N42158210046 Ammendment 1.pdf

N4215821RC10532

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of the is ammendment:

1. Add clause FAR 52.216-9.

2. Attach Goverment Respones to questions submitted by vendor.

3.Correct Section 3, item 3.1, of PWS to state Norfolk Naval Shipyard in Portsmouth, VA .

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Sep-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4215821Q0046

X 9B. DATED (SEE ITEM 11)

20-Aug-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Sep-2021

CODE

NORFOLK NAVAL SHIPYARD

ATTN: KARSHENA PIERCE

CVN SUPPORT BRANCH

C432, BLDG 65, 2ND FLOOR

PORTSMOUTH VA 23709-1022

N42158 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4215821Q0046

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

RESPONSES TO VENDOR QUESTIONS

Question 1: Section 1 page 4: Will the contractor be expected to have the Remedial Maintenance spare parts listed on Attachment 7, tab Remedial Maintenance, on hand?

A: Contractor is not expected to have parts on hand but must be able to locate and procure these parts if necessary.

Question 1.1: Attachment 7, tab Remedial Maintenance, are the spare parts listed on this attachment the only items needed for remedial maintenance? Are they for specific machines or to be applied for each one of the 23 machines listed on PWS table 1?

A: No, these are parts were used to estimate how much could potentially be spent on corrective maintenance.

Contractor must have means to procure any machine parts for each machine if necessary.

Question 2: Section 4, Item 4.2, page 6: For Item 4.2.12 ‐ Can you please clarify expectations for Check Draw bar height? Could we interpret it as tool knockout?

A: The only requirement is the draw bar force on CNC mills to ensure the Belleville washer springs are working properly. No, I wouldn’t interpret the requirement as tool knockout.

Question 3: Section 4, Item 4.2, page 6: For Item 4.2.13 ‐ Can you please clarify requirements for Inspect rigid tap encoder operation?

A: Ensure Spindle encoder orientation repeatability for rigid tapping.

Question 4: Section 4, Item 4.2, page 6: For Item 4.2.23 – Will the contractor be responsible for supplying coolant & oils?

A: No.

Question 5: Section 4, Item 4.3, page 7: For Item 4.3.3 – Would you please clarify requirements for square‐ness versus perpendicularity?

A: In accordance with ISO230‐1 (Test code for machine tools ‐ Geometric accuracy of machines operating under no‐load or quasi‐static conditions)

Question 6 : Section 4, Item 4.3, page 7: For Item 4.3.4‐ Would you please confirm if the Renishaw Ball Bar Test is expected to be performed on manual machines also (Items 1,2,3,4 and 23 of PWS table 1)?

A: The Ball Bar Test is not expected to be performed on manual machines.

Question 7.1: Do the manual machines have digital readouts?

A: Yes.

Question 8: Section 5: Item 5.2, page11. Would you please confirm if disposal of oil waste also includes disposal of coolant?

A: Norfolk Naval Shipyard is responsible for disposing of all waste including coolant.

Question 9: Would we be allowed to visit the base to look at machines before quoting?

A: No. At the current time due to rising cases of COVID‐19 in the area we will not have conduct a site visit.

Question 10: Section 10, Item 10.1: Would you please clarify expectations for initial PM Checks (and C&C)?

A: It is expected that the contractor preforms all annual PM checks recommended by the manufacturer.

Question 10.1: Are they supposed to include all items listed on sections 4.1/4.2 /4.3?

A: Yes, if required be Original Equipment Manufacturer (OEM).

Question 11. Section 3, item 3.1, and page 5: Did the section highlighted in yellow bellow meant to say Portsmouth, VA?

The contract will be performed in its entirety at NNSY in Portsmouth, VA. The PWS Section 3, item 3.1, page 5 was corrected to state Norfolk Naval shipyard.

