N4215822RS001-A0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This Amendment makes the follow ing changes:

1. To revise the Instructions to Offerors to require List of Welding Procedures and List of NDT Prcedures as Attachments 3 and 4 to the Technical Volume. This is in lieu of submitting full text of procedures.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Feb-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N4215822RS001

X 9B. DATED (SEE ITEM 11)

21-Jan-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Feb-2022

CODE

NORFOLK NAVAL SHIPYARD

ATTN: JANICE TRADER

NNSY CONTRACTING

C400, BLDG 65, 2ND FLOOR

PORTSMOUTH VA 23709-1022

N42158 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4215822RS001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

INSTRUCTIONS TO OFFERORS

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (SEP 2021)

INSTRUCTIONS TO OFFERORS

1. General Requirements.

To maximize efficiency and minimize the time for proposal evaluation, Offeror’s shall submit their proposals in accordance with the RFP. This solicitation will be competed as a 100% Small Business Set-Aside.

1.1. Definitions: As used in this solicitation –

Day is defined as a calendar day unless otherwise specified. If the last day of a specified period falls on a Saturday, Sunday, or Federal Holiday, the period shall be deemed to end on the next Federal work day.

Major subcontractor is defined as a small business subcontractor performing 50%, or more, of total projected labor hours costs.

Past performance is a measure of the degree to which the Offeror and its subcontractors satisfied its customers in previous recent and relevant contracts and complied with Federal, State, and local laws and regulations.

1.1.1. Amendment(s) to the Solicitation

If this solicitation is amended, terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

1.2. Submissions

The Offeror's proposal must include all data and information requested by this solicitation and must be compliant with these instructions. Non-conformance with this solicitation may render the proposal ineligible for award. This solicitation will close at the exact date and time specified within the solicitation. Offerors are responsible for submitting proposals and any revisions by the time specified in this solicitation. Any proposal, modification or revision not received by the exact time specified for receipt is late and may not be considered for contract award.

Proposals may be withdrawn by written notice to the Contract Specialist, provided the written notice is received prior to contract award. Proposals and any submissions shall not contain any classified material.

1.2.1 Point(s) of Contact

The Contract Specialist is the sole point of contact for this acquisition. It is the Offeror’s responsibility to bring to the attention of the Contract Specialist, at the earliest possible time, but prior to the solicitation closing date, any ambiguities, discrepancies, inconsistencies, or conflicts between the Statement of Work (SOW) and other solicitation documents attached hereto or incorporated by reference. The deadline for all questions, concerns, and/or requests for clarification is seven (7) days after issuance of the solicitation. The Government reserves the right to not respond to any question submitted after seven days of the solicitation being issued. Offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government as early as possible. All questions shall be submitted via email to Ms. Janice Trader, Contract Specialist, janice.d.trader@navy.mil.

1.2.2.

Subsequent to the solicitation release, but prior to solicitation closing, Offerors shall submit their entire proposals, via email only, to the Contract Specialist. No other means of submission, used in whole or in combination with email, is permitted. Offerors shall submit their entire proposal to the Contract Specialist. Offerors shall comply with the detailed instructions for the format and content of the proposal; proposals that do not comply with the detailed instructions for the format and content of the proposal may render the Offeror ineligible for award. Proposals are due no later than the time and date identified for receipt of proposals. To be timely, the submission must be received in its entirety in the designated e-mail inbox by the due date and time for proposal submission. An e-mail proposal that resides on a Government server, but has not appeared in the designated e-mail inbox by the due date and time for proposal submission will be considered late unless the exception at FAR 52.212-1(f)(2)(i)(A) applies. The exception at FAR 52.212-1(f)(2)(i)(B) shall not apply to e-mail proposals. The total size for each e-mail submission, to include attachments, should not exceed 20 megabytes.

1.2.3 Amendments and Modifications

The Government also reserves the right to change any of the terms and conditions of the solicitation, by amendment, at any time prior to contract award, and allow Offerors to revise their offers accordingly, as authorized by FAR 52.212-1. If a solicitation is amended, all terms and conditions that are not amended remain unchanged.

Offerors may submit modifications to their proposals at any time before the solicitation closing date and time. In the event of an amendment to the solicitation that requires Offerors to submit proposal modifications, the amendment will provide instructions for submittal. After the solicitation closing date and time, Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

1.2.4. Electronic Submission

Offers shall be submitted via email to the Contract Specialist, by the solicitation’s closing date and time in order to be considered responsive. No other electronic means of submissions, used in whole or in combination with email, is permitted. Failure to submit a complete proposal prior to the solicitation closing date and time will render the proposal late and unacceptable. It is the sole responsibility of the Offeror to ensure that the electronic media submitted is virus free and can be opened and read by the Government. If the electronic media cannot be opened and read by the Government, the offer may be ineligible for award. Offerors are responsible for submitting proposals and any revisions by the time specified in the solicitation. Any proposal (including proposal modifications and/or revisions) not received by the exact time specified for receipt of offers is late and may not be considered. The solicitation will close at the exact date and time specified in the solicitation.

