JL-6_Written_Pre_Proposal_Conference_29AUG2025.pdf

PRE-PROPOSAL CONFERENCE

Solicitation N4019225R5001, Environmental Compliance IDIQ Services at

Joint Region Marianas (JRM), Guam

Administrative Remarks

Solicitation Overview

Basis for Award

Request for Proposal (RFP) Highlights

Instructions to Offerors

Evaluation Factors for Award

Proposal Submission Requirements

Project Overview

Requests for Information

Closing Statement

AGENDA

ADMINISTRATIVE REMARKS

PRIMARY

Name & Title: Jerica A. Santos, Contract Specialist

Phone Number: +1-671-339-5063

Email Address: jerica.a.santos.civ@us.navy.mil

SECONDARY

Name & Title: Andrew Cortez, Contract Specialist

Phone Number: +1-671-339-3175

Email Address: andrewjames.c.cortez.civ@us.navy.mil

POINTS OF CONTACT

The pre-proposal conference is available in a written format only.

This pre-proposal conference presentation will be posted on https://piee.eb.mil.

All questions MUST be submitted in writing via email to the contacts listed in RFP using the Request for Information (RFI) form in Attachment JL-1 of the RFP.

The Government does not intend to respond to questions submitted less than 10 days before the proposal receipt date.

A consolidated list of all RFI questions and responses will be issued via amendment to the RFP.

The terms and conditions of the solicitation remain unchanged unless the solicitation is amended in writing (SF-30).

Any change to the solicitation will be made by RFP amendment and will be posted on https://piee.eb.mil..

https://piee.eb.mil/

SOLICITATION OVERVIEW

This is a service contract for Environmental Compliance Indefinite Delivery Indefinite Quantity (IDIQ) services Joint Region Marianas, Guam.

This acquisition will result in the award of a single Firm Fixed Price (FFP) IDIQ contract with recurring and non-recurring work for performance-based environmental services.

DESCRIPTION OF ACQUISITION

All technical factors when combined are of equal importance to the performance confidence assessment (past performance) rating; and all technical factors and the performance confidence assessment (past performance) rating, when combined, are approximately equal to price.

Award may be made to other than the lowest priced Offeror or other than the highest technically rated Offeror.

Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected through discussions.

BASIS FOR AWARD

The Government reserves the right to:

Eliminate from consideration for award any or all offers at any time prior to award.

Negotiate with Offerors in the competitive range.

Award the contract to the Offeror submitting the proposal determined to represent the best value – the proposal most advantageous to the Government, price and other factors considered.

Offerors are advised that an award may be made without discussions (except clarifications as described in FAR 15.306(a)), or without any contact concerning the proposals received.

Offerors shall not assume that they will be contacted or afforded an opportunity to qualify, discuss, or revise their proposals. However, the Government reserves the right to clarify certain aspects of the proposals or conduct discussions.

RFP HIGHLIGHTS

This is a 100% Small Business (SB) set-aside procurement.

North American Industry Classification System (NAICS):

541620, Environmental Consulting Services

Size Standard: $19 million

Contract Type: Single Firm Fixed-Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract with recurring and non-recurring work

Contract Term: 12-month base period (including mobilization) with four 12-month option periods (less a one-month demobilization period, when exercised), and an optional six-month extension of services

Maximum Total Contract Value: $35 million

Section C:

Performance Work Statement (PWS)

This is a performance-based contract which incorporates performance-based specifications. The PWS in Attachment JC-1 includes the following annexes:

Annex 0100000, General Information

Annex 0200000, Management and Information

Annex 1800000, Environmental

SF 33 Block 9:

Electronic submission of proposals via PIEE Solicitation module at website https://piee.eb.mil shall be submitted no later than 4:30pm ChST on 03 October 2025.

Hardcopies of proposals shall be received by this office no later than five (5) days after the date and time stated in Block 9 of the SF33.

Proposals must be received and date/time stamped by the Contracting Officer on or before that date and time.

Offerors SHALL submit their proposals electronically via PIEE AND provide hard copies.

Late submittals will not be considered unless it meets the requirements in FAR 52.215-1 Instructions to Offerors – Competitive Acquisition.

ALL OR NONE OFFERS: FAR 52.215-1 is modified as follows. Failure to submit offers for all line items listed shall be cause for rejection of the offer.

INSTRUCTIONS TO OFFERORS

SF 33 SECTION L, INSTRUCTIONS TO OFFERORS:

Read this entire section carefully!