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1000 , the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor -

(1) Any order for a single item in excess of (insert dollar figure or quantity);

(2) Any order for a combination of items in excess of (insert dollar figure or quantity); or

(3) A series of orders from the same ordering office within days that together call for quantities exceeding the limitation in paragraph (b) (1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance of Work Statement for Preventive Maintenance Program (PM), Yearly Certification and Calibration (C&C), and Remedial Maintenance with Spare Parts for

Machine Shop Equipment

1. Introduction: The requiring activity is Norfolk Naval Shipyard (NNSY), Portsmouth, Virginia. NNSY currently requires a firm, fixed price indefinite delivery / indefinite quantity (IDIQ) Contract Preventive Maintenance Program (PM), Yearly Certification and Calibration (C&C), and Remedial Maintenance that include spare parts for machine tools to ensure operational availability. Machine tools are located inside the main machine shop Building 171 and dry dock repair machine shop Building 298.

2. Performance: The contractor shall provide all Certified Technicians, transportation, equipment, parts, tools, materials, supervision and all other items / services necessary to perform on-site Preventive Maintenance Program (PM), Yearly Certification and Calibration (C&C), and Remedial Maintenance for twenty-three (23) machine tools listed in Table 1. This Performance of Work Statement (PWS) services shall consist of all the major maintenance checks and services that are recommended by each machine manufacturer along with any necessary remedial maintenance services to minimize machine down time. Equipment shall be maintained in accordance with the manufacturer’s specification by factory-trained technicians. All parts used in the repair of equipment must be Original Equipment Manufacturer (OEM) replacement parts or equivalent.

2.1. The Contractor is responsible for obtaining equipment maintenance service manuals.

Note 1. Equivalent Parts: Defined as parts that meet all technical requirements / specifications of the parts recommended by the OEM.

2.2. Period of Performance: The Period of Performance shall be one Base Year of twelve (12) months and four twelve (12)- month option years. The Period of Performance reads as follows:

2.2.1. Base Year: SEE SCHEDULE

2.2.2. Option Year One: SEE SCHEDULE

2.2.3. Option Year Two: SEE SCHEDULE

2.2.4. Option Year Three: SEE SCHEDULE

2.2.5. Option Year Four: SEE SCHEDULE

2.2.6. FAR 52.217-8 Optional six (6) month extension SEE SCHEDULE

3. Equipment Specifications: Contractor shall perform Preventive Maintenance Program (PM), Annual

Certification and Calibration (C&C), and Remedial Maintenance as specified for the machine tools listed in Table 1.

Table 1.

3.1. NNSY equipment maintenance requirements are subject to change by the Government when equipment addition(s) and/or deletion(s) are required due to equipment disposal or replacement. This is a non-personal services contract to provide Preventive and Corrective Maintenance Support Services on Norfolk Naval Shipyard in Portsmouth, VA . The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor. The Government may provide technical direction which will assist the Contractor in accomplishing the PWS; however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the PWS. All references in this PWS to the “Contractor” include both Contractor employees and subcontractors.

4. Contractor Responsibilities:

4.1. Preventive Maintenance Program (PM): This maintenance service includes the care and servicing by Contractor personnel for the purpose of maintaining equipment in satisfactory operating condition in accordance with manufacturer’s recommended preventive maintenance tasks The Contractor shall provide an annual performance assurance within the preventive maintenance program. The program

MACHINE

MAKE MODEL# SERIAL# TYPE LOCATION

1 4215810251 Summit 16X40B 44210 (Manual) Lathe B163 1FL D30 2 4215810253 Summit 16X40B 44211 (Manual) Lathe B171 1FL A5 3 4215810252 Summit 16X40B 44212 (Manual)Lathe B510 1FL E9 4 4215809199 Summit 24-4X80 42292 (Manual) Lathe B298 DRY Dock Area

5 4215808948 Summit EVS-350B- CNC 8657 CNC Knee mill - Heavy D B171 1FL K6

6 4215800166 G&L 70-D4-RT 150-1049-66 (Manual) HBM B171 1FL 7 4215800167 G&L 70-D4-RT 150-1050-66 (Manual) HBM B171 1FL A18 8 4215800197 G&L 70-D4-RT 150-1090-67 (Manual) HBM B171 1FL J13 9 4215800196 G&L 70-D4-RT 150-1089-67 (Manual) HBM B171 1FL J13

