inspect the proposed equipment prior to contract award.

3. Equipment Requirements

3.1. Only Fresh Water will be circulated through the cooling systems described below and shown in Figure (1).

3.2. Each system shall consist of one 60 (sixty) Ton (Minimum) Chiller.

3.3. Each Chiller must be air cooled.

3.4. At a minimum, each chiller system shall have a pumping system capable of pumping at least 180 GPM of flow at 100 feet of head pressure. Pumps do NOT have to be integral to the chiller units.

3.4.1. Pumping system can consist of more than one (1) pump if necessary to meet above flow requirements, but a single pump is preferred.

3.5. Each system must have supply and return manifolds with a quantity of three (3) 2-1/2” MNPT supply connections and a quantity of three (3) 2-1/2” MNPT return connections. All manifold connections shall have isolation globe valves installed.

3.6. Within each cooling loop there must be a reservoir capable of holding at least 250 gallons of cooling water or as required to support system design. Reservoirs are required to account for small leaks. Reservoirs must be transparent in order to visibly verify the water level within the tank. Tanks shall have a constant vent on top of the tanks or shall be open to the atmosphere to aid in bleeding air out of the chill water systems.

3.7. Each system shall include a bypass line in order to flow water when no services are connected to the contractor supplied supply and return manifolds. This bypass line shall include globe valves so the flow can be throttled as required to suit Ship’s demand and to keep the chiller units running under low flow / pressure conditions.

3.8. Desired output water temperature range is 45° F - 55° F for each system.

3.9. Systems must have necessary equipment to prevent freezing recirculating water with no cooling load at 0° F. An electronic heating rod/element shall be installed within the expansion tank to provide a heat load during freeze protection season. Freeze protection equipment shall be installed and operational no later than November 15th and may be removed or deactivated on or after 15th April. Training on how to utilize freeze protection method must be provided during set up/install.

3.10. Provided hoses and manifold shall have insulation installed around them to reduce temperature losses in the chill water and to reduce the amount of condensation on the outside of the hoses when installed shipboard.

3.11. CRITICAL SYSTEM SUPPORT: Systems must be capable of operating twenty-four (24) hours a day, seven (7) days a week.

3.12. Contractor is to provide all equipment from the return manifold to the supply manifold. Systems shall be complete units. If pumps or tanks are separate, vendor will provide and install (if requested) all piping/valves/fittings as required to couple pumps to the Chill Water Units. Vendor is to provide extra fittings and hoses to support installation. If the systems require assembly, the systems shall be assembled in such a way that they do not cause tripping hazards by minimizing the lengths of hoses between components. If lengths of hoses are longer than needed, it should be able to be coiled and put somewhere out of the way of normal foot traffic. Hoses shall be routed in a way that does not cause the hose to kink and reduce flowrate.

3.13. Chiller Units to be equipped with operational Inlet and Outlet Temperature Gauges.

3.14. Chiller Units to be equipped with operational Inlet and Outlet Pressure Gauges.

3.15. Systems are to include operational pressure gauges on the contractor provided supply and discharge manifolds.

3.16. If chiller systems each hold 55 gallons or more of fuel or oil or similar fluid, provide environmental catch tanks capable of holding at least 110% of the capacity of the fuel, oil and other fluids required to operate the rental units.

3.17. Evaporators must be capable of delivering a supply temperature of less than 45° F.

3.18. Condensers must be capable of operating in a wide ambient temperature range (0-125° F).

3.19. Units must be affixed with metal tags designating the supplying company, a POC responsible for repairs and maintenance, and a phone number for the POC who is responsible for repairs and maintenance.

3.20. Contractor to adhere the rigging requirements as outlined in Attachment A for contractor equipment at Norfolk Naval Shipyard. Contractor provided equipment to have padeyes for crane movement.

3.21. The gross weight of the units shall be clearly marked on the outside of each unit as outlined in Attachment A. If the unit is not a complete unit, the gross weight of each component shall be clearly marked on each component.

3.22. Unit must be free standing and have forklift slots or is capable of being moved with a forklift.

3.23. Contractor must provide instruction manual and training as requested by NNSY.

3.24. Unit to be equipped with Flow Indicating Device that takes quantitative measurements. Flow indicating Device shall be located in an area convenient to read so that flow rates through Chiller Assembly can be observed during use.

