N4215822RS007 IPE Draft Solicitation.docx

N4215822RS007

Section B - Supplies or Services and Prices

IPE MAINTENANCE PROGRAM MANAGEMENT

FFP

ADMINISTRATION OF IPE MAINTENANCE PROGRAM IAW THE SOW FOUND HEREIN.THIS CLIN WILL INCLUDE THE ADMINISTRATION OF ALL SERVICES DESCRIBED IN SECTION 6 OF THE PWS ALONG WITH THE TRAINING ELEMENTS FOUND IN SECTION 12 FOB: Destination

PURCHASE REQUEST NUMBER: N4215822RCD0001

PSC CD: J036

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RECURRING PREVENTIVE MAINTENANCE

RECURRING PREVENTIVE MAINTENANCE IAW SECTIONS 9, 10, 13 OF THE PWS CONTAINED HEREIN. THIS CLIN SHALL BE USED FOR PREVENTIVE MAINTENANCE RELATED SERVICES TO INCLUDE ANY CONSUMABLES, PARTS OR MATERIALS REQUIRED TO COMPLETE THESE SERVICES.

FOB: Destination

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CORRECTIVE MAINTENANCE SERVICES

CORRECTIVE SERVICES IAW SECITON 11 and 13 OF THE PWS FOUND HEREIN.THIS CLIN WILL INCLUDE OPEN AND IINSPECTION, CONDITION FOUND REPORTS (CFRs), REPAIRS, AND CONSUMABLES, PARTS, OR MATERIAL REQUIRED TO MAKE REPAIRS.

FOB: Destination

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DATA

CONTRACT DATA REQUIREMENTS LIST (CDRL ) A0001 - A0009 AS SPECIFIED IN THE PWS.

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FFP

ADMINISTRATION OF IPE MAINTENANCE PROGRAM IAW THE SOW FOUND HEREIN.THIS CLIN WILL INCLUDE THE ADMINISTRATION OF ALL SERVICES DESCRIBED IN SECTION 6 OF THE PWS ALONG WITH THE TRAINING ELEMENTS FOUND IN SECTION 12 FOB: Destination

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FFP

RECURRING PREVENTIVE MAINTENANCE IAW SECTIONS 9, 10, 13 OF THE PWS CONTAINED HEREIN. THIS CLIN SHALL BE USED FOR PREVENTIVE MAINTENANCE RELATED SERVICES TO INCLUDE ANY CONSUMABLES, PARTS OR MATERIALS REQUIRED TO COMPLETE THESE SERVICES.

FOB: Destination

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FFP

CORRECTIVE SERVICES IAW SECITON 11 and 13 OF THE PWS FOUND HEREIN.THIS CLIN WILL INCLUDE OPEN AND IINSPECTION, CONDITION FOUND REPORTS (CFRs), REPAIRS, AND CONSUMABLES, PARTS, OR MATERIAL REQUIRED TO MAKE REPAIRS.

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FFP

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FFP

ADMINISTRATION OF IPE MAINTENANCE PROGRAM IAW THE SOW FOUND HEREIN.THIS CLIN WILL INCLUDE THE ADMINISTRATION OF ALL SERVICES DESCRIBED IN SECTION 6 OF THE PWS ALONG WITH THE TRAINING ELEMENTS FOUND IN SECTION 12 FOB: Destination

NET AMT

FFP

RECURRING PREVENTIVE MAINTENANCE IAW SECTIONS 9, 10, 13 OF THE PWS CONTAINED HEREIN. THIS CLIN SHALL BE USED FOR PREVENTIVE MAINTENANCE RELATED SERVICES TO INCLUDE ANY CONSUMABLES, PARTS OR MATERIALS REQUIRED TO COMPLETE THESE SERVICES.

FOB: Destination

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FFP

CORRECTIVE SERVICES IAW SECITON 11 and 13 OF THE PWS FOUND HEREIN.THIS CLIN WILL INCLUDE OPEN AND IINSPECTION, CONDITION FOUND REPORTS (CFRs), REPAIRS, AND CONSUMABLES, PARTS, OR MATERIAL REQUIRED TO MAKE REPAIRS.

NET AMT

FFP

NET AMT

FFP

ADMINISTRATION OF IPE MAINTENANCE PROGRAM IAW THE SOW FOUND HEREIN.THIS CLIN WILL INCLUDE THE ADMINISTRATION OF ALL SERVICES DESCRIBED IN SECTION 6 OF THE PWS ALONG WITH THE TRAINING ELEMENTS FOUND IN SECTION 12 FOB: Destination

NET AMT

FFP

RECURRING PREVENTIVE MAINTENANCE IAW SECTIONS 9, 10, 13 OF THE PWS CONTAINED HEREIN. THIS CLIN SHALL BE USED FOR PREVENTIVE MAINTENANCE RELATED SERVICES TO INCLUDE ANY CONSUMABLES, PARTS OR MATERIALS REQUIRED TO COMPLETE THESE SERVICES.

FOB: Destination

NET AMT

FFP

CORRECTIVE SERVICES IAW SECITON 11 and 13 OF THE PWS FOUND HEREIN.THIS CLIN WILL INCLUDE OPEN AND IINSPECTION, CONDITION FOUND REPORTS (CFRs), REPAIRS, AND CONSUMABLES, PARTS, OR MATERIAL REQUIRED TO MAKE REPAIRS.