10 4215800198 G&L 70-D5-T 150-1096-67 (Manual) B171 1FL B17

11 4215800136 G&L CNC8000H 760-0051-99 (CNC) HBM B171 1FL B19

12 4215801003 G&L G40-RTX 450-300-93 (CNC) HBM B171 1FL A16

13 4215800799 G&L 48” VTMC 512 512-290-90 VTC B171 1FL B9

14 4215801126 Cincinnati Milacron

315-16 11A3U1ATE-10 MILLING B171 3FL A18

15 4215801125 Cincinnati Milacron

315-16 11A3U1ATE-9 MILLING MACHINE B171 3FL A18

16 4215800839 K&T DM700 7089232 (CNC) Mill B171 1FL D7

17 4215800218 K&T 550-TF-20 57-1002-02 MILLING MACHINE B171 1FL F7

18 4215806835 Kuraki KBT11Z 3582 (CNC) HBM B171 1FL B19 19 4215809001 Samsung SL35-1500 17B730277 (CNC) Lathe B171 1FL J7 SEC400

20 4215809932 Hwacheon 450-CLMC M136367E4WC HTC B171 1FL J6

21 4215810297 Hwacheon VESTA 1300B M244374K2M VMC B171 1FL D7

22 4215810057 Hwacheon 230-CLYSMC M159367A1FD HTC B171 1FL K16

23 4215809200 Summit 16X60B 42386 (Manual) Lathe B298 Dry Dock Area

PWS Table 1 shall consist of all the major preventive maintenance checks that are recommended by each machine manufacturer. All comprehensive checks shall be made by factory trained technicians on the Mechanical, Electrical, Air, Coolant, Spindle and Way Lube systems coupled with all recommended standard checks and additionally, include yearly ball bar calibration.. Contractor shall provide Norfolk Naval Shipyard with a Preventive Maintenance report (CDRL A0001) that provides an overall assessment of machine performance (circularity). Performance tests shall provide an automatic diagnosis of up to 12 specific machine positioning errors that include the following. Each error shall be ranked according to its Company significance to overall machine performance alongside the error value CDRL A0001.

4.1.1. Servo mismatch

4.1.2. Stick-slip errors

4.1.3. Backlash

4.1.4. Repeatability

4.1.5. Scale mismatch and machine geometry

4.2. Machines: The Preventive Maintenance program shall apply to all 23 machines listed in Table 1 of this PWS. A minimum of the following areas shall be inspected on all machines as applicable.

4.2.1. Mechanical System Check machine level /verify spindle sweep

4.2.2. Check gear shift operation

4.2.3. Check spindle lube and air blast

4.2.4. Check spindle orientation alignment

4.2.5. Check shot pin operation

4.2.6. Change gearbox oil

4.2.7. Check backlash in X, Y, and Z-axis

4.2.8. Inspect drive belts

4.2.9. Inspect and adjust tool changer system

4.2.10. Inspect spindle taper condition

4.2.11. Inspect way covers & wipers

4.2.12. Check draw bar height

4.2.13. Inspect rigid tap encoder operation

4.2.14. Check tool change operation

4.2.15. Clean/lubricate tool changer.

4.2.16. Inspect counterbalance system.

4.2.17. Inspect lines, hoses and cables

4.2.18. Inspect Way Lube System for defects and proper function.

4.2.19. Clean filters

4.2.20. Inspect lines and fittings

4.2.21. Check operation of all machine functions

4.2.22. Verify lube/pump operation

4.2.23. Coolant System: Remove/check pump and motor, (Inspect or Clean coolant tank and replace coolant as needed)

4.2.24. Air System: Replace filters, Check pressure/adjust regulator, Inspect system for leaks

4.2.25. Electrical System: Check voltages, Clean electrical cabinet, Inspect connections / terminals and grounds

4.2.26. Inspect or replace tool change relays

4.2.27. Replace or clean fan filter

4.2.28. Check limit switches/safety locks for proper function.

4.2.29. Inspect motor brushes, clean & remove brush dust

4.2.30. Lathe Only: Verify turret/spindle alignment

4.2.31. Manual Machines: Change oil, filter and belts, lubricate system and clean as necessary to be qualified as working properly

4.2.32. Adjust Gibbs

4.2.33. Check level and alignment

4.3. Certification and Calibration (C&C): The following analysis inspections shall be accomplished on each machine in Table 1 as applicable within 30 days of the award of the first Task Order (TO) and yearly thereafter as part of each TO award for preventative maintenance.