Hard copies of proposals shall be submitted in three ring binders, with tabs or separators, and submitted on 8.5" X 11" paper utilizing both sides of the paper. Page refers to one printed side of a piece of paper. The non-price and price proposals shall be submitted in separate binders.

For both electronic proposals and hard copy proposals, page limits, where stipulated, shall be adhered to. Refer to each non-price factor for page numbering instructions. If discussions are conducted, page limits set forth in this RFP shall apply to revised proposals and Final Proposal Revisions (FPR) unless this RFP is amended to change the page limitation. Both proposal submissions shall also use 0.5-inch margins and no less than 10 pitch font.

Proposals shall follow the format in the RFP.

Offerors must submit:

Cover Letter, RFP Documents (including complete responses to

Section K), and Pre-Award Survey

Joint Venture Agreement, Binding Teaming Agreement, or other contractual agreement (if applicable).

Non-Price Proposal

Tab 1: Factor 1, Experience of the Firm

Tab 2: Factor 2, Technical and Management Approach

Tab 3: Factor 3, Safety

Tab 4: Factor 4, Past Performance

Price Proposal

Proposal submission shall consist of:

Cover Letter, RFP Documents (including complete responses to Section K), and Pre-Award Survey (see Section L.11): One (1) original, one (1) hard copy, and one (1) electronic copy in Adobe Acrobat PDF format provided on compact disc (CD). Electronic copy must be searchable.

Non-Price Proposal: One (1) original, three (3) hard copies, and one (1) electronic copy in Adobe Acrobat PDF format provided on a CD. Electronic copy must be searchable.

Price Proposal (In Sealed Envelope): One (1) original, one (1) hard copy, and one (1) electronic copy in Adobe Acrobat PDF and Microsoft Excel format provided on a CD. Electronic copy must be searchable. Place the CD in the sealed envelope, along with the copies of the Price Proposal

NOTE 1: Cover Letter, RFP Documents and Pre-Award Survey may be submitted with the Price Proposal, as any documents with prices should be submitted separately from the Non-Price Proposal.

NOTE 2: The Offeror is responsible for ensuring that all original paper and electronic copies are identical. Should there be a discrepancy between the paper and electronic versions, the original paper copy shall govern.

System for Award Management (SAM)

Firms must be registered in SAM prior to award of a DoD contract.

Firms shall also ensure to obtain a registered Unique Entity Identifier (UEI) prior to award.

IMPORTANT: Contractors shall complete both FAR and DFARS provisions associated with the annual representations and certifications in order to participate in this RFP.

EVALUATION FACTORS FOR AWARD

SF 33 SECTION M, EVALUATION FACTORS FOR AWARD:

Proposals shall be submitted in two volumes:

• Volume I: Price Proposal

• Volume II: Non-Price Proposal (Factors 1 thru 4) Factor 1 - Experience of the Firm

Factor 2 - Technical and Management Approach

Factor 3 - Safety

Factor 4 - Past Performance

SF 33 SECTION M, EVALUATION FACTORS FOR AWARD:

Proposals shall contain a response to each of the evaluation factors and shall be in the form prescribed in the solicitation.

The non-price proposal shall be precise, detailed, and complete.

The Offeror shall provide a response with sufficient information to permit a detailed evaluation that addresses each non-price factor.

No pricing shall be included in the non-price proposal. Any price information in the non-price proposal will not be considered.

FACTOR 1: Experience of the Firm Read solicitation submission requirements and Evaluation Factors for Award in the RFP in its entirety!

The basis of evaluation will include the Offeror's demonstrated experience and depth of experience in performing recent and relevant projects as defined in the solicitation submittal requirements. The assessment of the Offeror's recent, relevant experience will be used as a means of evaluating the Offeror's capability to successfully meet the requirements of the RFP. The

Government will not review any projects above the maximum allowed and will review them in the order presented.

FACTOR 1: Experience of the Firm (cont’d)

Recent projects are those that have been 100% completed within five (5) years prior to the issuance date of this solicitation.

Relevant projects are those similar in size, scope and complexity anticipated under this contract. For purposes of this solicitation, size, scope and complexity are defined as follows:

Size - The aggregate value of recent projects combined meeting the scope and complexity of this requirement is at least $1,000,000.00.

Scope - Tasks described in Section C, Annex 1800000 Specification Item 3 for recurring work.