Figure (1) - Line Diagram of Proposed Systems Note 1: Freeze protection is not shown in Figure (1). A freeze protection method shall be included for the system in the event there is no cooling load on the system.

Note 2: Final system may consist of different quantities of Chillers and Pump(s) than shown in Figure (1) as long as the requirements above are met.

4. Period of Performance:

4.1. Total of two (2) Chiller Unit Assemblies to be in use from 01/07/2027 to 01/06/2028 with the option to extend rental of each unit for twelve (12) months; in two 6-month options January 7, 2028 – July 6, 2028 and July 7, 2028 – January 6, 2029. Rental extensions may be terminated based on need. This charge will be prorated.

4.2. The government reserves the right to return one or all units at any time prior to the expiration of the rental period. The contractor agrees to prorate costs for the time the units are in use by NNSY only. The government agrees to give the contractor twenty-four (24) hours’ notice for return of units prior to expiration of the rental period.

5. Contractor Requirements:

5.1. Equipment delivery, set up and removal is to be at no cost to the government. Units are to be delivered to Drydock 2 at Norfolk Naval Shipyard. Final placement is to be determined and specified by the Temporary Service Zone Manager (TSZM) at during delivery of the units.

5.1.1. If the unit requires assembly, the contractor shall assemble the unit at no cost to the government.

5.2. Provide all parts requiring repair or replacement under circumstances of normal equipment wear and tear at no additional charge.

5.2.1. If the use of a transformer to step up voltage/protect contractor supplied Chiller Unit(s) and/or components is desired it must be provided by the contractor at no additional cost.

5.3. Contractor is responsible for ensuring that all preventative maintenance is performed on equipment prior to delivery to the government as well as performing preventative maintenance as specified by the equipment’s manufacturer preventative maintenance schedule during the term of the rental period with the government. Contractor is responsible for all travel associated with preventative maintenance. Contractor is responsible for providing service technicians that are able to meet the badging and security requirements of Norfolk Naval Shipyard.

5.3.1. Contractor shall contact the COR about any planned maintenance with at least one (1) weeks’ notice.

5.4. Post contact information for service/repair of equipment directly on the rental equipment. Contact information must be packaged to withstand being located in an industrial environment.

5.5. The contractor shall dispatch a representative in response to a service request to perform any necessary repairs within four (4) hours of notification by NNSY at no additional charge, regardless of if the request is placed during normal business hours. The contractor shall dispatch a representative in response to a service request to replace any rental Chiller Unit or components within twenty-four (24) hours of notification by NNSY at no additional charge, regardless of if the request is placed during normal business hours. In the event the machine cannot be returned to service within 48 Hours of notification, a replacement shall be delivered at no extra charge to the government. Contractor is responsible for providing service technicians that are able to meet the badging and security requirements of Norfolk Naval Shipyard. NNSY Project Team has the authority to swap units if deemed necessary due to shipboard conditions.

5.6. Contractor personnel shall contact the Temporary Service Zone Manager (TSZM) for authorization prior to any work or maintenance on rental unit.

5.7. Contractor will not operate equipment without direct authorization from the Temporary Service Zone Manager (TSZM).

5.8. Contractor shall provide service technicians, upon request from the government, to assist with chiller operation and chill water system balancing at no additional charge. Contractor is responsible for all travel associated with providing assistance with chiller operation.

5.9. When the equipment is required to be removed to the contractor’s facility for repair or replacement, the contractor shall be responsible for loss or damage from the time it leaves the government site until it is returned to the government.

5.10. Provide start up training of equipment to the government. Contractor is responsible for all travel associated with providing startup training of equipment to the government.

5.11. Contractor shall provide technical information for all mechanical equipment provided to satisfy the requirements of the contract. This includes model/unit technical specifications, user manuals, fault code descriptions, etc. Copies of these documents shall be provided to the lead shop zone manager and to engineering (Code 269) upon completion of system set-up. Further copies in the future shall be provided, if needed, at no additional cost to the government.

5.12. Clean the chiller unit(s) prior to delivery to the following requirements:

5.13. “Per FAR Clause 52.217-8: The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extensions of performance hereunder shall not exceed 6 months.”