4.3.1. Comprehensive Calibration Test: A comprehensive calibration test shall be performed to accomplish a vibration analysis program that will diagnose a variety of problems on the machine’s spindle to include but not limited to bearings, drive motors, and electrical problems. The vibration analysis data shall be collected on-site and then analyzed to determine if any corrective and preventative actions need to be taken.

4.3.2. Drawbar Force Test: A drawbar force test shall be performed to identify tension problems with the spindle's Belleville spring stack, verification of performance of the clamping system as a whole, help prevent damage to spindle taper, premature tool wear, and other machine features critical to machining accuracy and operator safety.

4.3.3. Geometry Inspection: A geometry inspection shall be performed that will ensure machine accuracy including parallelism, Square-ness and true perpendicularity of the Cartesian coordinate system and machine.

4.3.4. Renishaw Ball Bar Test: Performance Assurance (PA) checks shall include an annual ball bar calibration. Renishaw ball bar testing shall generate a comprehensive diagnostic report that provides an overall assessment of machine performance.

4.4. Remedial Maintenance (RM) and Spare Parts Request: The contractor shall provide RM or repair on the machines listed in Table 1 upon notification that the equipment is inoperative and issuance of a task order for repairs. Remedial maintenance CLINs are priced to allow flexibility for repairs to be conducted as required throughout the year. Remedial maintenance shall be performed and billed by the contractor as repairs are required or needed. Upon receiving notification from the Contracting Officer (KO) or the COR that equipment repair is necessary, the contractor shall troubleshoot the problem and provide the COR with a repair estimate (CDRL A0001). Remedial maintenance shall be approved by Contracting Officer prior to contractor performing any repairs. Remedial maintenance shall be approved by Contracting Officer prior to the contractor performing any repairs.

4.4.1. Remedial Maintenance Requirements: The equipment shall be repaired and maintained in accordance with OEM technical manuals or equivalent specification (See Note 1). The KO shall approve all estimates prior to the repair parts ordered and repair work completed.

4.4.2. Remedial Maintenance Call during Performance Assurance service call: If RM is required while the PM technician is on site, every attempt shall be made to diagnose and fix the problem, provided the service does not impede on the technician’s ability to finish the scheduled PM for the week. If it is determined that the technician will not be able to perform the PM due to the RM service needed, another technician shall be called in to perform the necessary RM service.

4.4.3. Remedial Maintenance Response Time: The contractor shall respond on site within seven (7) business days of receiving the notification from the Contracting Officer or Contracting Officer Representative (COR). The seven day period will begin the next business day after notification of required RM by the Contracting Officer or COR.

4.4.4. Urgent Request Response Time: The contractor shall respond on site no later than two (2) business days after notification by the Contracting Officer (KO). The countdown begins the next business day after notification by the KO or COR.

4.4.4.1 Downtime Determination: Downtime will begin the next business day after the KO contacts the contractor’s representative and a TO is issued, including answering services or by e- mail during working hours.

4.5. Reports: At the end of each maintenance or repair visit, the contractor shall provide the COR with a written report (within 10 business days) detailing services rendered. Report shall be available in electronic forms (PDF).

4.5.1. PM Reports: PM reports (CDRL A0001) shall be completed and submitted for all of the items listed in Table 1. PM reports shall contain the following:

4.5.1.1 General Condition:

4.5.1.1.1 Machine Hours

4.5.1.1.2 Machine Location

4.5.1.1.3 Machine Serial number

4.5.1.2 Status of the machine by major component:

4.5.1.2.1 Corrective Action Statement:

a. Status of system and description of malfunction.

b. Location of system.