NET AMT

FFP

NET AMT

FFP

ADMINISTRATION OF IPE MAINTENANCE PROGRAM IAW THE SOW FOUND HEREIN.THIS CLIN WILL INCLUDE THE ADMINISTRATION OF ALL SERVICES DESCRIBED IN SECTION 6 OF THE PWS ALONG WITH THE TRAINING ELEMENTS FOUND IN SECTION 12 FOB: Destination

NET AMT

FFP

RECURRING PREVENTIVE MAINTENANCE IAW SECTIONS 9, 10, 13 OF THE PWS CONTAINED HEREIN. THIS CLIN SHALL BE USED FOR PREVENTIVE MAINTENANCE RELATED SERVICES TO INCLUDE ANY CONSUMABLES, PARTS OR MATERIALS REQUIRED TO COMPLETE THESE SERVICES.

FOB: Destination

NET AMT

FFP

CORRECTIVE SERVICES IAW SECITON 11 and 13 OF THE PWS FOUND HEREIN.THIS CLIN WILL INCLUDE OPEN AND IINSPECTION, CONDITION FOUND REPORTS (CFRs), REPAIRS, AND CONSUMABLES, PARTS, OR MATERIAL REQUIRED TO MAKE REPAIRS.

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FFP

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PERFORMANCE OF WORK STATEMENT

1. INTRODUCTION

Norfolk Naval Shipyard (NNSY) currently requires a Firm Fixed Price (FFP) Single Award IDIQ Contract to establish and manage an Industrial Plant Equipment (IPE) maintenance program.

2. SCOPE/ OBJECTIVE

The objective of this contract is to establish and manage a maintenance program for NNSY that includes the planning and scheduling of all preventive maintenance, corrective maintenance, and calibration analysis for up to 600 pieces of industrial machinery located within the Controlled Industrial Area (CIA).

3. PLACE OF PERFORMANCE

All services shall be accomplished inside buildings located within the CIA at NNSY, Portsmouth, VA 23709). All buildings are less than one mile apart and shall include but not be limited to the following:

3.1. Bldg. 163

3.2. Bldg. 171

3.3. Bldg. 172

3.4. Bldg. 202

3.5. Bldg. 234

3.6. Bldg. 369

3.7. Bldg. 510

3.8. Bldg. 1499

3.9. Bldg. 1505

3.10 . Bldg. 1512

4. PERIOD OF PERFORMANCE

The Period of Performance shall be one (1) Base Year of 12 months and four (4) 12-month option years.

5. COVERED EQUIPMENT LIST

The contractor shall refer to all Industrial Plant Equipment (IPE) covered under this contract by manufacturer’s name, model, serial numbers and locations as designated in Appendix A to this Performance Work Statement. During the term of this contract, the government may remove or replace obsolete or unrepairable equipment or add additional IPE (of similar type and manufacturer) not to exceed 600 pieces. The inventory list will be updated to address any added or replaced equipment and will be provided to the contractor via contract modification. Pricing adjustments, if any, will be addressed at time of modification to ensure all equipment to be serviced has full coverage under the contract. Contractor maintained equipment shall include equipment from the following Federal Supply Class (FSC):

5.1. FSC 3405 – Saws and Filing Machines

5.2. FSC 3408 – Machining Centers & Way Type Machines

5.3. FSC 3410 – Electric and Ultrasonic Erosion Machines

5.4. FSC 3413 – Drilling and Tapping Machines

5.5. FSC 3414 – Gear Cutting and Finishing Machines

5.6. FSC 3415 – Grinding Machines

5.7. FSC 3416 – Lathes

5.8. FSC 3417 – Milling Machines

5.9. FSC 3424 – Metal Heat Treating and Non-Thermal Treating Equipment

5.10. FSC 3433 – Gas Welding, Heat Cutting, and Metalizing Equipment

5.11. FSC 3441 – Bending and Forming Machines

5.12. FSC 3443 – Mechanical Presses, Power Driven Machine

5.13. FSC 3444 – Manual Presses

5.14. FSC 3445 – Punching and Shearing Machines

5.15. FSC 3446 – Forging Machinery and Hammer

5.16. FSC 3210 – Sawmill and Planing Mill Machines

5.17. FSC 3220 – Woodworking Machines

5.18. FSC 4410 – Industrial Boilers

The contractor shall deem all equipment identified as Tier 1 on Appendix A as critical assets, deemed mission essential, and top priority, unless advised differently by TPOC and/or COR.

The contractor shall accomplish all inspections and repairs on Boilers and Pressure Vessels in accordance with ASME Boiler and Pressure Vessel Code (BPVC) Sections, I, IV, VIII, X, and/or XII.

6. DESCRIPTION OF SERVICES

The contractor shall be responsible for the planning and scheduling of all preventive maintenance, corrective maintenance and calibration analysis of all identified pieces of equipment listed in Appendix A. The contractor shall coordinate all maintenance and calibration services and ensure completion by trained personnel in accordance with (IAW) industry standards and Original Equipment Manufacturer (OEM) requirements. Coordination will include providing transportation, equipment, parts, tools, materials, supervision, data entry, training and all other items and services necessary to maintain up to 600 pieces of IPE identified in Appendix A of this PWS. The contractor shall be responsible for the operational status of all equipment and mitigation of problems in a method that minimizes machine down time. The contractor shall ensure all residue generated during services is removed and the work site is cleaned at the completion of each task.