5.14. Government Responsibility:

5.15. Temporary Service Zone Manager (TSZM) and Technical POCs along with the Contracting Officers Representative (COR) will inspect equipment upon delivery to ensure equipment requirements are met.

5.16. Provide operators for the equipment.

5.17. Provide basic monitoring/visual checks and minor adjustments to provided equipment as required.

5.18. Equipment movements within Norfolk Naval Shipyard.

5.19. Lost items equipment damage beyond normal wear and tear that is caused by the Government.

6. Points of Contact:

6.1. Technical POC: TBD

6.2. Invoice Certifying POC: TBD

6.3. Temporary Service Zone Manage (TSZM): TBD

Requirements for Lifting of Equipment

1. The equipment shall be outfitted with suitable attachments for overhead lifting.

2. For multiple point lifts each lifting attachment shall be capable of supporting one half the gross weight of the equipment with a design factor of five to one based on ultimate strength. For single point lifts the lifting attachment shall be capable of supporting the gross weight of the equipment with a design factor of five to one based on ultimate strength.

3. For multiple point lifts, each lifting attachment shall be designed to accept a standard anchor shackle (Federal Specification RR-C-271D, type IVA) which is capable of supporting one half the gross weight of the equipment. For single point lifts, the lifting attachment shall be designed to accept a standard anchor shackle (Federal Specification RR-C-271D, type IVA) which is capable of supporting the gross weight of the equipment.

4. Design of the lifting attachments shall be such that the attachments and shackles are not side loaded more than 10° out of the plane. Lifting attachments shall be located such that the lifting slings do not contact the equipment, or alternatively a spreader beam certified to NAVFAC P-307 shall be provided. Whenever practical, the lifting attachments shall be located above the center of gravity, and such that the lifting slings do not contact the equipment housing.

5. Each lifting attachment shall be conspicuously marked in a contrasting color “Lift Here.” Letters shall have a minimum height of 1”.

6. The equipment shall be marked in a prominent location with the gross weight. Sand hoppers, tubs, or other containers that may contain material shall be marked with the empty and full weight (or alternatively the empty weight and working load limit). Marking shall be upper case letters of a contrasting color, with a minimum height of 1”. Marking shall include the units (i.e. “pounds”, “long tons”, etc.).

7. The equipment shall be provided with a lifting sketch / rigging diagram that meets the requirements as outlined below:

· The lifting sketch shall detail any specific requirements and / or configurations that must be met prior to lifting (i.e. “engage swing lock”, “Tilt mast back fully”, “Rotate lifting basket over side”, “Utilize 10’ minimum length slings”, “Spreader beam required”, etc.).

· The lifting sketch shall include the location of the center of gravity of the equipment (full fuel, hydraulic tanks, etc.), equipment model/manufacturer, and gross weight

8 A copy of the lifting sketch shall be permanently posted on the equipment, and a copy of all lifting sketches shall be forwarded to Code 714 (396-3345, 3346) for approval. If specialized handling gear other than shackles, standard slings, or chainfalls (i.e. spreader beams, special lift rigs, etc.) is required, the contractor shall furnish it. This handling gear shall be provided verified in accordance with NAVFAC P-307, with written documentation of proof testing.

Rigging Sketch Requirements:

1. Rigging sketches, at a minimum, shall identify the following:

1.1. The weight of the load.

1.2. The location of the center of gravity.

1.3. The minimum crane capacity.

1.4. The minimum capacity / length of slings.

1.5. The minimum capacity of other standard rigging gear.

1.6. The attachment (lifting) points for the load.

1.7. Limitations on allowable orientations for any parts making up the lifting assembly.

1.8. For single leg vertical lifts using twisted rope (wire or synthetic), two parallel ropes each capable of supporting the entire load alone shall be required unless a method is used to prevent unlaying the rope.

1.9. A minimum D/d ratio of one (1) shall be required where wire rope slings pass over any object, or in the eyes of wire rope slings. A minimum D/d ratio of two (2) shall be required where synthetic rope slings pass over any object, or in the eyes of synthetic rope slings.

1.9.1. “D” represents the diameter of the object the sling passes over.

1.9.2. “d” represents the diameter of the sling.