All Offerors are required to submit proposals in accordance with the format and content specified herein. Proposals that do not meet the below requirements may be deemed unacceptable and may not be eligible for award.

(Instructions regarding use of certain electronic products (e.g., Microsoft Word, Excel, and Adobe) does not correspond to Government endorsement of those specified products.) The electronic proposal shall be prepared as follows:

(i) Prepared with Microsoft Word, Excel, or (searchable) Adobe Acrobat software. The signed SF- 1449, and SF-30 amendments, if any, must be included in a proposal as scanned pdf files.

(ii) Do not include hyperlinks to locations outside of the pertinent document (hyperlinks to places within the pertinent document (e.g., table of contents, section headings, tables and figures) are acceptable.

(iii) Electronic files must be titled/labeled as follows: Subject, Company Name, and Document Contents. (See examples below.)

a. Example: Technical Capability_NNSY_SummaryPage_Vol. I

b. Example: PastPerformance_NNSY_RecentRelevantPastPerformance_Vol. II

c. Example: ContractualRequirements_NNSY_CoverLetter_Vol. III

(iv) All files must be named with one of the following file extension .doc, .docx, .xls, .xlsx, or .pdf.

a. All files named with the file extension .doc or .docx shall be Microsoft Word 2010 compatible.

1.2.5. Page Size and Format

Every page of the proposal submissions (including the Cover Letters and TOCs) should be affixed with the following legend: “Source Selection Information – See FAR 2.101 and 3.104”.

1.2.5.1. The electronic proposal shall be prepared so that, if printed on white bond paper, the proposal meets the following format and other requirements:

(i) Single spaced typed lines,

(ii) 8 ½ by 11 inch page paper,

(iii) one (1) inch margins on all sides,

(iv) all pages numbered utilizing standard page numbering system to facilitate proposal references. All pages shall be numbered. Consecutive pages will be numbered within each Subfactor/Section showing Volume, Subfactor/Section, and page (e.g., page 5 of Section A of Volume I may be numbered Vol. I – Sec. A – 5),

(v) typewritten in a style type size no smaller than 12 point, Times New Roman style font,

(vi) only graphs/tables/charts as may be necessary to convey a response to the items/information requested in the solicitation. The font size for text contained in tables and illustrations shall be no smaller than 9 point Times New Roman style font, the spreadsheets (landscape orientation) shall be formatted for printing such that all data is in a font no smaller than 9 point, Times New Roman style font, and row and column headings appear on each printed page.

(vii) all company letterheads and logos are to be removed from all paper used in the offer, and foldouts are not permitted. Logo permitted only on optional Cover Page to the Technical Volume.

1.2.6. The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall provide convincing rationale to address how the Offeror intends to meet this requirement. Offerors shall assume the Government has no prior knowledge of their facilities or experience. Data previously submitted, if any, will not be used in the evaluation of the Offeror’s response to this solicitation. Previously submitted data shall not be included in your proposal “by reference”. The Government will base its evaluation solely on the information presented in the Offeror's proposal.

Offerors must use quantitative terms whenever possible and must avoid qualitative adjectives to the maximum extent possible. The Offeror should use flow charts and tables wherever possible in order to provide a concise presentation of their response. Cursory responses or responses that merely reiterate or paraphrase the SOW language will not be considered to satisfy the requirements of this solicitation (e.g., statements such as “shall/can comply”, "noted and understood", "in accordance with industry best practices/standards", without supporting narrative, are not acceptable). Unnecessary elaborations or other presentations beyond that sufficient to present a complete and effective proposal are not desired nor required. Extravagant artwork and expensive visual or other presentation aids are neither necessary nor desired.

An Offeror’s proposal is presumed to represent its best effort to respond to the solicitation. The Government may consider any failure to comply with these instructions to be indicative of what could be expected from an Offeror during performance and may consider it a weakness of the proposal. In accordance with FAR Subpart 4.8, Government Contract Files, and NCH 4.803, Contents of Contract Files, the Government will retain one copy of all unsuccessful proposals. The Government will destroy extra copies of such unsuccessful proposals.

1.2.7. The Government intends to evaluate proposals and award without discussions. Accordingly, each Offeror should submit its most favorable terms. However, the Government reserves the right to conduct discussions if later determined to be necessary.