The contractor shall schedule the performance of work between the hours of 7:20 a.m. and 3:50 p.m., Monday through Friday, excluding federal holidays. Alternate work schedules (nights and/or weekends) may be an option to support NNSY’s production schedule.

6.1. Kick-Off Meeting: The contractor shall host a joint Government/Contractor kickoff meeting within 30 days after contract award. The meeting will be held at NNSY Building M-32, 3rd floor conference room, with teleconferencing capability available. The meeting attendees shall include government and contractor personnel and accomplish team introduction, and discussion of contractual terms and conditions. The contractor shall document and provide meeting minutes for Government review and approval within 10 calendar days from the completion of the meeting (CDRL A001).

6.2. On-Site Contractor Requirements:

6.2.1. On-Site Project Management: Contractor shall provide on-site project management that will be responsible for the following (minimum):

6.2.1.1. The contractor shall communicate daily with NNSY maintenance work center to ensure all deliverables are electronically captured.

6.2.1.2. The contractor shall file and organize electronic service reports in the approved format to be referenced in the future (CDRL A002).

6.2.1.3. The contractor shall coordinate with any necessary outside service providers to receive parts / materials for contract service work. The contractor shall coordinate with NNSY maintenance work center or technical point of contact (TPOC) to facilitate receipt of parts and material.

6.2.1.4. The contractor shall coordinate with the production shops, TPOC, NNSY Maintenance Work Center, Contracting Officer Representative (COR) and subcontractors (if any) to schedule IPE downtime for services.

6.2.1.5. The contractor shall coordinate with NNSY personnel to ensure access into the CIA is cleared for technicians prior to performing services within the CIA, including electronic diagnostic equipment.

6.2.1.6. The contractor shall coordinate with NNSY personnel IAW section 21.5 of this PWS to ensure electronic equipment including laptops, tablets, etc. is approved by NNSY IT department prior to entrance into the CIA.

6.2.2. On-site Mechanical and Electric Subject Matter Expert(s) (SME): Contractor shall provide on-site SME(s) with knowledge and responsibilities in the following areas:

6.2.2.1. SME(s) shall have expertise as follows:

6.2.2.1.1. Programmable Logic Controls (PLC)

6.2.2.1.2. Computer Numerical Controls (CNC)

6.2.2.1.3. Electronic Controls

6.2.2.1.4. Hydraulic Controls

6.2.2.1.5. Pneumatic Controls

6.2.2.1.6. Reading and interpreting mechanical drawings and schematics

6.2.2.1.7. Servicing and maintaining equipment including motors, hydraulic systems, transmission systems, and production-related equipment

6.2.2.1.8. Inspecting and assessing the functionality of production machines

6.2.2.1.9. Troubleshooting mechanical, electrical, and electronic breakdowns

6.2.2.1.10. Adjusting mechanical parts using hand and machine tools

6.2.2.1.11. Conducting routine maintenance and safety checks

6.2.2.1.12. Mechanical and electrical systems maintenance

6.2.2.1.13. Parametric and industrial control systems

6.2.2.2. SME(s) shall be responsible for on-site daily technical support for all IPE listed in Appendix A. Responsibilities shall include but are not limited to the following:

6.2.2.2.1. SME shall be responsible for providing technical oversight for NNSY personnel to trouble shoot and repair IPE

6.2.2.2.2. SME shall provide on-the-job training to NNSY maintenance personnel when conducting trouble shooting and corrective maintenance on IPE

6.2.2.2.3. SME shall be responsible for tracking his/her man hours per job when providing technical oversight / on-the-job training to NNSY maintenance personnel.

6.2.2.3. SME shall file and organize electronic service reports in accordance with CDRL A002.

7. CONDITION ASSESSMENT

7.1. The contractor shall schedule and perform annual performance maintenance checks and services with the applicable service providers for all IPE listed in Appendix A IAW OEM procedures and standards to assure continued uptime and machine reliability. Performance of contracted work (PM checks) shall start within 60 days after contract award. PM checks on IPE listed in Appendix A shall be conducted annually at a minimum, or as requested by the Contracting Officer Representative (COR). The contractor shall coordinate with the COR at least 14 working days prior to scheduled maintenance checks to ensure base passes have been established for technicians. The contractor shall accomplish comprehensive checks on all machines by trained technicians. The contractor shall ensure annual checks are performed IAW with OEM procedures and standards, to include a minimum of the following checks and services if applicable to equipment.

7.1.1. Way Lube Systems

7.1.2. Pneumatic Systems

7.1.3. Coolant System

7.1.4. Mechanical Systems

7.1.5. Electrical Systems

7.1.6. Gib Adjustment

7.1.7. Ball Bar Calibration

7.1.8. Machine Alignment

7.1.9. Combustion tune-up (applicable to boilers, ovens, furnaces, etc.)

7.1.10. Operational Checks

7.1.11. Safety Device inspection

7.1.12. Repeatability

7.1.13. Excessive Backlash

8. TECHNICAL INFORMATION

8.1. The contractor shall obtain technical documentation required for preventative and corrective maintenance that is not in possession of NNSY. Such technical documentation shall become the property of NNSY.