1.9.3. Table 14-2 of NAVFAC P-307 lists efficiency factors at various D/d ratios.

1.10. Components in each handling assembly shall be sized based on the worst case distribution of loads.

1.10.1. When making a two, three or four point lift, the handling gear shall be sized so that two legs can support the load without exceeding the safe working load (SWL) at the lift angle expected, unless an equalizing method is used.

1.11. When non-standard gear is required (i.e. round stock lifting bars), written instructions shall be provided that ensure:

1.11.1. The proper material is being used.

1.11.2. The item is certified IAW NAVFAC P-307.

1.11.3. Any special requirements or dimensions are followed to ensure that engineering assumptions are met (i.e. eccentricity of the bearing points).

Safety Requirements:

"Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements OSHE OSHECM Chapter Hazardous Energy Control (HEC) requirements or safety requirements for site specific location of the contract.

a. Contractors and Non-GOVERNMENT Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (GOVERNMENT) cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under GOVERNMENT contract. All HEC work to be performed by Contractors and NNGAs requires that GOVERNMENT Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the GOVERNMENT TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant GOVERNMENT LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant GOVERNMENT LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

b. Contractors and NNGAs may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to GOVERNMENT’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

c. Names and contact information for GOVERNMENT LOTCs and/or the Building Monitor will be provided by GOVERNMENT TPOC and/or Contracting Officer Representative set forth elsewhere in this award document.

1. DBIDS

Identification Badges and Installation Access.

• Any new contractor, vendor or supplier requesting base access AFTER 31 May 2017 will be required to obtain a DBIDS credential. NCACS credentials will no longer be issued.

• Only DBIDS credentials will be issued to ALL contractors, vendors and suppliers seeking base access AFTER 14 August 2017.

Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

• Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

• The VCC will pull up your information in the computer, ensuring all information is current and correct.

• Once your information is validated, a temporary DBIDS credential is provided.

• Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 90 days).

• For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

• The representative will enter base access authorization and then you may proceed to work.

If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

• Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

• Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

• Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

• Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, fingerprints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

• You may now proceed to work.

FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR LOCAL BASE VISITOR CONTROL CENTER. INFORMATION IS ALSO PROVIDED AT: www.cnic.navy.mil/om/dbids.html

1.2. One-Day Passes. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

ECMRA

ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA) - The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

PORTABLE ELECTRONIC DEVICES (PEDs) In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electronic Devices (PEDs) while in or on Department of Navy Submarine spaces are prohibited. A portable electronic device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

APPENDIX “A”

Interface Requirements For Rental Equipment Hook-up To NNSY Temporary Service

NOTE: All Rental Equipment received by NNSY must be supplied with proper interface connectors shown below to allow hook-up by NNSY Shop 99. There may be specific equipment that will require NNSY Shop 99 evaluation to determine proper cabling and connectors.

110-120 VAC Service: Material Manufactured by Duraline 20 Amp or less- 3 foot tail of 12/3 cable w/3MT20 crowsfoot plug Over 20 Amp and up to 50 Amp : 3 foot tail of 6/3 cable w/3MT50 crowsfoot plug

440 VAC Service: Material Manufactured by Duraline 20 Amp or less- 3 foot tail of 12/4 cable w/ 4MT20 crowsfoot plug Over 20 Amp and up to 50 Amp- 3 foot tail of 6/4 cable w/ 4MT50 crowsfoot plug Above can also be used on 220VAC Any service over 50 Amp requires box cable

440 VAC 50-100 Amp Service: Material manufactured by Crouse Hinds 50- 100 Amps 3-5 foot length of 2/4 cable w/male camlock twist connectors:

Part Numbers:

Brass -A200036-2 Black Sleeve- A200706-7 White Sleeve- A200706-12 Red Sleeve-A200706-9

Over 100 and up to 225 Amps: 3- 5 foot length of 3 conductor 3/0 cable with camlock connectors:

Part Numbers:

Brass - A200038-2 Black Sleeve- A2000706-13 White Sleeve-A2000706-18 Red Sleeve- A2000706-15

Over 225 and up to 400 Amps: 5-15 length of 500 MCM cable w/camlock connectors:

Part Numbers:

Brass- A20028-2 Black Sleeve-A200056- White Sleeve-A200056-6 Red Sleeve- A200056-3

******* End of Combined Synopsis/Solicitation ********

Last revised:10/1/2026 image1.png