1.3. Responsibility Determination and Supporting Documentation.

In determining contractor responsibility in accordance with FAR 9.104-3(a) (see also NCH 9.104, Standards), the Government reserves the right to request additional information pertaining to the Offeror’s ability to obtain sufficient resources for a contract of this magnitude and length.

2. Proposal Structure Proposals shall be organized into the Volumes and Subfactors/Sections, subject to established page limitations depicted in Table 1. The specified proposal format and structure that Offerors must adhere to in the solicitation is not intended to restrict the Offerors in the manner in which they will perform their work, but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes.

TABLE 1

Vol. I – Technical Capability

(1) Table of Contents (TOC)

(2) Summary Page

(3) Subfactor A: Organization Management

(4) Subfactor B: Manpower Resources and Capabilities

(5) Subfactor C: Methods and Equipment

45 Page Limit

Vol. II – Past Performance

(1) TOC

(2) Recent and Relevant Past Performance References

(3) Previous Contracting Narratives

25 Page Limit

Vol. III – Contractual Requirement

(1) TOC

(2) Section A: Cover Letter

(3) Section B: Completed Standard Form 1449 (SF 1449)

(4) Section C: Representations and Certifications

(5) Section D: Notification of Organizational Conflict of

Interest (5)

(6) Section E: Proof of adequate financial resources to perform this contract or ability to obtain them.

No Page Limit

2.1. Proposals must be submitted in an electronic format as specified in Table 2. Offerors are required to submit their proposals in three (3) separate Volumes. Proposal Volumes must be consistent with its contents or the proposal may be considered unacceptable. Offerors shall label each submission with the Volume number and title (e.g., Volume I, Technical Capability). No cost and/or price information shall be included in any Volume.

TABLE 2

Volume Volume Title Copies Structure of Contents

I Technical Capability 1 See Subsection 4.

II Past Performance 1 See Subsection 5.

III Contractual Requirement

1 See Subsection 6.

2.2. Page limits in Table 1 represent the maximum pages the Government will evaluate and are not construed as de facto standards for the amount of material expected in the proposal. Pages submitted in excess of the page limitations described above will not be evaluated. Offerors shall adhere to the proposal content and limitations as delineated. The table below represents a cross reference of the proposal content and whether the proposal content is included in the page limitations defined in this paragraph and delineated in Table 3.

TABLE 3

Required Documentation Volume Included in Page Limitation

3. Cover Page (optional) I No (N)

3. TOC All No (N)

4.1. Summary Page I Yes (Y)

4.2. Subfactor A: Organization Management I Y

4.3.

Subfactor B: Manpower Resources and Capabilities

I Y

4.4. Subfactor C: Methods and Equipment I Y

Vol. I, Att. 1

Master Ship Repair Agreement (MSRA) or Agreement for Boat Repair (ABR)

I N

Vol. I, Att. 2

Quality Management System I N

Vol. I, Att 3

List of Welding Procedure I N

Vol. I, Att 4

List of Non-Destructive Test Procedures I N

5.1.

Recent and Relevant Past Performance References

II Y

5.2. Previous Contracting Narratives II Y

5.3. Past Performance Questionnaire II N

6.1. Cover Letter III N

6.2.

Completed Standard Form 1449 (SF 1449) and Amendments

III N

6.3.

Notification of Organizational Conflict of Interest

III N

6.4. Proof of Adequate Financial Resources III N

3. Cover Page and Table of Contents Offerors may submit a cover page and company logo on Volume I. The TOC should provide an overview of the Volume’s contents and organization. It should allow the readers to go directly to a specific Section or Subsection of the Volume. The TOC should provide sufficient detail as to allow the important elements within the Sections and Subsections to be easily located. The TOC(s) do not count towards the page limitations delineated in Table 1. The top of each page of the TOC shall also indicate the following:

(i) Proposal Volume Number (e.g., Vol. I, Vol. II).

(ii) Volume Title or Proposal Category (e.g., Technical Capability, Past Performance).

4. Volume I, Technical Capability It is recognized that all technical elements cannot be detailed in advance, but the proposal must be sufficient to describe the manpower and equipment the Offeror proposes to use to accomplish the effort described in the Statement of Work of the solicitation. The offeror’s proposal shall include, as Attachment 1 to Volume I, documentation and proof of an approved Master Ship Repair Agreement (MSRA) or Agreement for Boat Repair (ABR), as required by C.3.2 in the Satement of Work. Please note that merely submitting copies of quality assurance manuals are not an acceptable means of responding to the Technical Subfactors. Volume I, Technical Capability, is subject to page limitations described in Table 1 and Table 3. Offerors shall arrange and outline Volume I, Technical Capability, exactly as illustrated in Table 4.