8.2. Technical information (drawings, manuals, etc.) currently possessed by NNSY needed for maintenance may be used upon request. Contractor shall replace lost technical information owned by NNSY throughout their possession.

8.3. The contractor shall list technical information/ documentation used in executing maintenance under references on reports (see section 17 of this PWS).

9. PREVENTATIVE MAINTENANCE (PM)

9.1. The contractor shall be responsible for planning, scheduling, and ensuring performance of all PM services required to maintain all equipment identified in Appendix A in the fully operational condition as prescribed by the OEM guidelines.

9.2. The contractor shall schedule and ensure the performance of annual Preventative Maintenance Inspections (PMI). The initial PMI shall be conducted within 60 days after contract award. The contractor shall coordinate with the COR/TPOC at least 14 working days prior to the PMI scheduled date.

9.3. Each PMI shall include visual and operational checks of all components, lubrication, inspection, adjustment, repair, replacement of electrical components/controls, and cleaning of interior spaces. Contractor shall ensure testing is conducted of IPE for proper operation IAW the OEM procedures. Contractor shall ensure all parts necessary to replace defective parts and materials are provided and ensure IPE functions in proper operating condition. All parts used in the repair of equipment must be OEM components or equivalent. Parts are not required to be replaced only for aesthetic purposes.

9.4. The Contractor shall perform Comprehensive Calibration Analysis and Maintenance where needed to keep the machine(s) IAW OEM specifications.

9.5. Contractor shall ensure all equipment is maintained by trained technicians IAW the manufacturer’s specification. Calibration services shall be performed during annual preventative maintenance IAW industry standards, which shall include a complete visual and operation check of all components. The contractor shall ensure certification of system output which entails inspection and services IAW OEM specifications is completed.

9.6. The contractor shall provide to the COR in writing recommended modifications, changes or additions to the PM tasks or schedule. The contractor shall identify the proposed changes and justification demonstrating the benefit to NNSY (CDRL A004). The COR will review the recommended modifications, changes or additions to the PM tasks or schedule and will provide the approval or the necessary feedback to the contractor based on the information that was provided in the report within thirty (30) days.

9.7. Once the PM is complete, the contractor shall immediately notify the COR and provide in writing all deficiencies identified during the performance of the PM event IAW CDRL A003. The contractor shall submit a work performed summary consisting of PM performed and description of operational issues identified, replacement parts and services recommended IAW CDRL A003.

9.8. The contractor shall ensure placement of a sticker on each machine that indicates the annual PM has been complete. The sticker shall have the following features:

9.8.1. Shall include the date that the PM was completed

9.8.2. The sticker shall be a different color for each option year

9.8.3. The sticker shall not be colored yellow or magenta

9.8.4. Size shall be within the range 1” × 1” – 2” × 2”

9.8.5. Shall be designed to be resistance from coolants / oils.

10. CERTIFICATION AND CALIBRATION

The contractor shall schedule and ensure performance of calibration analysis inspections. The initial analysis inspection shall be conducted within 60 days after contract award. The contractor shall coordinate with the COR/TPOC at least 14 working days prior to the scheduled performance of each analysis inspection. All calibration analysis inspections shall be performed IAW OEM specifications and ISO 230-1: 2012.

11. CORRECTIVE MAINTENANCE (CM)

11.1. The contractor shall plan, schedule, and ensure the performance of corrective maintenance and repair, for any piece of equipment listed in Appendix A, upon notification from NNSY maintenance work center that the equipment is inoperative. Corrective Maintenance Contracted Line Item Numbers (CLIN) are priced at the task order level to allow flexibility for repairs to be conducted as needed. Contractor shall ensure the performance of and billing of Corrective maintenance. Upon receiving notification from the COR or TPOC that corrective maintenance is necessary, the contractor shall provide the COR with a repair estimate. Written notice to proceed from the contracting officer (KO) is required and will be provided with in five (5) business days.

11.2. The contractor shall conduct corrective maintenance IAW OEM specification. The contractor shall ensure performance of the initial testing, disassembly, cleaning, alignment, troubleshooting and efforts required for the determination of the equipment failure.

11.3. Corrective Maintenance – Tier One

Level One corrective maintenance is considered urgent. The contractor shall coordinate on-site response no later than two (02) business days after notification from the COR. Downtime will begin when the COR contacts the contractor’s representative via answering services or e-mail during business hours. The contractor shall establish a service call ticket to include date and time that the service call was received with the name and contact information of the requestor. The contractor shall submit an inspection report IAW CDRL A006. The contractor shall also submit a Firm-Fixed Price quote IAW CDRL A006 to include the contractor’s best turnaround for repair to the COR. All tier 1 equipment on Appendix A shall be considered critical assets, deemed mission essential, and considered urgent unless advised differently by TPOC and/or COR.