4.5.1.3 Repairs Needed:

4.5.1.3.1 List of required parts by nomenclature.

4.5.1.3.2 Cost breakdown of parts and labor.

4.5.1.4 Repairs Completed: Cost breakdown of parts and labor.

4.5.1.5 Repairs Recommended:

4.5.1.5.1 List of required parts by nomenclature.

4.5.1.5.2 Cost breakdown of parts and labor.

4.5.1.6 Estimated Repair Time(s):

4.5.1.6.1 Estimated time for parts to be received

4.5.1.6.2 Repair to be performed.

4.5.1.6.3 Cost of parts and labor.

4.5.1.7 Fire and Safety Violations:

4.5.1.7.1 Location of violations.

4.5.1.7.2 Actions taken (if any) to correct violations.

4.5.1.7.3 Cost breakdown by parts and labor to repair violations.

4.5.1.8 Electrical Code Violations:

4.5.1.8.1 Location of violations.

4.5.1.8.2 Actions taken (if any) to correct violations.

4.5.1.8.3 Cost breakdown by parts and labor to repair violations.

4.5.2. Remedial Maintenance Repair Report: The contractor shall submit a comprehensive, detailed Repair Report (CDRL A0002) for all unscheduled minor and major adjustments, repairs, emergency repairs, non-emergency repairs and repair resolution services. Unscheduled repair report shall include a description of repairs completed, cost breakdowns of parts and labor, and all applicable information regarding tests, calibrations and/or measurements taken to verify repair and operation of the machine.

4.5.3. Certification and Calibration (C&C) Report: The contractor shall submit a comprehensive detailed Certification and Calibration report (CDRL A0003) for all calibration test, drawbar force test and Geometric inspection IAW Paragraph 4.3 to the

COR.

4.6. Contractor Personnel:

4.6.1. The Contractor shall assure that Contractor personnel completely understand the requirements of this Performance Work Statement. All Contractor service technicians must have sound mechanical aptitude and ability; must have basic understanding of machinery, both mechanical and electrical; must have the ability to understand and comprehend technical manuals, drawings, diagrams and any other technical data supplied by various manufacturers. All Contractor service technicians must have working knowledge of diagnosis and repair for the types of equipment included in this PWS and be capable of diagnosis and repair.

4.7. Guarantee/Warranty—Repair Service And Repair Parts/Spare Parts:

4.7.1. Repair Service: All repair work will be guaranteed/warranted for a timeframe customary in commercial servicing of the specified machines.

4.7.2. Repair Parts/ Spare Parts: All parts, furnished either as spares or repairs parts will be guaranteed/warranted for a timeframe customary in commercial servicing of the specified machines.

4.7.2.1 The Contractor shall use only new parts, or parts which have been refurbished to “like new” condition which enable the part to function or operate at a level equal to the specification of the original equipment. The invoice and work order shall indicate if a “like new” part has been installed or used in the repair of the equipment

4.7.2.2 Parts used for PM shall not be invoiced separately but shall be included as part of the PM price.

4.7.2.3 Replacement parts required in the performance of RM shall be invoiced to the Government in accordance with the terms and conditions of this contract (FAR 52.212-4 Alternate I).

4.7.2.4 Equipment lubricants and oils used in the performance of this contract shall be the same or equal to those recommended by the manufacturer’s technical manuals or specifications.

4.8. Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This QASP is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

4.8.1. Quality Management System (QMS): The Contractor shall establish and maintain a complete Quality Management System (QMS) program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations.

The Contractor's QMS program shall address:

4.8.1.1 Accurate documentation of work processes, procedures, and output measures.

4.8.1.1.1 A systematic procedure for assessing compliance with OEM technical manuals.

4.8.1.1.2 Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

4.8.1.1.3 Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

4.8.2. Quality Management (QM) Plan: The Contractor shall develop and submit a QM Plan per the (QASP). The QM Plan (CDRL 0004) shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the revised QM Plan to the COR. The COR will forward the revised QM Plan to the Contract Officer (KO) for acceptance. The Contractor’s QM Plan shall include, at a minimum, the following:

4.7.2.1 Policy and objectives of Quality Management System (QMS)

4.7.2.2 Quality Organization

4.7.2.2.1 List of personnel

4.7.2.2.2 Responsibilities & lines of authority

4.7.2.2.3 Training and qualifications

4.7.2.3 Approach to assuring quality of services provided and conformance with

OEM technical manuals or equivalent specifications

4.7.2.4 Methods and procedures for effective planning, operation and control of processes and performance of work

4.7.2.5 Procedures for inspection and surveillance of services

4.7.2.5.1 Scheduling and performance of inspection and surveillance

4.7.2.5.2 Measurement, data collection and analysis

4.7.2.5.3 Corrective action, preventive action, and continuous improvement

4.7.2.5.4 Oversight of subcontracted work

4.7.2.6 Documentation and records management

4.7.2.7 Communication with government (customers)

4.8.3. Quality Inspection and Surveillance: The Contractor shall establish and maintain a

Quality inspection and surveillance system (CDRL A0005) in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the KO within five calendar days of the end of the Period of Performance.

4.8.4. Quality Inspection and Surveillance Report: The Contractor shall submit a copy of the

Contractor Quality Inspection and Surveillance Report (CDRL A0005) per the QASP. The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

4.8.5. Quality Assurance Provisions: Equipment shall be operational and serviceable after completion of each service call. Prior to leaving the area, the contractor shall demonstrate to the COR, TPOC, or designated alternate that the equipment is operational and shall provide a Certificate of Completion (COC) (CDRL A0006) attesting to the work completed meets all technical requirements. After maintenance and repairs have been completed, the contractor shall provide a Certificate of Completion (COC) attesting that the work completed meets all technical requirements .

4.8.6. Disputes: Any disputes between the maintenance technician and the COR, TPOC, or designated alternate regarding satisfactory performance will be immediately referred to the Contracting Officer (KO).

4.8.7. Repair vs Replacement: The contractor shall notify the COR if it is determined that repair of a machine would exceed the replacement cost of the same or comparable machine. The contractor shall not be expected to perform the repair if repair costs exceed the cost of replacement.

5. Shipyard Responsibilities: The shipyard shall be responsible for the following:

5.1. Lifting and Handling work involving use of a crane. The shipyards lifting and handling department may take 48 to 72 hours to provide support.

5.2. Disposal of oil waste.

6. Certification of Work Requirements: COR shall verify that quality services are accomplished in accordance with paragraph 4.7 of this PWS after each service is complete.

7. Hazardous Energy Control: Contractors and Non-NNSY Government Agencies (NNGAs) must follow NNSY OSHECM Chapter 250 and OSHA 1915.89 HEC program requirements when performing Landside Hazardous Energy Control service or maintenance work. OSHA requires contractors and NNGAs to follow the Host Employer’s (NNSY’s) HEC Program. Contractors and NNGAs are responsible for Hazardous Energy Control safety policy compliance, training, oversight and audit functions for their individual employees. Contractors and NNGAs may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: Click on the section -"Forms" to get to the link.

http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

8. Government Property Removal: If government property must be removed from the shipyard for repair the contractor shall contact the property administrator. All equipment related to the requirement has to be reported to the C420 property administrator once it is identified.

8.1.1. TBD

9. Portable Electronic Device (PED): In accordance with COMSUBLANT/COMSUBPACINST

2075.1C, the use of Portable Electronic Devices (PEDs) while in or on Department of Navy Controlled Industrial Areas are prohibited. A portable electronic device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images e.g.: Cell Phones, laptops, tablets and wearable devices such as fitness bands and smart watches.

10. Critical time Constraints: The Preventive Maintenance program shall be performed during business days between the hours of 7:20 AM and 3:50 PM excluding any federal holidays* or when the Government facility is closed due to local or national emergencies, administrative closings, COVID-19 or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

10.1. Schedule Services: The contractor shall schedule and perform PM Checks and Certification and

Calibration (C&C).The Contractor shall establish a PM schedule within 7 calendar days after the date of contract award. The Contractor shall submit the PM schedule to the Government Point of Contact (POC). The Government will accept or propose an alternate PM schedule within 5 calendar days. The initial PM Checks and (C&C), shall be conducted within 30 days of the award of the first TO for Preventative Maintenance and yearly thereafter as part of each TO award for preventative maintenance. The contractor shall coordinate with the COR at least 14 working days prior to scheduling the PM Checks and Certification and Calibration (C&C).