TABLE 4 , Volume I, Technical Capability

Table of Contents

Summary Page

Subfactor A: Organization Management

Subfactor B: Manpower Resources and Capabilities

Subfactor C: Methods and Equipment

4.1. Summary Page

To aid the Government’s understanding, provide an executive summary of the Offeror’s proposed technical approach and how the approach will efficiently and effectively meet the requirement.

4.1.1. Subfactor A: Organizational Management The Offeror shall:

(i) Address its Management Plan.

(ii) Provide its Material Control Plan.

(iii) Demonstrate its Quality Control Plan.

(iv) Reveal its ability to address Emergent Requirements.

Subfactor A: Organization Management shall be arranged and outlined exactly as in Table 4.1.

TABLE 4.1

Management Plan

Material Control Plan

Quality Control Plan

Emergent Requirements

4.2.1. Management Plan

Provide a detailed management plan. Specifically address/provide the following:

(i) Provide your corporate structure and the functional relationships.

(ii) Submit a proposed plan to describe how the Offeror intends to manage and coordinate the task efforts of this contract, including planning, assigning responsibility, controlling personnel, minimizing employee turnover, controlling utilization of resources, tracking deliveries and periodically monitoring performance and obtaining feedback.

(iii) Provide a Management Plan and Organizational Chart (to include subcontractors and teaming arrangements as applicable) with a supporting narrative that clearly defines lines of authority, responsibilities, and control, as well as workload management to ensure on-time delivery.

(iv) Describe a realistic and sufficient scheduling system for preparing production schedules in compliance with “NAVSEA STANDARD ITEM (NSI) 009-60, Schedule and Associated Reports for CNO Availabilities;provide and manage”.

(v) Clearly describe methods utilized to obtain information for your weekly progress report and provide a one-page sample.

(vi) If teaming or subcontracting is contemplated, Offerors must provide a full description of:

a. The proposed subcontractors or team members.

b. Discuss agreements or arrangements with its teammates and/or subcontractors; and why such agreements will benefit the Government in achieving the requirements.

c. The portions of the SOW that will be subcontracted or the planned division of tasks within the team.

d. The percentage of subcontracting or the percentage division within the team.

e. The management structure for coordinating and controlling subcontractors and/or team members.

f. Subcontractor deliveries to the prime and payment tracking.

g. The sole bearer of ultimate responsibility for performance.

4.2.2. Material Control Plan

Offeror shall provide descriptions of its:

(i) Material control plan.

(ii) Long lead-time material procurement system for definition, ordering, tracking, and inspecting material.

(iii) In-house control, protection, problem identification and resolution plan.

4.2.3 Quality Control Plan

The Offeror shall provide a comprehensive quality control plan, which includes: (i) Quality Control methods that will adequately

a. identify discrepancies,

b. track discrepancies,

c. document discrepancies, and

d. analyze discrepancies.

(ii) Quality Control methods that will reveal discrepancy trends and root causes, thereby contributing to improved quality, workmanship and customer support.

(iii) Describe procedures in place to prevent recurrent problems.

Offerors shall include their Quality Management System as Attachment 2 to Volume I.

4.2.4. Emergent Requirements

Offeror shall describe:

(i) Its plan and ability to accept, manage, and complete emergent requirements.

(ii) Its plan to timely commence production efforts and work completion notification.

(iii) Its experience by providing an example of one successful project emergent response.

(iv) Its plan to respond to and perform more than one requirement (simultaneous Task Orders).

(v) Its adaptability plan to cope with schedule changes.

4.3. Subfactor B: Manpower Resources and Capabilities

This subfactor will considers the Offeror’s plan to provide (i) qualified personnel and (ii) sufficient technical capabilities to perform the work as outlined in the SOW.

4.3.1. Qualified Personnel

Offeror shall clearly describe the approach to provide qualified personnel for this requirement. The Offeror must clearly complete the following:

(i) Demonstrate an understanding and capability to provide the skillsets required to successfully accomplish the requirements of the SOW.

(ii) Describe and demonstrate your approach to provide qualified and adequately trained personnel to meet the requirements of the SOW. At a minimum, offerors shall describe prime contractor and subcontractor personnel available on staff to meet the needs of SOW items C.1.1(a) – (n).

a. Clearly demonstrate ability to meet the minimum personnel requirements of the SOW.

b. Information should reflect manpower resources currently available as well as data on manpower proposed. Manpower proposed is defined as prime contractor and subcontractor personnel available on staff to meet the needs of SOW items C.1.1(a) – (n).

(iii) Provide specific information on personnel to be used to perform work under this contract including:

a. Proposed labor categories.

b. Number of personnel available.

c. Location of available personnel.

d. Qualifications of available personnel.

e. Prior experience of available personnel that clearly illustrates your overall capability to provide quality work.

f. Ability to provide adequate manpower resources in response to emergent requirements and required time constraints.