11.4. Corrective Maintenance – Tier Two

Level Two corrective maintenance is considered non-urgent. The contractor shall coordinate on-site response no later than four (04) business days after notification from the COR. Downtime will begin when the COR contacts the contractor’s representative via answering services or e-mail during business hours. The contractor shall establish a service call ticket to include date and time that the service call was received with the name and contact information of the requestor. The contractor shall submit an inspection report IAW CDRL A006. The contractor shall also submit a Firm-Fixed Price quote IAW CDRL A006 to include the contractor’s best turnaround for repair to the COR. Tier 2 equipment on Appendix A is normally non-urgent, however tier 2 equipment maybe considered mission essential and deem urgent by the TPOC and/or COR based on mission necessity.

11.5. All corrective maintenance and repairs shall carry the standard commercial warranty from the time of repair. Once corrective maintenance is complete the equipment shall be fully operational and serviceable after completion of each service call. Prior to leaving the area, the contractor shall coordinate demonstration to the COR, TPOC, or designated alternative that the equipment is operational. After maintenance and repairs have been completed, the COR, TPOC, or designated alternate will certify that the equipment performs to OEM standards and sign the service call ticket. Any disputes regarding satisfactory performance will be immediately referred to the Contracting Officer (KO).

11.6. The contractor shall notify the COR if the repair of a machine will exceed the replacement cost of the same or comparable machine. The contractor shall not be expected to perform the repair in the event that repair costs exceed the cost of replacement.

12. TRAINING/ TECHNICAL OVERSIGHT

12.1. The contractor shall be responsible for coordinating performance of all required maintenance training to NNSY personnel.

12.2. Maintenance Training (excluding Intellectual Property) shall be conducted as “on-the-job training” and shall include all required preventative and corrective maintenance actions to properly maintain the equipment per OEM recommendations. Training shall include a review of all PMs, schematics and troubleshooting procedures and techniques associated with corrective maintenance. Maintenance training shall include both mechanical and electrical/electronic maintenance for maintenance department personnel at NNSY.

12.3. Preventive Maintenance Training shall be given twice a year (minimum) on each type of equipment listed in Appendix A.

12.4. Corrective Maintenance Training shall be given at the shipyard’s discretion whenever corrective maintenance is conducted on any piece of equipment listed in Appendix A.

12.5. During Maintenance Training NNSY personnel will shadow the contractor and whenever practicable be hands on with any preventive and corrective maintenance with the contractor providing technical oversight.

13. CONSUMABLES, REPLACEMENT PARTS AND MATERIALS

Consumables, replacement parts and materials are priced at the task order level under the recurring preventive maintenance or reactive services CLINS accordingly to allow the flexibility for maintenance consumables to be acquired. Ensuring consumables, replacement parts and materials are procured is the responsibility of the contractor. The contractor shall provide the COR with a consumables, parts, and/or materials estimate(s) prior to their acquisition. Written notice to proceed from the KO is required and will be provided within five (5) business days.

13.1 CONSUMABLES

13.1.1 The contractor shall ensure maintenance consumables for all relevant equipment is provided on an as-needed basis and as part of corrective and preventive maintenance. Maintenance consumables shall be provided within 10 days of the contractor receiving the request. Maintenance consumables include, but are not limited to, deionized water, filters, gear & spindle oil, way lube, grease, tooling, 3D printer build plates, and 3D printer cartridges. The TPOC is responsible for determining equipment and material that qualifies as a maintenance consumable. The contractor shall provide containers to store maintenance consumables, such as 5-gallon buckets and 55-gallon drums. The contractor is not responsible for disposal of waste consumables. NNSY has a local process for disposal of consumables which is completed IAW NAVSHIPYDORNST P5090.2 Ch.II-51, Section 4, Paragraph 4.3.1.

13.2 REPLACEMENT PARTS AND MATERIALS

13.2.1 The contractor shall ensure the use OEM parts or when unavailable and with written notice, parts of equal quality may be used in making repairs.

13.2.2 Replacement of Spare Parts: The contractor shall coordinate the provision of all materials needed to accomplish maintenance and repairs on all machines in support of scheduled annual maintenance.

13.2.3 Disposal of Replaced Parts: Non-consumable parts that have been removed from the equipment and replaced are the property of the Government. The contractor shall ensure disposal of non-consumable parts removed from the equipment after receiving approval for disposal from the COR. The contractor shall ensure disposal of consumable parts, such as gaskets and filters, IAW applicable Municipal, State, and Federal Regulations.

13.2.4 Storage or replacement parts/ consumables: The contractor shall provide an offsite warehouse facility local to NNSY for receiving and staging parts, consumables, and mobilizing maintenance and repair services.

14 EXCLUSIONS

Maintenance Service under this contract shall not include electrical work or utility changes external to the equipment disconnect switch.

15 WARRANTY OF PARTS

All maintenance and repairs shall carry the standard commercial warranty from the time of repair. All parts shall be warranted against any defects in material and workmanship for 12 months after the date of installation.

16 REPORTS

At the end of each maintenance or repair visit, the contractor shall provide the COR with a written report detailing services rendered. Report shall be available in electronic forms (PDF) and contain the following.