Complexity - Depth and diversity of technical experience performing the tasks described in Section C, Annex 1800000 Specification Item 3 for recurring work.

Demonstrated experience: Offerors MUST demonstrate experience in environmental compliance programs including, at minimum, clean air act, safe drinking water act, and clean water act. Experience MUST collectively demonstrate the following elements:

Prepare and develop plans, certifications, and permit applications to include compliance with permit requirements/conditions;

Conduct inspections, studies, surveys, assessments, monitoring, and prepare associated reporting; and

Perform sample collection, testing and laboratory analysis.

Projects shall be submitted on Attachment JL-2, Project Data Sheet. Each

Project Data Sheet shall not exceed three (3) pages.

Offerors who demonstrate experience in elements of Section C, Annex

1800000, Specification Item 3 for recurring work, that exceed the specific elements listed in the criteria identified in Factor 1, Experience of the Firm solicitation submittal requirements, may be considered more favorably.

Offerors who demonstrate experience in environmental compliance programs, beyond the minimum requirement (clean air act, safe drinking water act, and clean air act), specifically hazardous waste, solid waste management, AND oil and storage tank management in at least one (1) of the elements listed below may be considered more favorably:

Prepare and develop plans, certifications, and permit applications to include compliance with permit requirements/conditions, Conduct inspections, studies, surveys, assessments, monitoring, and prepare associated reporting, or

Perform sample collection, testing and laboratory analysis.

Offerors who demonstrate the ability to perform tasks in multiple locations may be considered more favorably.

Offerors who demonstrate experience in projects performed directly on federal or local government contracts may be considered more favorably.

FACTOR 2: Technical and Management Approach Read solicitation submission requirements and Evaluation Factors for Award in the RFP in its entirety!

The Government will evaluate the narrative to determine the degree to which the Offeror demonstrates a clear understanding of the complexity and magnitude of service requirements (Technical Approach), proposes an executable plan for having equipment and personnel in place to commence work (Phase-In Transition Plan), and provides an acceptable management approach with the capability to meet performance objectives and standards of the Performance Work Statement (Workforce Management).

The narrative shall not to exceed seven (7) pages using 0.5-inch margins and no less than 10 pitch font, describing each of the topics, tabbed in the technical proposal, and discussed separately.

FACTOR 2: Technical and Management Approach (cont’d)

Technical Approach – Offerors shall demonstrate understanding of and approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement Section C, Annex

1800000 Specification Item 3 for recurring work.

Phase-In Transition Plan – Describe what will be done to “start-up” for performance of this contract. The Offeror shall include a schedule of key events, personnel actions, identification of key personnel, and their responsibilities which demonstrates an executable plan for having equipment and personnel in place to commence work.

FACTOR 2: Technical and Management Approach (cont’d)

Workforce Management – The offeror shall:

(1) Include a simple organizational chart that clearly identifies the lines of authority of your organization to include key personnel;

(2) Provide a narrative that describes the lines of management authority, supervision, span of control and accountability, including the relationship between overall management (key personnel and on-site), administration, and subcontractors. If subcontractors will not be utilized, affirmatively state so; and

(3) Demonstrate the ability to provide and maintain a qualified workforce. The Offeror shall also demonstrate the ability to manage different workforce and competing priorities at various sites.

FACTOR 3: Safety Read solicitation submission requirements and Evaluation Factors for Award in the RFP in its entirety!

The Government is seeking to determine that the Offeror has consistently demonstrated a commitment to safety and that the

Offeror plans to properly manage and implement safety procedures for itself and its subcontractors. The evaluation will collectively consider the DART rate, TCR, Technical Approach to

Safety, and other sources of information available to the

Government as part of such collective evaluation.

FACTOR 3: Safety (cont’d)

The board will evaluate the DART rates and TCR to determine if the

Offeror has demonstrated a history of safe work practices taking into account any negative trends and extenuating circumstances that impact the rating.

The Government reserves the right to review other available sources

(public/Government internal) of information. These may include but are not limited to OSHA data, NAVFAC’s Contractor Incident Reporting

System (CIRS), Contractor Performance Assessment Reporting System

(CPARS), Electronic Contract Management System (eCMS), etc.

The Technical Approach to Safety narrative shall not to exceed three (3) pages, using 0.5-inch margins and no less than 10 pitch font, and must start on a separate page from DART and TCR rates.