(iv) Ensure they will have proper certifications in accordance with SOW.

(v) Describe approach to be used to determine cross utilization, traning, and recruitment of personnel within each functional ara throughout the workforce.

4.3.2. Sufficient Technical Capabilities

Offeror must clearly describe and demonstrate the required capabilities available. This requirement is to provide necessary management, technical services, labor, material, support services and equipment to accomplish a full range of depot level repairs and alterations, troubleshooting, maintenance, installation, and removal of main and auxiliary, hull, mechanical and electrical (HM&E) equipment and systems onboard U.S. Navy or other military type vessels including submarines. This work will require the contractor to possess knowledge and skills unique to hull, mechanical and electrical industry.

4.4. Subfactor C: Methods and Equipment

This subfactor requires the Offeror’s planned methods and equipment to perform the work as outlined in the SOW.

Although equipment requirements may vary with the work authorized for a specific Task Order, the Offeror will clearly illustrate its ability to provide sufficient facilities and equipment to fully support the work intended by this contract.

4.4.1. Facilities and Equipment

Offeror shall address the following:

(i) Describe the Offeror’s facilities and specific equipment required to support the work intended by the SOW.

(ii) Describe your capability and proficiency with the following tools:

a. Navy Maintenance Database (NMD).

i. Demonstrate your ability to provide qualified and authorized users of NMD software as needed.

b. The following Microsoft Office Applications

(i) Word

(ii) Excel

(iii) PowerPoint

(iv) Project

Offerors shall include a list of their Welding Procedures and Non-Destructive Test (NDT) Procedures as Attachments 3 and 4, respectively, to Volume I.

5. Volume II, Past Performance Proposal Content In order to facilitate the Government’s evaluation of this factor, the Offeror shall provide information for at least three (3) but no more than five (5) prior, recent, and relevant contracting efforts, (either Government or commercial), as described below. Submissions of summary lists of contracts or incomplete data may not be considered. Offerors shall arrange and outline Volume II, Past Performance exactly as illustrated in Table 5 below.

The contents of Volume II, Past Performance are subject to the page limits noted in Table 1 and Table 3 above. If the Offeror does not have a record of recent and relevant Past Performance, as defined here, it should surely state this fact within the TOC of Volume II.

TABLE 5 Volume II, Past Performance Content Table of Contents Recent and Relevant Past Performance References Previous Contracting Narratives

5.1. Recent and Relevant Past Performance References.

Past Performance References should be both (i) recent and (ii) relevant. Past Performance References shall be submitted using the format provided (Past Performance Information Form (Attachment 2). Offerors shall submit one

(1) Past Performance Reference for each major subcontractor. If no major subcontractors proposed, at least one (1) Past Performance Reference shall be provided for the subcontractor performing the largest portion of subcontracted work under this effort. Offerors are encouraged to provide contract reference information for efforts on which they are the prime contract holder, but may provide references where they have performed as a subcontractor.

If Offeror is a joint venture or partnership, then the Offeror shall provide relevant/recent past performance information for each of the firms that form the partnership/joint venture. Regardless of whether the past work was performed by Offeror, Offeror’s subcontractor, or partner/joint venture partner, the offer must contain no more than five (5) contracting efforts. Offerors should consider the following:

(i) The fact that a particular Past Performance information is readily available to the Government should not deter Offerors from submitting the particular Past Performance information or additional information regarding the readily available Past Performance information.

(ii) Offerors should submit information which the Offeror considers essential to the Government’s evaluation.

5.1.1. Recent Past Performance References.

Recent Past Performance is an effort performed within the last three (3) years preceding the date of issuance of this solicitation. Offerors shall only submit work experience already performed. Work yet to be performed or experience more than three (3) years preceding the solicitation date will not be considered. Offerors may submit performance data regarding current contract performance as long as a minimum of one (1) year of performance has already been completed as of the Offeror’s proposal submission date. Failure to submit sufficient recent past performance in accordance with the definition above shall be considered certification (by signature on the proposal) that the Offeror has no recent past performance.

5.1.2. Relevancy of Past Performance Reference. The Government reserves the right to determine the relevancy of such information and to verify statements and representations made in an Offeror’s proposal. The Government determines how closely the recent past performance relates to the scope, magnitude and complexity of the subject effort as described in the SOW. Failure to submit adequate relevant past performance in accordance with the above shall be considered certification (by signature on the proposal) that the Offeror has no relevant past performance

5.1.3. For each Past Performance Reference, the Offeror shall identify at least one of the following POCs: Program Manager (PM), Procuring Contracting Officer (PCO), or Contracting Officer’s Representative (COR). The Offeror shall provide the current address, phone number, fax number, and email address for each POC. The Government may use other information, such as CPARS data, other Federal, State, and local Government agencies, Better Business Bureaus, published media and electronic databases, and/or personal knowledge to evaluate an Offeror’s past performance. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror. Offerors shall detail the extent to which they contributed as a subcontractor to the referenced contracts.