16.1 PM Reports: The contractor shall complete and submit a preventive maintenance and comprehensive diagnostic report for all of the equipment listed in Appendix A (CDRL A003). The PM report shall be submitted within 30 days after PM completion and the comprehensive diagnostic report shall be required within 30 days of the completion of the condition assessment. The contractor shall immediately notify the COR verbally and provide in writing within 10 calendar days of the event, all deficiencies identified during the performance of a PM event. The contractor shall submit a work performed summary consisting of PM performed and description of operational issues identified, replacement parts and services recommended.

16.2 Certification and Calibration (C&C) Report: The contractor shall submit a comprehensive detailed Certification and Calibration report (CDRL A005) to the COR for all of the equipment listed in Appendix A within 30 calendar days after each PM service and yearly thereafter.

16.3 CM Repair Report: The contractor shall submit a comprehensive, detailed Corrective Maintenance Repair report (CDRL A006) within 10 calendar days after each event for all unscheduled minor and major adjustments, repairs, emergency repairs, non-emergency repairs and repair resolution services conducted on any equipment listed in Appendix A. Unscheduled repair reports shall include a description of repairs completed, cost breakdowns of parts and labor, and all applicable information regarding tests, calibrations and/or measurements taken to verify repair and operation of the machine.

16.4 The contractor shall maintain electronic records of all PM, C&C, and CM Reports to be referenced in the future. The contractor shall provide all reports to NNSY upon request.

17 QUALITY ASSURANCE (QA)

The Government shall evaluate the contractor’s performance under this contract IAW “Appendix B” Quality Assurance Surveillance Plan (QASP). This QASP is primarily focused on what the Government must do to ensure that the contractor has performed IAW performance standards. The QASP defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

17.1 Quality Management System (QMS): The Contractor shall establish and maintain a complete Quality Management System (QMS) program IAW provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The QMS program shall address:

17.1.1 Accurate documentation of work processes, procedures, and output measures.

17.1.2 A systematic procedure for assessing compliance with OEM specifications.

17.1.3 Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

17.1.4 Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

17.2 Quality Management (QM) Plan: The Contractor shall develop and submit a QM Plan (CDRL A007) per the QASP within 60 calendar days after award and within 7 calendar days of any changes. The QM Plan shall describe the QMS methodology and approaches used under this contract. Any changes are made during the period of performance must be submitted to the COR. The COR will forward the revised QM Plan to the KO for acceptance. The Contractor’s QM Plan shall include, at a minimum, the following:

17.2.1 Policy and objectives of the QMS

17.2.2 Quality organization

17.2.2.1 List of personnel

17.2.2.2 Responsibilities & lines of authority

17.2.2.3 Training and qualifications

17.2.3 Approach to assuring quality of services provided and conformance with OEM specifications

17.2.4 Methods and procedures for effective planning, operation and control of processes and performance of work

17.2.5 Procedures for inspection and surveillance of services

17.2.5.1 Scheduling and performance of inspection and surveillance

17.2.5.2 Measurement, data collection and analysis

17.2.5.3 Corrective action, preventive action, and continuous improvement

17.2.5.4 Oversight of subcontracted work

17.2.6 Documentation and records management

17.2.7 Communication with Government (customers)

17.3 Quality Inspection and Surveillance:

17.3.1 The Contractor shall establish and maintain an inspection and surveillance system IAW FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to contract requirements. The Contractor shall document and maintain the following:

17.3.1.1 All scheduled and performed inspections and surveillances

17.3.1.2 Inspection and surveillance results

17.3.1.3 Dates and details of corrective and preventive actions.

17.3.2 The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. This file shall be turned over to the KO within five calendar days of contract termination.

17.4 Quality Inspection and Surveillance Report:

17.4.1 The Contractor shall submit a monthly copy of the Contractor Quality Inspection and Surveillance Report (CDRL A008) per the QASP. This report shall include a summary of the following during the previous month:

17.4.1.1 Results of the quality inspection

17.4.1.2 Surveillance events performed

17.4.1.3 Assessment-driven corrective actions

17.4.1.4 Process adjustments

17.4.2 The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

17.5 Quality Assurance Provisions:

17.5.1 Equipment shall be operational and serviceable after completion of each service call. Prior to leaving the area, the contractor shall demonstrate to the COR, TPOC, or designated alternate that the equipment is operational and shall provide a Certificate of Completion (COC) (CDRL A009) attesting that the work completed meets all technical requirements. The COR, TPOC, or designated alternate will certify that the equipment performs to OEM standards and sign the service call ticket.

17.5.2 All documentation, i.e. reports, certifications, schedules, operation manuals, maintenance manuals, programming manuals, drawings, vendor literature, laminated note cards, metal name and service plates, service bulletins, upgrade bulletins, and all associated charts/graphs, shall be written in the English language and grammatically correct.

17.5.3 Disputes: Any disputes between the maintenance technician and the COR, TPOC, or designated alternate regarding satisfactory performance will be immediately referred to the Contracting Officer (KO).

17.5.4 Repair vs Replacement: The contractor shall notify the COR if repair of a machine will exceed the replacement cost of the same or comparable machine. The contractor shall not be expected to coordinate a repair if repair costs exceed the cost of replacement.