FACTOR 4: Past Performance Read solicitation submission requirements and Evaluation Factors for Award in the RFP in its entirety!

This evaluation focuses on how well the Offeror performed on recent and relevant projects meeting the criteria identified in and submitted under Factor 1, Experience of the Firm, and past performance on other projects currently documented in known sources.

FACTOR 4: Past Performance (cont’d)

The Government will determine the degree to which past performance evaluations and all other past performance information reflect a trend of satisfactory performance considering:

• A pattern of successful completion of tasks;

• A pattern of deliverables that are timely and of good quality;

• A pattern of cooperativeness and teamwork with the Government at all levels; and

• Recency and relevancy of tasks performed that are identical to, similar to, or related to the task at hand.

Price

Read solicitation submission requirements and Evaluation Factors for Award in the RFP in its entirety!

The Government will evaluate price based on the total price.

Total price consists of the basic requirements and all option items.

The Government intends to evaluate all options in accordance with FAR 52.217-5, Evaluation of Options.

Evaluation of options will not obligate the Government to exercise the option(s).

Price (cont’d)

Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

- Comparison of proposed prices received in response to the

RFP.

- Comparison of proposed prices with the Independent

Government Cost Estimate.

- Comparison of proposed prices with available historical information.

Solicitation, Offer, and Award (SF 33) - Offeror is to complete Blocks

14 through 18 on the SF 33 form and Contract Line Item Numbers

(CLINs) 0001 through 0014 in Section B.

Section J, Exhibits A through F - Offeror shall enter unit prices and amounts for Exhibit Line Item Numbers (ELINs) as indicated in the schedules. OFFERORS MUST MANUALLY ROUND UNIT PRICES TO

THE NEAREST PENNY.

In the event there is a different between a unit price and the extended total amount, the unit price will be held to be the intended offer and the total of the ELINs will be recomputed accordingly. If the Offeror provides a total amount for an ELIN but fails to enter the unit price, the total amount divided by the

ELIN quantity will be held to be the intended unit price.

PROJECT OVERVIEW

Environmental Compliance IDIQ Services for

Joint Region Marianas (JRM), Guam

This is a performance-based service contract.

The work shall be performed for JRM installations, Supported Components and Tenant Commands on Guam, including Marine Corps Base Camp Blaz (MCBCB) and other locations other than JRM or Guam.

This acquisition will result in a single Firm-Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract with recurring and non-recurring work.

The term “recurring work” refers to the FFP portion of the contract, while “non-recurring work” refers to the IDIQ portion of the contract.

Section C, Description of Work

Contractor shall perform environmental services for JRM to ensure their operations demonstrate and maintain compliance with all applicable Federal, U.S. territory, and local environmental statutes and regulations, and with Department of Defense (DoD) and Navy environmental policies, permits, instructions, and guidance. Environmental services shall include the following environmental compliance programs: clean air, safe drinking water, clean water, hazardous waste, pollution prevention, oil management, solid waste management, pesticide compliance, Emergency Planning and Community Right to Know Act (EPCRA), ozone depleting substances management, storage tank management, environmental quality assessment, National Environmental Protection Act (NEPA), Environmental Management system, environmental sampling and analysis, and overall environmental compliance oversight. The work shall be performed for JRM installations, Supported Components and Tenant Commands on the island of Guam, including Marine Corps Base Camp Blaz (MCBCB) and Andersen Air Force Base (AAFB).

Work may be required at locations other than JRM or Guam to ensure that JRM environmental operations and facilities comply with applicable statutes, regulations, policies, permits, instructions, and guidance.

REMINDER:

Participants shall submit all questions electronically using the Request for Information (RFI) form provided as

Attachment JL-1 in the RFP

The pre-proposal conference is available in written format only.

The pre-proposal conference presentation slides will be posted on https://piee.eb.mil.

The terms and conditions of the solicitation remain unchanged unless the solicitation is amended in writing.

OFFERORS SHALL REVIEW THE RFP IN ITS ENTIRETY AND

ENSURE THEIR PROPOSAL CONFORMS TO THE PAGE LIMITS

PERSCRIBED IN THE EVALUATION FACTORS.

CLOSING STATEMENT

Jerica Santos

Contract Specialist

(671) 339-5063 jerica.a.santos.civ@us.navy.mil

Andrew Cortez

Contract Specialist

(671) 339-3175 andrewjames.c.cortez.civ@us.navy.mil

POINTS OF CONTACT