5.2. Past Performance Narratives.

For each of the Recent and Relevant Past Performance References submitted, the Offeror shall also provide one Previous Contracting Effort Narrative detailing the following information:

(i) Describe how the Past Performance Reference meets the Recent Past Performance definition in paragraph 5.1.1.

(ii) Describe how this Past Performance Reference meets the Relevant Past Performance definition in paragraph 5.1.2.

(iii) Describe significant achievements, challenges, or obstacles that were encountered during performance identified in the Past Performance References. Reference performance issues and the measures taken to overcome them.

(iv) Provide performance criteria/measures that were applied in evaluating performance, for each Past Performance Reference identified. (The performance criteria/measures should be specific and show the target performance levels that are/were set forth under the applicable contracts as well as the level of performance achieved, for the most recent period of performance of each Past Performance Reference.)

(v) Submit explanatory information of substandard or poor performance and the corrective actions taken to prevent a recurrence.

5.3. Past Performance Questionnaire.

The Offeror shall submit one Past Performance Questionnaire (Attachment 1) to each of its customer POCs identified in the Recent and Relevant Past Performance References. In order to expedite the assessment process, the Offeror may complete the “Contract Information” portion of the Past Performance Questionnaire for the convenience of the customer POC. The Offeror shall not complete any other section of the Past Performance Questionnaire. The questionnaire shall be provided to the customer POC with instructions to complete and submit it directly to the Contract Specialist identified in NAVSEA clause/text G-242-H001, on or before the proposal due date. Electronic submission via e-mail is required. The Government reserves the right to contact references for verification or additional information.

6. Volume III, Contractual Requirements Structure

Table 6 Volume III, Contractual Requirements Structure

TOC

Section A: Cover Letter

Section B: Completed Standard Form 1449 and, if any, the Standard Form 30.

Section C: Notification of Organizational Conflict of Interest Section D: Proof of adequate financial resources to perform this contract or ability to obtain them

Section A: Cover Letter The Cover Letter shall indicate the following:

(i) The solicitation number.

(ii) Identification of any exceptions the Offeror takes to the terms and conditions of the solicitation.

a. Offerors objecting or taking exception to the terms and conditions of the solicitation may be determined ineligible for award.

(iii) Names, titles, telephone and facsimile numbers, and email address of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

(iv) Name, title and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority.

(v) “Remit to” address, if different from mailing address.

(vi) Identify all enclosures being transmitted as part of the Offeror’s proposal.

(vii) The proposal acceptance period.

a. The proposal acceptance period is the number of calendar days available to the Government to award a contract from the date the proposals are received. The Government requires a minimum acceptance period of 280 calendar days from the due date for receipt of proposals; however, Offerors may specify an acceptance period exceeding the Government’s minimum requirement. The Offeror’s Cover Letter must affirmatively state an acceptance period equal to, or greater than, 280 calendar days.

6.2 Section B: Completed Standard Form 1449 (SF 1449) and Amendments (if any) Each Offeror shall complete all Solicitation Fill-Ins of this solicitation and acknowledgment of all issued amendments, and provide a copy. Offerors must submit a signed Standard Form 1449 “Solicitation/Contract/Order for Commercial Items” with blocks 12, 17, 23, 21, and 30 completed by the Offeror. If amendments to the solicitation are issued, each signed Standard Form 30 “Amendment of Solicitation/Modification of Contract” shall be included with blocks 8 and 15 a through c completed by the Offeror.

6.3 Section C: Notification of Organizational Conflict of Interest (OCI) If any Offeror has an OCI, the Offeror must notify the Government and must submit an OCI mitigation plan with its proposal. Failure by an Offeror that has identified a potential OCI or an eliminated OCI, to submit an OCI mitigation plan with its proposal shall be considered grounds for disqualification from award. The Government reserves the right to determine whether or not any mitigation plan provided by an Offeror is sufficient to protect the Government. For example, the Government will not accept mitigation or elimination measures that:

(i) Create (an) additional burden(s) on the Government to implement;

(ii) Involve directed subcontractors or creating separate lines of reporting or any modification to the Government and prime contractor relationship; or

(iii) Is deemed, in the sole discretion of the Contracting Officer, to provide insufficient organizational independence between the prime contractor or a subcontractor under the contract and a prime contractor or subcontractor for work that will be covered by this solicitation; or

(iv) Involve additional oversight or commitment of resources by the Government, such as agency review of contractor deliverables, internal review of task assignments for OCI before issuance, or formalized monthly reviews of work performed and projected.