18 SHIPYARD RESPONSIBILITIES

The shipyard will be responsible for the following:

18.1 All Lifting and Handling work involving the use of a crane, forklift, etc.

18.2 Disposal of oil waste and hazardous material.

18.3 Ensure all service personnel have access to NNSY CIA.

18.4 Provide environmental monitoring.

18.5 Provide access to place of performance.

18.6 Provide appropriate work area, e.g. desk or place to put a desk or lay down areas/real-estate for conex box supplied by the contractor etc.

19 SAFETY / SECURITY

19.1 Safety:

Contractor will need CIA access and Personal Protective Equipment (PPE). Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract."

19.2 Initial Entry:

19.2.1 30 days before arrival, contractor shall provide SECNAV 5512 data on all personnel expected to visit NNSY to the TPOC. This shall include list of all personnel expected to visit, identifying those that require SECNAV 5512 forms & those with existing valid base passes. All personnel expected to visit NNSY shall be US citizens. The TPOC shall provide SECNAV 5512 forms upon request. The TPOC will endorse the SECNAV 5512 form and forward to the NNSY Pass Office.

19.2.2 Contractor personnel involved in civil crimes and/or other incidents of misconduct may be restricted entry to the base. The Contractor shall be responsible for insuring badges are returned within three (3) calendar days of employee termination or contract completion.

19.3 Vehicle Entry:

The Contractor shall display the company name on each door of the Contractor’s vehicles in a manner and size that is clearly visible. All contractor vehicles shall display a valid state license plate that complies with State Vehicle Code. Contractor vehicles shall meet all other requirements of the State Vehicle Code, such as safety standards, proof of insurance and state registration. Contractor vehicles shall have insurance and registration in the company’s name. Passes will be issued for vehicles to enter the shipyard. A separate pass is required for entering the CIA.

19.4 Requests For Base Access:

19.4.1 Defense Biometric Identification System (DBIDS):

19.4.1.1 Any new contractor, vendor or supplier requesting base access AFTER 31 May 2017 will be required to obtain a DBIDS credential. NCACS credentials will no longer be issued.

19.4.1.2 Only DBIDS credentials will be issued to ALL contractors, vendors and suppliers seeking base access AFTER 14 August 2017.

19.4.1.3 Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

19.4.2 NCACS Card Holders

19.4.2.1 If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

19.4.2.1.1 Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

19.4.2.1.2 The VCC will pull up your information in the computer, ensuring all information is current and correct.

19.4.2.1.3 Once your information is validated, a temporary DBIDS credential is provided.

19.4.2.1.4 Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 90 days).

19.4.2.1.5 For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

19.4.2.1.6 The representative will enter base access authorization and then you may proceed to work.

19.4.3 Non-NCACS Card Holders

19.4.3.1 If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

19.4.3.1.1 Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

19.4.3.1.2 Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

19.4.3.1.3 Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

19.4.3.1.4 Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

19.4.3.1.5 You may now proceed to work.

19.4.4 Non-Participants

19.4.4.1 One-Day Passes: Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

19.4.4.2 For additional questions about obtaining a DBIDS card, contact your local base visitor control center. Information is also provided at: www.cnic.navy.mil/om/dbids.html

19.5 Portable Electronic Device (PED):

In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electron Devices (PEDs) while in or on Department of Navy Controlled Industrial Areas are prohibited. A portable electronic device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images e.g.: cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches. Non-camera cell phones are acceptable (feature phones). Where a laptop computer is required for trouble-shooting and machine programming purposes, contractor must inform TPOC no later than two (2) weeks prior to visit to allow time to schedule inspections and vetting from NNSY IT department.

19.6 Laptops For Service Work:

Laptops may be allowed into the CIA if first approved by NNSY Information Technology department C109. For asset authorization please follow the steps below.

19.6.3 Contact on-site project management and submit a written and signed request on company letterhead to the attention of the Information Assurance Manager (ISSM) (Kevin Williams, C109) including a list of all laptops to be used inside the CIA; each computer must be associated with a single user. Since this is a joint authorization with C1120/C109, the request must be submitted at least seven (7) calendar days prior to the start date to allow enough time for routing/approval/forwarding of the authorization letter.

19.6.4 Fill out section 1 of the NNSY Asset Authorization form provided by NNSY maintenance work center and review section 3. Submit complete Asset Authorization form to on-site project management.

20 CRITICAL TIME CONSTRAINTS

The Contractor shall perform the maintenance program during working days between the hours of 7:20 AM and 3:50 PM excluding any federal holidays.

20.1 Schedule Services:

The contractor shall schedule and ensure performance of maintenance Checks and Comprehensive Calibration Analysis. The initial maintenance Checks and Comprehensive Calibration Analysis shall be conducted within 60 days after contract award. The contractor shall coordinate with the COR at least 14 working days prior to PMI.

21 TRAVEL CHARGE

Travel shall consist only of contractors and subcontractors traveling to and from NNSY for any necessary emergency corrective maintenance not able to be performed under the normal daily operation of the contract terms.