11. Security:

11.1. Contractor will need CIA access and PPE. "Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract."

11.2. Initial Entry:

11.2.1. Contractor shall provide a SECNAV Form 5512 and a CNRMA Installation Access Screening Request form that will be provided by the technical point of contact. These documents will be endorsed by the TPOC and forwarded to the NNSY Pass Office to obtain DBIDS card and Green Badge. Contractor shall submit documents a minimum of 30 days before arrival.

11.2.2. Contractor personnel involved in civil crimes and/or other incidents of misconduct may be restricted entry to the base. The Contractor is responsible for insuring the badges are returned within three (3) calendar days of employee termination or contract completion.

11.2.3. Vehicle Entry: The company name shall be displayed on each door of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code.

Vehicles shall meet all other requirement of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration. Passes will be issued for vehicles to enter the shipyard. A separate pass is required for entering the Controlled Industrial Area (CIA).

12. Requests for Base Access

12.1 Defense Biometric Identification System (DBIDS):

12.1.1 Any new contractor, vendor or supplier requesting base access AFTER 31 May 2017 will be required to obtain a DBIDS credential. NCACS credentials will no longer be issued.

12.1.2 Only DBIDS credentials will be issued to ALL contractors, vendors and suppliers seeking base access AFTER 14 August 2017.

12.1.3 Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

12.2 NCACS Card Holders

12.2.1 If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

12.2.1.1 Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

12.2.1.2 The VCC will pull up your information in the computer, ensuring all information is current and correct.

12.2.1.3 Once your information is validated, a temporary DBIDS credential is provided.

12.2.1.4 Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 90 days).

12.2.1.5 For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

12.2.1.6 The representative will enter base access authorization and then you may proceed to work.

12.3 Non-NCACS Card Holders

12.3.1 If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

12.3.1.1 Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

12.3.1.2 Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

12.3.1.3 Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

12.3.1.4 Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

12.3.1.5 You may now proceed to work.

12.4 Non-Participants

12.4.1 One-Day Passes: Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

12.5 FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR

LOCAL BASE VISITOR CONTROL CENTER. INFORMATION IS ALSO PROVIDED AT:

www.cnic.navy.mil/om/dbids.html

13. Additional Ordering Instructions

13.1 A task order issued under Preventive Maintenance CLINs shall be issued at the beginning of each option period to perform required Annual Maintenance for all machines listed in section 3 of the PWS.

13.2 Task orders and delivery orders for remedial maintenance CLINs, travel CLINs, and spare parts CLINs shall be issued as needed.

13.3 Task order requirements will be issued via email (or other acceptable means authorized by applicable regulation).The contractor is not authorized to commence performance until prior to issuance of a signed task order.

13.4 The contractor agrees to accept and perform task orders issued by the Contracting Officer within the scope of this contract. No combination of any task orders or total amount of task orders will exceed the ceiling limit. It is understood and agreed that the Government has no obligation to issue any task order(s) except the minimum obligation/guarantee.

13.5 The Government intends to award orders under this contract in accordance with FAR Part 16, DFARS Part 216 and other pertinent regulations. Orders will be tailored to specific project requirements.

13.6 Task orders shall either be funded at the time of award or in accordance with FAR 52.232-18 Availability of Funds.

13.7 The Government reserves the right to issue distinct task order(s) for preventative maintenance, several repairs, and/or inspections. The Government also reserves the right to issue a single task order to address any combination of preventative maintenance, repairs, and/or inspections

14. Location: NNSY, Various Locations at NNSY

15. Technical POC: TBD

16. Contracting Officer Representative (COR): TBD

17. Source POC: TBD

18. Travel Charge: All travel will be IAW Joint Travel Regulation and calculated at the prevailing JTR rates.

(End of Summary of Changes)