All Offerors are directed to review and comply fully with the OCI clauses included this solicitation. Offerors must provide one of the following statements in regards to NAVSEA clause L-209-H009, Notification of Potential Organizational Conflict(s) of Interest. “The Contractor has determined:

____ (i) that a potential organizational conflict of interest does not exist, at any tier

____ (ii) that a potential organizational conflict of interest may exist as described below and when a mitigation plan was provided to the PCO.”

6.4 Section D: Proof of Adequate Financial Resources

Offeror shall submit proof of adequate financial resources to perform this contract or proof of ability to obtain adequate resources to perform this contract.

(i) Acceptable evidence of adequate financial resources can be a bank reference from a well-established bank that states that the firm has requisite financial capital and capability to undertake and perform a contract of this scope and magnitude.

Acceptable evidence of the Offeror’s ability to obtain resources normally consist of a commitment or explicit arrangement, that will be in existence at the time of contract award, to rent, purchase, or otherwise acquire the needed facilities, equipment, other resources, or personnel.

EVALUATION--COMMERCIAL ITEMS

ADDENDUM TO 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014)

EVALUATION OF SUBMISSIONS

1. Basis for Contract Award The evaluation of proposals submitted in response to this solicitation will be conducted employing a technically acceptable source selection process in accordance with FAR Part 15. Proposals will be evaluated under two factors:

(i) Technical Capability and (ii) Past Performance. Proposals are evaluated for acceptability and not ranked using the non-price factors/subfactors. In order to be considered awardable, there must be an “Acceptable” rating in every factor/subfactor. Offerors are required to meet all solicitation requirements; failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award.

1.1 The Government intends to award a Firm Fixed Price, Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract on a multiple award basis to each and all qualifying offerors. To be eligible for award, the Offeror’s proposal must:

(i) obtain a Technical Capability proposal rating of “Acceptable”,

(ii) obtain a Past Performance rating of “Acceptable”, and

(iii) be determined responsible under FAR 9.104.

1.2 The Government intends to evaluate proposals and to award without discussions with Offerors; therefore, each Offeror's initial proposal should contain its best terms. The Government reserves the right to conduct discussions if later determined to be necessary.

2. Evaluation of Factors Evaluation Factors and Subfactors for Award The following evaluation Factors and Subfactors will be used to evaluate each proposal:

(i) Factor 1: Technical Capability

a. Subfactor A: Organization Management

b. Subfactor B: Manpower Resources and Capabilities

c. Subfactor C: Methods and Equipment

(ii) Factor 2: Past Performance

2.1 The purpose of the proposal evaluation is to ensure impartial and comprehensive examination of competitive proposals. Statements and representations made in the Offeror’s proposal may be subject to verification by proposal evaluators. The Technical Capability and Past Performance factors will be evaluated on an “Acceptable”/”Unacceptable” basis. Technical tradeoffs will not be made and no additional credit will be given for exceeding the minimum requirements of the solicitation.

2.2. Do not include price or cost information as part of your proposal. Price will not be a consideration for award.

Failure to comply with this requirement may result in the Offeror being ineligible for award.

3. Technical Capability The Government will evaluate the Offeror’s Technical Capability based on the information submitted in accordance with FAR 52.212-1-Instructions to Offerrors of the solicitation. The Offeror's Technical Capability proposal shall convince the Government that the Offeror is capable of fully providing the services identified in the Statement of Work (SOW), including the scope of services captured at C.1.1 a-n by the contract start date. Each Offeror’s Technical Capability shall address the following Subfactors:

Table 7 – Technical Capability Subfactors

Subfactor A:

Organization / Management

The Offeror will be evaluated on demonstrating compliance with all requirements delineated within the SOW, as well as clearly addressing management organization, program structure and oversight of the contract in order to meet the requirements of the SOW. The Government will consider the Offeror’s Management Plan, Material Control, Quality Control, and Emergent Requirements in order to determine the Offeror’s overall Organization Management. The Organization Management Subfactor will be evaluated on an “Acceptable” or “Unacceptable” basis.

Subfactor B: Manpower Resources and Capabilities

This Subfactor will assess the Offeror’s plan to provide qualified personnel and sufficient capabilities to perform the work as outlined in the SOW. The Manpower Resources and Capabilities Subfactor will be evaluated on an “Acceptable” or “Unacceptable” basis.

Subfactor C: Methods and Equipment

This Subfactor assesses the Offeror’s plan to provide methods and equipment to perform the work as outlined in the SOW. Although equipment requirements may vary with the work authorized for a specific Task Order, the Offeror will be evaluated on its ability to provide sufficient facilities and equipment to fully support the work intended by this contract. The Methods and Equipment Subfactor will be evaluated on an “Acceptable” or “Unacceptable” basis.