22 TECHNICAL POC: TBD

Name: Phone: Email:

23 Contracting Officer Representative (COR): TBD

Name: Phone: Email:

CLAUSES INCORPORATED BY REFERENCE

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

DELIVERY INFORMATION

29-SEP-2023

SEE PERFORMANCE WORK STATEMENT

FOR DELIVERY AND CONTACT INFORMATION

PORTSMOUTH VA 23709

TEL: WITHIN

FOB: Destination N42158

29-SEP-2023

N42158

29-SEP-2023

N42158

29-SEP-2024

SEE PERFORMANCE WORK STATEMENT

FOR DELIVERY AND CONTACT INFORMATION

PORTSMOUTH VA 23709

TEL: WITHIN

N42158

29-SEP-2024

N42158

29-SEP-2024

FOB: N/A

N42158

29-SEP-2025

SEE PERFORMANCE WORK STATEMENT

FOR DELIVERY AND CONTACT INFORMATION

PORTSMOUTH VA 23709

TEL: WITHIN

N42158

29-SEP-2025

N42158

29-SEP-2025

N42158

29-SEP-2026

SEE PERFORMANCE WORK STATEMENT

FOR DELIVERY AND CONTACT INFORMATION

PORTSMOUTH VA 23709

TEL: WITHIN

N42158

29-SEP-2026

N42158

29-SEP-2026

N42158

29-SEP-2027

SEE PERFORMANCE WORK STATEMENT

FOR DELIVERY AND CONTACT INFORMATION

PORTSMOUTH VA 23709

TEL: WITHIN

N42158

29-SEP-2027

N42158

29-SEP-2027

N42158

Section G - Contract Administration Data

Section I - Contract Clauses

ADDENDUM TO 52.212-1

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (SEP 2021)

E.2 52.212-1, Instructions to Offerors - Commercial Items (OCT 2018) is incorporated by reference.

Addendum to FAR Provision 52.212-1

1. North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, small business size standard is $11M.

1. Submission of offers

0. Offeror shall submit a complete proposal no later than 08/01/2022 at 11:00 AM Eastern Standard Time.

0. Delivery of Proposals: Offerors shall submit their proposal to the Contract Specialist, Mr. Jeremy Weible, Contract Specialist, jeremy.r.weible.civ@us.navy.mil

0. Proposals shall include the solicitation number on all submissions. It is each Offeror’s responsibility to ensure the proposal is received.

0. It shall be the obligation of the Offeror to exercise due diligence to discover and to bring to the attention of the Government any ambiguities, inconsistencies, or concerns regarding the information in the Request for Proposal (RFP). All questions/concerns regarding this RFP shall be submitted in writing to the Contract Specialist, Mr. Jeremy Weible, Contract Specialist, jeremy.r.weible.civ@us.navy.mil no later than 08/01/2022 at 12:00 PM Eastern Standard Time.

0. Period of acceptance of offers. The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

INSTRUCTIONS TO OFFERORS

1. General Requirements.

To maximize efficiency and minimize the time for proposal evaluation, Offeror’s and their subcontractors shall submit their proposals in accordance with the RFP. This solicitation will be competed as full and open.

1.1. Definitions: As used in this solicitation –

Day is defined as a calendar day unless otherwise specified. If the last day of a specified period falls on a Saturday, Sunday, or Federal Holiday, the period shall be deemed to end on the next Federal work day.

Past performance is a measure of the degree to which the Offeror and its subcontractors satisfied its customers in previous recent and relevant contracts and complied with Federal, State, and local laws and regulations.

1.1.1. Amendment(s) to the Solicitation.

If this solicitation is amended, terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

1.2. Submissions.

The Offeror's proposal shall include all data and information requested by this solicitation and be compliant with these instructions. Non-conformance with this solicitation may render the proposal ineligible for award. This solicitation will close at the exact date and time specified within the solicitation. Offerors are responsible for submitting proposals and any revisions by the time specified in this solicitation. Offerors will be unable to submit proposals after the closing date and time. All submissions, modifications, revisions, and withdrawal of proposals shall be submitted via email to the Contract Specialist, Mr. Jeremy Weible, Contract Specialist, jeremy.r.weible.civ@us.navy.mil. All proposals, modifications or revisions not received by the exact date and time specified for receipt are late and may not be considered. Proposals may be withdrawn by written notice to the Contracting Officer, provided the written notice is received by the Contract Specialist prior to contract award. Proposals and any submissions shall not contain any classified material.

0. Point(s) of Contact.

The Contract Specialist is the sole point of contact for this acquisition. It is the Offeror’s responsibility to bring to the attention of the Contract Specialist, Mr. Jeremy Weible, jeremy.r.weible.civ@us.navy.milat the earliest possible time, but prior to the solicitation closing date, any ambiguities, discrepancies, inconsistencies, or conflicts between the Performance Work Statement (PWS) and other solicitation documents attached hereto or incorporated by reference. The deadline for all questions, concerns, and/or requests for clarification is seven (7) days after issuance of the solicitation. The Government reserves the right withhold response to any questions. Offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government as early as possible. All questions shall be submitted via email to Mr. Jeremy Weible, Contract Specialist, jeremy.r.weible.civ@us.navy.mil.

1.2.2. Subsequent to the solicitation release, but prior to solicitation closing, Offerors shall submit entire proposals (in English and U.S. Dollars), via email only, to the Contract Specialist, Mr. Jeremy Weible, jeremy.r.weible.civ@us.navy.mil. No other means of submission, used in whole or in combination with email, is permitted.