3.1. The Technical Capability proposals will be rated “Acceptable” or “Unacceptable” using the ratings and descriptions outlined in Table 8 below. For evaluation purposes, an “Acceptable” or “Unacceptable” rating will be assigned to each Subfactor listed in Table 1. For a Technical Capability proposal to be “Acceptable”, all Technical Capability Subfactors shall be “Acceptable”. An assigned rating of “Unacceptable” in any of the Technical Capability Subfactors will result in an overall Technical Capability rating of “Unacceptable”. All proposals that receive an “Unacceptable” Technical Capability will not be further evaluated.

Table 8 – Technical Acceptable / Unacceptable Rating

Rating Description

Acceptable Proposal meets the minimum requirements of the solicitation

Unacceptable Proposal does not meet the minimum requirements of the solicitation

4. Past Performance Past Performance proposals will be rated “Acceptable” or “Unacceptable” using the ratings and descriptions outlined in Table 9. The Past Performance evaluation will assess the Offeror’s probability of meeting the solicitation requirements. To develop an overall rating, the Government’s evaluation will take into account recent and relevant information submitted by each Offeror as part of its proposal and the Government’s assessment and evaluation of other sources of information. Other sources of information for Past Performance may include, but are not limited to, Past Performance Information Retrieval System (PPIRS) reports, the Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Report System (ESRS), other databases, questionnaires and interviews. The Government will make a reasonable effort to collect and evaluate Past Performance information from the point(s) of contact identified by the Offeror or, at the discretion of the Contracting Officer, other points of contact. The Offeror acknowledges that the Government is not responsible if the point of contact provided by the Offeror fails to respond to the Government’s Past Performance inquiry.

Table 9 – Past Performance Acceptable / Unacceptable Rating

Rating Description

Acceptable Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown.

Unacceptable Based on the Offeror’s performance record, the Government does not have a reasonable expectation that the Offeror will be able to successfully perform the required effort.

4.1. Recent Past Performance

The Government will assess whether the Offeror’s Past Performance is “Recent” or “Not Recent”. To be a “Recent Past Performance”, the effort must have been performed within the last three (3) years preceding the date of issuance of this solicitation. If the Offeror does not have any Past Performance history to present, the Offeror must state that and they will not be penalized but rated as will be rated as “Acceptable”.

4.2. Relevant Past Performance

The Government will evaluate whether the Offeror’s Past Performance is “Relevant” or “Not Relevant”. “Relevant” means the past performance effort involved similar scope (range of operation covered) and magnitude (Dollar value) of effort and complexities (degree of difficulty) to the requirements of this solicitation. To be “Relevant Past Performance”, the service/effort must pertain to the hull mechanical and electrical equipment and systems. The Government reserves the right to determine the relevancy of information provided and to verify statements and representations made in an Offeror’s proposal.

4.3. Overall Past Performance Acceptability

For contracts found to be “Recent” and “Relevant”, the Government will then review and evaluate the result of the Past performance questionnaires submitted with the proposal. The Government will determine how well the Offeror performed on past efforts that are both “Recent” and “Relevant”. The Government will evaluate the Offeror’s “Recent and Relevant Past Performance” in order to assess overall Past Performance acceptability.

5. Price In accordance with 10 U.S.C. 2305(a)(3) and FAR Subpart 15.304(c)(1)(ii), price or cost is not an evaluation factor for award. Offerors shall not include pricing or cost information as part of their proposal. Since price is not an evaluation factor for the contract award, the contracting officer will consider price as one of the factors in the selection decision for each order placed under the anticipated MAC IDIQ.

6. Award Information Offerors are urged to ensure that their proposals are submitted on the most favorable terms. The contract(s) resulting from this solicitation will be awarded to those responsible Offerors (in accordance with FAR 9.104) whose offers, conforming to the solicitation, obtain a Technical Capability rating of Acceptable and obtain a Past Performance rating of Acceptable.

6.1. Notice

A written notice of award or acceptance of an offer will be posted to a Government Point of Entry (GPE) or otherwise furnished to the successful Offeror(s) within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

7. Contractor Responsibility

To be eligible for award of a contract hereunder, an Offeror must be determined by the Contracting Officer to be a responsible prospective contractor. To be determined responsible, a contract must:

(i) Have adequate financial resources to perform the contract, or the ability to obtain them.

(ii) Have a satisfactory performance record.

(iii) Have a satisfactory record of integrity and business ethics.

(iv) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors).

(v) Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them.

(vi) Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

(End of Summary of Changes)